AGENDA
MUNICIPAL SERVICES COMMITTEE
SPECIAL MEETING NOTICE
JANUARY 16, 2024
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair/Vice Mayor, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
Sidney Jackson, General Manager
Lisa Hosey, Assistant City Attorney
Jerice Kenebrew, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE SPECIAL MEETING OF THE MUNICIPAL
SERVICES COMMITTEE FOR JANUARY 16, 2024, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.
To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.
Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. The help line will open 30 minutes prior to the posted start time of the meeting.
4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE
AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
SPECIAL MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
JANUARY 16, 2024
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
N
OTICE IS HEREBY GIVEN that the special meeting of the Municipal Services Committee will be held on Tuesday, January 16, 2024, at 4:00 p.m., to discuss matters on the attached agenda.
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this January 11, by 6:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
SPECIAL MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
JANUARY 16, 2024
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
O
ctober 24, 2023, November 14, 2023 (Regular Meeting)
December 5, 2023 (Special Meeting)
1. S
ET PUBLIC HEARING FOR APRIL 8, 2024 FOR PROPOSED SEWER USE FEE RATE S
TRUCTURE AND RATE ADJUSTMENTS
2. S
ET PUBLIC HEARING FOR APRIL 8, 2024 FOR PROPOSED REFUSE COLLECTION F
EE INCREASES
3. W
ATER AND POWER 2024 SUPPLY CHAIN ISSUES
4. RE
CEIVE ANNUAL REPORT FOR FISCAL YEAR JULY 2022 THROUGH JUNE 2023 AND WORK PLANS FOR FISCAL YEAR 2023-2024 FOR:
a. PLANNING COMMISSION
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT - LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS
CONSIDERED
INFORMATION ONLY
ADJOURN
NEW BUSINESS
01 10/24/2023
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
OCTOBER 24, 2023
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:22 p.m.
ROLL CALL:
Staff:
Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton
Councilmember Justin Jones (arrived at 4:42 p.m.)
Councilmember Jason Lyon
David Reyes, Assistant City Manager
Sydney Jackson, General Manager of Water and Power
Joaquin Siques, Acting Director of Transportation
Marvin Moon, Assistant General Manager of Water and Power Kimberly Huynh, Acting Principal Electrical Engineer
Ronald Takiguchi, Building Official
Joe Morelli, Deputy Fire Marshal
Richard Dilluvio, Principal Planner with Transportation Department Javan Rad, Chief Assistant City Attorney
Garrett Stevenson, Recording Secretary
APPROVAL OF MINUTES It was moved by Councilmember Hampton, seconded by Councilmember Lyon, to approve the minutes of August 22, 2023, September 12, 2023, and September 26, 2023 (cancelled meeting) as submitted. ( Motion unanimously carried ) (Absent: Councilmember Jones)
INFORMATION ONLY PASADENA SOLAR PROGRAM OVERVIEW AND IMPROVEMENTS Councilmember Jones arrived
at 4:42 p.m.
Sydney Jackson, General Manager of Water and Power , provided introductory comments and Kimberly Huynh, Acting Principal Electrical Engineer of Water and Power, Ronald Takiguchi, Building Official, Joe Morelli, Deputy Fire Marshal , and Marvin Moon, Assistant General Manager of Water and Power, presented a PowerPoint presentation on the item, and responded to questions.
Councilmember Hampton requested information on the location and number of battery installations related to the Pasadena Solar Program; and recommended that staff consider allowing residents to build out their properties to allow for electric vehicle use in preparation of the state directive to increase use of electric vehicles by 2035.
Councilmember Lyon suggested that staff reintroduce a program related to solar or battery storage to increase customer solar usage; and asked for additional information on the State’s requirements related to net metering and the City’s metering program.
2 02 10/24/2023
Garrett Stevenson, Recording Secretary, reported that the City Clerk’s Office received one letter of correspondence offering suggestions and comments related to the Solar Program.
The following individuals provided comment on the matter:
Joe Feinblatt, Pasadena Resident
Wes Reutimann, Pasadena resident
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
BICYCLE TRANSPORTATION ACTION PLAN UPDATE
Joaquin Siques, Acting Director of Transportation, provided introductory comments and Richard Dilluvio, Principal Planner of Transportation, summarized the staff report as part of a PowerPoint presentation, and responded to questions.
