Agenda — Municipal Services Committee, January 23, 2024

AGENDA

MUNICIPAL SERVICES COMMITTEE

MEETING NOTICE
JANUARY 23, 2024
PUBLIC MEETING 4:00 P.M.

MEMBERS
Felicia Williams, Chair, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7

STAFF
Sidney Jackson, General Manager
Lisa Hosey, Assistant City Attorney
Jerice Kenebrew, Recording Secretary

MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.

In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.

Please call (626) 744-4124 to request use of a listening device.

Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.

Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.

Items on the agenda may not be called in order listed.

Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.

PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR JANUARY 23, 2024, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.

Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy

TO VIEW A LIVE STREAM OF THE MEETING:
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WWW.PASADENAMEDIA.ORG

In order to facilitate public participation at meetings the City will accept public comment in the following manner:

1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.

2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.

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Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:

Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446

3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. The help line will open 30 minutes prior to the posted start time of the meeting.

4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:

[email protected]

Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.

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IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE

AMERICANS WITH DISABILITIES ACT

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AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].

CITY OF PASADENA

MEETING OF

THE MUNICIPAL SERVICES COMMITTEE
JANUARY 23, 2024
PUBLIC MEETING: 4:00 PM

PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249

NOTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, January 23, 2024, at 4:00 p.m., to discuss matters on the attached agenda.

I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this January 18th, by 6:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.

Susana Castro

DISTRIBUTION:

MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal

In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.

Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.

Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.

MEETING AGENDA

MUNICIPAL SERVICES COMMITTEE
JANUARY 23, 2024
Public Meeting: 4:00 P.M.

Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249

APPROVAL OF MINUTES

October 10, 2023, October 24, 2023, November 14, 2023 (Regular Meeting) December 5, 2023 (Special Meeting)
November 28, 2023, December 12, 2023 (Cancelled Meeting)

1. RECEIVE ANNUAL REPORT FOR FISCAL YEAR JULY 2022 THROUGH JUNE 2023 AND WORK PLANS FOR FISCAL YEAR 2023-2024 FOR:

a. DESIGN COMMISSION
b. HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE
c. HISTORIC PRESERVATION COMMISSION
d. HUMAN SERVICES COMMISSION
e. LIBRARY COMMISSION
f. PLANNING COMMISSION

2. METROPOLITAN WATER DISTRICT UPDATE BY CYNTHIA KURTZ

3. METROPOLITAN WATER DISTRICT PIPELINE SHUTDOWN UPDATE

4. WATER COST-OF-SERVICE ANALYSIS AND RATE DESIGN UPDATE

5. SET PUBLIC HEARING FOR APRIL 8, 2024 FOR PROPOSED SEWER USE FEE RATE

STRUCTURE AND RATE ADJUSTMENTS

6. SET PUBLIC HEARING FOR APRIL 8, 2024 FOR PROPOSED REFUSE COLLECTION

FEE INCREASES

PUBLIC MEETING - 4:00 P.M.

ROLL CALL

PUBLIC COMMENT

NEW BUSINESS

ADJOURN

INFORMATION ONLY

01 10/10/2023

CITY OF PASADENA

MUNICIPAL SERVICES COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
OCTOBER 10, 2023

MEETING

OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:16 p.m.

ROLL CALL:

Staff:

Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton (arrived at 4:25 p.m.)
Councilmember Justin Jones
Councilmember Jason Lyon

Miguel Marquez, City Manager
David Reyes, Assistant City Manager
Sydney Jackson, General Manager of Water and Power
Kelly Nguyen, Assistant General Manager of Water and Power Jeremy Marquette, Utility Operational Technology Manager of Water and Power
Robert Castro, Power Resource Planning Manager or Water and Power John Hormozi, Principal Power Resources Planner
Lisa Hosey, Assistant City Attorney
Garrett Stevenson, Recording Secretary

PUBLIC COMMENT ON

ITEMS NOT ON THE
AGENDA
The following individuals advocated for the design and building and/or provided comments related to “Greenways” throughout the City , the “Wilson for All” (bike lanes) petition, and street safety:

Scott Habermehl, Pasadena resident
William Denman, Pasadena resident
Jonah Kanner, representing Pasadena Complete Streets Coalition

Stephen Lipira, Pasadena resident, expressed concerns with h ow the City is measuring and billing the use of water and electricity to Pasadena residents and asked that the City staff explain the process.

In response to public comment, Chair Williams stated that staff will reach out to address Mr. Lipira’s concerns ; and announced that the Transportation Department staff will present the City’s Bike Transportation Plan at a future Committee meeting.

INFORMATION ONLY PASADENA WATER AND POWER CREDIT AND COLLECTIONS

UPDATE TO RESIDENTIAL, COMMERCIAL, AND INDUSTRIAL

ACCOUNTS

Councilmember Hampton
arrived at 4:25 p.m.

Sydney Jackson, Director of Water and Power , provided introductory comments, and Jeremy Marquette, Utility Operations Technology Manager of Water and Power summarized the agenda report as part of the PowerPoint presentation, and responded to questions.

2 02 10/10/2023
Vice Mayor Williams emphasized the statewide struggle utility companies are facing regarding post -covid arrearages and recommended additional state lobbying efforts be made to support Pasadena utility customers.

Councilmember Hampton suggested a susp ension or refund of the Underground surtax to reduce utility arrearages for electric customers; and asked staff to consider waiving reconnection fees for customers who are subject to disconnections for non-payment.

Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.

NEW BUSINESS ADOPTION AND APPROVAL OF THE 2023 POWER INTEGRATED

RESOURCE PLAN FOR THE WATER AND POWER DEPARTMENT

Sydney Jackson, Director of Water and Power provided introductory comments, Kelly Nguyen, Assistant General Manager of Water and Power, Nette Brocks, consultant with ACES Power, Robert Castro, Power Resource Planning Manager , John Hormozi, Principal Power Resources Planner , and Nick Schlag, consultant with Energy and Environmental Economics Inc. (E3), summarized the agenda report as part of the PowerPoint presentation, with all responding to questions.

Councilmember Lyon and Chair Williams asked E3 (City consultant) to provide their technical review and analysis of the City’s Integrated Resource Planning process in a written report , in addition to their PowerPoint slides.

Garrett Stevenson, Recording Secretary, reported that the City Clerk’s Office received 59 letters of correspondence offering suggestions, comments, and concerns related to ratepayer cost, the social cost of carbon, and carbon free goal by 2030.

The following individuals provided comment on the matter:

Genette Foster, Pasadena resident
Wes Reutimann, Pasadena resident
Una Lee Jost, Pasadena resident
Dave Weeshoff, representing Pasadena Audubon Society
Martha Zavala, representing League of Women Voters Pasadena Area
Cynthia Cannady, representing Pasadena 100
Lev Tumaykin, Pasadena resident
Claudia Funke, representing Pasadena 100
Tony Vong, representing Pasadena City College Environmental Sustainability Club
John Odell, Pasadena resident
Steve Gibson, Altadena resident
Sam Berndt, representing Pasadena 100
Greg Apodaca, representing Community 2.0
Joe Feinblatt, Pasadena resident
Gregory Harrison, representing Pasadena 100
Lauren Cory, representing Pasadena 100
Jacob Obscherning, representing the Environmental Advisory Commission
3 03 10/10/2023
Mark Nay, Pasadena resident
Camila Buitrago, Pasadena resident
Rene Gonzalez, representing Padres

Councilmember Lyon stated that he is not prepared to act on the matter, as he requires additional time to review the 2023 Integrated Resource Plan (IRP). He advocated for staff to focus on logistics and not costs related to the 2023 IRP; and expressed concerns with the lack of a plan to reach a goal of 100% of Pasadena’s electricity from carbon -free sources by the end of 2030 , which he believes shou ld be included in the 2023 IRP.

Councilmember Hampton spoke on the importance for staff to be mindful of the residents in the City and the impacts to the resident’s utility bills with any changes related to achieving 100% of Pasadena’s electricity from carbon -free sources by the end of 2030. He spoke in support of working towards 100% of Pasadena’s electricity from carbon- free sources by the end of 2 030. He asked staff to provide information to the City Council on the plan to reach the City’s goal of 100% of Pasadena’s electricity from carbon-free sources by the end of 2030; the costs to the City’s rate payers associated with the goal ; and provide information (a “dashboard”) on the City’s Water and Power website of the steps made by staff to reach the goal . Councilmember Hampton stated that the item should be tabled and requested that staff return to the Committee with the additional information requested by the Committee for further review and discussion on the matter.

Councilmember Jones stated that he is not able to support the staff recommendation; and asked staff to provide a plan that outlines specific goals to reach 100% of Pasadena’s electricity from carbon-free sources by the end of 2030. In addition, he advocated for an equity strategy plan to accompany the IRP . He spoke in support of Council member’s request related to the creation of a dashboard on the City’s Water and Power website providing tracking information on the IRP.

Councilmember Jones asked staff to respond to the Environmental Advisory Committee’s (EAC) correspondence on the matter.

Vice Mayor Williams asked staff to provide information on the following items:

• Solar equity
• Rate equity to determine the impacts on the different classes of rates
• Options for repowering the Glenarm Power Plan
• New technology evaluations using local schools
• Partnering with schools and the community to cr eate additional solar space

Councilmember Hampton advocated to move forward with the proposed 2023 IRP, and at a later date amend the 2023 IRP to include a plan with all the information requested by the Committee members and City Council.

Councilmember Lyon spoke on the need for staff to provide information on the current barriers that exist in achieving 100% of Pasadena’s electricity from carbon-free sources by the end of 2030. 4 04 10/10/2023

Following discussion, the Committee agreed with staff to provide aggressive and challenging greenhouse and carbon milestone goals that would be completed prior to 2030; and a bifurc ated plan with information on guidelines and actions to achieve higher carbon free aspirations.

Miguel Marquez, City Manager, expressed his commitment to the carbon free goal and recognized that the City’s plan should be aggressive but feasible in obtaining the City’s goals.

Vice Mayor Williams asked staff to ensure the 2023 IRP plan is presented to the EAC for additional input.

Following further discussion, on the order of the Chair, and by consensus of the Committee, the committee asked staff to review the proposed recommendations as detailed above and return to the Committee for further review.

ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 7:25 p.m.

ATTEST:

____________________
Garrett Stevenson
Recording Secretary

__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee

5 01 10/24/2023

CITY OF PASADENA

MUNICIPAL SERVICES COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
OCTOBER 24, 2023

MEETING

OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:22 p.m.

ROLL CALL:

Staff:

Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton
Councilmember Justin Jones (arrived at 4:42 p.m.)
Councilmember Jason Lyon

David Reyes, Assistant City Manager
Sydney Jackson, General Manager of Water and Power
Joaquin Siques, Acting Director of Transportation
Marvin Moon, Assistant General Manager of Water and Power Kimberly Huynh, Acting Principal Electrical Engineer
Ronald Takiguchi, Building Official
Joe Morelli, Deputy Fire Marshal
Richard Dilluvio, Principal Planner with Transportation Department Javan Rad, Chief Assistant City Attorney
Garrett Stevenson, Recording Secretary

APPROVAL OF MINUTES It was moved by Councilmember Hampton, seconded by Councilmember Lyon, to approve the minutes of August 22, 2023, September 12, 2023, and September 26, 2023 (cancelled meeting) as submitted. ( Motion unanimously carried ) (Absent: Councilmember Jones)

INFORMATION ONLY PASADENA SOLAR PROGRAM OVERVIEW AND IMPROVEMENTS

Councilmember Jones arrived
at 4:42 p.m.

Sydney Jackson, General Manager of Water and Power , provided introductory comments and Kimberly Huynh, Acting Principal Electrical Engineer of Water and Power, Ronald Takiguchi, Building Official, Joe Morelli, Deputy Fire Marshal , and Marvin Moon, Assistant General Manager of Water and Power, presented a PowerPoint presentation on the item, and responded to questions.

Councilmember Hampton requested information on the location and number of battery installations related to the Pasadena Solar Program; and recommended that staff consider allowing residents to build out their properties to allow for electric vehicle use in preparation of the state directive to increase use of electric vehicles by 2035.

Councilmember Lyon suggested that staff reintroduce a program related to solar or battery storage to increase customer solar usage; and asked for additional information on the State’s requirements related to net metering and the City’s metering program.

6 02 10/24/2023
Garrett Stevenson, Recording Secretary, reported that the City Clerk’s Office received one letter of correspondence offering suggestions and comments related to the Solar Program.

The following individuals provided comment on the matter:

Joe Feinblatt, Pasadena Resident
Wes Reutimann, Pasadena resident

Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.

BICYCLE TRANSPORTATION ACTION PLAN UPDATE

Joaquin Siques, Acting Director of Transportation, provided introductory comments and Richard Dilluvio, Principal Planner of Transportation, summarized the staff report as part of a PowerPoint presentation, and responded to questions.

Councilmember Jones shared his concern for the streets north of Jackson Street and south of Washington Boulevard that do not have speed humps and asked staff to consider taking preventative speed safety measures in that area.

Councilmember Lyon voiced support for additional Greenways throughout the City ; and asked staff to prepare for political blowback related to the addition of greenways on El Molino Avenue and Wilson Avenue in District 7 by developing a comprehensive traffic plan.

Garrett Stevenson, Recording Secretary, reported that the City Clerk’s Office received 201 letters of correspondence offering suggestions, comments, and/or concerns related to the City’s Bicycle Transportation Action Plan.

The following individuals provided comment on the matter:

Bert Newton, Pasadena resident
Max Goldberg, Pasadena resident
Jesus Molina, Pasadena resident
Blair Miller, Pasadena resident
Machiko Yasuda, Altadena resident
Krishanu Sankar, representing Pasadena Complete Streets Coalition
John Perry, Pasadena resident
Colin Bogart, Pasadena resident
Claudia Funke, Pasadena resident
Mark Sanborn, Pasadena resident
Jonah Kanner, Pasadena resident
Wes Reutimann, Pasadena resident
Liz Schiller, Pasadena resident
Matthew Langley, Pasadena resident
Marshall Yale, Pasadena resident
Zahra Shivji, Pasadena resident
Matthew Stumbo, Pasadena resident
Thomas Priestly, Pasadena resident
7 03 10/24/2023
Christy Moision, Pasadena resident
Shaelyn Silverman, Pasadena resident
Gerald Hernandez, Pasadena resident
Jeff Cyrulewski, representing Keep Pasadena Moving
Lee Allen, representing Keep Pasadena Moving
Daniel Sheehan, Pasadena resident
Sam Davidson, Pasadena resident
Alan Armstrong, Pasadena resident
Scott Habermehl, Pasadena resident
Maren Alff, representing Pasadena City College’s Environmental Sustainability Club
Christopher Yeh, Pasadena resident
Tony Vong, representing Pasadena City College’s Environmental Sustainability Club

Following public comment , Councilmember Hampton recommended the following:

• Staff research multimodal transportation (i.e. Denmark’s transportation system ) as inspiration in creating a holistic transportation action plan in the City;
• Staff to take a proactive role in presenting an optimistic and comprehensive “platinum plan ” aligned with all ages and abilities; and
• Staff to consider the addition of raised crosswalks throughout the City where feasible and asked staff to agendize the matter at a future Committee meeting.

Vice Mayor Williams advocated for the City ’s Bicycle Transportation Action Plan to include a plan to design City streets to cater to individuals who bike to Pasadena from home to schools (i.e. Pasadena City College, Caltech). In addition, she asked that the plan include input from fire and police department staff,

Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.

ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 6:21 p.m.

ATTEST:

____________________
Garrett Stevenson
Recording Secretary

__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee

8 01 11/14/2023

CITY OF PASADENA

MUNICIPAL SERVICES COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
NOVEMBER 14, 2023

MEETING

OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:14 p.m.

ROLL CALL:

Staff:

Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton (arrived at 5:01 p.m.)
Councilmember Justin Jones
Councilmember Jason Lyon

Miguel Márquez, City Manger
David Reyes, Assistant City Manager
Sydney Jackson, General Manager of Water and Power
Robert Castor, Resource Planning Manager with Water & Power John Hormozi, Principal Power Resources Planner with Water and Power
Lisa Hosey, Assistant City Attorney
Garrett Stevenson, Recording Secretary

NEW BUSINESS ADOPTION AND APPROVAL OF THE 2023 POWER

INTEGRATED RESOURCE PLAN FOR THE WATER AND

POWER DEPARTMENT

Councilmember Hampton
arrived at 5:01 p.m.

City Manager Miguel Marquez, Assistant City Manager David Reyes, and Sydney Jackson, General Manager of Water and Powe r, provided introductory comments , and Robert Castr o, Power Resource Planning Manager with Water & Power , summarized the agenda report as part of the PowerPoint presentation on Pasadena Water and Power’s (W&P) Power Integrated Resource Plan ( IRP), with all responding to questions.

Garrett Stevenson, Recording Secretary, reported that twenty -six letters providing comments on the item were received by the City Clerk’s office, distributed to the Committee, and posted online.

The following individuals provided comments on the item:

Sam Berndt, representing Pasadena 100
Joe Feinblatt, Pasadena resident
Claudia Funke, representing Pasadena 100
Genette Foster, representing Pasadena 100
Cynthia Cannady, Pasadena resident
Peter Eisenhardt, representing Neighborhood Unitarian
Universalist Church of Pasadena Environmental Group
Tony Vong, representing Pasadena City College
Environmental Sustainability Club
Lev Tumaynn, residence not stated
9 02 11/14/2023

The Committee expressed appreciation to the Staff for resubmitting an improved and updated IRP, however the Committee agreed that the plan requires additional information.

Councilmember Lyon spoke in support of the staff utilizing a Waypoint framework structure that identifies near -term actions and longer-term IRP assessments ; and spoke on the need for staff to aggressively encourage residence and commercial solar and storage installations. In addition, he advocated for the City to partner with all the institutions in the City to install solar components and reduce their energy demand. Councilmember Lyon asked st aff to provide information on alternative meter infrastructure by June 2024, and a timeline of all the parallel paths to achieve the goal of 2028 Waypoint so that the paths can be monitored to ensure the goals are achieved ahead of 2028. He also spoke on the need to outreach to science partners, specifically Caltech to determine the latest state -of-the-art technology to enable a 100% carbon -free solution. He expressed concerns with the langua ge in the draft Renewable, Portfolio Standard Procurement Plant, specifically page 265 , second paragraph, first sentence, he believes the language should be “stronger;” and page 29 0, Item No. 32 : Renewable Energy Procurement in Excess of Stat utory Procurement Targets, the first sentence should be updated as the City has established Renewable Portfolio Standards ( RPS) higher than the California Procurement Targets.

City Manager Miguel Márquez spoke on the need to acknowledge the complexity of reaching the goals of the 2023 Power Integrated Resource Plan and responded to questions.

Councilmember Jones advocated for an IRP that focuses on the City achieving 100% carbon-free electricity by 2030, including a strategy that includes “no residents are left behind” as the City moves forward to reach its goals; and that the IRP’s goals are transitioned smoothly with periodic updates to the Environmental Advisory Commission or the Committee.

Councilmember Hampton advocated for the City to consider creative methods to assist Caltech in developing state-of-the-art technology to enable 100% carbon -free solutions ; and advocated for a W&P dashboard on their website with information on the City’s progress in achieving 100% carbon -free electricity by 2030 so that the community is informed. He also echoed comments on the need for additional actions needed to incentivize solar installments in the City.

Councilmember Lyon stated he is not prepared to support the staff recommendation, as he believes the IRP report requires additional information.

Chair Williams stated that she believes the IRP is co mplete as submitted by staff, as it meets all state mandates, and spoke on the need to meet the states deadlines and for the city to be in compliance with the state mandates.
10 03 11/14/2023

Councilman Hampton advocated to move forward with the proposed IRP to stay in compliance with the state’s mandates and deadline; and ask ed staff to return to the Committee in six months with an update as an action item. In addition, he also advocated for a special Committee meeting to further discuss a proposed amended IRP prior to staff presenting the IRP to the City Council.

Following discussion, the Committee asked staff to return to the Committee with an updated IRP that includes a 2026 Waypoint on the electrical Goodrich Sub-station; a plan to aggressively encourage residence and commercial solar and storage installations; expansion of distributed generation and demand response; timeline for the rate structure study; the creation of a dashboard or some other metric on W&P’s website with information on the City’s progress in achieving 100% carbon-free electricity by 2030 ; and a detailed plan to reach goals from 2028 to 2030.

Chair Williams stated that staff will poll Committee members to schedule a Special Meeting in November or December 2023.

Councilmember Lyon asked staff, when presenting the IRP to the City Council, to present a chart of all the technologies that exist and why they do or do not work to reach 100% carbon-free electricity by 2030.

Following further discussion, on the order of the Chair, and by consensus of the Committee, staff was directed to return to the Committee with a staff report addressing the concerns and recommendations detailed above for further consideration and review.

INFORMATION ONLY WATER AND POWER 2023 SUPPLY CHAIN ISSUES

Due to time constraints on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.

ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 6:11 p.m.

ATTEST:

____________________
Garrett Stevenson
Recording Secretary

__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee

11 CITY OF PASADENA

MUNICIPAL SERVICES COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
December 5, 2023

SPECIAL MEETING

OPENING The Chair called the special meeting of the Municipal Services Committee to order at 4:14 p.m.

ROLL CALL:

Staff:

Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton (Arrived at 5:14 p.m.)
Councilmember Justin Jones
Councilmember Jason Lyon

Miguel Márquez, City Manger
David Reyes, Assistant City Manager
Sydney Jackson, General Manager of Water and Power
Robert Castor, Resource Planning Manager with Water & Power John Hormozi, Principal Power Resources Planner with Water & Power
Lisa Hosey, Assistant City Attorney
Tamer Sabha, Recording Secretary

NEW BUSINESS ADOPTION AND APPROVAL OF THE 2023 POWER

INTEGRATED RESOURCE PLAN FOR THE WATER AND

POWER DEPARTMENT

Sydney Jackson, General Manager of Water and Power , provided introductory comments, and Robert Castor, Resource Planning Manager with Water & Power, presented a PowerPoint presentation, summarizing prior Committee meeting discussions on the item, and provided an update on the Power Delivery Master Plan, the 2026 Waypoint Framework, the 2024 Cost of Service, Rate Design Study, and developing a Metrics Dashboard; and responded to questions.

John Hormozi, Principal Power Resources Planner with Water & Power, provided information on the depar tments future resource procurements, and responded to questions.

Tamer Sabha, Recording Secretary, reported that nineteen letters providing comments on the item were received by the City Clerk’s office, distributed to the Committee, and posted online.

The following individuals provided comments on the item:

Robert Haw, representing Pasadena 100
Audrey MA, representing Pasadena 100
Rhoads Stephenson, Pasadena resident
Sanford Krasner, representing Pasadena 100
Alan Blair, Pasadena resident
Sam Berndt, representing Pasadena 100
12 Councilmember Hampton
arrived at 5:14 p.m.

Cynthia Cannady, representing Pasadena 100
Lauren Corey, representing Pasadena 100
Allan Spring, representing Pasadena 100
Carl Selkin, representing Pasadena 100
Peter Eisenhardt, Neighborhood Unitarian Universalist Church of Pasadena, Environmental Group
Danny Parker, representing Pasadena 100
Joe Feinblatt, Pasadena residence
Tony Vong, residence not stated
Greg Apodaca, representing Community 2.0

Councilmember Hampton asked staff to provide information on the status of the 2028 Waypoint in the proposed Metric Dashboard that will be posted on the City’s website ; and advocated for the Committee to review the Power Integrated Resource Plan (IRP) every two year s instead of five years. He spoke in support of staff providing a supplemental report to the IRP that includes a strategical plan for the City to reach carbon free by 2030 and of forwarding the IRP to the City Council.

Councilmember Lyon stated is disagreement that the proposed IRP includes an articulated plan. He believes the plan to reach ca rbon free by 2030 is not clear to the community or the policymakers; and recommended that the item be presented to the City Council without a recommendation fr om the Committee. He spoke in support of a supplemental document that includes realistic aspirational goals.

Councilmember Jones spoke in support of forwarding the IRP to the City Council for consideration, while simultaneously working on a supplemental report that is aspirational (similar to the Sacramento’s SMUD document) and includes a framework on how the City plans to achieve carbon free by 2030 . He advocated for staff to also develop an equity strategy to reach the City’s carbon free goals.

Councilmember Lyon requested that the supplemental report include information on goals (to achieve carbon free by 2030) that are not attainable and an explanation as to why thos e goals are only aspirational.

