OPENING:
CLOSED SESSION
Mayor Gordo stated that
he had a potential conflict,
recused himself from
participation in Closed
Session Item 2, and left
the closed session at 5:15
p.m.
Mayor Gordo returned to
the closed session at 5:40
p.m.
ROLL CALL:
Councilmembers:
Staff:
L
CIP^ OF PASADENA
City Council Minutes
January 22, 2024 - 4:30 P.M.
City Hall Council Chamber
Mayor Gordo called the regular meeting to order at 4:50 p.m. (Absent:
None)
On the order of the Mayor, the regular meeting recessed at 4:51 p.m. to discuss the following closed session item:
CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding
pending litigation pursuant to Government Code Section
54956.9(d)(1)
Name of Case: Zhang v. Citv of Pasadena
LASC Case No.: 21STC25270
CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding
pending litigation pursuant to Government Code Section
54956.9(d)(1)
Name of Case: Acosta v. City of Pasadena
LASC Case No.: 18STCV05038
CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
pursuant to Government Code Section 54957.6
Agency Designated Representatives: Miguel Marquez and Tiffany Jacobs-Quinn
Employee Organization: Pasadena Police Supervisor Association The above closed session items were discussed, with no reportable action at this time.
On the order of the Mayor, the regular meeting reconvened at 5:53 p.m.
The pledge of allegiance was led by Councilmember Masuda.
Mayor Victor M. Gordo
Vice Mayor Steve Madison
Councilmember Tyron Hampton
Councilmember Justin Jones
Councilmember Jason Lyon
Councilmember Gene Masuda
Councilmember Jessica Rivas (arrived at 6:18 p.m.)
Councilmember Felicia Williams
City Manager Miguel Marquez
City Attorney/City Prosecutor Michele Beal Bagneris
Senior Assistant City Clerk Sandra Robles
Council Minutes101/22/2024
CEREMONIAL MATTERS
PUBLIC COMMENT ON
MATTERS NOT ON THE
AGENDA
Councilmember Rivas
arrived at the dais at 6:18
p.m.
Mayor Gordo presented a certificate of recognition to the Citizen Service Center acknowledging their 10-year anniversary and commending City staff on their accomplishments. Tony Olmos, Director of Public Works, shared a few words on the Citizen Service Center (CSC); and introduced and commended Mandy Templeton, CSC Manager, for her efforts in the development of the Center. CSC Manager Templeton gave a presentation highlighting milestones and achievements over the past 10 years.
Police Chief, Eugene Harris, introduced the new Sergeant At Arms, David Alba, and thanked Sergeant Robert DuBois for his past service.
Sergeant Alba briefly spoke on his background and expressed gratitude for the opportunity to serve the City in this capacity.
Mayor Gordo requested that the meeting be adjourned in memory of Maestro Victor Vener, reflecting on his musical contributions to the City and throughout the region.
Vice Mayor Madison requested that meeting also be adjourned in memory of Andrea Rawlings, Pasadena Planning Commissioner, highlighting her various commission/committee positions and praised her volunteer efforts in giving back to the City.
Councilmember Lyon requested that the meeting also be adjourned in memory of James Harnagel, Arts and Culture Commissioner, noting Jim's love for the theater and arts; and announced a Celebration of Life event to honor Jim is planned for March 2024.
Mayor Gordo announced that he recused himself from Closed Session Item B due to a potential conflict of interest, had left the closed session meeting during the item discussion, and did not participate.
The following individuals provided comments regarding the transition of Presidents of the Pasadena Sister Cities Committee:
Maggie Gihanian, residence not stated
Michael Warner, Pasadena resident
Cheryl Auger, residence not stated, expressed the need for a zero- waste plan and the impacts of plastics.
Ofelia Cavazosc Edmondson, residence not stated, expressed support for the Pasadena Sisters Cities Committee.
Jill Shook, Making Housing and Community Happen, announced details for the upcoming candidate forum on January 31, 2024 where Pasadena Council candidates will be answering questions related to housing affordability and the homelessness crisis.
Council Minutes201/22/2024
CONSENT CALENDAR
City Manager/ Executive
Director
Alien Shay, Pasadena resident, congratulated the City on the successful Rose Parade and the Rose Bowl game, and he inquired about the next Charter Task Force meeting.
Heavenly Hughes, residence not stated, provided comments regarding racial and housing discrimination.