Councilmember Jones shared his concern for the streets north of Jackson Street and south of Washington Boulevard that do not have speed humps and asked staff to consider taking preventative speed safety measures in that area.
Councilmember Lyon voiced support for additional Greenways throughout the City ; and asked staff to prepare for political blowback related to the addition of greenways on El Molino Avenue and Wilson Avenue in District 7 by developing a comprehensive traffic plan.
Garrett Stevenson, Recording Secretary, reported that the City Clerk’s Office received 201 letters of correspondence offering suggestions, comments, and/or concerns related to the City’s Bicycle Transportation Action Plan.
The following individuals provided comment on the matter:
Bert Newton, Pasadena resident
Max Goldberg, Pasadena resident
Jesus Molina, Pasadena resident
Blair Miller, Pasadena resident
Machiko Yasuda, Altadena resident
Krishanu Sankar, representing Pasadena Complete Streets Coalition
John Perry, Pasadena resident
Colin Bogart, Pasadena resident
Claudia Funke, Pasadena resident
Mark Sanborn, Pasadena resident
Jonah Kanner, Pasadena resident
Wes Reutimann, Pasadena resident
Liz Schiller, Pasadena resident
Matthew Langley, Pasadena resident
Marshall Yale, Pasadena resident
Zahra Shivji, Pasadena resident
Matthew Stumbo, Pasadena resident
Thomas Priestly, Pasadena resident
3 03 10/24/2023
Christy Moision, Pasadena resident
Shaelyn Silverman, Pasadena resident
Gerald Hernandez, Pasadena resident
Jeff Cyrulewski, representing Keep Pasadena Moving
Lee Allen, representing Keep Pasadena Moving
Daniel Sheehan, Pasadena resident
Sam Davidson, Pasadena resident
Alan Armstrong, Pasadena resident
Scott Habermehl, Pasadena resident
Maren Alff, representing Pasadena City College’s Environmental Sustainability Club
Christopher Yeh, Pasadena resident
Tony Vong, representing Pasadena City College’s Environmental Sustainability Club
Following public comment , Councilmember Hampton recommended the following:
• Staff research multimodal transportation (i.e. Denmark’s transportation system ) as inspiration in creating a holistic transportation action plan in the City;
• Staff to take a proactive role in presenting an optimistic and comprehensive “platinum plan ” aligned with all ages and abilities; and
• Staff to consider the addition of raised crosswalks throughout the City where feasible and asked staff to agendize the matter at a future Committee meeting.
Vice Mayor Williams advocated for the City ’s Bicycle Transportation Action Plan to include a plan to design City streets to cater to individuals who bike to Pasadena from home to schools (i.e. Pasadena City College, Caltech). In addition, she asked that the plan include input from fire and police department staff,
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 6:21 p.m.
ATTEST:
____________________
Garrett Stevenson
Recording Secretary
__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee
4 01 11/14/2023
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
NOVEMBER 14, 2023
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:14 p.m.
ROLL CALL:
Staff:
Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton (arrived at 5:01 p.m.)
Councilmember Justin Jones
Councilmember Jason Lyon
Miguel Márquez, City Manger
David Reyes, Assistant City Manager
Sydney Jackson, General Manager of Water and Power
Robert Castor, Resource Planning Manager with Water & Power John Hormozi, Principal Power Resources Planner with Water and Power
Lisa Hosey, Assistant City Attorney
Garrett Stevenson, Recording Secretary
NEW BUSINESS ADOPTION AND APPROVAL OF THE 2023 POWER
INTEGRATED RESOURCE PLAN FOR THE WATER AND
POWER DEPARTMENT
Councilmember Hampton
arrived at 5:01 p.m.
City Manager Miguel Marquez, Assistant City Manager David Reyes, and Sydney Jackson, General Manager of Water and Powe r, provided introductory comments , and Robert Castr o, Power Resource Planning Manager with Water & Power , summarized the agenda report as part of the PowerPoint presentation on Pasadena Water and Power’s (W&P) Power Integrated Resource Plan ( IRP), with all responding to questions.