Chair Williams spoke in support of forwarding the IRP to the City Council for consideration , with information on the areas of the IRP that staff can improve upon, which will be included in a supplemental plan that will include a strategic plan . She also spoke in support of the Metric Dashboard, and a bi -annual review of the IRP. Chair Williams advocated for staff to update and review the Power Delivery Master Plan , parallel to reviewing the IRP and other similar documents with the inclusion of community outreach and input.

Motion: Following further discussion, it was moved by Councilmember Hampton, seconded by Councilmember Jones, to approve the staff recommendation; and staff direction to develop a Metric Dashboard, staff to return to the Committee bi-annually with an update on the Power Integrated Re source Plan, staff to return to the Committee within eight months with an aspirational plan to achieve carbon free 13 by 2030; and provide an update on the Power Delivery Master Plan along with the Power Integrated Resource Plan at a future Committee meeting ; and forward the item to the City Counci l for consideration:

AYES: Councilmember Hampton, Jones, Vice Mayor Williams NOES: Councilmember Lyon
ABSENT: None
ABSTAIN: None

ADJOURNMENT On the order of the Chair, the special meeting of the Municipal Services Committee was adjourned at 5:53 p.m.

ATTEST:

____________________
Jerice Kenebrew
Recording Secretary

__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee

14 01 11/28/2023

CITY OF PASADENA

MUNICIPAL SERVICES COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
November 28, 2023

MEETING

The regular meeting of the Municipal Services Committee, scheduled for Tuesday, November 28, 2023 , at 4:00 p.m., was cancelled as ordered on November 22, 2023, and was posted.

ATTEST:

____________________
Jerice Kenebrew
Recording Secretary

__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee

15 01 12/12/2023

CITY OF PASADENA

MUNICIPAL SERVICES COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
DECEMBER 12, 2023

REGULAR MEETING

The regular meeting of the Municipal Services Committee, scheduled for Tuesday, December 12, 2023, at 4:00 p.m., was cancelled , due to lack of a quorum on December 12, 2023 and posted by staff.

ATTEST:

____________________
Jerice Kenebrew
Recording Secretary

________________________________
Councilmember Felicia Williams, Chair
Municipal Services Committee

16 ITEM #1a
17 MEMORANDUM
DATE: SEPTEMBER 12, 2023
TO: DESIGN COMMISSION
FROM: JENNIFER PAIGE, AICP, DIRECTOR OF PLANNING & COMMUNITY

DEVELOPMENT DEPARTMENT

SUBJECT: DESIGN COMMISSION ANNUAL REPORT
FOR FISCAL YEAR 2022-2023 (JULY 2022 THROUGH JUNE 2023) AND WORK PLAN FOR FISCAL YEAR 2023–2024 (JULY 2023 THROUGH JUNE 2024)
____________________________________________________________________________

Staff has prepared the Design Commission’s Annual Report for Fiscal Year 2022-2023 (July 2022 through June 2023) and Work Plan for Fiscal Year 2023-2024 (July 2023 through June 2024).

The Annual Report is a summary of project types reviewed by the Commission, including:
• Design Review for private and City projects;
• H istoric preservation review in the Central District; • A dvisory reviews of proposals for updates to specific plans, planned developments, and amendments to master development plans, and revisions to design guidelines; • A ppeals and calls for review of staff-level decisions; and • P reliminary Consultations of new development projects.

The Annual Report also notes the Commission’s participation on City -sponsored task forces, committees, and training sessions pertinent to design guidelines, the California Envir onmental Quality Act (CEQA), historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture, and urban design.

The Work Plan is a summary of proposed activities and objectives for the Commission, including attending regular and special meetings, conducting design review hearings, and completing tours of constructed projects.

At the September 12, 2023 Commission meeting, the Commissioners and public will be given an opportunity to provide comments on the Annual Report and Work Plan before it is transmitted to the City Council.

Attachments:

A. Design Commission Annual Report (July 2022 through June 2023) B. Design Commission Work Plan (July 2023 through June 2024) C. Design Commission Meeting attendance record (July 2022 through June 2023)

18 ATTACHMENT - A
Annual Report: 2022-2023
Design Commission
19 CITY OF PASADENA DESIGN COMMISSION
ANNUAL REPORT FOR FISCAL YEAR 2022-2023
(July 1, 2022 through June 30, 2023)

MISSION (as stated in Pasadena Municipal Code (PMC) Section 2.80.110):

The purpose of the Design Commission is to:

a) Establish procedures for developing design policies for the City;

b) Establish procedures and criteria for review of alterations to the urban and natural environments to assure appropriate design;

c) Encourage public understanding of and involvement in the design quality of the city, and strengthen civic pride in the beauty of Pasadena;

d) Protect and enhance the City’s attraction to residents seeking a pleasant way of life, increase its attraction for tourists and visitors, and support and stimulate business and industry by encouraging excellence of design; and

e) Safeguard and enhance the visual and aesthetic character, diversity and quality of the City.

LIST OF OBJECTIVES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2022-2023

I. At bimonthly meetings, review applications for design review as specified in PMC Section17.61.030.

Status: COMPLETED.

A total of 22 projects were reviewed during the year including five (5) Preliminary Consultations, six (6) Concept Design Reviews, one (1) Consolidated Design Review, seven (7) Final Design Reviews, one (1) Major Changes to an Approved Project, one (1) Time Extension, and one (1) Advisory Review. In addition to these projects, the Commission reviewed four (4) Information or Action Items.

 Preliminary Consultation:
1) 100 N. Mentor Avenue
2) 1999 E. Colorado Boulevard
3) 2025 E. Colorado Boulevard
4) 405 S. Euclid Avenue
5) 170 N. Halstead Street

 Concept Design Review:
1) 86 S. Fair Oaks Avenue
2) 280 Ramona Street
3) 1501-1525 E. Walnut Street
4) 270 N. Los Robles Avenue
5) 130-140 Mar Vista Avenue
6) 740-790 E. Green Street

 Consolidated Design Review:
20 1) 299 N. Euclid Avenue

 Final Design Review:
1) 550-556 E. Colorado Boulevard
2) 758-766 S. Fair Oaks Avenue
3) 550 E. Colorado Boulevard
4) 995 S. Fair Oaks Avenue
5) 253 S. Los Robles Avenue
6) 1336-1350 & 1347-1365 E. Colorado Boulevard / 35-39 N. Hill Avenue / 36-56 N.

Holliston Avenue
7) 256 N. Michigan Avenue

 Major Changes to Approved Project:
1) 747 E. Green Street

 Time Extension:
1) 3200 E. Foothill Boulevard

 Advisory Review:
1) 405 S. Euclid Avenue (Master Plan)

 Information/Action I tems:
1) Annual Commission Training (7/26/2022)
2) Selection of Nomination Committee for New Vice Chair (9/27/2022) 3) 2021-2022 Certified Local Government (CLG) Annual Report (3/14/2023) 4) Selection of New Officer Nomination Committee (6/13/2023)

II. Conduct design reviews of City projects, as specified in the PMC Section 2.80.110.

Status: NOT APPLICABLE.

There were no City projects brought before the Commission for review during the reporting period.

III. Conduct historic preservation reviews in the Central District as specified in the PMC Chapter

17.62. Status: COMPLETED.

The Commission conducted design review of the following projects, which also included historic preservation review.

 86 S. Fair Oaks Avenue (Concept Design Review)
 280 Ramona Street (Concept Design Review)
 405 S. Euclid Avenue (Advisory Review & Preliminary Consultation)  1336-1350 & 1347-1365 E. Colorado Boulevard / 35-39 N. Hill Avenue / 36-56 N. Holliston Avenue

IV. Attend training sessions on design guidelines, the California Environmental Quality Act (CEQA), historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture, and urban design.

Status: COMPLETED.

Commission members attended seminars, workshops, and presentations as part of their continuing education and professional development on topics pertaining to historic preservation, architecture, and urban design. One such meeting was the “Historic 21 Preservation Bootcamp for Local Governments” conducted by California Preservation Foundation on September 22, 2022.

V. Conduct advisory reviews of proposals for updates to specific plans, planned developments, new master plans, amendments to master plans, and revisions to design guidelines.

Status: COMPLETED.

The Commission conducted advisory reviews on the proposed new master plan for 405 S.

Euclid Avenue, for Mayfield Junior School.

VI. Provide comments on Environmental Impact Reports (EIRs) affecting aesthetics, biological resources, cultural resources, and other issues related to design and historic preservation.

Status: COMPLETED.

There were no new EIRs that required review by the Commission during the reporting period.

However, the Commission reaffirmed the adoption of a Sustainable Communities Environmental Assessment (SCEA) for the 86 S. Fair Oaks Avenue project, and the 3200 E.

Foothill Boulevard project. Additionally, the Commission reaffirmed the adoption of the Final Supplemental EIR (FSEIR) for the 550-566 E. Colorado Boulevard project, and the 1336-1350 & 1347-1365 E. Colorado Boulevard / 35-39 N. Hill Avenue / 36-56 N. Holliston Avenue project. Finally, the Commission reviewed and adopted the Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) for the 740-790 E. Green Street project.

VII. Advise the Planning Commission and City Council on proposed code amendments, ordinances, and other projects as they may affect urban design, trees, and aesthetics, and in the Central District, historic preservation.

Status: COMPLETED.

The Commission provided Advisory Review of the proposed Master Plan for Mayfield Junior School (450 S. Euclid Avenue) for aesthetic and urban design issues related to architecture, landscaping, site plan and related aesthetic issues, and historic preservation.

VIII. Act, when required, as decision maker on environmental studies when the Commission is the initial decision-maker for a project.

Status: COMPLETED.

The Commission adopted four (4) new and re-affirmed five (5) Categorical Exemptions that were adopted previously by the Commission or another review body. While there were no Negative Declarations adopted by the Commission, the Commission did adopt one (1) MND and MMRP. The Commission also re-affirmed two (2) previously adopted FSEIRs, and two (2) SCEA during the reporting period. The environmental determinations of projects reviewed is detailed in the table below:

CATEGORICAL EXEMPTION
 299 N. Euclid Avenue (Consolidated)  280 Ramona Street (Concept)  995 S. Fair Oaks Avenue (Final) *  747 E. Green Street (Major Change) *  253 S. Los Robles Avenue (Final) *  1501-1525 E. Walnut Street (Concept)  270 N. Los Robles Avenue (Concept) *  130-140 Mar Vista Avenue (Concept)  256 N. Michigan Avenue (Final) **

MITIGATED NEGATIVE DECLARATION
22  740-790 E. Green Street (Concept)

NEGATIVE DECLARATION
 N/A

FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT (FSEIR)
 550-566 E. Colorado Boulevard (Final) *  1336-1350 & 1347-1365 E. Colorado Boulevard / 35-39 N. Hill Avenue / 36-
56 N. Holliston Avenue (Final) *

ADDENDUM TO AN ENVIRONMENTAL IMPACT REPORT
 N/A

SUSTAINABLE COMMUNITIES ENVIRONMENTAL ASSESSMENT (SCEA)  86 S. Fair Oaks Avenue (Concept) *  3200 E. Foothill Boulevard (Extension) *
Notes:
* The environmental review was adopted by a different governing body, and re-affirmed by the Commission.
** The environmental review was adopted by the Commission at a prior design review meeting.

IX. Hear appeals of staff-level decisions (or calls for review of staff-level decisions), as needed.

Status: NOT APPLICABLE
The Commission did not request the review of any staff decisions or review any appeals on design review decisions.

X. Participate on City-sponsored task forces and committees.

Status: COMPLETED.

Members of the Commission participated in the following task forces, committees and subcommittees:

1. Urban Forestry Advisory Committee

2. Concept Design Review Application Subcommittee

3. Las Encinas Psychiatric Hospital & Barn Subcommittee

4. Olivewood (North and South) Subcommittee

5. 1336 E. Colorado Blvd. Subcommittee

6. 139 & 150 S. Oak Knoll Avenue Subcommittee

7. 1200 E. California Blvd Subcommittee

8. 280 Ramona Street Subcommittee

9. 3200 E. Foothill Boulevard Subcommittee

10. 130-140 N. Fair Oaks Avenue Subcommittee

11. Design Awards Subcommittee

12. Field Trip Subcommittee

Pursuant to PMC Chapter 2.80, the Commission is to be comprised of nine (9) members, five (5) of which are appointed by the Mayor, and four (4) additional representatives from the Transportation Advisory Commission, the Arts and Culture Commission, the Cultural Heritage Commission, and the Planning Commission.

XI. Conduct Preliminary Consultations of projects that require Commission level Design Review.

Status: COMPLETED.

The Commission conducted five (5) preliminary consultations of the following projects:
23  100 N. Mentor Avenue
 1999 E. Colorado Boulevard
 2025 E. Colorado Boulevard
 405 S. Euclid Avenue
 170 N. Halstead Street

XII. Review requests for time extensions as specified in PMC Section 17.64.040.

Status: COMPLETED.

The Commission reviewed one (1) application of a Time Extension request for the following project:

 3200 E. Foothill Boulevard

XIII. Conduct tours of completed projects approved through the design review process.

Status: NOT COMPLETED.

Due to the COVID-19 Health Emergency, in-person events such as the annual tour of completed projects were cancelled during the reporting period.

XIV. Conduct Commission organization training.

Status: COMPLETED.

The Commission conducted an organization-training meeting on July 26, 2022, which included review of Commission by-laws, rules, procedures and Robert’s rules of order.

24 ATTACHMENT - B
Proposed Work Plan: 2023-2024
Design Commission
25 CITY OF PASADENA DESIGN COMMISSION
WORK PLAN FOR FISCAL YEAR 2023-2024
(July 1, 2023 through June 30, 2024)

LIST OF OBJECTIVES FOR FISCAL YEAR 2023-2024:

I. At bimonthly meetings, review applications for design review as specified in Pasadena Municipal Code (PMC) Section 17.61.030.

II. Conduct design reviews of City projects, as specified in PMC Section 2.80.110.

III. Conduct historic preservation reviews in the Central District as specified in PMC Chapter

17.62. IV. Attend training sessions on design guidelines, the California Environmental Quality Act (CEQA), historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture, and urban design.

V. Conduct advisory reviews of proposals for updates to specific plans, amendments to planned developments, new master plans, amendments to master plans, and revisions to design guidelines.

VI. Provide comments on Environmental Impact Reports (EIRs) affecting aesthetics, biological resources, cultural resources, and other issues related to design and historic preservation.

VII. Advise the Planning Commission and City Council on proposed code amendments, ordinances, and other projects as they may affect urban design, trees, and aesthetics and, in the Central District, historic preservation.

VIII. Act, when required, as decision maker on environmental studies when the Commission is the initial decision-maker for a project.

IX. Hear appeals of staff-level decisions (or calls for review of staff-level decisions) as needed.

X. Participate on City-sponsored task forces and committees.

XI. Conduct preliminary consultations of projects that require Commission level Design Review.

XII. Review requests for time extensions as specified in PMC Section 17.64.040.

XIII. Conduct tours of completed projects approved through the design review process.

XIV. Conduct Commission organization training.

26 ATTACHMENT - C
Annual Attendance: 2022-2023
Design Commission
27 Design Commission

MEETING ATTENDANCE RECORD
July 2022 - June 2023

MEMBERS
7/12/2022
SPEC
7/26/2022
SPEC
8/9/2022
CAN
8/23/2022
SPEC
9/13/2022
SPEC
9/27/2022
SPEC
10/11/2022
SPEC
10/25/2022
CAN
11/8/2022
SPEC
11/22/2022
SPEC
12/13/2022
CAN
12/27/2022
CAN
1/10/2023
CAN
1/24/2023
REG
2/14/2023
CAN
2/28/2023
CAN
3/14/2023
SPEC
3/28/2023
SPEC
4/11/2023
CAN
4/25/2023
CAN
5/9/2023
CAN
5/23/2023
CAN
6/13/2023
REG
6/27/2023
REG
TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE

YOLANDA SEPULVEDA (ARTS &
CULTURE COMMISSION) P P XX P P P A XX P P XX XX XX P P XX P P XX XX XX XX P P 13 93%

CHRISTOPHER HAWTHORNE (AT
LARGE/DISTRICT 1) P P XX A A 2 14%

ROBERT CARPENTER
(ATLARGE/DISTRICT 1) A P XX P P P P XX P P XX XX XX P A XX U A XX XX XX XX A A 8 57% PHILIP CHIAO (AT LARGE/DISTRICT 6) P P XX P P P P XX P P XX XX XX P P XX P P XX XX XX XX P P 14 100%

JULIANNA DELGADO (PLANNING
COMMISSION) P P XX P P P P XX P P XX XX XX P P XX A P XX XX XX XX P P 13 93%

KEVIN LITWIN (TRANSPORTATION
ADVISORY COMMISSION) P P P P XX P P XX XX XX P A XX P A XX XX XX XX P P 10 71% SRINIVAS RAO (AT LARGE/DISTRICT 6) A P XX A A P P XX P A XX XX XX A P XX P P XX XX XX XX P A 8 57%

JOSE NOEL TORO (AT LARGE/DISTRICT
5) P A XX A P P P XX A P XX XX XX P A XX P A XX XX XX XX P P 9 64%

LUCINDA OVER (HISTORIC
PRESERVATION) P P XX P P XX XX XX XX P P 6 100%

MARIE-CLAUDE FARES
(AT LARGE/DISTRICT 7) XX XX P P 2 100%
LEGEND

P - PRESENT

A - EXCUSED ABSENCE

U - UNEXCUSED ABSENCE

XX - CANCELED MEETING

NQ - NO QUORUM
28 ITEM #1b
29 100 N. Garfield Ave., Room N255 ∙ P.O. Box 7115 ∙ Pasadena, CA 91109-7215 (626) 744-4386 ∙ Fax (626) 744-6698

PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT

September 1, 2023

TO: City Council

FROM: Hahamongna Watershed Park Advisory Committee

SUBJECT: Annual Report – July 2022 through June 2023 and Work Plan for Fiscal Year 2023-2024

Recommendation:

This report is submitted for information purposes only.

Attached are the following:

• Report of Accomplishments for July 26, 2022, through June 27, 2023 • Report of Commission Attendance for July 26, 2022, through June 27, 2023 • Work Plan for July 25, 2023, through June 25, 2024

The attached documents were reviewed and approved by the Hahamongna Watershed Park Advisory Committee at our meeting on July 25, 2023.

Respectfully submitted,

Tim Martinez, Chair
Hahamongna Watershed Park Advisory Committee Chair

30 HWPAC Report of Accomplishments FY 2022-2023. Approved July 25, 2023 City of Pasadena Hahamongna Watershed Park Advisory Committee Report of Accomplishments: 08/23/2022 – 06/22/2023

Mission:

The purpose and function of the Committee shall be to review and advise the City Council on matters related to the Committee, as defined, and designated in Section

2.150.110 of the Pasadena Municipal Code, including:

1. Review and recommendation of the Hahamongna Watershed Park Master Plan and any addenda thereto;

2. Oversight of the preparation of the environmental documents associated with the Hahamongna Watershed Park Master Plan and any addenda thereto;

3. Oversight of the construction of the Hahamongna Watershed Park restoration project.

4. Review of revenue and financing proposals to fund the ongoing operations and maintenance of Hahamongna Watershed Park;

5. Development of a plan for public outreach and community involvement in accomplishing the four functions listed above; and

6. Monitoring the Devil's Gate Reservoir Restoration Project, including the sediment removal phase of the project, and provide the community an opportunity to voice concerns.

7. Such other matters as the City Council may request.

31 HWPAC Report of Accomplishments FY 2022-2023. Approved July 25, 2023 FY 2022-2023 Ad Hoc Committees:

Ad Hoc Committee re: Objective #1 – Review and recommendation of the Hahamongna Watershed Park Master Plan and any addenda thereto

Ad Hoc Committee re: Objective #2 – Oversight of the preparation of the environmental matters associated with the Hahamongna Watershed Park Master Plan and any addenda thereto

Ad Hoc Committee re: Objective #3 – Oversight of the construction of the Hahamongna Watershed Park Restoration Project, monitor the Devil's Gate Reservoir Restoration Project, including the annual sediment removal phase of the project, and provide the community an opportunity to voice concerns

Ad Hoc Committee re: Objective #4 – Develop a plan for public outreach and community involvement
32 HWPAC Report of Accomplishments FY 2022-2023. Approved July 25, 2023 Ad Hoc Committee re: Objective #1 – Review and recommendation of the Hahamongna Watershed Park Master Plan and any addenda thereto

Committee Members: All Committee Members

Action Items:
• Ongoing - Include Hahamongna Watershed Park in the Arroyo Seco Public Lands Ordinance.
• Completed - Consider modification to Pasadena Municipal Code regarding bikes in the Hahamongna Watershed Park (PMC

3.21.110A15).

Work Plan Updates:

July 2022:
• Established Work Plan

September 2022:
• The Committee discussed and affirmed that the uses in the Master Plans were still applicable and should be used to help determine possible annex tenants.

November 2022:
• Committee meeting canceled

January 2023:
• The Committee discussed bicycle usage within Hahamongna Watershed Park and asked for an overview at a future meeting from staff.

March 2023:
• The Committee received an update on bicycle usage within Hahamongna Watershed Park from Staff.
• Approved Concept Design for Oak Grove Disc Golf Course Improvements.

May 2023:
• None

Status: Completed
33 HWPAC Report of Accomplishments FY 2022-2023. Approved July 25, 2023 Ad Hoc Committee re: Objective #2 – Oversight of the preparation of the environmental matters associated with the Hahamongna Watershed Park Master Plan Annex and any addenda thereto Committee Members: Treasure Sheppard, John Onderdonk.

Action Items:
• Completed - Support City Council and Staff with the redevelopment of the Annex area.

Work Plan Updates:

July 2022:
• Established Work Plan.

September 2022:
• The Committee discussed and affirmed that the uses in the Master Plans were still applicable and should be used to help determine possible annex tenants.

November 2022:
• Committee meeting canceled

January 2023:
• No update
March 2023:
• The Committee received an update on the Water Supply and the Arroyo Seco from the Pasadena Water and Power Department
• The Committee received a presentation from Hahamongna Accountability Project members regarding the Willow Forest and wildlife.

May 2023:
• Received an introduction to the new operator's Ride On of the MACH1 therapeutic Horsemanship tenant in the Annex
• Received a presentation from Southern California Edison regarding pole replacement near the Berkshire Creek area
• Received an update from Staff regarding the status of the RFP for the old Forestry buildings in the Annex.

Status: Completed
34 HWPAC Report of Accomplishments FY 2022-2023. Approved July 25, 2023 Ad Hoc Committee re: Objective #3 – Oversight of the construction and maintenance of the Hahamongna Watershed Park Restoration Project, monitor the Devil's Gate Reservoir Restoration Project, including the annual sediment removal, and provide the community an opportunity to voice concerns
Committee Members: All Committee Members

Action Items:
• Completed - Monitor the facilitation of the dam and reservoir maintenance operations in a manner that is compatible with the proposed features of the Master Plan and will result in minimal impacts to the surrounding area. • Completed - Provide an update to City Council on this project when requested. • Completed - Receive updates from the Los Angeles County Department of Public Works on the construction overview, habitat restoration, hauling season, hauling routes, trail closures, traffic impacts, air and haul truck monitoring, and ongoing communication.
• Completed - Understand the City and County's role after the completion of the County Sediment Removal Project by overseeing the maintenance and habitat restoration plan.
• Completed - Understand the future flood management program for Hahamongna Watershed Park.

Work Plan Updates:

July 2022:
• Established Work Plan

September 2022:
• The Committee received an update from Los Angeles Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal, shot hole borer in the mining pit area, and the southeast entrance restoration.

November 2022:
• Committee meeting canceled

January 2023:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal, shot hole borer in the mining pit area, and the southeast entrance restoration.

March 2023:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal, shot hole borer in the mining pit area, and the southeast entrance restoration.
35 HWPAC Report of Accomplishments FY 2022-2023. Approved July 25, 2023

May 2023:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal, shot hole borer in the mining pit area, and the southeast entrance restoration.

