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Agenda Report
February 5, 2024
TO: Honorable Mayor and City Council
FROM: Department of Transportation
SUBJECT: AUTHORIZE THE CIFf MANAGER TO EXTEND THE DURATION OF CONTRACT NO. 32334 WITH MICHAEL BAKER INTERNATIONAL, INC
FOR THE DESIGN OF THE WALNUT STREET CORRIDOR SIGNAL
IMPROVEMENT PROJECT
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the recommended actions are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061 (b)(3), the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment.
2. Authorize the City Manager to extend Contract No. 32334 with Michael Baker International for one year, for a total contract period beginning from November 15, 2022 to November 15, 2024, for consulting services for the design and development of construction plans, specifications and estimates (PS&E) of the Walnut Street Corridor Project; and
3. It is further recommended the City Council grant the proposed contract extension an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(8) contracts for which the City's best interests are served.
BACKGROUND:
The recommended action is to extend the contract with Michael Baker International for an additional one year period, for a total contract duration from November 15, 2022, to November 15, 2024.
MEETING OF.2/5/2024AGENDA ITEM NO.1
Contract Time Extension to Michael Baker Int. for the Walnut St Corridor Signal Improvement Project February 5, 2024
On October 11, 2022, Michael Baker International and the City, entered contract number 32334, to develop a complete construction PS&E package. Three months were scheduled for field inventory. Due to the extreme wet winter and spring earlier in 2023, this task took over five months to complete. With construction cost trending upwards, additional time was also needed to explore more cost-efficient design solutions to better match the projected cost against the available funds, while adhering to the scope of work for this project, as agreed in Metro's funding agreement for this project.
As such, the time extension amendment for this contract is needed for the completion of design and development of construction plans, specifications, and estimates. This PS&E package will be used for the construction and implementation of key technologies along the Walnut Street Corridor Project. Other than time extension for contract number 32334, all other terms of this contract including the not to exceed amount, are unchanged and are to remain in effect.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure and to improve mobility and accessibility in the City.
This project is also consistent with Mobility Element Program 3.10 (Enhance Signalized Intersections for All Road Users), which promotes safety at busy intersections by applying design guidelines that provide a safe and efficient flow of vehicles, pedestrians, and bicycles. The project expands the Transportation Management Center's capabilities to monitor traffic flow on major City streets by using automated vehicle location technology at signalized intersections.
ENVIRONMENTAL ANALYSIS:
The project has been reviewed for compliance with the California Environmental Quality Act (CEQA) and is exempt per Section 15061 (b) (3), the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment. The Walnut St. corridor improvement project focuses on the replacement of past technology traffic signal hardware and the installation of other advanced traffic signal control assets.
The addition and implementation of these devices do not result in any significant effect on the environment.
Contract Time Extension to Michael Baker Int. for the Walnut St Corridor Signal Improvement Project Febmary 5, 2024
FISCAL IMPACT:
The total cost of this contract remains at $659,604 as originally approved by Council on July 18, 2022. Budget appropriations will remain from Capital Improvement Program (CIP) Project CIP 75121 - Walnut St Corridor Signal Improvement.
Respectfully submitted,
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Prepared by:
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Acting Director
Department of Transportation
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Vidtor Kob
Associate Engineer
Approved by:
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MIGUELM^RQUEZ
City Manager