Garrett Stevenson, Recording Secretary, reported that twenty -six letters providing comments on the item were received by the City Clerk’s office, distributed to the Committee, and posted online.
The following individuals provided comments on the item:
Sam Berndt, representing Pasadena 100
Joe Feinblatt, Pasadena resident
Claudia Funke, representing Pasadena 100
Genette Foster, representing Pasadena 100
Cynthia Cannady, Pasadena resident
Peter Eisenhardt, representing Neighborhood Unitarian
Universalist Church of Pasadena Environmental Group
Tony Vong, representing Pasadena City College
Environmental Sustainability Club
Lev Tumaynn, residence not stated
5 02 11/14/2023
The Committee expressed appreciation to the Staff for resubmitting an improved and updated IRP, however the Committee agreed that the plan requires additional information.
Councilmember Lyon spoke in support of the staff utilizing a Waypoint framework structure that identifies near -term actions and longer-term IRP assessments ; and spoke on the need for staff to aggressively encourage residence and commercial solar and storage installations. In addition, he advocated for the City to partner with all the institutions in the City to install solar components and reduce their energy demand. Councilmember Lyon asked st aff to provide information on alternative meter infrastructure by June 2024, and a timeline of all the parallel paths to achieve the goal of 2028 Waypoint so that the paths can be monitored to ensure the goals are achieved ahead of 2028. He also spoke on the need to outreach to science partners, specifically Caltech to determine the latest state -of-the-art technology to enable a 100% carbon -free solution. He expressed concerns with the langua ge in the draft Renewable, Portfolio Standard Procurement Plant, specifically page 265 , second paragraph, first sentence, he believes the language should be “stronger;” and page 29 0, Item No. 32 : Renewable Energy Procurement in Excess of Stat utory Procurement Targets, the first sentence should be updated as the City has established Renewable Portfolio Standards ( RPS) higher than the California Procurement Targets.
City Manager Miguel Márquez spoke on the need to acknowledge the complexity of reaching the goals of the 2023 Power Integrated Resource Plan and responded to questions.
Councilmember Jones advocated for an IRP that focuses on the City achieving 100% carbon-free electricity by 2030, including a strategy that includes “no residents are left behind” as the City moves forward to reach its goals; and that the IRP’s goals are transitioned smoothly with periodic updates to the Environmental Advisory Commission or the Committee.
Councilmember Hampton advocated for the City to consider creative methods to assist Caltech in developing state-of-the-art technology to enable 100% carbon -free solutions ; and advocated for a W&P dashboard on their website with information on the City’s progress in achieving 100% carbon -free electricity by 2030 so that the community is informed. He also echoed comments on the need for additional actions needed to incentivize solar installments in the City.
Councilmember Lyon stated he is not prepared to support the staff recommendation, as he believes the IRP report requires additional information.
Chair Williams stated that she believes the IRP is co mplete as submitted by staff, as it meets all state mandates, and spoke on the need to meet the states deadlines and for the city to be in compliance with the state mandates.
6 03 11/14/2023
Councilman Hampton advocated to move forward with the proposed IRP to stay in compliance with the state’s mandates and deadline; and ask ed staff to return to the Committee in six months with an update as an action item. In addition, he also advocated for a special Committee meeting to further discuss a proposed amended IRP prior to staff presenting the IRP to the City Council.
Following discussion, the Committee asked staff to return to the Committee with an updated IRP that includes a 2026 Waypoint on the electrical Goodrich Sub-station; a plan to aggressively encourage residence and commercial solar and storage installations; expansion of distributed generation and demand response; timeline for the rate structure study; the creation of a dashboard or some other metric on W&P’s website with information on the City’s progress in achieving 100% carbon-free electricity by 2030 ; and a detailed plan to reach goals from 2028 to 2030.
Chair Williams stated that staff will poll Committee members to schedule a Special Meeting in November or December 2023.
Councilmember Lyon asked staff, when presenting the IRP to the City Council, to present a chart of all the technologies that exist and why they do or do not work to reach 100% carbon-free electricity by 2030.