Status: Completed
36 HWPAC Report of Accomplishments FY 2022-2023. Approved July 25, 2023 Ad Hoc Committee re: Objective #4 – Develop a plan for public outreach and community involvement
Committee Members: Treasure Sheppard

Action Items:
• Ongoing - Conduct annual tours for the community of Hahamongna Watershed Park, highlighting its importance in Pasadena, Altadena, and La Canada- Flintridge.
• Completed - Committee members to attend City events, school events, and neighborhood events to encourage residents to be outdoors and to enjoy the native and natural beauty of the Arroyo Seco. • Ongoing - Partner with various stakeholder groups to identify CIP projects. • Ongoing - Receive updates on outreach efforts from non-profits.

Work Plan Updates:

July 2022:
• Established Work Plan

September 2022:
• The Committee received a presentation from Tima Link on Presentation on Cultural Gatherings and Stewardship on Public Lands

November 2022:
• Committee meeting canceled

January 2023:
• No Update
March 2023:
• No Update
May 2023:
• The Committee received an update from Staff on Cultural Gatherings and Stewardship on Public Lands

Status: Closed (Awaiting City Council direction regarding Annex Tenant RFP)

37 HWPAC Report of Accomplishments FY 2022-2023. Approved July 25, 2023 Hahamongna Watershed Park Advisory Committee
Presentation Calendar FY 2022-2023

September 2022
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna
• Tima Link
o Cultural Gatherings and Stewardship on Public Lands
November 2022
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna

January 2023
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna
March 2023
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna

May 2023
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna
• Presentation on Pole Replacement Project near Berkshire Creek Brandon Ritz, Project Manager Southern California Edison

38 HWPAC Meeting Attendance Record FY 2022-2023. Approved July 25, 2023 City of Pasadena Hahamongna Watershed Park Advisory Committee Meeting Attendance Record for FY 2022-2023

HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE
July 2022 - June 2023

MEETING ATTENDANCE RECORD

MEMBERS
7/26/2022
Regular Meeting
9/27/2022
Regular Meeting
11/15/22
Special Meeting
11/22/22
Regular Meeting
1/24/2023
Regular Meeting
3/28/2023
Regular Meeting
5/23/2023
Regular Meeting
6/27/2023
Special Meeting
TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE

MICHAEL CULLINS
NWC P XX P P P NQ 4 100.00%

JONATHAN FUHRMAN
RPC/DISTRICT 4 U U 0 0.00%

TIM MARTINEZ
RPC/MAYOR P P XX XX P P P NQ 5 100.00%

MARK MASTROMATTEO
RPC/DISTRICT 6 P P XX XX A P P NQ 4 80.00%

BETSY MITCHELL
RPC/DISTRICT 2 XX XX P A P NQ 2 66.67%

JOHN ONDERDONK AT
LARGE/6 P P XX XX P P P NQ 5 100.00%

TREASURE SHEPPARD
RPC/DISTRICT 3 P P XX XX P P P NQ 5 100.00%
Suzanne York
EAC P P XX XX P P P NQ 5 100.00%

HOWARD TAN
RPC/DISTRICT 1 P P XX XX P P P NQ 5 100.00%
TOTAL MEETINGS HELD: 5
LEGEND

P - PRESENT

A - EXCUSED ABSENCE

U - UNEXCUSED ABSENCE

XX - CANCELED MEETING

NQ - NO QUORUM
XX
XX
39 HWPAC Work Plan 2023-2024 Approved July 25, 2023
City of Pasadena Hahamongna Watershed Park Advisory Committee Work Plan: 07/25/2023 – 06/25/2024

Mission:

The purpose and function of the Committee shall be to review and advise the City Council on matters related to the Committee, as defined, and designated in Section

2.150.110 of the Pasadena Municipal Code, including:

1. Review and recommendation of the Hahamongna Watershed Park Master Plan and any addenda thereto;

2. Oversight of the preparation of the environmental documents associated with the Hahamongna Watershed Park Master Plan and any addenda thereto;

3. Oversight of the construction of the Hahamongna Watershed Park restoration project.

4. Review of revenue and financing proposals to fund the ongoing operations and maintenance of Hahamongna Watershed Park;

5. Development of a plan for public outreach and community involvement in accomplishing the four functions listed above; and

6. Monitoring the Devil's Gate Reservoir Restoration Project, including the sediment removal phase of the project, and provide the community an opportunity to voice concerns.

7. Such other matters as the City Council may request.
40 HWPAC Work Plan 2023-2024 Approved July 25, 2023
FY 2023-2024 Ad Hoc Committees:

Ad Hoc Committee re: Objective #1 – Ensure the implementation of the Hahamongna Watershed Park Master Plan and any addenda thereto

Ad Hoc Committee re: Objective #2 – Oversight of the environmental impacts associated with Hahamongna Watershed Park

Ad Hoc Committee re: Objective #3 – Monitor the Hahamongna Watershed Park Restoration Projects, including the annual sediment removal

Ad Hoc Committee re: Objective #4 – Develop and implement a plan for public outreach and community involvement
41 HWPAC Work Plan 2023-2024. Approved July 25, 2023
Ad Hoc Committee re: Objective #1 – Ensure the implementation of the Hahamongna Watershed Park Master Plan and any addenda thereto

Committee Members: All Committee Members

Action Items:
• Identify and recommend projects that adhere to the Master Plan • Identify partners and potential funding for projects

Work Plan Updates:

July 2023:
• Established Work Plan

September 2023:

November 2023:

January 2024:

March 2024:

May 2024:

Status:
42 HWPAC Work Plan 2023-2024. Approved July 25, 2023
Ad Hoc Committee re: Objective #2 – Oversight of the environmental impacts associated with Hahamongna Watershed Park
Committee Members: All Committee Members

Action Items:
• Receive updates from Pasadena Water and Power Projects • Monitor invasive plant activity
• Review large grading and construction projects in the park • Review updates on the redevelopment and usage of the Annex

Work Plan Updates:

July 2023:
• Established Work Plan

September 2023:

November 2023:

January 2024:

March 2024:

May 2024:

Status:
43 HWPAC Work Plan 2023-2024. Approved July 25, 2023
Ad Hoc Committee re: Objective #3 – Monitor the Hahamongna Watershed Park Restoration Projects, including the annual sediment removal
Committee Members: All Committee Members

Action Items:
• Monitor dam and reservoir maintenance operations in a manner that is compatible with the proposed features of the Master Plan and will result in minimal impacts to the surrounding area.
• Receive updates from the Los Angeles County Department of Public Works on the construction overview, habitat restoration, hauling season, hauling routes, trail closures, traffic impacts, air quality and haul truck monitoring, and ongoing communication.
• Receive updates on the flood management program for Hahamongna Watershed Park.

Work Plan Updates:

July 2023:
• Established Work Plan

September 2023:

November 2023:

January 2024:

March 2024:

May 2024:

Status:
44 HWPAC Work Plan 2023-2024 Approved July 25, 2023
Ad Hoc Committee re: Objective #4 – Develop and implement a plan for public outreach and community involvement
Committee Members: All Committee Members

Action Items:
• Conduct educational tours for the community of Hahamongna Watershed Park, highlighting its importance in Pasadena, Altadena, and La Canada- Flintridge.
• Committee members should attend community events to encourage residents to be outdoors and enjoy the native and natural beauty of the Arroyo Seco.
• Receive updates from Hahamongna Watershed Park Stakeholders. • Develop outreach materials for Hahamongna Watershed Park. • Develop a Stakeholder calendar of events.

Work Plan Updates:

July 2023:
• Established Work Plan

September 2023:

November 2023:

January 2024:

March 2024:

May 2024:

Status:

45 HWPAC Presentation Calendar FY 2023-2024. Approved July 25, 2023 Hahamongna Watershed Park Advisory Committee
Presentation Calendar FY 2023-2024
To be scheduled:

July 2023 No presentation

September 2023
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna
• Presentation on Pole Replacement Project near Berkshire Creek Brandon Ritz, Project Manager Southern California Edison November 2023
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna

January 2024
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna
March 2024
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna
May 2024
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle in the northeast area of Hahamongna

June 2024 Annual Meeting
46 ITEM #1c
47 MEMORANDUM
DATE: SEPTEMBER 5, 2023
TO: HISTORIC PRESERVATION COMMISSION
FROM: JENNIFER PAIGE, AICP, DIRECTOR OF PLANNING & COMMUNITY

DEVELOPMENT DEPARTMENT

SUBJECT: HISTORIC PRESERVATION COMMISSION ANNUAL REPORT – JULY 2022 THROUGH JUNE 2023 & WORK PLAN FOR 2023 - 2024 ____________________________________________________________________________

Staff has prepared the attached 2022-2023 annual report of accomplishments of the Historic Preservation Commission for the purpose of reporting the Commission’s activities and work plan to the City Council. The annual report tabulates project types reviewed by the Historic Preservation Commission such as designation of Landmark Districts, designation of Individual Landmarks and Monuments, reviews of applications for Certificate of Appropriateness, advisory reviews of Environmental Impact Reports affecting historic resources, City-sponsored projects, Master Development Plans, Adjustment Permits, and nominations of local resources to the California Register of Historic Resources and the National Register of Historic Places.

The report also notes the Commission’s participation on the Historic Preservation Awards Program, Historic Property Contract Program (Mills Act), training sessions pertinent to Commissioners’ work, and volunteering. At the September 5, 2023 Commission meeting, the Commissioners will have the opportunity to provide comments on the report and work plan before it is forwarded to the City Council.

Attachments:

A. Historic Preservation Commission – Annual Report (July 2022 – June 2023) B. Historic Preservation Commission – Work Plan (July 2023 – June 2024) C. Historic Preservation Commission – Attendance Record (July 2022 – June 2023)

48 CITY OF PASADENA HISTORIC PRESERVATION COMMISSION
ANNUAL REPORT: July 1, 2022 – June 30, 2023

Year End Report of Accomplishments: June 30, 2023

MISSION (as stated in Pasadena Municipal Code §2.75.025):

The purpose of the Historic Preservation Commission is to:

(a) Implement the historic preservation goals, policies and programs of the Comprehensive General Plan;

(b) Protect, enhance and perpetuate historic resources that represent or reflect distinctive and important elements of the city's cultural, social, economic, political, archaeological and architectural history;

(c) Stabilize and improve property values, and enhance the visual and aesthetic character and environmental amenities of the city's historic areas;

(d) Recognize the city's historic resources as economic assets;

(e) Provide educational programs to promote and encourage restoration, rehabilitation and maintenance of existing historic resources for the culture, education, enjoyment and economic welfare of the city's residents and visitors, and to conserve reuseable material and energy resources;

(f) Foster civic pride in the beauty and noble accomplishments of the past by promoting private stewardship of historic resources that represent these accomplishments;

(g) Promote the city as a destination for tourists and as a desirable location for business;

(h) Ensure that the rights of the owners of historic resources and owners of properties adjacent to historic resources are safeguarded;

(i) Fulfill the city's responsibilities as a Certified Local Government under federal preservation laws; and

(j) Fulfill the city's responsibilities for Federal Section 106 reviews.

49 OBJECTIVES IN 2022-2023 WORK PLAN AND
ACCOMPLISHMENTS BY COMMISSION:

I. Continue Historic Preservation Awards Program as part of National Historic Preservation Month. Review and update award criteria.

STATUS: ON-GOING. On May 25, 2023 at The Langham Huntington Hotel, the Commission held its first annual awards program after suspending the program for three years due to the unprecedented COVID-19 health crisis and associated limits on public gatherings.

II. Certified Local Government (CLG) Grant. Receive and review periodic updates from staff on CLG-funded projects. Review options and recommend to staff and City Council topics for CLG grant applications.

STATUS: ONGOING. The current staff work plan did not include any specific CLG- funded projects. However, the City submitted a CLG Annual Report in 2023 to remain qualified and maintain an active status.

III. Review applications for designation of landmark districts.

STATUS: NOT APPLICABLE. No applications were submitted for designation of a landmark district during the reporting period.

IV. Review applications for designation of individual landmarks and monuments.

STATUS: COMPLETED: The Commission held hearings for the following seven Landmark Designations and referred them to City Council with its recommendations:
• 781 S. Grand Ave
• 1118 N. Allen Ave
• 353 Anita Dr
• 673 S. Los Robles Ave
• 731 E. Washington Blvd
• 489 E. Colorado Blvd
• 420 S. Greenwood Ave

V. Review applications for Certificate of Appropriateness, advisory reviews of Environmental Impact Reports affecting historic resources, City-sponsored projects, Master Development Plans, Adjustment Permits, and nominations of local resources to the California Register of Historical Resources and the National Register of Historic Places.

STATUS: COMPLETED by the Commission:

• Certificates of Appropriateness for demolition: 0
• Certificates of Appropriateness for alteration/addition: 5 • Certificates of Appropriateness for relocation: 0
• Miscellaneous decisions: 0
50 • Advisory reviews of Environmental Impact Reports affecting historic resources, of City sponsored projects, Master Development Plans, and Adjustment Permits and projects requiring both Certificate of Appropriateness and Design Review: 0
• Advisory reviews of nominations to National Register: 1

VI. Historic Property Contract Program (Mills Act). Receive and comment on progress reports from staff.

STATUS: COMPLETED. Staff completed a thorough review of the Mills Act Program and provided a report to the HPC. Twenty-five (25) applications were received during this year’s reporting period and their approvals are currently pending. Currently, the City has 380 properties enrolled in the program that was initiated in 2003.

VII. Support: Encourage and support new landmark districts and individual landmark designations (or listings in the National Register) and review nominations for new National Register listings.

STATUS: COMPLETED. The Commission recommended seven individual landmark properties to City Council.

VIII. Training: Each Commissioner shall receive 2-5 hours of training applicable to their work. As part of training and education efforts, the Commission shall continue to meet with the neighborhood representatives of the City’s landmark districts and coordinate tours of the districts to remain current of any ongoing preservations issues.

STATUS: COMPLETED. On September 22, 2022, commissioners participated in a three-hour webinar training entitled “Historic Preservation Bootcamp for Local Governments” conducted by the California Preservation Foundation.

IX. Volunteerism: Seek opportunities to assist DHP staff by volunteering for work projects outside of regular meetings.

STATUS: COMPLETED. Commissioners provided additional assistance to staff by serving on subcommittees for programs including the Historic Preservation Awards and the Mills Act plaque program.

X. Review progress updates from staff regarding the Citywide Historic Resources Survey project.

STATUS: COMPLETED. Staff has provided regular updates to the Commission regarding the Citywide Historic Resources Survey project.

51 CITY OF PASADENA HISTORIC PRESERVATION COMMISSION
WORK PLAN: July 1, 2023 - June 30, 2024

OBJECTIVES:

I. Continue Historic Preservation Awards Program as part of National Historic Preservation Month.

II. Certified Local Government (CLG) Grant. Review options and recommend to staff topics for a CLG grant application.

III. Review applications for designation of landmark districts.

IV. Review applications for designation of individual landmarks and monuments.

V. Review applications for Certificate of Appropriateness; advisory reviews of Environmental Impact Reports affecting historic resources, city-sponsored projects, Master Development Plans, and projects requiring both Certificate of Appropriateness and Design Review; and nominations of local resources to the California Register of Historical Resources and the National Register of Historic Places.

VI. Historic Property Contract Program (Mills Act). Receive and comment on progress reports from staff.

VII. Support: Encourage and support new landmark districts and individual landmark designations (or listings in the National Register) and review nominations for new National Register listings.

IX. Volunteerism: Seek opportunities to assist DHP staff by volunteering for work projects outside of regular meetings.

X. Review progress updates from staff regarding the Citywide Historic Resources Survey project.

52 Historic Preservation Commission
July 2022 - June 2023

MEETING ATTENDANCE RECORD

MEMBERS
7/5/2022 SPEC7/19/2022
SPEC
8/2/2022 SPEC
8/16/2022
CAN
9/6/2022
CAN
9/20/2022
SPEC
10/4/2022
SPEC
10/18/2022
SPEC
11/1/2022
SPEC
11/15/2022
CAN
12/6/2022
CAN
12/20/2022
CAN
1/3/2023
CAN
1/17/2023
REG
2/7/2023
REG
2/21/2023
CAN
3/7/2023
REG
3/21/2023 REG
4/4/2023
CAN
4/18/2023
CAN
5/2/2023
REG
5/16/2023
CAN
6/6/2023
CAN
6/20/2023
CAN
TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE

COMMISSION MEMBERS

TINA MILLER
(DISTRICT 2) P P A XX XX P P P P XX XX XX XX P P XX P P XX XX P XX XX XX 11 92%

HELEN RAHDER (AT
LARGE) P A P XX XX P P P P XX XX XX XX P P XX P P XX XX P XX XX XX 11 92%

LAURA LUNA
(DISTRICT 4) P P P XX XX P P P A XX XX XX XX P P XX A P XX XX P XX XX XX 10 83%

JUAN DE LA CRUZ
(MAYOR) P P P XX XX P P P P XX XX XX XX P P XX P P XX XX P XX XX XX 12 100%

CINDY CLARK-SCHNUELLE
(DISTRICT 5) P P XX XX P A P P XX XX XX XX P P XX P P XX XX P XX XX XX 10 83%

CARYN HOFER (DISTRICT
3) P A P XX XX P P P P XX XX XX XX P P XX A P XX XX P XX XX XX 10 83%

PHYLLIS MUELLER
(DISTRICT 6) P P P XX XX A P P P XX XX XX XX P P XX P P XX XX P XX XX XX 11 92%

LUCINDA OVER (DISTRICT
1) P P P P XX XX XX XX P P XX P A XX XX P XX XX XX 8 67%

ALEJANDRO MENCHACA
(DISTRICT 7) U U 0 0%
VACANT
(DISTRICT 7)

LANDMARK DISTRICT

REPRESENTATIVE
Kenneth Ayala
Crawford's Vista XX XX XX XX XX XX XX XX XX XX XX XX
Lucinda Over
Rose Villa/Oakdale P XX XX XX XX XX XX XX XX XX XX XX XX Carla St Romain N.

Pasadena Heights XX XX XX XX XX XX XX XX XX XX XX XX
Fred Pickel
Garfield Heights XX XX XX XX XX XX XX XX XX XX XX XX
Carol A. Polanskey
Bungalow Heaven XX XX XX XX XX XX XX XX XX XX XX XX
Frangeskou Yiorgos
Banbury Oaks XX XX XX XX XX XX XX XX XX XX XX XX
Barbara Lamprecht
Orange Heights XX XX XX XX XX XX XX XX XX XX XX XX
John S. Miller Prospect XX XX XX XX XX XX XX XX XX XX XX XX 53 Historic Preservation Commission
July 2022 - June 2023

MEETING ATTENDANCE RECORD

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE
Steven Sunshine
Madison/South Oakland XX XX XX XX XX XX XX XX XX XX XX XX VACANT Historic
Highlands
Jordan Vannini
Washington Square P XX XX XX XX XX XX XX XX XX XX XX XX 54 ITEM #1d
55 100 N. Garfield Ave., Room N255∙P.O. Box 7115∙Pasadena, CA 91109-7215 (626) 744-4386 ∙ Fax (626) 744-6698

PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT

September 1, 2023

TO: City Council

FROM: Human Services Commission

SUBJECT: Annual Report – July 2022, through June 2023 and Work Plan for Fiscal Year 2023-2024

Recommendation:

This report is submitted for information purposes only.

Attached are the following:

• Report of Accomplishments for July 13, 2022, through June 14, 2023 • Report of Commission Attendance for July 13, 2022, through June 14, 2023 • Work Plan for July 12, 2023, through June 12, 2024

The attached documents were reviewed and approved by the Human Services Commission at our special meeting on June 14, 2023, and regular meeting on August 9, 2023.

Respectfully submitted,

Ana Maria Apodaca, Chair
Human Services Commission
56 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 1 City of Pasadena Human Services Commission
Report of Accomplishments: 07/13/2022 – 06/14/2023

Mission:

The purpose of the commission is to advise and make recommendations to the council regarding the human service needs of people of all ages in this community. This commission will aid the City in facilitating collaborative efforts and a coordinated approach to improve and expand the delivery of quality human services in Pasadena.

This commission is established to respond to significant unmet human service needs and gaps as identified in such documents that include, but are not limited to, the Early Child Development Policy; Needs Assessment; and related materials.

The commission shall:

1. Facilitate bringing City and community resources together to ensure the delivery of effective human services to people of all ages;

2. Formulate ideas and suggest plan s and programs designed to promote the availability and effectiveness of human services;

3. Promote cooperation and collaboration among local agencies, organizations and commissions involved in the delivery of human services, consistent with the roles and responsibilities outlined in such documents as the Human Services Commission work plan;

4. Recommend priorities to the council for City resources which respond to identified unmet human service needs;

5. Collaborate with commissions, advisory groups, community agen cies, provider organizations, groups, and individuals to facilitate effective collaboration in addressing human service issues in Pasadena;

6. Advise the council on ways to achieve human service goals consistent with council-adopted policies which address hum an services.

FY 2022-2023 Ad Hoc Committees:

Ad Hoc Committee re: Objective #1 – LGBTQ+ Health and Human Services to Our Constituents
Ad Hoc Committee re: Objective #2 – Diversity, Equity and Inclusion Services Ad Hoc Committee re: Objective #3 – Early Childhood Development Ad Hoc Committee re: Objective #4 – Unhoused Constituents of Pasadena Ad Hoc Committee re: Objective #5 – Explore Mental Health Services in the City of Pasadena (Replaced with Access to Higher Education)
57 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 2 Ad Hoc Committee re: Objective #1 – LGBTQ+ Health and Human Services to our Constituents

Purpose: To provide better access to LGBTQ+ health and human services for the City of Pasadena.

Commissioner: Albrecht

Action Items:
• Discontinued - To conduct a Needs Assessment to bridge any gaps identified in Pasadena.
• Discontinued - Host LGBTQ+ Cultural Competency Training for City Leadership for this year.

Work Plan Updates:

July 2022:
• The ad hoc committee will meet to discuss the objective statement and determine additional action items for the objective, if needed.

August 2022:
• No update provided.

September 2022:
• The ad hoc committee requested staff to invite the Commission to the City’s National Coming Out Day event on October 11.
• The ad hoc committee will work with staff on the development of a community survey for the event to identify service needs in Pasadena for the LGBTQ+ constituents in Pasadena.

October 2022:
• Commissioner Albrecht attended the City of Pasadena’s 7th Annual National Coming Out Day Celebration on Tuesday, October 11 and reported that the presentation from Keynote Speaker, Rochelle Diamond was very informative. • Commissioner Albrecht reported that he will follow up with Planned Parenthood and The Sycamores to schedule presentations for the Commission about their programs for LGBTQ constituents.

November 2022:
• Commissioner Albrecht reported that he contacted Planned Parenthood to request a presentation for the Commission regarding their services for LGBTQ youth and will provide an update at the December meeting.

December 2022:
• Commissioner Albrecht reported the topic of the presentation from Planned Parenthood San Gabriel Valley (PPSGV) is “Reproductive Rights are LGBTQ Rights” and will be scheduled for either April or May depending on the availability of the presenter from PPSGV.
58 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 3 January 2023:
• Commissioner Albrecht reported the presentation from Planned Parenthood San Gabriel Valley (PPSGV) has been confirmed for the April 12, 2023, meeting and he will provide the name of the presenter at a future meeting. • Commissioner Albrecht recommended the following action item be discontinued: Host LGBTQ+ Cultural Competency Training for City Leadership.

February 2023:
• No update provided

March 2023:
• No update provided

April 2023:
• Commissioner Albrecht recommended the following action item be discontinued: Host LGBTQ+ Cultural Competency Training for City Leadership. • Commissioner Albrecht reported that he is monitoring recent bills introduced in the California Assembly related to LGBTQ issues and will inform the Commission of legislation that could impact the LGBTQ+ community in Pasadena.

May 2023:
• No update provided

June 2023:
• No update provided

Status: Completed
59 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 4 Ad Hoc Committee re: Objective #2 – Diversity, Equity, and Inclusion Services (DEI)

Purpose: Ensuring diversity, equity, and inclusion in the City of Pasadena.

Commissioners: Apodaca (Lead), Guirguis, Jarso

Action Items:
• Discontinued – Review data for programs related to DEI provided by the ad hoc committee.
• Completed - Review diversity, equity, and inclusion plans of other local cities. • Discontinued - Examine DEI in relationship to delivery of services for Black and Brown males of all ages within the City of Pasadena including non-profit organizations.
• Ongoing - Examine the City’s DEI policies and practices

Work Plan Updates:

July 2022:
• The ad hoc committee met and agreed to keep current action items as presented and recommended an additional action item; Examine the City’s DEI policies and practices.

