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Agenda Report
January 22, 2024
TO: hlonorable Mayor and City Council
THROUGH: Finance Committee
FROM: Department of Public Works
SUBJECT: AMENDMENTS TO FISCAL YEAR 2024 CAPITAL IMPROVEMENT
PROGRAM
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed actions are not "projects" as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review; and
2. Amend the Fiscal Year 2024 Capital Improvement Program (CIP) Budget as detailed in Attachment A of this report.
BACKGROUND:
Throughout the Fiscal Year (FY), the Department of Public Works in conjunction with other impacted departments review active CIP projects to determine if budgetary changes are needed. Staff has completed this report detailing needed budget adjustments. The budgetary changes to the projects are listed below.
1. Building Maintenance FY 2021-2025 (71903) - The Department of Public Works recommends appropriating $16,889.65 in Private Capital from Crown Castle to this project and increasing the budget by a like amount. This funding will be used to continue security upgrades at the City Yards.
2. Hydrogen Fueling Station (75133) - The Department of Transportation (DOT) recommends appropriating $20,000 in EnergllZE Grant, and $4,500,000 in Proposition A/C - Local Return Fund to this project and increasing the budget by a like amount.
The City was awarded $3,355,860 in EnergllZE grant funds, but on the September 11 , 2023, CIP Budget Amendments agenda report, only $3,335,860 was appropriated.
This action will appropriate the full grant amount awarded to date. The Prop A/C funding will be used to build a temporary hydrogen fueling station that will be installed MEETING OF 1/22/2024AGENDA ITEM NO..9
Amendments to FY 2024 CIP Budget
January 22, 2024
in advance of the permanent station to accelerate the deployment of hydrogen fueled zero-emission vehicles.
3. Purchase of Dial-A-Ride Vehicles (75086) - The Department of Transportation recommends appropriating $106,589 in Low Carbon Transit Operations Program Grant and $160,611 in Proposition A/C - Local Return Fund to this project and increasing the budget by a like amount. This funding will be used to purchase one zero-emission Dial-A-Ride van in FY 2024 with delivery expected in FY 2025.
4. Walnut St Corridor Signal Improvements (75121) - The Department of Transportation recommends appropriating $108,000 in Private Capital collected as a condition of development from the hleritage Housing Project at 1878 E. Walnut Street and increasing the budget by a like amount. This funding will be used to install a video detection system, upgrade the traffic signal controller, and install a new larger cabinet and CCTV pole along the Walnut Street corridor.
5. Signal Preemption Equipment at Traffic Signals Citywide - Phase II (75916) - The Department of Transportation recommends appropriating $40,000 in Private Capital collected as a condition of development at 1878 E. Walnut Street Condominium project. This funding is designated for the installation of emergency vehicle traffic signal preemption system at two intersections. This action will move this project from the Future Unfunded section of the FY 2024 - 2028 CIP Budget to the active Transportation section.
6. Citywide Complete Streets Program (75114) - The Department of Transportation recommends appropriating $67,300 from the General Fund and increasing the budget by a like amount. In FY 2023, $250,000 was appropriated from the General Fund (previously planned as ARPA) to DOT'S operating budget to fund the Safer Streets Campaign. The program only needed $182,700 of the $250,000 to implement the campaign. DOT recommends appropriating the remaining $67,300 to fund a pilot program for the installation of traffic safety treatments at various locations around the City, particularly in neighborhood traffic management plan areas. This effort would enhance the Safer Streets Campaign's mission.
7. Washington Park Community House and Restroom - Construction Phase (78089) - The Department of Public Works recommends appropriating $100,000 in Residential Impact Fees and transferring $195,000 in Charter Capital Funds from Public Works Building - Seismic Upgrades (71915) to this project and increasing the budget by a like amount. This funding was utilized to install new security cameras on the buildings, keycard access controls, and associated upgrades required for the doors and locking hardware; purchase furniture; and cover associated soft costs due to weather and material procurement delays. Security cameras for the rest of the park will be addressed in a future CIP project. The Public Works Building - Seismic Upgrades (71915) project is on-hold until future funding is identified. To date, the project design was completed, and the project was advertised for construction three times, but all bids received significantly exceed the overall project budget.
Amendments to FY 2024 CIP Budget
January 22, 2024
8. Robinson Park - Pool and Pool Building Renovations (78085) - The Department of Public Works recommends appropriating $60,000 in Residential Impact Fees and transferring $156,000 in Charter Capital Funds from Public Works Building - Seismic Upgrades (71915) to this project and increasing the budget by a like amount. This funding was utilized to install new security cameras and keycard access controls; new walkway lighting adjacent to the playground and parking lot; repairs to pool building structural framing due to unforeseen conditions; and associated soft costs due to weather and material procurement delays. The Public Works Building - Seismic Upgrades (71915) project is on-hold until future funding is identified. To date, the project design was completed, and the project was advertised for construction three times but all bids received significantly exceed the overall project budget.
9. Customer Information System Managed Services - Power (3271) - The Water and Power Department recommends transferring $1 ,500,000 in Power Funds from the Customer Information System (3022) project to this project and increasing the budget by a like amount. These funds will allow for the continued enhancement of Customer Information System Managed Services (3271) project, including purchasing a business intelligence reporting tool and new customer portal features. The Customer Information System (3022) project is complete, and appropriations are no longer required.
10. Security, Access Control, and Lighting Program at Power Facilities (3248) - The Water and Power Department recommends transferring $500,000 in Power Funds from the Customer Information System (3022) project to this project and increasing the budget by a like amount. This increase is necessary to install a virtual fence surveillance system at the City Yard, which is essential to combat recent theft and increase safety at the City Yard. The Customer Information System (3022) project is complete, and appropriations are no longer required.
11. Power System Equipment (3254) - The Water and Power Department recommends transferring $24,500 in Power Funds from the Power Substation Weatherizing Enhancements (3279) project to this project and increasing the budget by a like amount. These funds will be used to purchase a portable oil booster pump. Recent oil analysis data indicates the presence of contaminants in substation equipment and a portable oil booster pump is required to assist with additional drain and/or flush corrective actions to improve conditions. The Power Substation Weatherizing Enhancements (3279) project is under budget and the remaining funds are sufficient to complete the FY 2024 workplan.
COUNCIL POLICY CONSIDERATION:
All of the above projects and actions address City Council's goals to maintain fiscal responsibility and stability and improve, maintain, and enhance public facilities and infrastructure.
Amendments to FY 2024 CIP Budget
January 22, 2024
ENVIRONMENTAL ANALYSIS:
CEQA excludes from environmental analysis those actions that are not "projects" as defined by State CEQA Guidelines Section 15378. That section excludes from the definition of "project" the creation of government funding mechanisms and fiscal activities which do not yet commit the lead agency to any specific project, and also excludes organizational or administrative governmental activities that do not result in physical changes to the environment. The actions proposed herein are budgetary and part of the City's normal administrative process as it takes early steps to prepare for the possibility of undertaking a project, and therefore they are not yet "projects" as defined by CEQA.
FISCAL IMPACT:
The cumulative result of these recommendations will increase the FY 2024 CIP budget by $5,179,390. The specific funding sources for the budget amendments are listed on Attachment A.
Respectfully submitted,
TO^VOLM6S,P.E.
Director of Public Works
Prepared by:
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Phyllis'Hallowell
Management Analyst V
Approved by:
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MIGUEl-^ARQUEZ
City Manager
Attachment A - Amendments to the FY 2024 - 2028 CIP Budget