Following further discussion, on the order of the Chair, and by consensus of the Committee, staff was directed to return to the Committee with a staff report addressing the concerns and recommendations detailed above for further consideration and review.
INFORMATION ONLY WATER AND POWER 2023 SUPPLY CHAIN ISSUES
Due to time constraints on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 6:11 p.m.
ATTEST:
____________________
Garrett Stevenson
Recording Secretary
__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee
7 01 12/05/2023
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
December 5, 2023
SPECIAL MEETING
OPENING The Chair called the special meeting of the Municipal Services Committee to order at 4:14 p.m.
ROLL CALL:
S
taff:
Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton (Arrived at 5:14 p.m.)
Councilmember Justin Jones
Councilmember Jason Lyon
Miguel Márquez, City Manger
David Reyes, Assistant City Manager
Sydney Jackson, General Manager of Water and Power
Robert Castor, Resource Planning Manager with Water & Power John Hormozi, Principal Power Resources Planner with Water & Power
Lisa Hosey, Assistant City Attorney
Tamer Sabha, Recording Secretary
NEW BUSINESS ADOPTION AND APPROVAL OF THE 2023 POWER
INTEGRATED RESOURCE PLAN FOR THE WATER AND
POWER DEPARTMENT
Sydney Jackson, General Manager of Water and Power , provided introductory comments, and Robert Castor, Resource Planning Manager with Water & Power, presented a PowerPoint presentation, summarizing prior Committee meeting discussions on the item, and provided an update on the Power Delivery Master Plan, the 2026 Waypoint Framework, the 2024 Cost of Service, Rate Design Study, and developing a Metrics Dashboard; and responded to questions.
John Hormozi, Principal Power Resources Planner with Water & Power, provided information on the depar tments future resource procurements, and responded to questions.
Tamer Sabha, Recording Secretary, reported that nineteen letters providing comments on the item were received by the City Clerk’s office, distributed to the Committee, and posted online.
The following individuals provided comments on the item:
Robert Haw, representing Pasadena 100
Audrey MA, representing Pasadena 100
Rhoads Stephenson, Pasadena resident
Sanford Krasner, representing Pasadena 100
Alan Blair, Pasadena resident
Sam Berndt, representing Pasadena 100
8 02 12/05/2023
Councilmember Hampton
arrived at 5:14 p.m.
Cynthia Cannady, representing Pasadena 100
Lauren Corey, representing Pasadena 100
Allan Spring, representing Pasadena 100
Carl Selkin, representing Pasadena 100
Peter Eisenhardt, Neighborhood Unitarian Universalist Church of Pasadena, Environmental Group
Danny Parker, representing Pasadena 100
Joe Feinblatt, Pasadena residence
Tony Vong, residence not stated
Greg Apodaca, representing Community 2.0
Councilmember Hampton asked staff to provide information on the status of the 2028 Waypoint in the proposed Metric Dashboard that will be posted on the City’s website ; and advocated for the Committee to review the Power Integrated Resource Plan (IRP) every two year s instead of five years. He spoke in support of staff providing a supplemental report to the IRP that includes a strategical plan for the City to reach carbon free by 2030 and of forwarding the IRP to the City Council.
Councilmember Lyon stated is disagreement that the proposed IRP includes an articulated plan. He believes the plan to reach ca rbon free by 2030 is not clear to the community or the policymakers; and recommended that the item be presented to the City Council without a recommendation fr om the Committee. He spoke in support of a supplemental document that includes realistic aspirational goals.
Councilmember Jones spoke in support of forwarding the IRP to the City Council for consideration, while simultaneously working on a supplemental report that is aspirational (similar to the Sacramento’s SMUD document) and includes a framework on how the City plans to achieve carbon free by 2030 . He advocated for staff to also develop an equity strategy to reach the City’s carbon free goals.
Councilmember Lyon requested that the supplemental report include information on goals (to achieve carbon free by 2030) that are not attainable and an explanation as to why thos e goals are only aspirational.