August 2022:
• The ad hoc committee met with Staff (Osborne) and received the City of Pasadena’s Annual Equal Opportunity in Employment report. The ad hoc committee will meet to review the report prior to the next meeting. • Staff (Osborne) contacted the Human Resources Department, and a virtual meeting will be requested for the ad hoc committee to discuss the City’s DEI program.

September 2022:
• Staff (Osborne) reported that she met with the City’s Human Resources Manager to get information about the City’s DEI program. The Human Resources Manager would like to meet with the new City Manager about the DEI program before presenting the information to the Commission in December or January.

October 2022:
• Chair Apodaca reported that the ad hoc committee reviewed the City of Pasadena annual Equal Opportunity in Employment report and developed a list of questions to present to the Human Resources Department staff. 60 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 5 November 2022:
• Staff (Osborne) requested the ad hoc committee email her with suggested dates in January that they would be available to meet with the Human Resources Department to discuss the Equal Opportunity in Employment report.

December 2022:
• Staff (Osborne) reported the request for the ad hoc committee to meet virtually with the Human Resources Department in January 2023 regarding the City’s DEI program and the Commission will be notified once the date and time is confirmed.

January 2023:
• Staff (Osborne) reported the City’s Human Resource Department staff will meet with Miguel Márquez, City Manager, to provide an update on the City’s DEI program and has committed to meet with the ad hoc committee in March 2023. • Chair Apodaca stated the ad hoc committee will meet to review the action items and provide a status update at the February meeting.

February 2023:
• Chair Apodaca reported the ad hoc committee met on Tuesday, January 24 and reviewed the action items for the objective. The ad hoc committee provided the following update:
o The following action item has been discontinued: Review data for programs related to DEI provided by the ad hoc committee. • Staff (Osborne) confirmed the ad hoc committee will meet with the City’s Human Resources Department staff during March to discuss City’s DEI policies and practices.

March 2023:
• Chair Apodaca reported the ad hoc committee met on Wednesday, February 22, and Friday, March 3, and reviewed the action items for the objective. The ad hoc committee provided the following update:
o The following action item has been completed: Review diversity, equity, and inclusion plans of other local cities.
o The following action item has been discontinued: Examine DEI in relationship to delivery of services for Black and Brown males of all ages within the City of Pasadena including non-profit organizations. • Chair Apodaca reported the ad hoc committee is finalizing questions in preparation for the meeting with the City’s Human Resources Department staff to discuss the City’s DEI policies and practices.

April 2023:
• Chair Apodaca reported the ad hoc committee will meet to finalize the questions for the meeting with the City’s Human Resources Department staff to discuss the City’s DEI policies and practices.
61 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 6 May 2023:
• The ad hoc committee determined the following action item as ongoing:
o Examine the City’s DEI policies and practices

June 2023:
• No update provided

Status: Completed
62 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 7 Ad Hoc Committee re: Objective #3 –Early Childhood Development

Purpose: To inform the Commission on the progress and accomplishments of the Office of the Young Child, PUSD, Lanterman Regional Center and overall childhood development.

Commissioners: Guirguis (Lead), Apodaca, Matthes, Paccerelli, Chen Stammer

Action Items:
• Completed - Continue to support city staff in the Office of the Young Child. • Completed - Bring awareness of the impact from the implementation of transitional kindergarten (TK) on the Pasadena Unified School District (PUSD) and other early childhood providers and centers
• Completed - Review the Early Development Instrument
• Completed - Provide a status on the Growing Together Pasadena, All Children Thrive and support for early childhood hubs.
• Completed - Informing the Commission of the progress and results of the Mayor’s Taskforce for Early Childhood Development.
o Follow up on the recommendations based on the report from the Mayor’s Task Force on Early Child Development and Early Learning and determine Commissions role in supporting the recommendations.
• Completed - Research how the needs of special needs children are being addressed by PUSD, private schools, and other local organizations

Work Plan Updates:

July 2022:
• The ad hoc committee met and agreed to keep current actions as presented and recommended an additional action item: Research how the needs of special needs children are being addressed by PUSD, private schools, and other local organizations.
• Commissioner Guirguis announced that the Mayor’s Task Force on Early Child Development and Early Learning will be making a presentation at the City Council meeting on Monday July 18, 2022

August 2022:
• Commissioner Guirguis provided an update on the Early Child Development and Early Learning Task Force meetings.

September 2022:
• Commissioner Guirguis provided an update on the Early Child Development and Early Learning Task Force meetings and announced that the Task Force has two meetings remaining on Wednesday September 21 and September 28.

The meetings are public, and the information is available on the City webpage. 63 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 8 • The ad hoc committee met and discussed the Baby Passport pilot program through the Pasadena Public Health Department. The program provides resource and parenting information to new parents in Pasadena.

October 2022:
• Commissioner Matthes reported that the Early Child Development and Early Learning Task Force will be submitting their report and recommendations to City Council on Monday, October 24. Staff (Osborne) will send the Commission the agenda report to review prior to the meeting.
• Staff (Osborne) reported that Carla Hegwood, (Program Coordinator, Library Information Services) is available to make a presentation to the Commission at the November meeting regarding the Early Child Development and Early Learning Task Force recommendations.

November 2022:
• Chair Apodaca announced that the ad hoc committee requested a presentation from the Office of the Young Child be rescheduled to the January meeting. • Staff (Osborne) advised the Commission that the Early Child Development and Early Learning Task Force is tentatively scheduled to present their report to City Council on November 14 and the Commission will receive the City Council agenda report once confirmed for information.

December 2022:
• Vice Chair Guirguis reported the City Council approved the revised Early Child Development and Early Learning Task Force policy recommendations and she will serve on the committee to create an Implementation Work Plan. • Staff (Osborne) reported the presentation from Carla Hegwood (Program Coordinator, Library Information Services) regarding the Task Force policy recommendations has been confirmed for January and she will contact Dr.

Vera Vignes, (Chair, Early Child Development and Early Learning Task Force) to also be a presenter.

January 2023:
• The Commission received a presentation from Carla Hegwood, (Program Coordinator, Library Information Services) and Dr. Vera Vignes, (Chair, Early Child Development and Early Learning Task Force) regarding the Early Child Development and Early Learning Task Force policy recommendations. • Vice Chair Guirguis stated the ad hoc committee will meet to review the action items and provide a status update at the February meeting.

February 2023:
• Commissioner Matthes reported the ad hoc committee met on Tuesday, January 24 and stated they will continue to work on completing the action items for the remainder of the fiscal year.
64 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 9 March 2023:
• Vice Chair Guirguis provided an update on the progress of the Early Childhood Development and Early Learning Task Force Implementation Committee including:
o The committee is scheduled to meet with Pasadena Unified School District staff and UCLA to review the Early Development Instrument (EDI). o Dr. Vera Vignes, Chair of the Early Childhood Development and Early Learning Task Force, gave a presentation to the early childhood hubs in Pasadena regarding the 2022 policy recommendations.

April 2023:
• Vice Chair Guirguis provided an update on the progress of the Early Childhood Development and Early Learning Task Force Implementation Committee including:
o The committee is developing a road map template for the implementation of the revised policy which will be presented to the City Council in June or July 2023.
o The committee has been conducting site visits to the organizations identified as Early Childhood Hubs in Pasadena to review their progress in providing services and support for families.
• The ad hoc committee deemed the following action items complete for FY 2022-2023:
o Review the Early Development Instrument
o Provide a status on the Growing Together Pasadena, All Children Thrive and support for early childhood hubs.
o Informing the Commission of the progress and results of the Mayor’s Taskforce for Early Childhood Development.
▪ Follow up on the recommendations based on the report from the Mayor’s Task Force on Early Child Development and Early Learning and determine Commissions role in supporting the recommendations.
o Research how the needs of special needs children are being addressed by PUSD, private schools, and other local organizations. • Chair Apodaca appointed Commissioner Chen Stammer to the Early Childhood Development ad hoc committee.

May 2023:
• The ad hoc committee deemed the following action items complete for FY 2022-2023:
o Continue to support city staff in the Office of the Young Child. o Bring awareness of the impact from the implementation of transitional kindergarten (TK) on the Pasadena Unified School District (PUSD) and other early childhood providers and centers
65 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 10 June 2023:
• No update provided

Status: Completed
66 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 11 Ad Hoc Committee re: Objective #4 – Unhoused Constituents of Pasadena

Purpose: To support local agencies that advocate for the procurement of temporary and permanent housing for the unhoused population.

Commissioners: Albrecht, Paccerelli, Miskey, Isaacs

Action Items:
• Ongoing - Shed light on the increasing unhoused Transitional Age Youth (TAY) population in order to get resources to prevent chronic homelessness. • Discontinued - Support and advocate for the procurement of tiny villages - Bridge Housing for the City of Pasadena.
• Discontinued - Collect data from Pasadena City College, the local school district, including private and charter schools to educate the City Council on the increase of unhoused youth.
• Completed - Obtain relevant data from Los Angeles County and the City of Pasadena related to the unhoused population.

Work Plan Updates:

July 2022:
• The ad hoc committee will meet to discuss the objective statement and determine additional action items for the objective, if needed.

August 2022:
• Commissioner Paccerelli provided the following updates regarding upcoming presentations:
o Tyler Cash, Homeless Deputy, Office of Los Angeles County Supervisor Kathryn Barger, was contacted about a presentation for the Commission regarding services for unhoused constituents in LA County. Deputy Cash is available to make the presentation at the meeting scheduled for October 12, 2022.
o Friends In Deed was contacted about a presentation for the Commission regarding the services provided for unhoused constituents. He confirmed that Ryan Greer is available to make the presentation at the meeting scheduled for September 14, 2022.
• Commissioner Paccerelli will contact the TAY program at the Jackie Robinson Community Center to request information on resources for unhoused youth.

September 2022:
• The Commission participated in the Homelessness Plan Listening Session with Jennifer O’Reilly-Jones, (Homeless Programs Coordinator, Housing Department) and Anna Jacobsen, (Consultant, City Wise) that provided 67 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 12 • information about unhoused constituents in Pasadena and development of the City of Pasadena Homelessness Plan.
• The Commission heard a presentation from Ryan Greer, Senior Director of Programs for Friends In Deed and received information about the agency’s services and resources for unhoused constituents.
• The ad hoc committee continues to work with community members in advocating for the Tiny Villages strategy for homelessness to the Economic Development and Technology Committee.

October 2022:
• Commissioner Albrecht reported that the ad hoc committee will collaborate with the Access to Higher Education ad hoc committee to research the issue regarding unhoused college students.
• Commissioner Albrecht reported that the ad hoc committee continues to work with community members to advocate for the Tiny Villages strategy for homelessness with the Department of Housing staff.

November 2022:
• Commissioner Paccerelli informed the Commission that he reached out to all the local colleges in Pasadena to request information about the services they provide when student’s report they are homeless or are having a housing crisis.

He will present the information received from the colleges to discuss a recommendation to support the staff at the colleges that assist unhoused students.

December 2022:
• The Commission received a presentation from the Department of Housing regarding the draft goals and strategies for the Homelessness Plan. • The Commission received a presentation from Dr. Anthony Manousos about rezoning institutional land for affordable housing.
• The ad hoc committee will meet to draft a letter of support to the City Council regarding the rezoning of institutional land for affordable housing and submit the letter to the Commission for review at a future meeting.

January 2023:
• Commissioner Paccerelli reported that he has not been able to contact a staff person at Union Station to request a presentation to the Commission regarding their shelter program and recommended the presentation be scheduled for a later month.
• Commissioner Albrecht stated he is volunteering to assist with the City’s annual homeless count and Chair Apodaca stated she is volunteering to assist with the City’s annual homeless youth count.
68 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 13 February 2023
• Commissioner Paccerelli reported he is attending the Continuum of Care (CoC) Planning Work Group meetings to develop action items for the draft Homelessness Plan for the City.
• Staff (Osborne) asked for an update from the ad hoc committee on the following action items:
o Shed light on the increasing unhoused Transitional Age Youth (TAY) population in order to get resources to prevent chronic homelessness. o Support and advocate for the procurement of tiny villages - Bridge Housing for the City of Pasadena.
• Commissioner Paccerelli stated the ad hoc committee will continue to work on completing the action items for the remainder of the year. • Commissioner Chen Stammer recommended the ad hoc committee contact Socorro Rocha, Senior Community Advocate for Pasadena Unified School District (PUSD), to discuss the data on unhoused youth in the school district.

March 2023:
• The Commission received a presentation from Anne Miskey,(Chief Executive Officer) regarding the programs and services provided by Union Station Homeless Services for unhoused constituents in Pasadena. • Commissioner Paccerelli reported he will attend an open house at the Department of Public Health TAY (Transitional Age Youth) and GEM (Geriatric Empowerment Model) Office on Thursday, March 9 from 2:00 – 4:00 P.M., at Bethel Church of Pasadena, and will update the Commission about their programs for unhoused constituents at the meeting on April 12. • Commissioner Paccerelli requested Staff (Osborne) to contact the Department of Housing to request data collected from the recent Homelessness count regarding unhoused constituents in Pasadena.

April 2023:
• Commissioner Paccerelli reported he attended an open house at the Department of Public Health TAY (Transitional Age Youth) and GEM (Geriatric Empowerment Model) Office on Thursday, March 9 from 2:00 – 4:00 P.M., at Bethel Church of Pasadena to learn about the services provided for unhoused youth. He stated that he met with Marleen Munoz, Program Coordinator, TAY Link Program and Whitney Harrison, Public Health Division Manager on Thursday, March 30 to learn about the resources needed for unhoused transitional age youth to prevent chronic homelessness. • Commissioner Paccerelli reported he submitted a request to LAHSA (Los Angeles Homeless Services Authority) for data obtained during the homelessness count in January 2023.
• Staff (Osborne) reported she contacted the Department of Housing for the data from the recent homeless count in Pasadena and was informed the information will be available after the department presents their report to City Council in July.
69 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 14 • Chair Apodaca appointed Commissioners Miskey and Isaacs to the Unhoused Constituents of Pasadena ad hoc committee.

May 2023:
• The ad hoc committee recommended the following action item be discontinued for FY 2022-2023:
o To support and advocate for the procurement of tiny villages - Bridge Housing for the City of Pasadena.
• The ad hoc committee deemed the following action items complete for FY 2022-2023:
o Obtain relevant data from Los Angeles County and the City of Pasadena related to the unhoused.
• The ad hoc committee determined the following action items are ongoing:
o Shed light on the increasing unhoused Transitional Age Youth (TAY) population in order to get resources to prevent chronic homelessness. o Collect data from Pasadena City College, the local school district, including private and charter schools to educate the City Council on the increase of unhoused youth.

June 2023:
• No update provided

Status: Completed

70 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 15 Ad Hoc Committee re: Objective #5 – Access to Higher Education

Purpose: To assess the programs and services enabling access to higher education for residents of Pasadena.

Commissioners: Matthes, Paccerelli, Jarso, Cervantes, Medel

Action Items:
• Ongoing - Review the available public transportation routes to PCC within Pasadena and provide recommendations to the City Council for addressing potential shortcomings.
• Completed - Review existing PUSD support services aimed at college and career readiness.
• Ongoing - Consider how to improve mental health services for students in Pasadena.
• Discontinued - Explore support options for unhoused students. (collaborate with Unhoused Constituents of Pasadena ad hoc committee)

Work Plan Updates:

July 2022:
• Chair Apodaca appointed Commissioner Jarso to the Access to Higher Education ad hoc committee.
• The ad hoc committee met and discussed general access to higher education. • The ad hoc committee will meet to discuss the objective statement and determine action items for the objective.

August 2022:
• The ad hoc committee met and recommended an objective statement and action items.
• Chair Apodaca appointed Commissioner Cervantes to the ad hoc committee.

September 2022:
• Commissioner Matthes reported that he contacted Dr. Kristina Turley, Coordinator for PUSD’s College and Career Academies about a presentation for the Commission on the Career Readiness program in January 2023. • Commissioner Paccerelli completed research on transportation challenges for students in Pasadena and will provide information to the ad hoc committee.

October 2022:
• Commissioner Matthes reported that the ad hoc committee met on October 7, and at the meeting a lead Commissioner was assigned for each of the action items. The committee discussed strategies for addressing each of the action items. The committee also established a standing monthly meeting on the 1st Friday of each month.
71 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 16 November 2022:
• Commissioner Matthes reported that Commissioner Cervantes is working on a document that will provide information to students and parents regarding how to obtain mental health services and resources available in Pasadena. The document will be presented to the Commission for review at a future meeting. • Commissioner Matthes reported the ad hoc committee recommended that the Commission schedule a presentation from Young & Healthy to provide information about the mental health services provided by their organization.

December 2022:
• Commissioner Paccerelli reported Commissioner Matthes contacted Connie Martinez, (Staff, John Muir High School) and Kristina Turley, (PUSD Coordinator for College & Career Pathways) to discuss the existing PUSD support services aimed at college and career readiness and identify concerns that could be addressed by the Commission.
• The ad hoc committee met on December 2 and discussed how to improve mental health services for students in Pasadena and support the college and career readiness program provided by PUSD for high school students.

January 2023:
• The Commission received a presentation from Dr. Kristina Turley, (Coordinator, Pasadena Unified School District), Brian Biery, (Community Organizer, DBK Group), and Darryl Qualls, (Retired Deputy Police Chief, DBK Group) regarding support services aimed at college and career readiness for high school students.
• Commissioner Cervantes provided an update on the resource list for students and parents regarding mental health services in Pasadena and will provide a draft document for the Commission to review at a future meeting. • Commissioner Matthes stated the ad hoc committee will review the action items at their next meeting and provide an update in February.

February 2023:
• Commissioner Matthes reported the ad hoc committee reviewed the action items for the objective and provided the following update:
o The following action item has been completed: Review existing PUSD support services aimed at college and career readiness. • Commissioner Paccerelli reported he learned the City is planning a housing development for unhoused students attending Pasadena City College (PCC) and recommended the Commission schedule a presentation from the Department of Housing to provide more information about the project. • Commissioner Jarso reported Pasadena City College (PCC) recently conducted student focus groups and found that current public transportation routes are not convenient for students living in the Northwest. The ad hoc committee will continue to gather information to include in a potential recommendation to City Council to address the issue.
72 HSC Report of Accomplishments FY 2022-2023. Approved June 14, 2023. 17 • Commissioner Cervantes confirmed the presentation from Young and Healthy for the Commission meeting scheduled for Wednesday, May 10 regarding mental health services for students and stated she is finalizing the draft resource list for students and parents regarding mental health services in Pasadena to present to the Commission for review.
• Commissioner Paccerelli reported he contacted Sarah Mendoza with the Foothill Workforce Development Board in Pasadena to discuss their career readiness services provided to PUSD students.

March 2023:
• Chair Apodaca appointed Commissioner Medel to the Access to Higher Education ad hoc committee.

April 2023:
• Commissioner Matthes reported the ad hoc committee met on Friday, April 7 and discussed possible recommendations from the Commission to City Council addressing each of the action items for the Objective.

May 2023:
• Commissioner Jarso reported the ad hoc committee met on Friday, May 5 and reviewed the status of the action items.
• The ad hoc committee recommended the following action item be discontinued for the objective:
o Explore support options for unhoused students. (collaborate with Unhoused Constituents of Pasadena ad hoc committee)
• The ad hoc committee determined the following action items are ongoing o Review the available public transportation routes to PCC within Pasadena and provide recommendations to the City Council for addressing potential shortcomings.
• Consider how to improve mental health services for students in Pasadena.

June 2023:
• No update provided

Status: Completed

73 HSC Presentation Calendar FY 2022-2023. Approved June 14, 2023. 18 Human Services Commission
Presentation Calendar FY 2022-2023
To Be Scheduled:

Presentation from Pasadena Citizens Service Center (CSC) regarding the process to respond to citizen requests by phone call or the CSC application – Mandy Templeton, 311 Call Center Manager (Staff – Osborne)

July 2022:

No presentation

August 2022:

Presentation from the Pasadena Police Department to respond to questions and discuss the Community Brief for June 2022 – Lieutenant Marcia Taglioretti, (Public Information Officer)

September 2022:

City of Pasadena Homelessness Plan Listening Session – Jennifer O’Reilly- Jones, (Homeless Programs Coordinator, Department of Housing) and Anna Jacobsen, (Consultant, CityWise)
Presentation from Friends In Deed regarding services provided for unhoused constituents – Ryan Greer, (Senior Director of Programs, Friends In Deed)

October 2022:

Presentation to discuss resources for homeless services in Los Angeles County - Tyler Cash, (Homeless Deputy, Office of Los Angeles County Supervisor Kathryn Barger )

November 2022:

Presentation of Community Development Block Grant (CDBG) Program Year 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER) Public Services - Randy Mabson, (Program Coordinator, Housing Department)

December 2022:

Presentation regarding rezoning institutional land for affordable housing – Dr.

Anthony Manousos, (Co-Founder, Making Housing and Community Happen) Presentation from Department of Housing regarding the Homelessness Plan Update: Draft Goals and Strategies – Diana Trejo, (Program Coordinator I) and Anna Jacobsen, (Consultant, CityWise)

January 2023:

Presentation from Pasadena Unified School District regarding support services aimed at college and career readiness for high school students – Dr. Kristina Turley, (Coordinator for PUSD’s College and Career Academies), Brian Biery, (Community Organizer, DBK Group), and Darryl Qualls, (Retired Deputy Police Chief, DBK Group)
Presentation from the Early Child Development & Early Learning Task Force regarding their policy recommendations – Carla Hegwood, (Program Coordinator, Library Information Services) and Dr. Vera Vignes, (Chair, Early Child Development and Early Learning Task Force)

74 HSC Presentation Calendar FY 2022-2023. Approved June 14, 2023. 19 February 2023:

Presentation from Pasadena Fire Department regarding use of Naloxone in overdoses – Battalion Chief Jason Hansen

March 2023:

Presentation from Union Station Homeless Services regarding programs and services provided in Pasadena for unhoused constituents – Anne Miskey, (Chief Executive Officer, Union Station Homeless Services)

April 2023:

Presentation from Young and Healthy regarding their programs and services for youth and families – Liz Arnold (Program Director, Young and Healthy)

May 2023:

Presentation from Pasadena Public Health Department and Huntington Health regarding the 2022 Community Health Needs Assessment (CHNA) – Matthew Feaster, (Manager, Epidemiology and Disease Control, Pasadena Public Health Department) and Cathi Chadwell, (Executive Director of Philanthropy and Public Affairs, Huntington Health)

June 2023: Annual Meeting – no update provided

(Updated: May 10, 2023)
75 HSC Meeting Attendance Record FY 2022-2023. Approved June 14, 2023. 20 City of Pasadena Human Services Commission
Meeting Attendance Record for FY 2022-2023

HUMAN SERVICES COMMISSION

MEETING ATTENDANCE RECORD
July 2022 - June 2023

MEMBERS
07/13/22 REGULAR08/10/22 REGULAR09/14/22 REGULAR10/12/22 REGULAR11/09/22 REGULAR12/14/22 REGULAR01/11/23 REGULAR02/08/23 REGULAR03/08/23 REGULAR04/12/23 REGULAR05/10/23 REGULAR06/14/23 SPECIAL TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE

ANA MARIA APODACA
(PUSD) P P P P P P P P P P P P 12 100.00%

LILA GUIRGUIS
(Mayor) P P P A A P P A P P A P 8 66.67%

LATASHA JAMAL
(District 1) U P U P P P A P A A P P 7 58.33%

CHRISTOPHER MATTHES
(District 2) A P P P P A P P A P P P 9 75.00%

NADINE ISAACS
(District 3) P A P 2 66.67%

GEORGE PACCERELLI
(District 4) P P P P P P P P P P P P 12 100.00%

GLORIA MEDEL
(District 5) P A P P P A P A P P A P 8 66.67%

MICHAEL ALBRECHT
(District 6) P P P P P P P P A P A P 10 83.33%

JESSICA XIE
(District 7) A 0 0.00%

XILIAN CHEN STAMMER
(District 7) P P P P P 5 100.00%

HILINA JARSO
(PCC) P U P P P A A P P A P P 8 66.67%

QUARTNEY CERVANTES
(Agency Representative) A P P P A P P P A A P P 8 66.67%

KENNETH ROTTER
(Agency Representative) P P P 3 100.00%

ANN MISKEY
(Agency Representative) P P P 3 100.00%
VACANT
(Agency Representative) 0 0.00%
LEGEND Total Meetings Held 12

P - PRESENT

A - EXCUSED ABSENCE

U - UNEXCUSED ABSENCE

XX - CANCELED MEETING

NQ - NO QUORUM

76 HSC Work Plan FY 2023 – 2024. Approved August 9, 2023. 21 City of Pasadena Human Services Commission
Work Plan: 07/12/2023 – 06/12/2024

Mission:

The commission shall:

1. Facilitate bringing City and community resources together to ensure the delivery of effective human services to people of all ages;

2. Formulate ideas and suggest plans and programs designed to promote the availability and e ffectiveness of human services;

4. Recommend priorities to the council for City resources which respond to identified unmet human service needs;

5. Collaborate with commissions, advisory groups, community agencies, provider organizations, groups , and individuals to facilitate effective collaboration in addressing human service issues in Pasadena;

6. Advise the council on ways to achieve human service goals consistent with council-adopted policies which address human services.