Councilmember Williams suggested that staff include information regarding the Pasadena Sister Cities Committee, the Committee's involvement with the City, and their organizational structure in the City Manager's Newsletter for public knowledge.
ADOPTION OF RESOLUTION FOR THE CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION OUTDOOR EQUITY
GRANTS PROGRAM APPLICATION (PROS Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act ("CEQA") pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
(2) Adopt a resolution, (a) approving of the City's filing of a grant application to the Outdoor Equity Grants Program (OEP) in the amount of $520,516 for the development and execution of the proposed Pasadena Outdoor Discovery Program (ODP); and (b) authorizing the City Manager to sign and submit documents which may be necessary for completion of the grant. (Resolution No. 10030)
AUTHORIZATION TO ENTER INTO A CONTRACT WITH ADVANCE
SOLUTIONS CORPORATION TO IMPLEMENT THE SERVICENOW
IT ASSET MANAGEMENT MODULE IN AN AMOUNT NOT-TO-
EXCEED $192,832 (DolT)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed contract in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment; and
(2) Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Advance Solutions Corporation to implement the ServiceNow IT Asset Management module that will capture equipment inventory, allow auditing of inventoried equipment, and support department equipment inventory review as part of the annual budget process for an amount not-to-exceed $192,832, which includes the base contract amount and a fifteen percent contingency.
Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services. (Contract No. 32774)
Council Minutes301/22/2024
•-aasaffifcv
AUTHORIZATION TO ENTER INTO A CONTRACT WITH DUDEK TO
PROVIDE ENVIRONMENTAL SERVICES FOR AN AMOUNT NOT-
TO-EXCEED $800,000 FOR THE WATER AND POWER
DEPARTMENT (Water & Power Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act ("CEQA") pursuant to Section 21065 ofCEQAand Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
(2) Authorize the City Manager to enter into a contract for an amount not-to-exceed $800,000 or five years, whichever comes first, as the result of a competitive selection process, pursuant to Pasadena Municipal Code Section 4.08.047, with Dudekto provide environmental services. (Contract No. 32853)
AUTHORIZATION TO ENTER INTO A CONTRACT WITH BBS
CONSTRUCTION INC., FOR LOCKER ROOM RENOVATIONS FOR
AN AMOUNT NOT-TO-EXCEED $1,811,250 FOR THE WATER AND
POWER DEPARTMENT (Water & Power Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15301 (Class 1: Existing Facilities) and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and (2) Accept the bid dated October 9, 2023, submitted by BBS Construction Inc., ("BBS") in response to the Specifications for "Water and Power Locker Room Renovation Project" for the Water and Power Department ("PWP"); and authorize the City Manager to enter into a contract with BBS for an amount not-to-exceed $1,811 ,250 or a period of two years, whichever occurs first. The total contract amount includes the base contract amount of $1,575,000 and a 15% contingency of $236,250 to provide for any necessary change orders. (Contract No. 32792)
AUTHORIZATION TO EXECUTE A TRANSFER AGREEMENT FOR
THE VACANT LAND PARCEL LOCATED AT 2825 E. WALNUT
STREET FROM THE GENERAL FUND TO WATER AND POWER
DEPARTMENT FOR AN AMOUNT NOT-TO-EXCEED $2.12 MILLION
(Water & Power Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is categorically exempt from the California Environmental Quality Act ("CEQA") pursuant to the State CEQA Guidelines Section 15301 (Existing Facilities); there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and
Council Minutes401/22/2024
L
(2) Authorize the City Manager to execute a transfer agreement for the vacant parcel of land located at 2825 E. Walnut Street from the General Fund to the Pasadena Water and Power Department ("PWP") for an amount not-to-exceed $2.12 million; incorporate the terms and conditions generally described in the agenda report; and execute any other related agreements necessary to effectuate the transaction, including non-substantial revisions. (Contract No. 23,972)
AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH
ATLAS PERFORMANCE INDUSTRIES INC., FOR AN AMOUNT
NOT-TO-EXCEED $332,750 FOR A NEW 24' X 60' OFFICE TRAILER FOR THE GLENARM POWER PLANT (Water & Power Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is categorically exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15301 (Class 1 - Existing Facilities) and Section 15303 (Class 3 - New Construction or Conversion of Small Structures), and that there are no features that distinguish this project from others in the exempt classes, and as such, there are no unusual circumstances; and
(2) Accept the bid dated August 21, 2023, submitted by Atlas Performance Industries Inc., ("API") in response to Specifications for the procurement of a new office trailer; reject all other bids received; and authorize the City Manager, or his designee, to enter into a purchase order with API for an amount not-to-exceed $332,750, which includes a base contract amount of $302,500 and a 10% contingency of $30,250 to provide for any unforeseen change orders.
AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH JOHN L. HUNTER AND ASSOCIATES INC., TO PROVIDE ON-
CALL NPDES CONSULTANT SERVICES FOR AN AMOUNT NOT-
TO-EXCEED $1,000,000 OVER A FIVE-YEAR TERM (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find the contract proposed in the agenda report to be categorically exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with John L. Hunter and Associates Inc., for NPDES consultant services for an amount not-to-exceed $1,000,000 over a five-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services) (Contract No. 32849); and
(3) Authorize the City Manager to extend the term of the contract if necessary without increasing the not-to-exceed amount.
Council Minutes501/22/2024
Item discussed separately
r
AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH TACTICAL SUPPORT EQUIPMENT INC., NOT-TO-EXCEED
$1,281,614 FOR THE PURCHASE OF A CELLULAR SITE
SIMULATOR; ADOPT A RESOLUTION AUTHORIZING THE
CONTRACT AND CORRESPONDING POLICE DEPARTMENT
POLICY; AND AMEND THE POLICE DEPARTMENT'S FISCAL
YEAR 2024 OPERATING BUDGET BY APPROPRIATING
$1,281,614 (Police Dept.)
FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2024
CAPITAL IMPROVEMENT PROGRAM (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed actions in the agenda report are not "projects" as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review; and
(2) Amend the Fiscal Year 2024 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the agenda report. (Budget Amendment No. 2024-34) (Budget Amendment No. 2024-34a)
FINANCE COMMITTEE: FISCAL YEAR JUNE 30, 2023 ANNUAL
FINANCIAL REPORTS (Finance Dept.)
Recommendation: It is recommended that the following reports (attached to the agenda report) for the year ended June 30, 2023 be reviewed, discussed, and filed by the City Council and/orthe Successor Agency to the Pasadena Community Development Commission:
A. Annual Comprehensive Financial Report
B. Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards (This replaces what was called the "Management Letter.")
C. Pasadena Center Operating Company Financial Statements D. Rose Bowl Operating Company Basic Financial Statements E. Pasadena Community Access Corporation Financial Statements F. Pasadena Fire and Police Retirement System A Pension Trust Fund of the City of Pasadena, California Financial Statements G. City of Pasadena, California Air Quality Management District Fund Financial Statements
H. Pasadena Housing Successor Pasadena, California Financial Statements
I. City of Pasadena, California Foothill Workforce Development Board Financial Statements
J. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets
K. Independent Accountants' Report on Applying Agreed-Upon Procedures for review of Deferred Compensation
L. The Auditors' Communications with the City's Finance/Audit Committee
Council Minutes601/22/2024
Item discussed separately
CITY COUNCIL
RESIGNATIONS,
APPOINTMENTS, &
REAPPOINTMENTS
CITY CLERK/
SECRETARY
MINUTES APPROVED
CLAIMS RECEIVED AND
FILED
u
FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH PERKINS EASTMAN FOR THE
DEVELOPMENT OF A MASTER PLAN FOR THE SR 710
NORTHERN STUB PLANNING PROJECT IN THE AMOUNT OF
$2,820,744 AND APPROPRIATE $800,000 TO THE CITY
MANAGER'S OFFICE OPERATING BUDGET (City Manager's Dept.)
ACKNOWLEDGE THE VACANCY CREATED ON THE PLANNING
COMMISSION BY THE PASSING OF ANDREA RAWLINGS (District
6 Nomination)
ACKNOWLEDGE THE VACANCY CREATED ON THE ARTS &
CULTURE COMMISSION BY THE PASSING OF JAMES B.