Chair Williams spoke in support of forwarding the IRP to the City Council for consideration , with information on the areas of the IRP that staff can improve upon, which will be included in a supplemental plan that will include a strategic plan . She also spoke in support of the Metric Dashboard, and a bi -annual review of the IRP. Chair Williams advocated for staff to update and review the Power Delivery Master Plan , parallel to reviewing the IRP and other similar documents with the inclusion of community outreach and input.
Motion: Following further discussion, it was moved by Councilmember Hampton, seconded by Councilmember Jones, to approve the staff recommendation; and staff direction to develop a Metric Dashboard, staff to return to the Committee bi-annually with an update on the Power Integrated Re source Plan, staff to return to the Committee within eight months with an aspirational plan to achieve carbon free 9 03 12/05/2023
by 2030; and provide an update on the Power Delivery Master Plan along with the Power Integrated Resource Plan at a future Committee meeting ; and forward the item to the City Counci l for consideration:
AYES: Councilmember Hampton, Jones, Vice Mayor Williams NOES: Councilmember Lyon
ABSENT: None
ABSTAIN: None
ADJOURNMENT On the order of the Chair, the special meeting of the Municipal Services Committee was adjourned at 5:53 p.m.
ATTEST:
____________________
Jerice Kenebrew
Recording Secretary
__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee
10 ITEM #1
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 ITEM #2
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
ITEM #3
58 P ASAD EN A W AT ER A N D PO W ER
MEMORANDUM
January 16, 2024
T
o: Municipal Services Committee
Fr
om: Sidney Jackson
General Manager
Subject: Water and Power 2024 Supply Chain Issues
T
his memorandum is for information only.
BACKG
ROUND:
T
he attached presentation provides information to the Municipal Services Committee (“MSC”) about the supply chain issues Pasadena Water and Power (“PWP”) has been experiencing.
A
ttachment: PowerPoint presentation
cc:
file
59 Pasadena Water and Power
WATER AND POWER
2024
SUPPLY CHAIN ISSUES
Water and Power
January 16, 2024
60 Pasadena Water and Power
Drivers of Supply Chain Breakdown
• Pandemic created a worldwide disruption in the manufacturing i
ndustry, affecting all components for the materials required in the utility industry
• Substantially higher prices of crude oil, copper, steel, and a
luminum directly correlate with increased material costs • Supply chain breakdown caused by the pandemic induced m
anufacturing halt creating longer lead times
• Utility companies throughout North America attempt to r
eplenish stock at higher levels
• Manufacturers prioritize larger orders
> City of Pasadena’s smaller orders are often fulfilled later in c
omparison to larger utilities
• Environmental regulations directly affecting materials 2 61
Pasadena Water and Power
Wooden Utility Pole Shortage
• Extreme weather impacts – p oles directed to areas impacted by natural disasters
• New environmental regulation changed the allowed wooden pole t
reatment
> One-y ear phase- out period for current contract manufacturer • Pre-p andemic pole pricing has increased 26% to150% in some instances
• Increased lead times from 6-8
weeks to 30-36 weeks
• Overall Major Risk – V oltage conversion project delays • Mitigating Strategies
> Refrain from using O&M stock until project
sp
ecific poles arrive
> Increased order frequency
> Building short-t erm extra storage capacity
at T.M. Goodrich Receiving Station
> Investigating alternative poles and
p
reservatives 3
62 Pasadena Water and Power
Transformer Shortage
• Manufacturer production has reached capacity
• Large utilities are placing large orders to replenish stock • Transformer manufacturers are reluctant to sign long-t erm fixed price contracts
• Pre-p andemic transformer pricing has increased 100% to 500% in some instances
• Increased lead times from 3-6 months to 18-36 months
• Overall Major Risk - C ustomer jobs may be delayed, potential impact on Battery Energy Storage (“BESS)” project
• Mitigating Strategies
> New contract with overseas manufacturer for
ov
erhead units
> Increased inventory levels for critical units to a
t
wo-year supply
> Reuse returned transformers from the field to
th
e extent possible
> Alternative engineering designs
4 63
Pasadena Water and Power
Switch Shortage
5 • Natural resource prices directly affect product price inflation • Inventory demand affected by Sulfur Hexafluoride (“SF6 gas”) usage ban by 2025
• Switch pricing has increased greater than 37% in some instances • Increased lead times from 3-6 months to 7-9 months
• Overall Major Risk – Distribution expansion and switch replacement jobs may be delayed
• Mitigating Strategies
> Increased inventory levels for critical units to a
two-year supply
> Bi-monthly stakeholder meetings to review
inventory levels
64 Pasadena Water and Power
Vehicle Supply Chain Issues
• Semi-c onductor shortages have impacted the automotive industry for several years now
• Harder to secure specialty vehicles, specifically bucket trucks • Pre-p andemic vehicle pricing has increased 30% to 61% in some instances
• Increased lead times from 6-24 m
onths to 12-72 months
• Overall Major Risk – R eliability of service is jeopardized • Mitigating Strategy – P rocurement team is moving quickly when a vehicle becomes available through one of the established contracts 6 65
Pasadena Water and Power
Questions?