FY 2023-2024 Ad Hoc Committees:

Ad Hoc Committee re: Objective #1 – Diversity, Equity, Inclusion, and Access Ad Hoc Committee re: Objective #2 – Early Childhood Development Ad Hoc Committee re: Objective #3 – Unhoused Constituents in Pasadena Ad Hoc Committee re: Objective #4 – Higher Education Access Ad Hoc Committee re: Objective #5 – Access to Mental Health Services

77 HSC Work Plan FY 2023 – 2024. Approved August 9, 2023. 22 Ad Hoc Committee re: Objective #1 – Diversity, Equity, Inclusion, and Access

Objective Purpose: Ensuring diversity, equity, inclusion, and access for all community members in the City of Pasadena who are the recipients of Parks, Recreation and Community Services Department.

Commissioners: Isaacs (lead), Albrecht, Guirguis, Miskey, Apodaca

Action Items:
• Identify barriers impacting equitable access to community opportunities, resource and needs for all individuals.

Work Plan Updates:

July 2023:
• No update provided

August 2023:
• Chair Apodaca appointed Commissioner Isaacs as the lead for the Diversity, Equity, Inclusion, and Access ad hoc committee.
• Chair Apodaca requested the ad hoc committee clarify the objective purpose for the Diversity, Equity, Inclusion, and Access objective.

Status:
78 HSC Work Plan FY 2023 – 2024. Approved August 9, 2023. 23 Ad Hoc Committee re: Objective #2 – Early Childhood Development

Objective Purpose: Support the implementation and areas of recommendation of the Early Child Development Policy adopted in 2022.

Commissioners: Guirguis (lead), Chen Stammer, Matthes, Paccerelli, Apodaca

Action Items:
• Determine how to best support the implementation of the Early Child Development Policy with a beginning focus to supporting children with special needs and early childhood hubs.

Work Plan Updates:

July 2023:
• No update provided

August 2023:
• Vice Chair Guirguis requested Staff (Osborne) arrange a meeting for the ad hoc committee with Carla Hegwood, (Early Development Coordinator, Office of the Young Child), to discuss the action items for the Early Childhood Development objective.

Status:
79 HSC Work Plan FY 2023 – 2024. Approved August 9, 2023. 24 Ad Hoc Committee re: Objective #3 – Unhoused Constituents in Pasadena

Objective Purpose: Advocate for the procurement of temporary and permanent housing and supportive services for the unhoused population.

Commissioners: Miskey (lead), Albrecht, Miskey, Paccerelli, Issacs, Apodaca

Action Items:
• Propose recommendations for usage of Kaiser building on Lake Ave. and Villa St. to ensure it will be used to house those experiencing homelessness. • Identify gaps and services for Transitional Age Youth (TAY) population including:
o Collection of data from local agencies.

Work Plan Updates:

July 2023:
• Commissioner Miskey reported the ad hoc committee met to discuss the action items and are currently in the process of contacting local agencies providing services for Transitional Age Youth (TAY) to collect information about their services for unhoused individuals.

August 2023:
• Chair Apodaca appointed Commissioner Miskey as the lead for the Unhoused Constituents in Pasadena ad hoc committee.
• Commissioner Paccerelli reported he attended the Senior Commission meeting on Tuesday, August 8, to provide information about the work of the Commission regarding unhoused constituents in Pasadena. The ad hoc committee will follow up to determine the feasibility of collaborating with the Senior Commission to avoid a duplication of efforts regarding the needs of unhoused seniors.

Status:
80 HSC Work Plan FY 2023 – 2024. Approved August 9, 2023. 25 Ad Hoc Committee re: Objective #4 – Higher Education Access

Objective Purpose: To assess the programs and services enabling access to higher education for residents of Pasadena.

Commissioners: Jarso (lead), Cervantes, Isaacs, Matthes, Medel, and Apodaca

Action Items:
• Review the availability and access to public transportation to higher education institutions within Pasadena and provide recommendations to the City Council for addressing potential shortcomings.
• Identify services and resources for the unhoused student population. • Develop a survey to identify gaps and distribute the survey at citywide events.

Work Plan Updates:

July 2023:
• No update provided

August 2023:
• Commissioner Jarso reported the ad hoc committee met on Monday, August 7 and recommend adding the following action items for the objective:
o Identify services and resources for the unhoused student population. o Develop a survey to identify gaps and distribute the survey at citywide events.
• Commissioner Guirguis suggested the ad hoc committee research Safe Parking LA, an organization that works with students that are unhoused, to verify if services are available for students in Pasadena. • Staff (Osborne) recommended the ad hoc committee meet with Jennifer Paige, Department Director, Planning and Community Development, to discuss the Safe Parking ordinance in Pasadena.

Status:
81 HSC Work Plan FY 2023 – 2024. Approved August 9, 2023. 26 Ad Hoc Committee re: Objective #5 – Access to Mental Health Services

Objective Purpose: Increase availability and improve access to mental health services in Pasadena.

Commissioners: Apodaca (lead), Chen Stammer, Cervantes, Jamal, Paccerelli

Action Items:
• Assist parents and families access mental health services for children ages 10 – 18.
• Identify available mental health services in Pasadena.

Work Plan Updates:

July 2023:
• Chair Apodaca reported the ad hoc committee met on Tuesday, July 11 and heard a presentation from individuals that provide mental health services for families in Pasadena. The ad hoc committee will review the presentation to determine if the information will assist the Commission in achieving their work plan goals.

August 2023:
• Chair Apodaca appointed herself as lead for the Access to Mental Health Services ad hoc committee.
• Commissioner Paccerelli reported he attended the Senior Commission meeting on Tuesday, August 8, to provide information about the work of the Commission regarding the access to mental health services in Pasadena. The ad hoc committee will follow up to determine the feasibility of collaborating with the Senior Commission to avoid a duplication of efforts regarding mental health services for seniors.

Status:
82 HSC Presentation Calendar FY 2023-2024. Approved August 9, 2023. 27 Human Services Commission
Presentation Calendar FY 2023-2024

To Be Scheduled:
• Presentation from The Sycamores regarding services addressing youth homelessness – Presenter TBD (Miskey)
• Presentation for Pasadena Unified School District (PUSD) Mental Health Services and Pasadena City College (PCC) regarding mental health services provided for students and families – Presenters TBD (Apodaca and Jarso) • Presentation regarding the California Violence Intervention Program (CalVIP), Whitney Harrison, Manager, Social and Mental Health, Pasadena Public Health Department (October)

July 2023:
• Meeting cancelled

August 2023:
• No presentation

September 2023:
• Presentation from Pasadena & San Gabriel Valley Planned Parenthood regarding their LGBTQ+ Care programs and services provided for individuals experiencing homelessness – Christian Port, MPA, Director of Business Development and Policy Initiatives

October 2023:
• (tentative) Presentation for the Pasadena Citizens Service Center (CSC) regarding the process to respond to citizen requests by phone call or the CSC application – Mandy Templeton, 311 Call Center Manager (Staff – Osborne)

November 2023:
• Presentation of Community Development Block Grant (CDBG) Program Year2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) Public Services

December 2023:
• (tentative) Presentation regarding services provided to children with special needs – Presenter TBD (Guirguis)

January 2024:
• (tentative) Presentation from Pasadena Senior Center regarding access to services to assist with basic needs and housing for seniors – Akila Gibbs, Executive Director, Pasadena Senior Center (Miskey)

February 2024:
•
83 HSC Presentation Calendar FY 2023-2024. Approved August 9, 2023. 28 March 2024:
• Recommend approval of PY24 Community Development Block Grant (CDBG) staff recommendation for Grant Award

April 2024:
• Recommend approval of staff recommendation for PY24 Pasadena Assistance Fund (PAF) Grant Award

May 2024:
•

June 2024: Annual Meeting – no update provided

(updated: August 9, 2023)
84 ITEM #1e
85 July 21, 2023
TO: Cit
y Council
FROM: L
ibrary Commission
SUBJECT: Annual Report – July 2022 through June 2023 and Work Plan for Fiscal Year 2023- 2024
Recommendation:

This report is submitted for information purposes only.

Attached are the following:
• Report of Accomplishments for July 1, 2022 through June 30, 2023 • Report of Commission Attendance for July 20, 2022 through June 21, 2023 • Work Plan for July 1, 2023 through June 30, 2024
The attached documents were reviewed and approved by the Library Commission at our meetings on June 21, 2023 and July 19, 2023.

Respectfully submitted,
/s/ Michael Stammer
Michael Stammer, Chair
Library Commission
285 East Walnut Street ● Pasadena, CA 91101
86 The role of the Pasadena Public Library Commission is to advise the City Council on matters relating to the public library system, in order that the library is well managed in a manner consistent with the law and policies, and to advise library administration on the development of library policies. The 2022/2023 Work Plan outlines how the Pasadena Public Library Commission aims to support and advise the Library in the upcoming year. Whereas this work plan will span an entire fiscal year, the Commission will evaluate the progress of each of these goals on a quarterly basis to ensure progress is being made and the goals are completed.

With the ongoing seismic retrofitting project for the Central Library and the upcoming expiration of the Library Special Tax in 2023, the Library Commission’s primary focus in the upcoming year is to:
• Raise awareness for the Library Services Continuation Measure • Support the efforts to renovate the Central Library
• Assist with bringing Central Library services back to the community (either through alternative sites and/or via the branches), including providing awareness to the community on where and how to access important resources
The following goals and objectives, which make up the Pasadena Public Library Commission Work Plan for 2022/2023 also provide ways the Library Commission will support the Central Library Project.

Over the past fiscal year, the members of the Pasadena Library Commission have dedicated themselves to advocating for the enhancement and promotion of public library services in the city. Their efforts spanned across local, state, and national levels, effectively supporting, and promoting programs that directly benefited the citizens of Pasadena. Some of the key programs that received significant support from the Library Commission members was the Summer Reading Program, Lunch at the Library, the Way to Well Being Initiative and the One City, One Story events.

As pass
ionate advocates for public library services, Pasadena Library Commission members attended city- wide and district specific events to advocate for and promote library services. Commissioners took part in and reported on library services at District meetings, liaised with library associate groups to promote library programs, and served as library ambassadors at community events.

Their
advocacy work spanned local, state, and national levels, through letters of support sent to the American Library Association (ALA) and the California Library Association (CLA) in regard to intellectual 87 freedom as well as presenting at CLA’s annual conference. At the CLA conference, Commissioner Karatsu and Director McDonald presented to State library leaders on Pasadena’s successful 2022 Library Services Continuation Measure. Through surveys conducted after the presentation, 100% of attendees agreed that the presentation was effective, with 89.9% strongly agreeing. Comments included responses indicating that the information presented will help other library systems mount similar measures in their communities.

Commissioners remained active in interacting with their City Council members to promote programming and to discuss supporting the library through City Funding.

The P
asadena Library Commission has effectively amplified the importance of library programs, resulting in increased support, participation, and resources for the Pasadena Public Library. Their dedication and commitment have played a pivotal role in enriching the lives of the community members and ensuring the continued success of the library services in Pasadena.

Goal Two – Fiscal Responsibility and Stability
a. Continue to work with the Director of Libraries and Information Services on library fiscal issues and challenges, including regular updates on library budget. b. Meet with respective City Council members, as necessary, to highlight library budget, attend or watch City Council meetings during library budget hearings, etc 2022/2
3 Update:

Recognizing the significance of securing sustainable funding for the library, the Commission members dedicated a significant portion of their efforts in the current fiscal year to fundraising activities including attending Support Measure L events, presenting relevant information to community members and advocating through sign posting. They undertook these efforts outside of their regular Commission meetings and without utilizing any City resources. By engaging in fund development, the Commission aimed to raise awareness among community members and stakeholders about the importance of supporting the Library Services Continuation Measure. These fundraising activities created the necessary support and resources to effectively advocate for the Measure and its positive impact on the library.

In addit
ion to their fundraising initiatives, several Commission members proactively engaged with City Council members to discuss budgeting and the importance of supporting the library through City funding.

Through these meetings, the Commissioners presented compelling arguments and highlighted the library's vital role in education, literacy, and community development. Their advocacy efforts aimed to secure increased funding from the City to ensure the library's continued success and growth.

Thanks
to the dedicated efforts of the Pasadena Library Commission, community stakeholders, and the support of City Council members, the tax measure dedicated to funding the library was successfully passed.

This achievement provides a stable and sustainable source of funding for the library, allowing it to continue offering essential services and programs to the community.

In addit
ion to the success of their efforts on Measure L, the Commissioners also reviewed and offered commentary on budget matters at Commission meetings. Throughout the year, they worked closely with the Director of Libraries and Information Services, attending budget meetings, and actively engaging with City Council members to ensure ongoing support for the library's operations and initiatives.

The C
ommissioners' commitment to advocating for the library's financial sustainability, coupled with their fundraising efforts and engagement with City Council members, have solidified their position as effective advocates for the library. The increased funding and resources obtained through their focus on fiscal responsibility and stability will contribute significantly to the library's ability to serve as a vibrant hub of 88 knowledge, learning, and community engagement in Pasadena.

Goal Thr
ee – Commission Business and Roles
a. Serve as conduit to the community and through community engagement, determine community needs and messaging back to the community.
b. Support the Friends of the Pasadena Public Library and Associates Groups, review financials annually, and uphold guidelines defined in the Library Commission bylaws. c. Review existing statistics, such as collection statistics, trends in library usage, program attendance, etc.
d. Continue to develop and grow partnerships with community groups and organizations that can benefit the Pasadena Public Library.
e. Attend and participate in library conferences and meetings. f. Support recruitment and onboarding of Library Commissioners. 2022/23 Update:

Over the past year, the members of the Pasadena Library Commission have been actively involved in various initiatives and engagements, furthering their commitment to the enhancement of library services and community engagement. Their efforts included collaboration with Gruen Associates for the Central Library Retrofit and Renovations Project, development of an onboarding system for incoming commissioners, and attendance at informative events like Serving with a Purpose. The Commission members also maintained a dedicated focus on reviewing library statistics, making recommendations to enhance services, and upholding the Library Commission bylaws.

To initiate the Central Library Retrofit and Renovations Project, the Library Commissioners worked closely with Gruen Associates. They actively participated in discussions and planning sessions, outlining the stages and requirements for the project, as well as reviewed and advised on community engagement plans.

Through their collaborative efforts, the Commission members ensured that the project would enhance the f
unctionality and aesthetics of the Central Library with regard to the community’s needs, creating an even more welcoming and accessible space for the community.

Commissioners also engaged in an Ad Hoc committee designed to support the re cruitment and onboarding of Library Commissioners. This group met throughout the fiscal year along with library staff to produce best practices on supporting new members transition onto the Library Commission As part of their ongoing professional development and engagement, the Library Commission members attended the 2023 California Library Association conference and the Serving With a Purpose conference.

The
se conferences provided valuable opportunities for networking, knowledge sharing, and provided valuable insights on effective advocacy in communities, equipping the Commission members with the tools and knowledge needed to further their engagement with the community and advance the mission of the library.

The Library Commissioners took an active role in advocating and supporting the Friends of the Library and the Associate Groups. They regularly attended meetings and events sponsored by Friends of the Pasadena Public Library and the Associates, demonstrating their commitment to the library community. Their enthusiastic participation and engagement with these organizations played a crucial role in fostering a st
rong and vibrant library network that benefitted the entire community. 89 Goal Four – Diversity, Equity, and Inclusion
a. Support the Pasadena Public Library’s efforts in equity, diversity, and inclusion (EDI). b. Assist library staff in reviewing current programs and services with an EDI lens. c. Highlight library’s diverse offerings during outreach and advocacy efforts. 2022/23 Update:

The members of the Pasadena Library Commission are deeply committed to supporting the library staff in their efforts to promote and embody diversity, equity, and inclusion (EDI) within the library. Throughout the fiscal year, Commissioners have reviewed current library programs and services, supported for the Director's participation in the Urban Libraries Council's call to action on Democracy, and promoted the library’s diverse services including early learning equity kits and Octavia Butler Sci-fi book club.

By actively engaging with staff presentations on programming and services, the Commission members play a vital role in ensuring that the library's work is assessed through a diversity, equity, and inclusion lens.

Commissioners engaged with presentations on the Early Child Development Policy and early learning task force updates, two library services that support EDI initiatives. Their valuable feedback and input during these presentation aid in assessment and enhancement of the library’s diversity, equity and inclusion efforts.

In a show of support for democracy and public libraries, the Commissioners voted to endorse the Director's signing of two Urban Libraries Council's calls to action in support of intellectual freedom and equity through summer reading initiatives. This commitment highlighted the Library Commission's dedication to fostering an environment of inclusivity, equitable access, and democratic values within the library system.

The Pasadena Library Commission's commitment to supporting the library staff's diversity, equity, and inclusion goals demonstrates their dedication to fostering an environment that embraces and celebrates the rich diversity of the community. Through their active engagement and ongoing feedback, the Commission members help shape the library's EDI initiatives, ensuring that they align with the values and needs of the community.
90 PASADENA PUBLIC LIBRARY COMMISSION
FY24 WORK PLAN

The role of the Pasadena Public Library Commission is to advise the City Council on matters relating to the public library system, in order that the library is well managed in a manner consistent with the law and policies, and to advise library administration on the development of library policies. The 2023/2024 Work Plan outlines how the Pasadena Publi
c Library Commission aims to support and advise the Library in the upcoming year. Whereas this work plan will span an entire fiscal year, the Commission will evaluate the progress of each of these goals on a quarterly basis to ensure progress is being made and the goals are comp
leted.

With the Central Library Retrofit and Renovations Project ongoing, the Library Commission’s primary focus in the upcoming year is to:
 Raise awareness of the Central Library Retrofit and Renovations Project  Support the efforts to renovate the Central Library
 Assist with bringing Central Library services back to the community (either through alternativ e sites and/or via the branches), including providing awareness to the community on where and how to access important resources

The following goals and objectives, which make up the Pasadena Public Library Commission Work Plan for 2023/2024 also provide ways the Library Commission will support the Central Library Project.

Goal One – Advocacy – advocate and be a champion for Pasadena Public Library services at the local, state, and national levels.
a. Support and advocate for the library by serving as community ambassadors, attending major library events, interfacing with City Council, advocating for budget needs, and supporting library staff. Represent Library Commission at distri ct meetings, State of the City, local and regional meetings, and local community events.
b. Actively support and promote library programs, services, and initiatives such as Office of the Young Child, the Central Library Retrofit and Renovations Project, One City One Story, special events, and day‐to‐day programs, as well as promote them to commissioners’ sphere of influence . c. Library Commissioners will establish regular communication channels with respective Council members to foster collaboration and enhance promotion of library programs. d. Library Commissioners will actively monitor state and national library legislation, ensuring they are up to date with the latest develo pments and changes, and provide necessary support and advocacy when required.
e. Library Commissioners will serve as liaisons to other commissions, such as the Human Services Commission, fostering collaboration, sharing information, and promoting the intersectionality of library services with broader social and community needs. f. Library Commissioners will actively support th e Friends of the Pasadena Public Library by attending meetings, promoting membership, assisting with fundraising efforts, and personally becoming members themselves, fostering a strong partnership between the library and the Friends group. g. Library Commissioners will ensure their presence and visibility at public events and outreach to organizations such as the Pasadena Unified School Dist rict and Pasadena Village outreach, actively representing the library, establishing connections, and fostering partnerships with these entities to enhance collaboration and community engagement.

91 PASADENA PUBLIC LIBRARY COMMISSION
FY24 WORK PLAN

Goal Three – Commission Business and Roles
a. Serve as conduit to the community and through community engagement, determine community needs and messaging back to the community.
b. Support the Friends of the Pasadena Public Library and Associates Groups, review financials annually, and uphold guidelines defined in the Library Commission bylaws. c. Review exi
sting statistics, such as collection statistics, trends in library usage, program attendance, etc.
d. Continue to develop and grow partnerships with community groups and organizations that can benefit the Pasadena Public Library.
e. Attend and participate in library conferences and meetings. f. Support recruitment and onboarding of Library Co mmissioners. g. Library Commissioners will prioritize attending the Serving With a Purpose conference to acquire valuable knowledge and insights on effectively serving the Pasadena community and optimizing library services, ensuring continuous professional development and a strong commitment to meeting the needs of the community.

Goal Four – Diversity, Equity, and Inclusion
a. Support the Pasadena Public Library’s efforts in equity, diversity, and inclusion (EDI). b. Assist library staff in reviewing current programs and services with an EDI lens. c. Highlight library’s diverse offerings during outreach and advocacy efforts.

92 Library Commission
July (2022) ‐ June (2023)
MEETING ATTENDANCE RECORD

MEMBERS
JULY 20, 2022 CANCELED
AUGUST 17, 2022 REGULAR
SEPTEMBER 21, 2022 REGULAR
OCTOBER 19, 2022 REGULAR
NOVEMBER 16, 2022 REGULAR DECEMBER 21, 2022 REGULAR JANUARY 18, 2023 REGULAR FEBRUARY 15, 2023 REGULAR MARCH 15, 2023 REGULAR
APRIL 19, 2023 REGULAR
MAY 17, 2023 REGULAR
JUNE 21, 2023 REGULAR TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE
BASS, ADRIENNE
(District 2 Nomination) XX P P P A XX P P XX P P P 8 88% BLANTON, JUDITH
(District 5 Nomination) XX P P A P XX P P XX P P P
8 88%
DICKERSON, CHELSEA
(District 1 Nomination) XX P P P P XX P A XX P A P 7 77% HUTKIN, JORDAN
(District 3 Nomination) XX P P P P XX P P XX 6 100%
KARATSU, ROBERT
(District 4 Nomination) XX A P P P XX A P XX P A A 5 55% PATATIAN, BOGHOS
(At Large Nomination) XX P P P P XX P P XX P P P 9 100% ROSENTHAL, LESLIE
(District 6 Nomination) XX P P P P XX P P XX A AP 7 77% STAMMER, MICHAEL
(District 7 Nomination) XX P P P P XX P P XX P P P 9 100% VACANT
(At Large Nomination)
Legend
P ‐ PRESENT
A ‐ EXCUSED ABSENSE
U ‐ UNEXCUSED ABSENCE
XX ‐ CANCELED MEETING
NQ ‐ NO QUORUM
CO‐19 ‐ CANCELED DUE TO
COVID ‐19
93 ITEM #1f
94 CITY OF PASADENA

PLANNING COMMISSION
ANNUAL REPORT FOR FY 2023

95 Planning Commission FY 2023 Annual Report

CITY OF PASADENA PLANNING COMMISSION
YEAR END REPORT OF ACCOMPLISHMENTS: 7/1/22 TO 6/30/23
AND WORKPLAN: 7/1/23 - 6/30/24

PURPOSE:

Section 2.105.110 of the City’s Municipal Code spells out the functions of the Planning Commission (the “Commission”). The purpose of the Commission is to advise the City Council on the preparation and review of the General Plan, as well as the adoption or implementation of programs under the General Plan, including the creation of zoning districts, modification to and administration of zoning regulations, review of the Capital Improvements Program (CIP), and review of other programs and projects which affect city development. State law also grants the Commission the broad responsibility for advising the City Council on all land use planning issues. The Commission meets twice a month and these meetings are open to the public and advertised as required by law.