HARNAGEL (District 7 Nomination)
October 16, 2023 City Council
October 16, 2023 Successor Agency to the Pasadena Community Development Commission
October 23, 2023 City Council
October 23, 2023 Successor Agency to the Pasadena Community Development Commission
October 30, 2023 City Council
October 30, 2023 Successor Agency to the Pasadena Community Development Commission
Claim No. Claimant
2024-0124 Barbara Fleites
2024-0125 Lynnanne Hanson Miller
2024-0126 Chester Andrews
2024-0127 Josephine Keung
2024-0128 Charlie Clemente
2024-0129 JarvisShelby
2024-0130 Peter DiVito
2024-0131 Interinsurance Exchange of the
Automobile Club a/s/o Carlos
Lopez Villarreal
2024-0132 James Park
2024-0133 Ellada Gabrielyan
2024-0134 Ismael Rivera Perez
2024-0135 Clerkin, Sinclair & Mahfouz LLP
o/b/o USAA a/s/o Robert
Develle
2024-0136 Hermelinda and Roberta
Salazar
2024-0137 XinLi
2024-0138 Darby Gunter
2024-0139 Laura Ann Hall
2024-0140 Phyllis Chestang
Claim Amount
$25,000.00+
25,000.00+
25,000.00+
25,000.00+
4,000.00
25,000.00+
1,906.79
3,112.35
5,000.00
25,000.00+
25,000.00+
4,063.50)
25,000.00+
1,500.00
2,138.40
Not stated
25,000.00+
Council Minutes701/22/2024
PUBLIC HEARING SET
MOTION:
Item discussed separately
2024-0141 Ana Rivera
2024-0142 The Estate of Johnny Karnig
Bronsozian
2024-0143 Zohrab Hrach Gevrikyan
2024-0144 Marina Velasquez
2024-0145 Aprile Boettcher
2024-0146 Francia H. Pena
2024-0147 Isaiah Marcus Ma
2024-0148 Isaiah Marcus Ma
2024-0149 Michael Gonzalez
2024-0150 CSM OBO USAA ASO Michael
Dehay
2024-0151 Chris Freeman
2024-0152 Jason Guyton
2024-0153 Vanessa Sharnai Crawford
2024-0154 Helen Haewon Kawahara
2024-0155 Christopher Gallivan
2024-0156 JudyNguyen
2024-0157 IrmiaRuiz
2024-0158 Subro Claims Inc. o/b/o Geico
Ins a/s/o Sidney Anthony
Mascardo
2024-0159 Rami Der-Artinian
25,000.00+
25,000.00+
25,000.00+
1,048.62
25,000.00+
5,801.72
25,000.00+
25,000.00+
10,000.00+
9,076.97
250.00
25,000.00+
700.00
376.25
353.74
25,000.00+
25,000.00+
5,679.57
25,000.00+
FEBRUARY 26, 2024, 5:30 p.m. - Street Name Change - Dayton Street to Troop Way - from Fair Oaks Avenue to Raymond Avenue It was moved by Councilmember Masuda, seconded by
Councilmember Williams, to approve all items on the Consent Calendar, with the exception of Items 8 and 11. (Motion unanimously approved) (Absent: None)
AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH TACTICAL SUPPORT EQUIPMENT INC., NOT-TO-EXCEED
$1,281,614 FOR THE PURCHASE OF A CELLULAR SITE
SIMULATOR; ADOPT A RESOLUTION AUTHORIZING THE
CONTRACT AND CORRESPONDING POLICE DEPARTIVIENT
POLICY; AND AMEND THE POLICE DEPARTMENT'S FISCAL
YEAR 2024 OPERATING BUDGET BY APPROPRIATING
$1,281,614 (Police Dept.)
Recommendation: It is recommended that the City Council:
(1) Find the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3), the "Common Sense" exemption that CEQA only applies to projects that may have the potential for causing a significant effect on the environment;
(2) a) Accept the bid dated August 14, 2023, submitted by Tactical Support Equipment Inc., (TSE) in response to specification for a cellular site simulator for the Police Department, and b) authorize the issuance of a contract with TSE in an amount not-to-exceed $1,281,614. This Council Minutes801/22/2024
includes the base amount of $1,074,548, use tax of $107,066 and contingency of $100,000 (processed as Purchase Order);
(3) Adopt a resolution authorizing the above-mentioned contract and Pasadena Police Department Policy 620, pertaining to cellular site simulators (Resolution No. 10031); and
(4) Amend the Police Department's Fiscal Year (FY) 2024 Operating Budget by appropriating $1,281,614 from the unappropriated fund balance in the Asset Forfeiture Fund (207) for the purchase of the cellular site simulator. (Budget Amendment No. 2024-33) Sandra Robles, Senior Assistant City Clerk, reported that one letter providing various comments on the item and one letter in opposition to the staff recommendation were received by the City Clerk's Office, distributed to the City Council, posted online, and made part of the record for th is item.