7 66
ITEM #4a
67 CITY OF PASADENA
PLANNING COMMISSION
ANNUAL REPORT FOR FY 2023
68 Planning Commission FY 2023 Annual Report
CITY OF PASADENA PLANNING COMMISSION
YEAR END REPORT OF ACCOMPLISHMENTS: 7/1/22 TO 6/30/23
AND WORKPLAN: 7/1/23 - 6/30/24
PURPOSE:
Section 2.105.110 of the City’s Municipal Code spells out the functions of the Planning Commission (the “Commission”). The purpose of the Commission is to advise the City Council on the preparation and review of the General Plan, as well as the adoption or implementation of programs under the General Plan, including the creation of zoning districts, modification to and administration of zoning regulations, review of the Capital Improvements Program (CIP), and review of other programs and projects which affect city development. State law also grants the Commission the broad responsibility for advising the City Council on all land use planning issues. The Commission meets twice a month and these meetings are open to the public and advertised as required by law.
Due to the COVID-19 pandemic, Governor Gavin Newsome issued Executive Order N-29-20 on March 17, 2020, authorizing all public hearings in California to be conducted virtually via Teleconference/Videoconference through September 30, 2021. In recognition that the pandemic was ongoing, on September 16, 2021, the Governor signed AB 361, which amended the Brown Act and authorized teleconferenced public meetings under certain circumstances where public participation is remote. AB 361 went into effect October 1, 2021. Via adoption of resolutions, pursuant to AB 361, The City Council authorized remote teleconference meetings of the City Council, all City subordinate bodies, and all City non-profit corporation Boards and their subordinate bodies in 30-day periods. In January 2023, the Planning Commission meetings returned to an in-person format, with virtual public comment and live broadcast through KPAS.
The Commission consists of nine members, with each Councilmember appointing one member and the Mayor appointing two members. Commissioners are appointed for three-year terms and may be reappointed to serve a maximum of six years. See Attachment A for a roster of Commission members. Each fiscal year, the Commission elects a chair and vice-chair to serve for the upcoming fiscal year. For the first half of FY2023, Commissioner Jason Lyon served as the Chair and Commissioner Mic Hansen served as the Vice-Chair. In January 2023, Commissioner Hansen was nominated as Chair, and Commissioner Carol Hernandez was nominated as Vice Chair.
The Commissioners also serve on committees to address specific issues and provide policy direction on planning matters (see Attachment B). The first committee, the Board of Zoning Appeals has the authority to hear appeals and calls for review of decisions on use permits, variances, interpretations, and sign exceptions in accordance with the provisions of the City’s Zoning Code. The second committee assignment is serving as a representative on the City’s Design Commission. The third is the Capital Improvement Program subcommittee.
The Commission regularly meets on the second and fourth Wednesday of each month.
Of the 24 regularly scheduled meetings this past fiscal year, six were cancelled. In addition, there were two special meetings. See Attachment C for an attendance record of the Commission members.
69 Planning Commission FY 2023 Annual Report
STATUS OF WORKPLAN FOR FISCAL YEAR 2023
1. Major Projects
STATUS: COMPLETED.