Due to the COVID-19 pandemic, Governor Gavin Newsome issued Executive Order N-29-20 on March 17, 2020, authorizing all public hearings in California to be conducted virtually via Teleconference/Videoconference through September 30, 2021. In recognition that the pandemic was ongoing, on September 16, 2021, the Governor signed AB 361, which amended the Brown Act and authorized teleconferenced public meetings under certain circumstances where public participation is remote. AB 361 went into effect October 1, 2021. Via adoption of resolutions, pursuant to AB 361, The City Council authorized remote teleconference meetings of the City Council, all City subordinate bodies, and all City non-profit corporation Boards and their subordinate bodies in 30-day periods. In January 2023, the Planning Commission meetings returned to an in-person format, with virtual public comment and live broadcast through KPAS.

The Commission consists of nine members, with each Councilmember appointing one member and the Mayor appointing two members. Commissioners are appointed for three-year terms and may be reappointed to serve a maximum of six years. See Attachment A for a roster of Commission members. Each fiscal year, the Commission elects a chair and vice-chair to serve for the upcoming fiscal year. For the first half of FY2023, Commissioner Jason Lyon served as the Chair and Commissioner Mic Hansen served as the Vice-Chair. In January 2023, Commissioner Hansen was nominated as Chair, and Commissioner Carol Hernandez was nominated as Vice Chair.

The Commissioners also serve on committees to address specific issues and provide policy direction on planning matters (see Attachment B). The first committee, the Board of Zoning Appeals has the authority to hear appeals and calls for review of decisions on use permits, variances, interpretations, and sign exceptions in accordance with the provisions of the City’s Zoning Code. The second committee assignment is serving as a representative on the City’s Design Commission. The third is the Capital Improvement Program subcommittee.

The Commission regularly meets on the second and fourth Wednesday of each month.

Of the 24 regularly scheduled meetings this past fiscal year, six were cancelled. In addition, there were two special meetings. See Attachment C for an attendance record of the Commission members.
96 Planning Commission FY 2023 Annual Report
STATUS OF WORKPLAN FOR FISCAL YEAR 2023

1. Major Projects
STATUS: COMPLETED.

The Commission served as the hearing body for the following projects:
a. CUP #7012 (Cannabis Laboratory) at 120 W. Bellevue Dr. b. CUP #7045 (Cannabis Laboratory) at 2094 E. Foothill Blvd. c. CUP #6926 (Porsche) at 2915 E. Colorado Blvd.
d. Periodic Review of Development Agreement for ArtCenter College of Design.

The Commission made recommendations on the following Major Projects to the City Council:
a. Planned Development #39 (Affinity Project) at 465-577 S. Arroyo Pkwy. b. Planned Development #40 (Throop Lumber) at 444 N. Fair Oaks Ave.

2. Conduct scoping sessions and provide comments for Environmental Impact Reports
STATUS: NOT APPLICABLE.

The Commission did not conduct a scoping session to provide comments on an Environmental Impact Report.

3. General Plan Land Use Implementation
STATUS: COMPLETED.

The Commission conducted study sessions to provide feedback on the following Specific Plans:
a. Central District Specific Plan.
b. North Lake Specific Plan.

The Commission established a subcommittee for the Central District Specific Plan to incorporate the 2004 design guidelines into the plan.

The Commission recommended approval of the following Specific Plan to the City Council:
a. Central District Specific Plan.

4. Housing Element Implementation:

STATUS: COMPLETED.

The Commission conducted study sessions of the following Housing Implementation efforts:
a. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities. b. Accessory Dwelling Units.

The Commission recommended approval of the following Housing Implementation efforts to the City Council:
a. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities.

97 Planning Commission FY 2023 Annual Report

5. Master Plans
STATUS: COMPLETED.

The Commission recommended approval of the following Master Plan to the City Council:
a. Mayfield Junior School Master Plan at 405 S. Euclid Ave.

6. Landmark Districts
STATUS: NOT APPLICABLE.

The Commission did not review any proposed Landmark District Zone Changes.

7. Capital Improvement Program (CIP)
STATUS: COMPLETED.

The Commission reviewed General Plan Consistency findings for the proposed inclusion of 25 new projects in the CIP for FY 2024-2028. The Commission also selected new members for the CIP Subcommittee.

8. Board of Zoning Appeals
STATUS: ON-GOING.

The Board of Zoning Appeals meets to consider appeals to decisions of the Hearing Officer and determinations and interpretations made by the Zoning Administrator or Planning Director.

9. Zoning Code Amendments
STATUS: COMPLETED.

The Commission conducted study sessions for:
a. Objective Design Standards for High Density Residential, two meetings and a walking tour.
b. Accessory Dwelling Units.
c. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities.

The Commission recommended Zoning Code Amendments to the City Council for:
a. Planned Development Regulations.
b. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities.

10. Informational Items
STATUS: COMPLETED.

The Commission had informational presentations on:
a. The Homelessness Plan Update by the Department of Housing. b. Commissioner Training on the Brown Act, findings, legislative versus quasi-judicial matters and general overview of the Planning Commission conducted by the City Attorney’s Office.
c. Training on the California Environmental Quality Act (CEQA). d. A presentation on Assembly Bill No. 2334, related to applicable density for density bonus projects.

98 Planning Commission FY 2023 Annual Report
WORKPLAN FOR FISCAL YEAR 2024:

1. Continue to serve as hearing body for Major Projects (projects greater than 75,000 square feet of nonresidential floor area).

2. Conduct scoping sessions and provide comments for Environmental Impact Reports.

3. General Plan Implementation - Specific Plan Updates:
a. Conduct Study Session and Hearings for the remaining Specific Plans (Lamanda Park, North Lake, East Pasadena and Fair Oaks/Orange Grove). b. Annual review of the Implementation Actions, of the adopted specific plans, to inform the Capital Improvement Program and the overall progress of the plans.

4. General Plan Element Updates:
a. Safety Element
b. Environmental Justice

5. Housing Element Update and Implementation:
a. Housing Element Annual Report.
b. Housing Element Implementation Work Program.
c. Program #6: Housing Sites (Adaptive Reuse).
d. Program #8: Inclusionary Housing (Inclusionary Housing). e. Program #9: Removal of Constraints (Entitlement Expirations and Time Extensions).
f. Program #11: Alternative Housing Opportunities (Accessory Dwelling Units) g. Program #23: Zoning Code Updates (Objective Design Standards for High Density Residential).

6. Zoning Code Amendments:
a. Accessory Dwelling Units.
b. Life Sciences (Research and Development).
c. Restaurants.
d. Adaptive Reuse.
e. Entitlement Expirations and Time Extensions.
f. Objective Design Standards for High Density Residential. g. Inclusionary Housing Study.

7. Capital Improvement Program (CIP):
a. Establish a standing subcommittee.
b. Hold a public meeting during the “Call for New Projects” period. c. Review new projects for FY 2025 in the CIP for General Plan consistency, in addition to other possible changes, including to criteria of projects.

8. Planning Applications: Review of applications that are under the purview of the Commission as they arise, such as Zoning Text and Map Amendments, Master 99 Planning Commission FY 2023 Annual Report

Development Plans, Conditional Use Permits for Major Projects, General Plan Consistency Findings (e.g., street vacations, Capital Improvement projects, etc.).

Planning Commission Recommended Additions:

1. Study Session on Sustainability, Climate Change, and Land Use.

2. Study Session on Placemaking, including the Public Realm.

3. Joint meeting with the Reconnecting Communities 710 Advisory Group as it relates to land use and transportation.

Attachments:

Attachment A - Roster
Attachment B - Committee Assignments
Attachment C - Attendance Record
100

ATTACHMENT A

PLANNING COMMISSION ROSTER
FISCAL YEAR 2023
July 1, 2022 through June 30, 2023

CURRENT MEMBER DISTRICT
Mic Hansen Mayor
David Coher District 1
Julianna Delgado District 2
Steven Olivas District 3
Lambert Giessinger District 4
Rick Cole District 5
Andrea Rawlings District 6
Jennifer Higginbotham District 7
Carol Hunt Hernandez At Large/5

PAST MEMBER DISTRICT
Jason Lyon
(Replaced by Jennifer Higginbotham)
District 7

101

ATTACHMENT B

PLANNING COMMISSION
FY 2023 COMMITTEE ASSIGNMENTS
July 1, 2022 through June 30, 2023

Design Commission
Chair Delgado (nominated by Planning Commission).

Meets 2nd and 4th Tuesday of each month.

Board of Zoning Appeals
Chair Coher, Vice Chair Giessinger, Commissioners Hernandez, Rawlings, and Hansen.

Meets on 3rd Thursday of each month.

CIP Subcommittee
Chair Coher, Commissioners Higginbotham and Cole.

Meets as needed.

102

Planning Commission Annual Report FY 2023

ATTACHMENT C

PLANNING COMMISSION ATTENDANCE RECORD
FISCAL YEAR 2023

P - Present
A – Excused absence
C - Cancelled Meeting
Shaded Green- Special Meeting Date
All absences excused unless otherwise noted

MEMBERS
07/13/22
07/27/22
08/10/22
08/24/22
09/14/22
09/28/22
10/12/22
10/26/22
11/09/22
11/16/22
11/23/22
12/07/22
12/14/22
12/28/22
01/11/23
01/25/23
02/08/23
02/22/23
03/04/23
03/08/23
03/22/23
04/12/23
04/26/23
05/10/23
05/24/23
06/14/23
06/28/23

David Coher A P P P P A P P C C C P C C P P A A A C P P P C P A P

Rick Cole P P P P P P P P C C C P C C P P P P P C P P P C P P P

Julianna Delgado P P P P P P P P C C C P C C P P P P P C P P P C P P P

Lambert
Giessinger

P P P P P P A P C C C P C C P P P P P C P P A C P P P

Mic Hansen P P P P P P P P C C C P C C P P P P P C P P A C P P P

Carol Hernandez P P P A P P P P C C C P C C P P P P P C P A A C P P P

Jennifer
Higginbotham

P P P P P C P P P C P P P

Jason Lyon P A P A P P P P C C C P C C

Steven Olivas P P P P P P P P C C C A C C A C P P P C P P P C P A A Andrea Rawlings P A P P A P P P C C C P C C P P P P P C P P P C P P P 103
ITEM #2
104
To: Pasadena Municipal Service Commitee
From: Cynthia J Kurtz, Pasadena Representa�ve on the MET Board of Directors
RE: Report for the Pasadena Municipal Services Commitee Date: January 2024

Because of the Commitee’s busy schedule, I am presen�ng this quarterly report in wri�ng. I look forward to mee�ng with you in person as your schedule allows in March or April 2024.

Water Supply
When I last updated the Commitee, the 2023 winter atmospheric river storms had boosted the State Water Project (SWP) supply resul�ng in twice the snow water equivalent in the Sierras. 2023 was one of the largest snowpacks on record in California. Snowpack in the Colorado River Basin was one of the largest in 30 years. As the Commitee knows, wet weather reduces water sales. Last year the Metropolitan Water District (MET) had the lowest member agency demand for water purchases since electronic records began 44 years ago in 1979. With supplies at almost 3.2 million acre feet (MAF) and demand between 1.2 to 1.5 MAF, the current es�mate is that supply will exceed demand by almost 1.8 MAF.

Compare this to 2022 when Metropolitan pulled 300,000 acer feet (AF) from storage.

This unbalance of supply versus demand allowed for signiﬁcant increases in storage:
• 416,000 AF was added to Lake Mead providing a good cushion to help meet requirements for reduced Colorado River Water in the future.
• 486,000 AF was added to Reservoirs along the SWP.
• 333,000 AF was added to regional storage (Diamond Valley Lake, Lake Mathews, Lake Skinner and local water basins)
MET currently has a record level of water stored - approximately 3.4 MAF - providing Southern California a substan�al stored water supply to meet member agency future demands regardless of the weather.
105
Funding Update
When demand is low, sales are low, and revenues are low. MET is projected to withdraw $307.5 million from reserves this year. That will leave the agency with a projected unrestricted reserve of just under $300 million. Reserves are designed to cover low demand years. The Board has already begun discussing how to also take other steps to cut costs and generate new revenues in order to be beter posi�oned in the event there are mul�ple years of low sales.

Future Weather
What everyone wants to know is what the weather will bring this year. So far precipita�on has been below average but long-term weather forecasters are reminding us that last year also started out dry and then became one of the wetest years on record. El Nino condi�ons are predicted to last through March.

The heaviest precipita�on is usually in January, February and March although last year it rained later in the season. El Nino condi�ons pushed the jet stream south last year providing precipita�on in Northern CA and in Southern CA. It has been harder to accurately predict rain fall for Southern CA as historically El Nino has produced average, below average and above average precipita�on for the southern part of the state.

When asked what the weather will be like, a forecaster from the Woodwell Climate Research Center said, “weird with plenty of surprises”. That sounds like an honest forecast.

Pure Water of Southern California
In December the Board received updated cost es�mates for the Southern California Pure Water Project. This is the joint recycling project MET is pursuing with the Los Angeles County Sanita�on District at the Carson treatment facility.

Phase 1 of the project is a 115 million gallon day (mgd) treatment facility with a 42 mile backbone pipeline to the Santa Fe Spreading Grounds. Phase 2 adds an addi�onal 35 mgd treatment capacity. If built to full capacity, it would be the largest recycling facility in the world.

The new cost es�mates brought s�cker shock. Previously, the es�mate had been $3.4 billion for both phases of the project. This has now increased to $8.1 billion 106
in 2023 dollars. The cost increased were based on a number of factors including a reﬁned design, expanded pipe size to accommodate conveyance of Opera�on Next water from the planned Los Angeles City recycle plant, acquisi�on of property, a new dedicated recharge basin, addi�onal facili�es, inﬂa�on and 35% con�ngency.

It is not an�cipated that MET will need to cover the full cost of the Pure Water Project. There has already been an $80 million grant from the state of California and funding from other interested sources. MET is expec�ng to recover funding from the City of Los Angeles for the increase in pipe diameter to transport water from Opera�on Next. With some other poten�al sources, the cost might be reduced to $2,820 to $3,624 per acre foot. Today, a member agency buys treated MET water for $1,200 per acre foot. With declining imported supply reliability, it is necessary to search for reliable local sources, but they come with a high price tag.

MET is also considering a new business model. Instead of blending the cost of this water with other sources into the MET rate, member agencies might be able to elect to be direct investors to Pure Water providing them a dedicated supply to increase their reliability and oﬀ-set future alloca�on reduc�ons in drought years.

The Board has not approved this model but will be considering it in the future.

Colorado River
It has been known for some �me that the Colorado River has a long-term structural deﬁcit. If the upper basin releases the amount of water required in the 1922 compact from Glen Canyon Dam and Lake Mead releases the volume of water necessary to meet all the states full appor�onments as well as the treaty deliveries guaranteed to Mexico, Lake Mead goes down by an average of 1.2 to

1.5 MAF per year.

The system has been handling this structural deﬁcit through regula�ons. The Colorado River is the most regulated river in the world. Each �me a problem was encountered, rules were added. This includes:
1928 Boulder Canyon Project Act
1944 Treaty with Mexico
107
1948 Upper Colorado River Basin Compact
1963 Arizona vs Cal li�ga�on
1968 Colorado River Basin Project Act
1970 Long Range Opera�ng Criteria
2001 Surplus Guidelines
2007 Interim guidelines
2019 Colorado River Drought Con�ngency Plan Authoriza�on Act These eﬀorts are not suﬃcient for the future and new opera�ng guidelines have to be adopted by 2026.

Lower basin states (shown in green on atachment A) are responsible for structural deﬁcit of 1.5 MAF. This level of reduc�on, however, isn’t enough to stabilize the River given the changing hydrology from climate change. The seven upper and lower basin states are mee�ng regularly to try and hammer out a proposal to oﬀer to the Bureau of Reclama�on that will provide a plan for making the necessary further reduc�ons.

The new hydrogeology is also impac�ng power genera�on. Water released from Hoover Dam generates power and more power is created with each acre foot of release. 56% of the power comes to California.

Power genera�on has been declining over the last 2 decades. The blue line on Atachment B is Lake Mead eleva�on. The yellow line is power genera�on.

Hoover is genera�ng millions fewer megawat hours of clean renewable power each year – something each user, including the City of Pasadena, will have to make up in other ways.

State Water Trip
Pasadena shared a State Water Trip with the City of Glendale in November. We visited Oroville Dam, the ﬁsh hatchery, traveled through the Delta to see the subsidence and talked about seismic and salinity concerns. The trip included a stop at the loca�on for the proposed Sites Reservoir that has been in the news recently and a stop at San Luis Reservoir.
108
We also had the opportunity to meet with Joe Del Bosque, 2023 California Farmer of the Year. Joe has been working on ways to farm with less water for decades and has served on the California Water Commission.

The City Manager, General Manager of Water and Power and Assistant General Manager for Water joined the trip.

Because I could not do as good a job as he did, I have atached an ar�cle Jus�n Chapman, District Liaison for District 6, wrote about his experience.

I will let the Commitee members know about future trips and hope your schedules allow you to par�cipate.

I have also provided copies of Metropolitan’s 2023 Water Quality Report and the ﬁrst report on the Project Labor Agreements for the Commitees informa�on.

These reports are available on the MET website if anyone from the public is interested.

If there are any ques�ons about this report or other MET work, please contact me.

109
ITEM #3
110

P ASAD EN A W AT ER A N D PO W ER

MEMORANDUM
To:

January 23, 2024
Municipal Services Committee
From: S
idney Jackson
General Manager
Subjec
t: Metropolitan Water District Pipeline Shutdown Update This m
emorandum is for information only.

BACKGROUND:

The att
ached presentation provides information to the Municipal Services Committee (“MSC”) about a planned disruption of imported water deliveries from The Metropolitan Water District of Southern California (“MWD”) from February 5 to 14, 2024. MWD’s pipeline that typically delivers MWD supplies to Pasadena Water and Power (“ PWP”) will be shut down for valve maintenance and for MWD facility inspection. PWP estimates minimal impacts to PWP system deliveries through utilization of storage, local supplies, and partial flow of MWD supplies when available during the shutdown period. Taking additional precautionary measures to further conserve storage , PWP is performing outreach to key accounts for their assistance in curbing outdoor water use during MWD’s pipeline shutdown. PWP will continue to monitor water demands and s hould there be dry weather through January, outreach efforts may be expanded to include customers throughout the service area in their voluntary reduction of outdoor watering. Currently, under the Level 2 Water Shortage Plan Level, outdoor watering is restricted to one day per week.

Attac
hment: PowerPoint presentation
111
Pasadena Water and Power
Metropolitan Water District Pipeline
Shutdown Update
Municipal Services Committee
January 23, 2023
112
Pasadena Water and Power
10-Day MWD Pipeline Shutdown:

Minimal Impacts to PWP Deliveries
2 > Utilizing storage, local supplies, and partial flow of MWD supplies when available
• Planned 10-day
s
hutdown of upstream
Metropolitan Water
District (MWD) pipeline
from February 5 – 14, 2024
> MWD performing valve
mai
ntenance and facility
inspection
113
Pasadena Water and Power
Additional Precautionary Measures
3 > Outreach to key accounts to assist with voluntary reduced outdoor watering
> Further outreach to all customers in January if dry weather persists
New water awareness campaign,
“The Ripple Effect”, launching to
assist with customer outreach
114
Pasadena Water and Power
Currently at 1-Day-Per-Week Outdoor
Watering Schedule
4 Level 1 Level 2
(Current) Level 3 Level 4
Watering
Days
Per Week
3 summer
1 winter
2 summer
1 winter
1 summer
1 winter
No watering or
irrigating
Obligation to
Repair
Leaks,
Breaks
72 hours
after notification
48 hours
after notification
36 hours
after notification
24 hours
after notification
Additional
Prohibitions N/A
Filling
ornamental
lakes and
ponds
Filling
ornamental
lakes and
ponds
Filling ornamental
lakes, ponds,
residential pools
or spas
No new potable
water
service provided*Summer: April 1 – October 31; Winter: November 1 – March 31 • Not anticipating a need to increase Shortage Plan Level 115
ITEM #4
116

PASADENA WATER AND POWER

MEMORANDUM

January 23, 2024

To: Municipal Services Committee

From: Sidney Jackson
General Manager

Subject: Water Cost-of-Service Analysis and Rate Design Update

This item is to provide an update regarding the Pasadena Water and Power (“PWP”) water cost-of-service analysis (“COSA”) and rate design findings.

BACKGROUND:

During the July 25, 2023 update of the water COSA and rate design process to the Municipal Services Committee (“MSC”), Raftelis Financial Consultants, Inc. (“Raftelis”) presented information and background, including industry best practice, on the cost allocation portion of the study conducted up to that point as well as a comparison of different rate structures with advantages/disadvantages of each. At that meeting, PWP was asked to return with an expanded analysis on water Budget-Based Tiered Rates (“BBTRs”).

SUMMARY:

Since the July 2023 meeting, staff and Raftelis conducted a thorough analysis of BBTRs.

First, staff reached out to other utilities who implemented BBTRs for lessons learned, benchmarking and to determine an in-depth understanding of why each utility adopted BBTRs and why that worked for their community. Staff and Raftelis conducted research on BBTRs and had conversations with Eastern Municipal Water District, Las Virgenes Municipal Water District, and Irvine Ranch Water District; all utilities who have adopted BBTRs and completed the implementation process. All districts who implemented BBTRs felt that it was the best structure for their utilities and were able to provide lessons learned, roadblocks throughout their adoption/implementation process, as well as the resources required to successfully implement and maintain a BBTR structure. One key takeaway from the series of discussions was that each of the utilities that implemented BBTRs have very different community composition from demographic, density, topography, technology maturity and overall development of the communities (i.e., planned community development versus the historic and organic nature of Pasadena’s community) as compared to Pasadena. Despite the different community composition, for all utilities, BBTRs required several years to implement due to ongoing factors such as availability and verification of household and parcel customer information; increased administrative efforts; advanced metering infrastructure implementation; and billing system modifications. 117
I
mplementation of a BBTR required a commitment of significant resources, which includes cost implications and phased deployment by customer type.

Secondly, in addition to conversations with BBTR adopters, staff analyzed the data availability and costs associated with BBTRs for Pasadena. Various data sources are required to implement BBTRs as a part of the individual formula for each customer, such as parcel irrigable area and local evapotranspiration data. In addition to the environmental data, because each budget is developed individually, data is required to determine the number of individuals living in each household and more demographic information than is currently available to the City. Each data source would require data collection and/or purchase for implementation, which adds to the overall cost to be borne by rate payers for implementing this rate structure. Specifically for the commercial customer class, staff and Raftelis determined there was no way without additional study to implement the BBTR for the commercial customer class with the data available at this time.

Finally, staff incorporated costs into the cost allocation model and generated draft rates for customers for a BBTR structure versus the staff-recommended Tiered by Customer Class rate structure and the current structure for comparison purposes. Raftelis compared these various rate designs incorporating the reallocation of costs and projected revenue increases from the cost-of-service analysis to identify impacts to various customers. The analysis showed the differences between the two rate structures are primarily driven by the additional costs to implement and maintain BBTRs.

CONCLUSION:

Given the factors involved to implement BBTRs and research conducted, it is the opinion of staff and Raftelis that the Tiered by Customer Class rate structure currently provides the optimal structure to continue to promote water conservation through pricing signals to the customer in addition to being compliant with legal requirements for being cost-based and provides the lowest implementation and maintenance cost for Pasadena ratepayers.

Pasadena’s current tiered rate structure allocates water based on meter size, regardless of customer class. BBTRs allocate water budgets based on customer indoor and outdoor needs. The tiered rate structure by customer class incorporates elements of both Pasadena’s current tiered rate structure and BBTR. Staff is seeking discussion and direction for the MSC regarding the proposed direction for the rate structure to return in the next months.