The following individuals expressed concerns and/or provided comments pertaining to privacy and use policies of the cellular site simulator:
Yadi, residence not stated
Alien Shay, Pasadena resident
Heavenly Hughes, residence not stated
Councilmember Rivas emphasized that it is crucial for the Cellular Site Simulator Use Policy to meet all legal requirements to the highest standard, and not just the minimal standard; and urged that the use of the cell site simulator be as minimally intrusive to the public as possible.
In response to Councilmember Rivas' inquiry about the policy changes pertaining to usage of the cell site simulator, Art Chute, Deputy Chief, highlighted the newly added usage limitations in the policy; explained that if other agencies request to use the City's cellular site simulator, the equipment is then deployed under the City's use policy, which other agencies must adhere to; and also noted that the simulator records each time it is used.
In response to Councilmembers Masuda and Lyon's inquiries regarding usage restrictions of the cellular site simulator, Lieutenant Gomez reported that when the device is legally deployed and activated, it simulates a cell tower to attract the identifier of a specific device, then automatically rejects signals from other devices within the local proximity. Lieutenant Gomez explained how certain scenarios would require a search warrant to utilize the equipment; and also explained how the simulator is used to search for unique identifiers to locate missing persons, at-risk individuals, and victims of mass casualty incidents.
Councilmember Rivas advocated for bringing back the item for approval at the next Council meeting to give the public an opportunity to review the recent changes made to the policy.
Council Minutes901/22/2024
MOTION:
Item discussed separately
It was moved by Councilmember Hampton, seconded by
Councilmember Williams, to approve the staff recommendation, amended, in relation to any changes to the policy, to add to Section 620.1, under Purpose and Scope, the words, "in consultation with legal counsel"; and on page 4, No. 1, change the term "suspect" to "person", and to include elderly or juveniles who are endangered.
AYES: Councilmembers Hampton, Jones, Lyon, Masuda,
Williams, Vice Mayor Madison, Mayor Gordo
NOES: None
ABSTAIN: Councilmember Rivas
ABSENT: None
FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH PERKINS EASTMAN FOR THE
DEVELOPMENT OF A MASTER PLAN FOR THE SR 710
NORTHERN STUB PLANNING PROJECT IN THE AMOUNT OF
$2,820,744 AND APPROPRIATE $800,000 TO THE CITY
MANAGER'S OFFICE OPERATING BUDGET (City Manager's Dept.) Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Perkins Eastman for the SR 710 Northern Stub Project in an amount not-to-exceed $2,820,744 for a period of three years. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); (Contract No. 32860)
(3) Authorize the City Manager to extend the three-year contract for up to two additional one-year periods; and
(4) Recognize and appropriate $800,0000 to the City Manager's Office operating budget for the anticipated expenditures needed in Fiscal Year 2024. (Budget Amendment No. 2024-35)
Andrew Salimian, Pasadena Heritage, expressed concerns regarding the scope of the project pertaining to planning and costs.
Councilmember Hampton suggested including local businesses to participate in the bidding process and utilizing local resources whenever possible for this project.
Council Minutes
It was moved by Councilmember Madison, seconded by
Councilmember Jones, to approve staff recommendation. (Motion unanimously approved) (Absent: None)
1001/22/2024
INFORMATION ITEM
RECOMMENDATIONS
FROM OFFICERS AND
DEPARTMENTS
Pasadena Rental
Housing Board
Mayor Gordo recused
himself from the item due
to a potential conflict and
left the dais at 8:45 p.m.
CENTRAL LIBRARY EARTHQUAKE RETROFIT AND
RENOVATION PROJECT - PROGRAMMING AND SCHEMATIC
DESIGN UPDATE (Public Works Dept.)
Recommendation: The agenda report is provided for information only; no action is required at this time.
Public Works Director Olmos introduced the item, provided background information on the project, presented a timeline for the Central Library Retrofit project, and responded to questions.
Tim McDonald, Director of Library Services, presented a library programming update proposal, recommendations from the Community Programming Committee, feedback received from community outreach efforts, and responded to questions. Debra Gerod, representing the consultant firm - Gruen Associates, presented the project goals, objectives, and the schematic design update for the Central Library renovation project.
In response to Councilmember Jones' inquiry regarding the design build process, Director Olmos reported that if voters approve the Charter Amendment measure related to design build for projects in the March 2024 election, City staff would then propose an ordinance specifying design build procedures. He stated that once the ordinance became effective, City staff would hire a design builder to work with the design team to develop a design package estimate that includes permitting, costs, etc. He further elaborated that if the bond measure for the Central Library Renovation Project is approved in the November 2024 election, then a contract could be awarded shortly thereafter.