The Commission served as the hearing body for the following projects:
a. CUP #7012 (Cannabis Laboratory) at 120 W. Bellevue Dr. b. CUP #7045 (Cannabis Laboratory) at 2094 E. Foothill Blvd. c. CUP #6926 (Porsche) at 2915 E. Colorado Blvd.
d. Periodic Review of Development Agreement for ArtCenter College of Design.
The Commission made recommendations on the following Major Projects to the City Council:
a. Planned Development #39 (Affinity Project) at 465-577 S. Arroyo Pkwy. b. Planned Development #40 (Throop Lumber) at 444 N. Fair Oaks Ave.
2. Conduct scoping sessions and provide comments for Environmental Impact Reports
STATUS: NOT APPLICABLE.
The Commission did not conduct a scoping session to provide comments on an Environmental Impact Report.
3. General Plan Land Use Implementation
STATUS: COMPLETED.
The Commission conducted study sessions to provide feedback on the following Specific Plans:
a. Central District Specific Plan.
b. North Lake Specific Plan.
The Commission established a subcommittee for the Central District Specific Plan to incorporate the 2004 design guidelines into the plan.
The Commission recommended approval of the following Specific Plan to the City Council:
a. Central District Specific Plan.
4. Housing Element Implementation:
STATUS: COMPLETED.
The Commission conducted study sessions of the following Housing Implementation efforts:
a. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities. b. Accessory Dwelling Units.
The Commission recommended approval of the following Housing Implementation efforts to the City Council:
a. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities.
70 Planning Commission FY 2023 Annual Report
5. Master Plans
STATUS: COMPLETED.
The Commission recommended approval of the following Master Plan to the City Council:
a. Mayfield Junior School Master Plan at 405 S. Euclid Ave.
6. Landmark Districts
STATUS: NOT APPLICABLE.
The Commission did not review any proposed Landmark District Zone Changes.
7. Capital Improvement Program (CIP)
STATUS: COMPLETED.
The Commission reviewed General Plan Consistency findings for the proposed inclusion of 25 new projects in the CIP for FY 2024-2028. The Commission also selected new members for the CIP Subcommittee.
8. Board of Zoning Appeals
STATUS: ON-GOING.
The Board of Zoning Appeals meets to consider appeals to decisions of the Hearing Officer and determinations and interpretations made by the Zoning Administrator or Planning Director.
9. Zoning Code Amendments
STATUS: COMPLETED.
The Commission conducted study sessions for:
a. Objective Design Standards for High Density Residential, two meetings and a walking tour.
b. Accessory Dwelling Units.
c. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities.
The Commission recommended Zoning Code Amendments to the City Council for:
a. Planned Development Regulations.
b. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities.
10. Informational Items
STATUS: COMPLETED.
The Commission had informational presentations on:
a. The Homelessness Plan Update by the Department of Housing. b. Commissioner Training on the Brown Act, findings, legislative versus quasi-judicial matters and general overview of the Planning Commission conducted by the City Attorney’s Office.
c. Training on the California Environmental Quality Act (CEQA). d. A presentation on Assembly Bill No. 2334, related to applicable density for density bonus projects.
71 Planning Commission FY 2023 Annual Report
WORKPLAN FOR FISCAL YEAR 2024:
1. Continue to serve as hearing body for Major Projects (projects greater than 75,000 square feet of nonresidential floor area).
2. Conduct scoping sessions and provide comments for Environmental Impact Reports.
3. General Plan Implementation - Specific Plan Updates:
a. Conduct Study Session and Hearings for the remaining Specific Plans (Lamanda Park, North Lake, East Pasadena and Fair Oaks/Orange Grove). b. Annual review of the Implementation Actions, of the adopted specific plans, to inform the Capital Improvement Program and the overall progress of the plans.
4. General Plan Element Updates:
a. Safety Element
b. Environmental Justice
5. Housing Element Update and Implementation:
a. Housing Element Annual Report.
b. Housing Element Implementation Work Program.
c. Program #6: Housing Sites (Adaptive Reuse).
d. Program #8: Inclusionary Housing (Inclusionary Housing). e. Program #9: Removal of Constraints (Entitlement Expirations and Time Extensions).
f. Program #11: Alternative Housing Opportunities (Accessory Dwelling Units) g. Program #23: Zoning Code Updates (Objective Design Standards for High Density Residential).