118
Water Cost of
Service Analysis
and Rate Design
Update
City of Pasadena
Municipal Services Committee
January 23, 2024
119
2 Rate setting framework
Rate design analysis
August 2022 –
June 2023
July 2023
MSC Update
Research on BBTRs
Analysis of rate design for
2 potential options
Considered 5 rate designs
MSC requested further
analysis of BBTRs and
Tiered by Customer Class*
Rate Structure and Impact
Review
Request MSC Guidance
*BBTRs: Budget-Based Tiered Rates
January 2024
MSC Update
August 2023-
December 2023
120
3 Rate Structures Analyzed and Compared
Single-
Family
Residential
Class
Multi-
Family
Residential
Class
Commercial
Class
(small)
Commercial
Class
(medium)
Commercial
Class
(large)
Tier 1 14 10 17 105 1,700
Tier 2 58 20 87 530 10,100
Tier 3 >58 >20 >87 >530 >10,100
Tiered Rate
Structure by
Meter Size
Budget Based
Tiered Rates
(BBTRs)
Tiered Rate
Structure by
Customer Class
and Meter Size
Tiered rate structure incorporating customer classification Staff
recommended
structure
Current
Structure
BBTRs provide individual tier breakpoints
121
4 Tiered by
Meter Size
(Current)
Tiered by
Class &
Meter
Size
Budget-
based
Tiered
Rates
Revenue
Stability
Depends on
fixed charge
Depends on
fixed charge
Depends on
fixed charge
Simplicity   
Implementation   
Affordability   
Conservation   
 Well  Mediocre  Not so well
122
Budget-Based Tiered Rates Case Studies
Eastern Municipal Water
District IRWD Las Virgenes
Pasadena
(Expected Effort )
Community
Profile
Predominantly Uniform Lots
(easier to provide initial outdoor water use allocation) Varied/Non-Uniform Lots
(baseline water allocation
assumptions)
Territory
Growth Still in Development Matured Development
Data Collection
and
Implementation
Effort
• Ongoing data collection/verification: household, lot sizes, flyover irrigable area data, weather data availability
• Staff training
• Additional staffing: Consistent variance requests, increased billing inquiries, increased customer outreach,
implementation support, administration, conservation and technology staff
• Modifications to billing system and technology
(including
monthly billing)
• Incomplete
residential and
commercial irrigable
parcel information
• Limited weather
information
• Delay in AMI
deployment
Implementation
Time 3-10 Years (phased in by customer type)
5 years
(3 years for AMI
implementation)
Metering During
Implementation Automated Meter Reading (phased commercial with AMI) AMI optimal Previous Rate
Structure
Uniform Rate (minimal price signal) for EMWD and IRWD
Mixed (tiered for water and uniform for sanitation) for Las Virgenes Tiered Rate Structure
(provides price signal)
5 123
6 One-Size Fits All Does Not Play a Major Role in Conservation 124
7 125
8 FYE 2025
(July 1, 2024)
FYE 2026
(July 1, 2025)
FYE 2027
(July 1, 2026)
FYE 2028
(July 1, 2027)
FYE 2029
(July 1, 2028)
Percent 13% 12% 9% 6% 6%
Proposed Bond $30M $35M
Note: Revenue adjustments are not the same as customer bill impacts which are affected by Cost of Service and Rate Design.
126
• The bill impacts on the following slides assume the average water use by
class and meter size
• For the BBTRs bill impacts, we assumed the average Tier 2 breakpoint – whi
ch is based on the average irrigable area
• BBTRs bill impacts include estimated additional costs to implement and mai
ntain a BBTR rate structure (approximately $2M and $500k respectively)
• These depict the average customer bill impact; but each customer’s bill im
pact will vary based on water use and irrigable area
9 127
10 128
11 129
12 130
Process and Next Steps
13 STEP 2
Financial
Plan
STEP 3
Cost of Service
& Rate Design
STEP 4
Final Rate
Adoption
• Pricing objectives
• What is important?
• Revenue
Requirements
• How much $ do you
need
• Evaluation of
operating and
capital needs
• Cash flow analysis
for financial
sufficiency
• Rate design
• Water use (who
and how much)
• Rate calculations
• Customer impact
analyses
• Cost allocations
• Public Outreach
• Report
• Prop 218 Notice
• Public Hearing
Discussion of Moving Forward with Tiered by Customer Class Today
131
Contacts:

Lynne Chaimowitz
[email protected]
Steve Gagnon
[email protected]
14 132
ITEM #5
133
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Agenda Report
January 29, 2024
TO: Honorable Mayor and City Council
THROUGH: Municipal Services Committee (January 23,2024) FROM:Department of Public Works
SUBJECT: SET PUBLIC HEARING FOR APRIL 8, 2024 FOR PROPOSED SEWER

USE FEE RATE STRUCTURE AND RATE ADJUSTMENTS
RECOMMENDATION:

It is recommended that the City Council:

1. Find that the proposed action is not a project as defined in the California Environmental Quality Act (CEQA) Public Resources Code Section 21065 and Section 15378(b)(4), and that the proposed sewer use fee increases are statutorily exempt pursuant to Section 15273 (Rates, Tolls, Fares, and Charges) under State CEQA Guidelines and as such, is not subject to environmental review;

2. Set a public hearing for April 8, 2024, regarding proposed Sewer Use Fee rate structure and rate adjustments; and

3. Direct the Public Works Department to mail notices of public hearing set for April 8, 2024, regarding proposed Sewer Use Fee rate structure and rate adjustments. !
BACKGROUND:

The City owns and operates a sewer wastewater collection system that serves approximately 140,000 residents and commercial users. The sewer system includes approximately 325 miles of sewer pipelines, three pump stations and approximately 7,430 manholes. The operations, ongoing maintenance, and needed capital improvements of the sewer collection system is funded by the City's Sewer Use Fee. This fee is paid by all user of the sewer system and is a part of customers' utility bills.

The current sewer use fee is based on the consumers' water use which is considered to be proportional to the sewer system's wastewater discharge. This methodology has been used since the establishment of the fee. However, with the long-term statewide drought MEETING OF.

AGENDA ITEM NO.
134
Sewer Use Fee Increase
January 29, 2024

Page 2 of 6 ends

conditions and water conservation efforts, the amount of sewer use fees collected over the last ten years, has not kept up with the cost of maintaining Pasadena's aging infrastructure.

In March 2023, the Department of Public Works engaged the services of Raftelis Financial Consultants, Inc. (Raftelis) to conduct a comprehensive cost of service rate study to evaluate and provide recommendations regarding the City's sewer use fee calculation methodology and rate amount. Founded in 1993, Raftelis has conducted over a thousand rate studies in the state of California including utility and wastewater studies.

In developing a financial plan for the sewer collection system, Raftelis based the findings and recommendations on the following assumptions:

1. Sewer collection program adequately establishes an operating reserve of 10 percent of yearly operating expenses, and a capital reserve of 50 percent of yearly capital expenses; and

2. Sewer's capital improvement program is funded at $3.5 million per year (before inflation). This would ensure that the sewer system deficiencies are addressed each year.

The study highlighted several contributing factors as to why the sewer use fee rates need to be adjusted. The City has not raised the sewer use fee by more than the consumer price index since 2007, however, the utility cost index has outpaced general inflation increases since 2020 by almost double and continues to rise. The cost of maintaining the sewer collection system has increased significantly. To fully fund the sewer collection program, approximately $7.6 million is needed annually, and currently the City only collects $3.9 million on average each year. The revenue generated by the sewer use fee is insufficient in covering the operating and capital costs. To help balance the fund and maintain service levels over the last few years, needed capital improvements have been deferred and the Sewer Fund operating reserve balance has been depleted.

Sewer Use Fee Increase and New Methodology
The study reviewed three rate calculation methodologies: a volumetric rate based on water consumption which is what the City currently uses; a monthly fixed charge for Single Family Residential (known as a flat charge); and a fixed charge plus volumetric rate. Staff recommends a fixed charge for both residential and commercial customers plus a volumetric rate based on water consumption. This option allows the City to recover fixed cost associated with operating the sewer collection system while it encourages water conservation efforts. The fixed charges include 52 percent of collection related costs that are fixed and do not vary with flow. The proposed rate for single family residence (SFR) is a fixed monthly rate of $6.16 plus a volumetric rate of $0.65/hundred cubic feet. SFR water use is capped at 26 hcf per month which assumes that water usage above 26 hcf is for irrigation, and therefore, does not go into the sewer collection system. The average SFR monthly fee will go from $4.55 to $11.37 which is an increase of $6.82 monthly. 135
Sewer Use Fee Increase
January 29, 2024

Page 3 of 6 ends

The commercial customers will have a fixed rate of $6.16 plus volumetric rate of$1.24/ hcf. The average commercial customer discharges more wastewater into the system, as such, the volumetric rate reflects commercial customer's share of cost in proportion to flow.

Commercial customer's sewer use will be estimated by taking 90% of water use.

The table below shows the proposed month rates for the next five years:

Current FYE 2025 FYE 2026 FYE 2027 FYE 2028 FYE 2029
Single Family
Residence Rate
Fixed
Volumetric ($/hcf)
Commercial Rate
Fixed
Volumetric ($/hcf)
n/a
$0.35
n/a
$0.67
$6.16
$0.65
$6.16
$1.24
$7.15
$0.75
$7.15
$1.44
$7.44
$0.78
$7.44
$1.50
$7.73
$0.82
$7.73
$1.56
$8.04
$0.85
$8.04
$1.62
hcf = hundred cubic feet
The following table shows the impact to the average single family residents' and commercial customers' monthly utility bill.
mpYE 2025 FYE 2026 FYE 2027 FTE 2028 FYE 2029
Werage SFR Bill $4.55 $11.37 $13.19 $13.71 $14.26 $14.83 Werage Commercial Bill $35.51 $65.40 $75.86 $78.90 $82.05 $85.34 Comparative Cities
To see how Pasadena's current and proposed rates align with other jurisdictions, the consultant conducted a comparison of other surrounding cities' sewer collection fees to determine their fee amount. Nine cities were surveyed but some of the cities combined sewer treatment and sewer collection fees together, and therefore, were not directly comparable. Los Angeles County provides sewer treatment for Pasadena and customers pay for this service through their property tax bill.

The graph below shows that Pasadena's current monthly fee is the lowest of the comparison cities, and the proposed increase is in-line with what surrounding cities are charging.
136
Sewer Use Fee Increase
January 29, 2024

Page 4 of 6 ends

$25
$20
Monthly Single-Family Sewer Bill Comparison for Agencies That Collect Sewage Only (no-treatment)
^
$15
$10
$5
$0
$4.55,
ea
^7
Pasadena-
Current
Arcadia
^^
$&3.6tl
w
i'B'fe$&5.SK
Monterey Proposed Burbank S. Pasadena Alhambra
Park Pasadena -
Fixed + Vol
Rate
AzusaGlendale
Implementation Timeline
The Public Works Department recommend a Public Hearing be set for April 8, 2024, to receive comments on the recommended rate structure and adjustments to the sewer use fee. Following the City Council's action to set a date for the public hearing, a notice will be mailed to all affected property owners and residential sewer system customers that includes the recommended rate increases and provides information regarding the public hearing in compliance with the requirements of Proposition 218. A draft Public Hearing notice is shown in Attachment A.

The table below outlines the approximate timeline and implementation schedule for the proposed rate actions.

DateAction Item
January 2024Mail 45-day Public Hearing Notice
February - March 2024Customer Outreach and Education
April 8, 2024Sewer Rate Public Hearing and City Council Vote on Proposed Rate
April 15& 29, 2024City Council's 1st and 2nd Reading of Ordinance Amendments
July 1,2024Effective Date of New Sewer Use Fee Rates
137
Sewer Use Fee Increase
January 29, 2024

Page 5 of 6 ends

COUNCIL POLICY CONSIDERATION:

The recommendation is consistent with the City Council's goals to maintain fiscal responsibility and stability; and improve, maintain, and enhance public facilities and infrastructure.

ENVIRONMENTAL ANALYSIS:

The establishment of a date to conduct a public hearing for the consideration of sewer use fee increase is an administrative action that would not cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, the proposed action is not a "project" subject to CEQA, as defined in Section 21065 ofCEQA and Section 15378(b)(4) of the CEQA Guidelines.

Since the action is not a project subject to CEQA, no environmental document is required.

Furthermore, the recommended sewer use fee increases are determined to be statutorily exempt from CEQA per Section 15273 (Rates, Tolls, Fares, and Charges). Under Section 15273, CEQA does not apply to the establishment, modification, structuring, restructuring, or approval rates, tolls, fares, or other charges by public agencies which the public agency finds are for the purpose of:

1. Meeting operating expenses, including employee wage rates and fringe benefits,

2. Purchasing or leasing supplies, equipment, or materials,

3. Meeting financial reserve needs and requirements,

4. Obtaining funds for capital projects, necessary to maintain service within existing services areas, or

5. Obtaining funds necessary to maintain such intra-agency transfers are authorized by city charter.
138
Sewer Use Fee Increase
January 29, 2024

Page 6 of 6 ends

FISCAL IMPACT:

To fully fund the sewer collection program, approximately $7.6 million is needed annually for operating and capital cost. Currently, the City collects $3.9 million on average each year. The recommended Sewer Use Fee increase, if approved, will be effective on July 1, 2024 and is expected to generate an additional $4.2 million in revenue to cover the cost of sen/ice in FY 2025 and to start to build the reserves.

Respectfully submitted,
7/^—
TOf^ OLMCyS, P.E.

Director of Public Works
Prepared by:
c,
n^^J
Phyllis'Hallowell
Management Analyst V
Approved by:

A.^^Q Jl,
(QUEZ
City Manager
Attachment A - Notice of Public Hearing on Sewer Use Fee Rate Structure and Rate Adjustments
139
Attachment A

NOTICE OF PUBLIC HEARING

TO CONSIDER PROPOSED SEWER USE FEE RATE ADJUSTMENTS AND NEW RATE

STRUCTURE
5:30 P.M. April 8, 2024
Pasadena City Council Chamber
100 N. Garfield Avenue, Room S249, Pasadena, CA 91101
Valued Property Owner / Customer:

The Pasadena City Council will hold a public hearing on April 8, 2024, at 5:30 PM, in the City Council Chamber at 100 N.

Garfield Avenue, Room S249, Pasadena, CA 91101, to receive public comment regarding the adoption of Sewer Use Fee rate adjustments and New Rate Structure as described below to become effective July 1, 2024.

You are receiving this notice in accordance with Article XIII D, Section 6 of the California Constitution ("Proposition 218") because you are a customer or property owner of record of one or more sewer connections located within the City's service area. Proposition 218 law requires City water/wastewater service providers to notify customers so that they can participate in a public hearing regarding adjustments to water/sewer rates and charges. If more than 50% of the City's customers oppose the proposed rate adjustments), the City may not increase rates at this time. The Sewer Use Fee is charged to users of the sewer system to pay for the cost of operating the system, ongoing maintenance, and needed capital improvements. The current fee is based on consumers' water use. Over the last ten years, with long-term statewide drought conditions and water conservation efforts, the amount collected has not kept up with the cost of maintaining Pasadena's aging sewer infrastructure. The proposed fee increase will maintain sewer services and the financial stability of the Sewer Conveyance System. The new rate structure has a fixed rate for both residential and commercial customers plus a volumetric rate based on water consumption.

The following table shows the current rate and proposes monthly rates for the next five fiscal year years. The bottom of the table shows the average single family residence bill over the next five fiscal years.

Current FYE 2025 FYE 2026 FYE 2027 FYE 2028 FYE 2029
ISingle Family
IResidence Rate
iFixed
IVolumetric ($/hcf)
ICommercial Rate
Fixed
IVolumetric ($/hcf)
n/a
$0.35
n/a
$0.67
$6.16
$0.65
$6.16
$1.24
$7.15
$0.75
$7.15
$1.44
$7.44
$0.78
$7.44
$1.50
$7.73
$0.82
$7.73
$1.56
$8.04
$0.85
$8.04
$1.62
hcf = hundred cubic feet
The following table shows the impact to the monthly utility bill for Single Family Residence and Commercial Customers.

Current FYE 2025 FYE 2026 FTE 2027 FYE 2028 FTE 2029
average SFR Bill $4.55 $11.37 $13.19 $13.71 $14.26 $14.83 average Commercial Bill $35.51 $65.40 $75.86 $78.90 $82.05 $85.34

IF THE PARCEL OR BILLING ADDRESS ON THIS NOTICE DOES NOT RECEIVE SEWER SERVICES FROM THE CITY OF PASADENA, THIS NOTICE DOES NOT APPLY TO YOU. 140
Public Information: All interested persons may submit written correspondence to [email protected] prior to the start of the City Council meeting. Written correspondence can also be mailed to the City Clerk at the City Clerk's Office, 100 North Garfield Avenue, Room S228, Pasadena, California, 91101. During the meeting and prior to the close of the public hearing, members of the public may provide live public comment. Please refer to the City Council agenda when posted for instructions on how to participate in the meeting and provide live public comment.

Any property owner or interested person may appear and be heard on any matter relating to the Implementation of Sewer Use Fee Rate Adjustments. In accordance with Article XIII D, Section 6 of the California Constitution, written protests to the proposed Implementation of Sewer Rate Adjustments will be considered if submitted by close of the public hearing.

Only one written protest per affected property will be counted. Written protests for people not in attendance of the Public Hearing should be submitted on or before 5:00 p.m. April 8, 2024 and may be submitted via email at [email protected] or sent to the Office of the City Clerk located at 100 N. Garfield Ave. Pasadena, California 91101, Room S228. Please include the parcel or billing address, write "Implementation of Sewer Use Fee Rate Adjustments", and indicate whether you are protesting the rate.

At the conclusion of the Public Hearing, the City Council will consider adoption of the proposed changes as follows:
(1) If less than a majority of property owners or ratepayers file a protest, the City Council may increase sewer rates, effective July 1,2024.
(2) If a majority of affected property owners or ratepayers protest the increase before the conclusion of the required Public Hearing, the City is prohibited by law from increasing sewer rates.

If adopted, the proposed sewer rates will take effect beginning July 1, 2024.

Statute of Limitations for Challenging Proposed Rates
Please note that pursuant to California Government Code section 53759, there is a 120-day statute of limitations for judicially challenging all rates set forth in this Notice that runs from the effective date of the ordinance or resolution approving these rates.

ADA: To request a disability-related modification or accommodation necessary to facilitate meeting participation, please contact the City Clerk's Office as soon as possible at (626) 744-4124 or [email protected]. Providing at least 72 hours advance notice will help ensure availability.
141
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ITEM #6
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Agenda Report
January 29, 2024
TO: Honorable Mayor and City Council
THROUGH: Municipal Services Committee (January 23,2024) FROM:Department of Public Works
SUBJECT: SET PUBLIC HEARING FOR APRIL 8, 2024 FOR PROPOSED REFUSE

COLLECTION FEE INCREASES
RECOMM E N DATION:

It is recommended that the City Council:

1. Find that the proposed action is not a "project" as defined in the California Environmental Quality Act (CEQA) Public Resources Code Section 21065 and Section 15378(b)(4)ofthe State CEQA Guidelines, and that the proposed refuse collection fee increases are statutorily exempt pursuant to Section 15273 (Rates, Tolls, Fares, and Charges) of the State CEQA Guidelines and as such, is not subject to environmental review;

2. Set a public hearing on April 8, 2024, regarding proposed refuse collection fee increases; and

3. Direct the Public Works Department to mail notice of public hearing set for April 8, 2024, regarding proposed refuse collection fee increases.

BACKGROUND:

The Public Works Resource Recovery and Recycling Division actively manages the Refuse Program that provides integrated waste management services for over 27,000 residential accounts and all city accounts; manages the commercial franchise hauler system within the City; and organizes a variety of recycling opportunities and community outreach events. Funding to provide waste management services is supported through the implementation of refuse collection rates, which have remained flat for residential customers since Fiscal Year (FY) 2012. Over time, the refuse rates have not generated enough revenue to keep up with operational cost increases and capital expenses, thus necessitating a review of the refuse collection rates.

MEETING OF.AGENDA ITEM NO.
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Page 2 of 7 ends

Public Works hired MSW Consultants in February 2023 to conduct a cost-of-service study to review the City's solid waste rates and propose rate adjustments to generate sufficient revenue to cover the cost of solid waste operations including capital expenses. Founded in 2000, MSW Consultants has provided solid waste consulting services to over 80 cities, counties, and special districts, including rate setting and regulatory compliance.

The study highlights several factors that are currently contributing to upward pressure on rates in the solid waste industry. Most significant, in 2016, the State implemented SB 1383, which went into effect on January 1, 2022. This legislation mandates that all residents and businesses must recycle their organics, thereby imposing additional regulatory requirements on jurisdictions and solid waste service providers, leading to increased costs. This program entails separation of food waste, converting of food waste to biogas, contamination monitoring and reporting, capacity planning, and edible food recovery. This new program has resulted in significant expenses for the City, and the solid waste industry as a whole. Another factor intensifying upward pressure is the imminent closure of Scholl Canyon Landfill in FY 2027, resulting in very large current and expected future increases to landfill disposal fees. Finally, Public Works needs to continue replacing refuse trucks and containers, which have increased in cost as well. Over the next five years, an estimated $8.3 million needs to be spent on capital expenditures to replace aging trucks and containers.

These factors, along with other increases like having to pay to recycle commodities instead of generating revenue, attributed to a negative annual operating cash balance starting in FY 2020, which has been offset by using fund reserves to cover the deficit. The Refuse Collection Fund (Fund) is a self-supporting fund that renders services on a user charge basis to residents and businesses. The refuse and collection service fees specifically are the focus of this cost-of-service study. In order to remain self-supporting, the Fund needs to generate enough revenue to cover the full cost of City services. Between FY 2016 to FY 2019, the Fund averaged $15.5 million in expenses and $17.5 million in revenue allowing for sufficient reserves to cover inflation and CPI. However, the mentioned upward pressures starting in FY 2020, increased expenses by 17% or $2.6 million on average each year, while revenue increased by 1.2% on average annually. If the rates are not adjusted, the Fund will continue to operate at an annual deficit of approximately $8.1 million starting in FY 2024. Fund reserves will be depleted in FY 2026 if no action is taken.

General Refuse Fee Collection Increase
Based on the rate study findings, staff recommends adjustments to the refuse rates for the next five-year period, from FY 2025 to FY 2029, to remain fiscally solvent. Rate increases will apply to single family residents and multi-family units with four units or less, all city accounts, and commercial customers serviced by the City. The proposed rate increase will not affect the franchise hauler agreements.

The City charges residential customers an individual processing rate for all three types of refuse services provided - collection of mixed waste, recycling, and organics. This single rate is based on the size of the mixed waste containers) the customer uses, which ranges from 32, 60, and 100 gallon containers. Customers will pay based on the set mixed waste 156
Set Public Hearing on April 8, 2024, Regarding Proposed Refuse Collection Increases January 29, 2024

Page 3 of 7 ends

rate and receive a set of three containers, including the selected mixed waste container, a 60 gallon recycling container, and a 100 gallon organic container.

The rates update the Pay-As-You Throw system, which was implemented in May 1999 and applies to single family residents and multi-family units of four or less. Residents are encouraged to use smaller mixed waste refuse containers and continue to recycle and divert organic waste to help the City and State achieve diversion requirements under State law.

The tables below show the proposed rates for both residential and commercial mixed waste collection services for containers (e.g. carts) and bins (e.g. dumpsters). The full five-year proposed rated schedule for all refuse collection services may be found under Attachment A. These rates comply with Proposition 218 because the new rates are based on and do not exceed the anticipated costs of providing refuse services.

Table 1 - Current and Proposed Residential Refuse Rates Description
Number of
Billing
Accounts
Current
Rate
Proposed Rate Proposed Rate Proposed Rate Proposed Rate Proposed Rate Effective Effective Effective Effective Effective
July 1,2024 July 1,2025 July 1, 2026 July I, 2027 July 1, 2028 Residential Carts
32 Gallon7,268$16.29$24.76 $26.49$28.35$30.33$32.46
60 Gallon11,995$26.44$35.19 $37.65 $40.29$43.11$46.13
100 Gallon8,026$40.99$46.61 $49.87 $53.36$57.10$61.10
Residential Bins
1 Bin picked up Ix per week630 | $124.70$249.92 $267.41 $286.13$306.16$327.59 1 Bin picked up 2x per week13$202.36 $499.84$534.83 $572.27$612.33$655.19 2 Bins picked up Ix per week8$171.91 $425.39 $455.17 $487.03$521.12$557.60 2 Bins picked up 2x per week2$264.17$850.79$910,34 $974.07$1,042.25$1,115.21 As shown on the Table 1, the current residential rates need to be increased for City to recover the cost of service for operation and capital expenses for the refuse program.

These increases account for all mentioned cost factors and inflation over the last 12 years and are needed to true up the Fund. The difference in proposed rates between the three residential mixed waste cart sizes (32, 60 and 100 gallon) is similar to the difference in the current rates and staff does not anticipate significant migration from one container size to another under the proposed rates.