The following individuals expressed support and/or provided various comments on the proposed design plan for the Central Library Renovation Project:
Joan Branin, Pasadena resident
Nina Chomsky, Pasadena resident
Following discussion, by order of the Mayor, and consensus of the City Council, the information was received and filed.
AUTHORIZATION TO ENTER INTO A CONTRACT WITH 3DI INC.,
FOR IMPLEMENTATION, OPERATIONS AND MAINTENANCE OF A
RENTAL REGISTRY DATABASE/PORTAL IN AN AMOUNT NOT-
TO-EXCEED $269,714 (Rent Stabilization Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed contract in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment; and
Council Minutes1101/22/2024
Mayor Gordo recused
himself from the item due
to a potential conflict and
left the dais at 8:45 p.m.
(2) Authorize the City Manager to enter into a contract, as a result ot a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with 3Di Inc., for implementation, operation, and maintenance of a Rental Registry Database/Portal for an amount not-to-exceed $269,714 for a three-year period. Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services. (Contract No.32862)
Senior Assistant City Clerk Robles reported that one letter providing various comments on the matter was received by the City Clerk's Office, distributed to the City Council, posted online, and made part of the record for this item.
FINANCE COMMITTEE: ADOPTION OF THE FISCAL YEAR 2024
(FY2024) RECOMMENDED OPERATING BUDGET OF THE RENT
STABILIZATION DEPARTMENT (Rent Stabilization Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3) "Common Sense" exemption; and
(2) Adopt the FY2024 Recommended Operating Budget of $2,876,232 for the Rent Stabilization Department, inclusive of the previously appropriated $600,000, and 12.0 FTE positions as detailed in the agenda report. Due to the anticipated delay in billing the FY2024 Rental Housing Fee, a temporary negative cash position for the department is acknowledged as described in the agenda report. (Budget Amendment No. 2024-36)
The two items above from the Pasadena Rental Housing Board were heard concurrently.
Bert Newton, Making Housing and Community Happen, expressed support for the staff recommendation for each item listed above.
The following individuals expressed concerns and/or provided various comments on the operating budget for the Rent Stabilization Department:
Dennis Jebbia, residence not stated
Simmon Gibbons, residence not stated
Loren Naiman, residence not stated
Alien Shay, Pasadena resident
Senior Assistant City Clerk Robles reported that three letters expressing concerns with the Rent Board's inability to meet operational deadlines, and/or providing various comments on the matter, and one letter advocating for additional funding be provided to the Rent Stabilization Department budget, were received by the City Clerk's Council Minutes1201/22/2024
r
ADJOURNMENT
ATTEST:
Office, distributed to the City Council, posted online, and made part of the record for this item.
In response to Councilmember Williams' inquiry concerning the duplication of contracts, Phillip Leclair, Rent Stabilization Department Interim Director, stated that Bhyv was contracted to develop a staffing model and cost analysis for the Rent Stabilization Department, while 3Di was contracted to provide rental registry software and implementation, setup, and workflow system establishment. He clarified that elements of personal information submitted to the rental registry will be redacted, pursuant to the guidelines established by the Rental Housing Board.
In response to Councilmember Williams' question regarding operational costs and implementation of safeguards, City Manager Marquez stated that if the Rent Stabilization Department is unable to maintain rental housing revenues and falls into a deficit, the City has a duty to implement Measure H using available City funds.
Discussion ensued regarding the City's fiduciary responsibility, rental housing fees, financial reserves, and the operational structure and cost of the Rent Stabilization Department.
In response to Councilmember Rivas' inquiry regarding rental housing fees, City Attorney Bagneris reported that the fees to be collected will be fee-for-service, with a study conducted to justify those fees; and stated there may be other sources of funds to establish a reserve.
Following discussion, it was moved by Councilmember Hampton, seconded by Councilmember Rivas, to approve the staff
recommendation. (Motion unanimously approved) (Absent: Mayor Gordo)
On order of the Vice Mayor, the regular meeting of the City Council adjoqrned at 9:40 p.m. in memory of Maestro Victor Vener, Andrea iwlihgs,^nd James Harjhagel.
;-(f1l-
City^6Yk'[/
^£
Victor M. Gordo, Mayor
City of Pasadena
Council Minutes1301/22/2024