6. Zoning Code Amendments:
a. Accessory Dwelling Units.
b. Life Sciences (Research and Development).
c. Restaurants.
d. Adaptive Reuse.
e. Entitlement Expirations and Time Extensions.
f. Objective Design Standards for High Density Residential. g. Inclusionary Housing Study.
7. Capital Improvement Program (CIP):
a. Establish a standing subcommittee.
b. Hold a public meeting during the “Call for New Projects” period. c. Review new projects for FY 2025 in the CIP for General Plan consistency, in addition to other possible changes, including to criteria of projects.
8. Planning Applications: Review of applications that are under the purview of the Commission as they arise, such as Zoning Text and Map Amendments, Master 72 Planning Commission FY 2023 Annual Report
Development Plans, Conditional Use Permits for Major Projects, General Plan Consistency Findings (e.g., street vacations, Capital Improvement projects, etc.).
Planning Commission Recommended Additions:
1. Study Session on Sustainability, Climate Change, and Land Use.
2. Study Session on Placemaking, including the Public Realm.
3. Joint meeting with the Reconnecting Communities 710 Advisory Group as it relates to land use and transportation.
Attachments:
Attachment A - Roster
Attachment B - Committee Assignments
Attachment C - Attendance Record
73 ATTACHMENT A
PLANNING COMMISSION ROSTER
FISCAL YEAR 2023
July 1, 2022 through June 30, 2023
CURRENT MEMBER DISTRICT
Mic Hansen Mayor
David Coher District 1
Julianna Delgado District 2
Steven Olivas District 3
Lambert Giessinger District 4
Rick Cole District 5
Andrea Rawlings District 6
Jennifer Higginbotham District 7
Carol Hunt Hernandez At Large/5
PAST MEMBER DISTRICT
Jason Lyon
(Replaced by Jennifer Higginbotham)
District 7
74 ATTACHMENT B
PLANNING COMMISSION
FY 2023 COMMITTEE ASSIGNMENTS
July 1, 2022 through June 30, 2023
Design Commission
Chair Delgado (nominated by Planning Commission).
Meets 2nd and 4th Tuesday of each month.
Board of Zoning Appeals
Chair Coher, Vice Chair Giessinger, Commissioners Hernandez, Rawlings, and Hansen.
Meets on 3rd Thursday of each month.
CIP Subcommittee
Chair Coher, Commissioners Higginbotham and Cole.
Meets as needed.
75 Planning Commission Annual Report FY 2023
ATTACHMENT C
PLANNING COMMISSION ATTENDANCE RECORD
FISCAL YEAR 2023
P - Present
A – Excused absence
C - Cancelled Meeting
Shaded Green- Special Meeting Date
All absences excused unless otherwise noted
MEMBERS
07/13/22
07/27/22
08/10/22
08/24/22
09/14/22
09/28/22
10/12/22
10/26/22
11/09/22
11/16/22
11/23/22
12/07/22
12/14/22
12/28/22
01/11/23
01/25/23
02/08/23
02/22/23
03/04/23
03/08/23
03/22/23
04/12/23
04/26/23
05/10/23
05/24/23
06/14/23
06/28/23
David Coher A P P P P A P P C C C P C C P P A A A C P P P C P A P
Rick Cole P P P P P P P P C C C P C C P P P P P C P P P C P P P
Julianna Delgado P P P P P P P P C C C P C C P P P P P C P P P C P P P
Lambert
Giessinger
P P P P P P A P C C C P C C P P P P P C P P A C P P P
Mic Hansen P P P P P P P P C C C P C C P P P P P C P P A C P P P
Carol Hernandez P P P A P P P P C C C P C C P P P P P C P A A C P P P
Jennifer
Higginbotham
P P P P P C P P P C P P P
Jason Lyon P A P A P P P P C C C P C C
Steven Olivas P P P P P P P P C C C A C C A C P P P C P P P C P A A Andrea Rawlings P A P P A P P P C C C P C C P P P P P C P P P C P P P 76