Finally, as mentioned, the rates are based on the cost of service. In staff's experience, customers' elected waste container size is generally based on the number of occupants on a property and/orthe occupants' levels of environmental consciousness and consumption habits, and not driven by economic status alone.
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Table 2 - Current and Proposed Commercial Refuse Rates
Description
Number of _ Proposed Rate Proposed Rate Proposed Rate Proposed Rate Proposed Rate Billing -^- - - Effective Effective Effective Effective Effective Accounts ~" July 1,2024 July 1,2025 July 1,2026 July 1, 2027 July 1,2028 Commercial Carts
32 Gallon62$26.22$24.76$26.49 $28.35 $30.33$32.46
60 Gallon136$42.58$35.19$37.65$40.29$43.11 $46.13
100 Gallon85$66.02$46.61$49.87 $53.36 $57.10 $61.10
Commercial Bins
1 Bin picked up Ix per week212$206.05 $249.92$267.41$286.13$306.16$327.59 I Bin picked up 2x per week30 I $341.68$499.84$534.83$572.27 $612.33 $655.19 2 Bins picked up Ix per week23$296.90 $425.39 $455.17$487.03 $521.12 $557.60 2 Bins picked up 2x per week14$523.37$850.79$910.34$974.07$1,042.25$1,115.21 Like Table 1, all proposed rates in Table 2 have been developed to cover the cost of service. It should be noted that the proposed commercial rates for the 32, 60 and 100 gallon containers are the same as residential rates for those mixed waste container sizes.

Unlike residential rates, the commercial refuse rates were adjusted by CPI since 2012.

This resulted in a proposed rate decrease for commercial containers.

Comparative Cities
MSW Consultants conducted a comparison of fifteen surrounding cities' refuse collection fees. The graphs show Pasadena's current fee and proposed fee for the 32, 60,and 100 gallon container service relative to each comparative city that offers that same container size.
32 Gallon Residential Container City Comparison
$45.00
$40.00
$35.00
$30.00
$25.00
$20.00
$15.00
$10.00
$5.00
$0.00
$38.52
$36.45
$31.63$31.82
$30.02
$24,76
$22.31
$20.20
$16.29
Pasadena Burbank Baldwin Pasadena Monrovia Arcadia Ontario Sierra Temple Current Park Proposed Madre City
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60 Gallon Residential Container City Comparison
$50.00
$45.00
$40.00
$35.00
$30.00
$25.00
$20.00
$15.00
$10.00
$5.00
$0.00
$46.37
$40.38
$42.11 W.BO
$35.19 535'34 s35'60 $36_03
$36.93
$28.78
$26.20 $26.44
$31.63
I
(S
»
:(w-
/'/^ ^yy °</.«^y
^ ^
<^^
<^^',^'\>0^^ ^ ^ ^^^'
,'&"
100 Gallon Residential Container City Comparison
$70.00
$60.00
$50.00
$40.00
$30.00 526.85
$20.00
$10.00
$58.33
$59.83
$53.49$54.93
$50.53
$45.84 $4161
$47.08
$39.78 $40-9g
$42.66 $42.80
$35.98 $36-32
$29.81
$32.34
$0.00
/^y^y/yy./.^y^/^ ^
<s^
^^^^ ^'-f
159
Set Public Hearing on April 8, 2024, Regarding Proposed Refuse Collection Increases January 29, 2024

Page 6 of 7 ends

Implementation Timeline
Public Works recommends a Public Hearing be set for April 8, 2024 , to receive comments on the recommended increases to the refuse collection rates and adopt the new rates.

Following the City Council's action to set a date for the public hearing, a notice, Attachment B, will be mailed to all affected property owners and residential refuse customers. The notice will include the recommended rate increases and information regarding the public hearing in compliance with the requirements of Proposition 218.

DateAction Item
January 2024Mail 45-day Public Hearing Notice
February - March 2024Customer Outreach and Education
April 8, 2024Refuse Rates Public Hearing, Council Vote on Rate Proposal, and Adopt Resolution to implement five-
year rate adjustments
July 1,2024Effective Date of New Refuse Rates
COUNCIL POLICY CONSIDERATION:

The recommendation is consistent with the City Council's goals to maintain fiscal responsibility and stability; and increase conservation and sustainability.

ENVIRONMENTAL ANALYSIS:

The establishment of a date to conduct a public hearing for the consideration of refuse collection fee increases is an administrative action that would not cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, the proposed action is not a "project" subject to CEQA, as defined in Section 21065 ofCEQA and Section 15378(b)(4) of the State CEQA Guidelines.

Since the action is not a project subject to CEQA, no environmental document is required.

Furthermore, the recommended refuse collection fee increases are determined to be statutorily exempt from CEQA per Section 15273 (Rates, Tolls, Fares, and Charges).

Under Section 15273, CEQA does not apply to the establishment, modification, structuring, restructuring, or approval rates, tolls, fares, or other charges by public agencies which the public agency finds are for the purpose of:

1. Meeting operating expenses, including employee wage rates and fringe benefits,

2. Purchasing or leasing supplies, equipment, or materials,

3. Meeting financial reserve needs and requirements,

4. Obtaining funds for capital projects, necessary to maintain service within existing services areas, or

5. Obtaining funds necessary to maintain such intra-agency transfers are authorized by city charter.
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FISCAL IMPACT:

The recommended Refuse Collection Fee increases, if approved, will be effective on July 1,2024,and is expected to generate an additional $4.1 million in rate revenue to cover the gap between existing rate revenue collection and the cost of providing refuse collection services in FY 2025. Future refuse rate increases between FY 2026 to FY 2029 will increase by 7% annually generating rate revenue to cover operational and capital expenses under the Refuse Collection Fund (Fund 406).

Respectfully submitted,
V^^M
7^^
TONY OLMOS, P.E.

Director of Public Works
Prepared by:

Melissa Gray
Management Analyst IV
Approved by:
^•^J} ^

MIGUEL MARCSUEZ
City Manager
Attachment A - Five-Year Proposed Refuse Rate Increases Attachment B - Public Hearing Notice
161
City of Pasadena Solid Waste Rates and Fees
Refuse Collection Rates - Effective July 1, 2024,2025,2026, 2027,2028

ATTACHMENT A
Service CodeDescriptionCurrent Rate
Proposed Rate Proposed Rate Proposed Rate Proposed Rate Proposed Rate Effective Effective Effective Effective Effective
July 1,2024 July 1,2025 July 1,2026 July 1,2027 July 1,2028 Residential Carts
R-32GAL32 Gallon Mixed Waste$16.29$24.76$26.49$28.35 $30.33$32.46 R-32SAL-ADD32 Gallon Mixed Waste Additional$13.44$6.86$7.34$7.86$8.41$9.00 R-60SAL60 Gallon Mixed Waste$26.44 $35.19$37.65$40.29$43.11$46.13 R-60GAL-ADD60 Gallon Mixed Waste Additional$22.11$g.G2$10.29$11.01$11.78$12.61 R-LFLN60GALLifeline 60 Gallon Mixed Waste$27.36$35.19$37.65$40.29$43.11$46.13 NEW60 Gallon Recyclable AdditionalN/A|$9.62$10.29$11.01$11.78$12.61 NEW60 Gallon Yard Waste / Organic AdditionalN/A|$9.62$10.29$11.01$11.78$12.61 R-60GAL-BEARBear Proof 60 Gallon Mixed Waste$36.12$40.03$42.83$45.83$49.04 $52.47 R-60GAL-ADD-BEARBear Proof 60 Gallon Mixed Waste Additional$36.12$40.03$42.83$45.83$49.04$52.47 R-100GAL100 Gallon Mixed Waste$40.99 $46.61S49.S7$53.36$57.10$61.10 R-100GAL-ADD100 Gallon Mixed Waste Additional$34.70 $12.37$13.24$14.17$15.16$16.22 NEW100 Gallon Yard Waste / Organic Additional$0.39$12.37$13.24$14.17$15.16$16.22 NEW100 Gallon Recyclable AdditionalN/A|$12.37$13.24$14.17$15.16$16.22 R-100GAL-BEARBear Proof 100 Gallon Mixed Waste$51.51 $51.87$55.50$59.39$63.54$67.99 R-100GAL-ADD-BEARBear Proof 100 Gallon Mixed Waste Additional$51.51$51.87$55.50$59.39$63,54$67.99 R-HSEBack Yard -1 House On LotS43.39$43.39S46.43$49.68$53.15$56.88 R-MROManual Rollout$23.63$23.63$25.28$27.05$28.95$30.97 R-MRO-ADDManual Rollout Additional$11.12$11.12$11.90$12.73$13.62 $14.58 R-MTRCKROTruck Rollout with Manual Rollout Charge$23.63$23.63$25.28$27.05$28.95$30.97 R-TRCKROTruck Rollout$27.981$27.98$29.94$32.03$34.28$36.68 R-TRCKRO-2NDITruck Rollout 2nd Mixed Waste$6.99$6.99 $7.48$8.00S8.5659.16 R-ADMINAdmin/Refuse$11.78!$11.78$12.60$13.49$14.43$15,44 R-REC60-LOCKLocking Recycling Container$1.40;$1.40$1.50$1.60$1.72 $1.84 Commercial/Citv Carts
R-32GAL32 Gallon Mixed Waste$26.22 $24.76 $26.49$28.35$30.33 $32.46 R-32GAL-ADD32 Gallon Mixed Waste AdditionalS22.17$10.97 $11.74$12.56$13.44S14.3S R-60GAL60 Gallon Mixed Waste$42.58$35.19 $37.65 $40.29 $43.11S46.13 R-60GAL-ADD60 Gallon Mixed Waste Additional$36.03 $13.72S14.69$15.71$16.81 $17.99 R-60GAL-REC-ADD60 Gallon Recyclable AdditionalN/A$13.72 $14.69$15.71 $16.81$17.99 R-60GAL-YW-ADD60 Gallon Yard Waste AdditionalN/A|$13.72 $14.69 $15.71 $16.81517.99 NEW60 Gallon Recycle Cart (stand alone)N/A$60.27S64.49$69.01 $73.84$79.01 NEW60 Gallon Yard Waste/Organic Cart (stand alone)N/A$60.27$64.49$69.01$73.84 $79.01 R-60MW15UT60 Gallon Mixed Waste - 15 Unit Monthly$750.21$782.15 $836.90S895.48$958.17$1,025.24 R-100GAL100 Gallon Mixed Waste$66.02$46.61$49.87 $53.36 $57.10 $61.10 R-100GAL-ADD100 Gallon Mixed Waste Additional$55.87S16.48$17.63$18.87$20.19 $21.60 R-100GAL-YW-ADD100 Gallon Yard Waste / Organic Additional$0.39$16.48S17.G3$18.S7$20.19$21.60 R-100GAL-REC-ADD100 Gallon Recyclable AdditionalN/A|$16.48 $17.63$18.S7$20.19 $21.60 NEW100 Gallon Recycle Cart (stand alone)N/A|$63.03$67.44 $72.16 $77.21 $82.62 NEW100 Gallon Yard Waste / Organic Cart (stand alone)N/A|$63.03$67.44$72.16$77.21$82.62 R-REC60-LOCKLocking Recycling Container$1.40$1.47 $1.57$1.68 $1.80$1.93 R-MROManual Rollout$71.43$71.43$76.43 $81.78 $87.50 $33.63 R-MRO-ADDManual Rollout Additional$30.26$30.26$32.38$34.64$37.07 $39.66 Residential Bins
R-1BIN1PU1 BIN-1 Pickup Per Week$124.70 $249.92 $267.41S286.13$306.16$327.59 R-1BIN2PUlBIN-2PickUpPerWeek$202.36$499.84$534.83$572.27$612.33$655.19 R-2BIN1PU2BINS-lPickUpPerWeek$171.91$425.39$455.17$487.03$521.12$557.60 R-2BIN2PU2BINS-2PickUpPerWeek$264.17 $850.79 $910.34S974.07$1,042.25$1,115.21 Commercial/Citv Bii
R-1BIN1PUIBIN-lPickUpPerWeek$206.05$249.92 $267.41$286.13$306.16$327.59 R-1BIN2PU!BIN-2PickUpPerWeek$341.68$499.84$534.83$572.27$612.33$655.19 R-1BIN3PUIBIN-SPickUpPerWeek$477.30 $749.76$802.24S858.40$918.49$982.78 R-1BIN4PU1 BIN-4 PickUp Per Week$612.96 $999.68$1,069.66$1,144.53 $1,224.65$1,310.38 R-1BIN5PUIBIN-SPickUpPerWeek$748.60$1,249.60$1,337.07$1,430.67 $1,530.81 $1,637.97 R-2BIN1PUZBINS-lPlckUpPerWeek$296.90 $425.39$455.175487.03$521.12$557.60 R-2BIN2PU2BINS-2PickUpPerWeek$523.37 $850.79 $910.34$974.07$1,042.25 $1,115.21 R-2BIN3PU2BINS-3PickUpPerWeek$749.84$1,276.18 $1,365.51 $1,461.10 $1,563.37 $1,672.81 R-2BIN5PU2BINS-SPIckUpPerWeek$1,202.80$2,126.97$2,275.85$2,435.16$2,605.62$2,788.02 R-2BIN5PU40%2 BINS- 5 Pick Up Per Week 40%$481,09 $850.79 $910.34$974.07$1,042.25$1,115.21 R-2BIN5PU60%2 BINS - 5 Pick Up PerWeek 60%$721.67$1,276.18$1,365.51 $1,461.10 $1,563.37 $1,672.81 R-3BIN1PUSBINS-lPlckUpPerWeek$387.74 $600.87$642.93$687.93$736.09$787.61 R-3BIN2PU3BINS-2PickUpPerWeek$705.03$1,201.73$1,285.85$1,375.86$1,472.17$1,575.23 R-3BIN3PU3BINS-3PlckUpPerWeek$1,022.38$1,802.60$1,928.78$2,063.79 $2,208.26?2,362.84 R-4BIN1PU4 BINS-1 Pick Up PerWeek$478.57 $776.34$830.68$888.83$951.05$1,017.62 R-4BIN2PU4BINS-2PickUpPerWeek$886.72$1,552.68$1,661.37$1,777.66 $1,902.10$2,035.24 R-5BIN3PU5BINS-3PickUpPerWeek$1,567.38$2,855.44$3,055.32$3,269.19 $3,498.03$3,742.90 R-7BIN2PU7BINS-2PickUpPerWeek$1,431.75 $2,605.52$2,787.90$2,983.06 $3,191.87$3,415.30 R-8BIN2PU8BINS-2PickUpPerWeek$1,613.43$2,956.46$3,163.42$3,384.85 $3,621.79$3,875.32 R-14BIN3PU14 BINS - 3 Pick Up Per Week$4,020.03 $7,593.21$8,124.73$8,693.47$9,302.01$9,953.15 R-30BIN1PU30 BINS -1 Pick Up Per Week$2,840.36 $5,338.64$5,712.34$6,112.21 $6,540.06$6,997.87 162
City of Pasadena Solid Waste Rates and Fees
Refuse Collection Rates - Effective July 1, 2024, 2025,2026, 2027,2028

ATTACHMENT A
Service CodeDescriptionCurrent Rate
Proposed Rate Proposed Rate Proposed Rate Proposed Rate Proposed Rate Effertive Effective Effective Effective Effective
July 1,2024 July 1, 2025 July 1,2026 luly 1,2027 July 1,2028 Miscellaneous Charges
R402RAdditional Bin Pickup-Residentia!$69.34$143.99 $154.07$164.85 $176.39$188.74 R402CAdditional Bin Pickup-Commercial$111.70 $182.76$195.55$209.24$223.89$239.56 R402PAdditional Bin Pickup-Cit/AccountS111.70$182.76$195.55$209.24 $223.89 $239.56 NEW32 Gallon Additional Container Pick-upN/A$19.19$20.53$21.97 $23.51$25.16 NEW60 Gallon Additional Container Pick-upN/A$23.05$24.66$26.33$28.23S30.21 NEW100 Gallon Additional Container Pick-upN/A|$26.90 $28.78 $30.80$32.95$35.26 R412CAdditional Temp Bin Pickup-CommercialS149.76$202.14$216,29$231.43 $247.64 $264.97 R412RAdditional Temp Bin Pickup-Residential$92.95$143.99$154.07$164.85 $176.39 $188.74 R302PAdditional Temp Bin Pickup-City Accounts$149.76 $202.14 $216.29$231.43 $247.64$264.97 R500R/R500C
Bulky Item Pick Up Charge after 2 free pick ups have been exhausted items placed on parkway must not exceed 4 feet wide, 5 feet long, and 4 feet high$49.391$106.75 $114.22$122.22 $130.77$139.93 R500R/R500C
Bulky Item Pick Up Charge after 2 free pick ups have been exhausted items placed on parkway must not exceed 8 feet wide, 10 feet long, and 4 feet high$81.67$162.58S173.9G$186.14$193.17$213.11 R500R/R500C
Bulky Item Pick Up Charge after 2 free pick ups have been exhausted items placed on parkway must not exceed 12 feet wide, 15 feet long, and 4 feet high$103.72$199.81 $213.80$228.76$244.78 $261.91 R500R/R500C
Bulky Item Pick Up Charge after 2 free pick ups have been exhausted items placed on parkway must not exceed 12 feet wide, 15 feet long, and 4 feet highAt CostlAt Costl At CostlAt Cost At Cost At Cost RGOOCChange Out Commercial$57.66$55.85 $59.76S63.94$68.42573.21 R600RChange Out Residential$35.81$55.85 $59.76$63.94 $68.42$73.21 R701CDamage/Lost Container CommercialAt CostlAt Costl At CostlAt CostAt Cost At Cost R701RDamage/Lost Container Residential$76.73At CostlAt CostlAt CostlAt CostAt Cost; R702RDamage/Lost Bin-ResidentialAt CostlAt Cost'At CostlAt CostlAt CostAt Cost; R702CDamage/Lost Bin-CommercjalAt CostlAt Cost!At CostlAt CostAt CostAt Cost; ROOORRefuse Senior Citizen Discount10% discount on refuse charges10% discount10% discount10% discount10% discount 10% discount R302PTemporary Bin Sen/ice - City Accounts$149.76$202.14 $216.29$231.43 5247.64$264.97 R302CTemporary Bin Service - CommercialS149.76S202.14$216.29$231.43 $247.64$264.97 R302RTemporary Bin Service - Residential$92.95$143.99$154.07$164.85 $176.39$188,74 R910C10 Yard Roll Off Box (up to 5 tons)$459.67 $751.40$804.00$860.28$920.50$984.93 R930C30 Yard Roll Off Box Mixed Waste (up to 5 tons)S468.89$1,062.25$1,136.61$1,216.17 $1,301.30 $1,392.39 R950CTonnage over 5 tons at costAt Cost!At Cost IAt CostlAt Costl At CostlAt Cost R900CDelivery Charge of roll off box$99.47$220.18$235.59$252.08 $269.73$288.61 163

ATTACHMENT
fft

NOTICE OF PUBLIC HEARING

TO CONSIDER RATE ADJUSTMENTS TO SOLID WASTE REFUSE COLLECTION FEE 5:30 P.M. April 8,2024
Pasadena City Council Chamber
100 N. Garfield Avenue, Room S249, Pasadena, CA 91101
The Pasadena City Council will hold a public hearing on April 8, 2024, at 5:30 PM, in the City Council Chamber located at 100 N.

Garfield Avenue, Room S249, Pasadena, CA 91101, to receive public comment regarding adjustments to the Solid Waste Refuse Collection Fees as described below to become effective July 1 ,2024.

You are receiving this notice in accordance with Article XIII D, Section 6 of the California Constitution ("Proposition 218") because you are a customer or property owner that receives city refuse collection services. Proposition 218 law requires the City to notify customers so that they can participate in a public hearing regarding adjustments to refuse collection rates and charges. If more than 50% of the City's customers oppose the proposed rate adjustment(s), the City may not increase rates at this time. The proposed rate increases adjust residential and commercial rates for the next five years, between Fiscal Years 2025 to 2029. The City charges residential customers one processing rate for all three types of refuse collection services provided - mixed waste, recycling, and yard waste/organics. This single rate is based on the size of the mixed waste containers) the customer uses, which ranges from 32, 60, and 100 gallons. The rates will be adjusted to the cost of service in FY 2025 and will increase by 7% each fiscal year from FY 2026 to FY 2029, to adjust for inflation. The rates are based on cost of service and residents are charged a lower amount forthe use of smaller mixed-waste refuse containers.

The tables below show the proposed rates for both residential and commercial mixed waste collection services for containers (e.g. carts) and bins (e.g. dumpsters). The following table reflects the current and proposed rates for the next five years. The effective dates and proposed monthly rates are shown for the most common levels of service. These rates comply with Proposition 218 because the new rates are based on, and do not exceed, the anticipated costs of providing refuse services. The entire proposed rate schedule and additional information on the rate study can be viewed on the City's website at httD://www.citvofDasadena.net Description
Residential Carts
Current
Rate
Proposed Rate Proposed Rate Proposed Rate Proposed Rate Proposed Rate EffectiveEffectiveEffectiveEffective Effective
July 1,2024 July 1,2025 July 1, 2026 July 1, 2027 July 1, 2028 32 Gallon$16.29$24.76$26.49 $28.35 $30.33$32.46
60 Gallon$26.44$35.19$37.65 $40.29 $43.11$46.13
100 Gallon$40.99$46.61$49.87 $53.36 $57.10$61.10
Residential Bins
1 Bin picked up Ix per week$124.70$249.92$267.41$286.13$306.16 $327.59 1 Bin picked up 2x per week$202.36$499.84S534.83$572.27$612.33 $655.19 1 Bins picked up Ix per week$171.91$425.39$455.17$487.03$521.12 $557.60 2 Bins picked up 2x per week$264.17$850.79$910.34$974.07$1,042.25$1,115.21 Commercial Carts
32 Gallon$26.22$24.76 $26.49 $28.35 $30.33 $32.46
60 Gallon$42.58S35.19$37.65 $40.29 $43.11$46.13
100 Gallon$66.02$46.61 $49.87 $53.36 $57.10 $61.10
Commercial Bins
1 Bin picked up Ix per week$206.05$249.92$267.41$286.13$306.16$327.59 1 Bin picked up 2x per week$341.68$499.84$534.83$572.27$612.33$655.19 2 Bins picked up Ix per week$296.90$425.39$455.17$487.03 $521.12$557.60 2 Bins picked up 2x per week$523.37$850.79$910.34$974.07$1,042.25$1,115.21 164

IF THE PARCEL OR BILLING ADDRESS ON THIS NOTICE DOES NOT RECEIVE REFUSE COLLECTION SERVICES FROM THE CITY OF PASADENA, THIS NOTICE DOES NOT APPLY TO YOU.

Public Information: All interested persons may submit written correspondence to [email protected] prior to the start of the City Council meeting. Written correspondence can also be mailed to the City Clerk at the City Clerk's Office, 100 North Garfield Avenue, Room 8228, Pasadena, California, 91101. During the meeting and prior to the close of the public hearing, members of the public may provide live public comment. Please refer to the City Council agenda when posted for instructions on how to participate in the meeting and provide live public comment. Any property owner or interested person may appear and be heard on any matter relating to the Implementation of Refuse Collection Rate Adjustments. In accordance with Article XIII D, Section 6 of the California Constitution, written protests to the proposed Implementation of Refuse Collection Rate Adjustments will be considered if submitted by close of the public hearing. Only one written protest per affected property will be counted. Written protests for people not in attendance of the Public Hearing should be submitted on or before 5:00 p.m. April 8,2024 and may be submitted via email at [email protected] or sent to the Office of the City Clerk located at 100 N. Garfield Ave. Pasadena, California 91101, Room S228. Please include the parcel or billing address, write "City of Pasadena Proposed Refuse Collection Fees", and indicate whether you are protesting the rate.

At the conclusion of the Public Hearing, the City Council will consider adoption of the proposed changes as follows:
(1) If less than a majority of property owners or ratepayers file a protest, the City Council may increase refuse collection rates, effective July 1,2024.
(2) If a majority of affected property owners or ratepayers protest the increase before the conclusion of the required Public Hearing, the City is prohibited by law from increasing refuse rates.

If adopted, the proposed refuse collection rates will take effect beginning July 1,2024. Additional information regarding the study and the proposed five-year rate schedule will be available at http://www.cityofpasadena.net.

ADA: To request a disability-related modification or accommodation necessary to facilitate meeting participation, please contact the City Clerk's Office as soon as possible at (626) 744-4124 or citvclerk(S).cityofpasadena.net. Providing at least 72 hours advance notice will help ensure availability.
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179

Municipal Services CommitteeJanuary 23, 2024

Municipal Services Committee
January 23, 2024