PA^y0
^^^ s»
07 * *
<0 z<D 0<0 0
-p<</ <?? 0^ ^rED
Agenda Report
March 11,2024
TO: Honorable Mayor and City Council
FROM: Department of Public Wori<s
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH DISABILITY ACCESS CONSULTANTS, LLC FOR
PROFESSIONAL SERVICES FOR THE SELF-EVALUATION AND
ADA TRANSITION PLAN PROJECT FOR AN AMOUNT NOT TO
EXCEED $145,000
j
RECOMMENDATION:
It is recommended th at the City Council:
1. Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and
2. Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Disability Access Consultants, LLC for Professional Consultant Services for th e Self-Evaluation an d ADA Transition Plan Project in an amount not to exceed $145,000, which includes the base contract amount of $135,000 and a contingency of $10,000 to provideforany necessary change orders.
Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services).
BACKGROUND:
Under Title II of the Americans with Disabilities Act (ADA), public entities are required to complete a self-evaluation of their policies, practices, and services and the effects thereof, to identify and establish a transition plan to correct barriers inconsistent with ADA standards. Public facilities and rights-of-way are required to be accessible to persons with disabilities pursuant to the following statutes: Section 504 of the Rehabilitation Act of 1973 (Section 504) (29 U.S.C. §794) and Title II of the Ameri cans with Disabilities Act of 1990 (ADA) (42 U.S.C.§§ 12131-12164).
MEETING OF 3/11/2024AGENDA ITEM NO.2
Contract Award for Consultant Services for Self-Evaluation and ADA Transition Plan March 11, 2024
These statutes prohibit public agencies from discriminating against persons with disabilities by excluding them from services, programs, or activities.
Pasadena originally adopted its ADA Transition Plan (Plan) in November 2009. The Plan included a barrier analysis of all City facilities in existence at th at time.
However, the Plan did not establish a pathway for compliance and did not include a schedule to remove the barriers. Since the creation of the Plan, the City has constructed new facilities and improved the accessibility of others on an as-needed, priority basis.
The existing Plan's intended duration was through June of 2016. In 2016, the City's ADA Transition Plan Implementation Team reviewed the accomplishments of the 2009 Transition Plan and discussed how best to continue the City's effort to address current and emerging accessibility matters in City services and programs. A five- year Accessibility Compliance Plan, commencing at the beginning of 2017, was developed as a successor document and has been implemented in much the same way as the original ADA Transition Plan.
The new Self-Evaluation will identify any physical barriers limiting accessibility to and from City buildings and facilities including adjacent sidewalks and curb ramps.
Public right-of-way infrastructure notadjacentto City-owned buildings or facilities is not included under this contract scope of work. The updated Transition Plan will provide recommendations for removing identified barriers and complying with accessibility requirements as mandated by the ADA and State of California Access codes.
The Department of Public Works issued a Request for Proposals (RFP) on May 11, 2023 to solicit for professional consultant services. The City received four proposals on June 7, 2023 in response to the RFP. Below is a list of proposers:
FirmCityAverage Score
Disability Access Consultants, LLCOroville, CA84.2
Sally Swanson Architects, Inc.Burbank, CA79.6
Bureau Veritas Technical Assessments, LLC | Pasadena, CA71.4 Blue Accessibility Consultants, LLCLos Angeles, CA57.4
Based on the evaluation procedures and criteria specified in the RFP, proposals were scored and ranked by a selection committee comprised of staff from the Public Works Department and the City's Accessibility Coordinator. Consistent with City's Municipal Code, local Pasadena-based firms were granted five additional points in the scoring of their proposals. Attachment A provides the selection committee's detailed scoring for all proposing firms based on established evaluation criteria.
Disability Access Consultants, LLC (DAC) has over 25 years of professional experience in assisting public entities to comply and implement accessibility Contract Award for Consultant Services for Self-Evaluation and ADA Transition Plan March 11, 2024
requirements in accordance with the ADA, Title 24 of the California Building Code, Section 504 and related federal, state, and local disability-related nondiscrimination laws and regulations.
The proposed contract will be structured as follows:
Professional Consultant Services
Contingency Allowance
Contract "Not to Exceed" Amount
COUNCIL POLICY CONSIDERATION:
$135,000
$ 10.000
$145,000
Th is contract is consistent with the City Council's goal to improve, maintain and enhance public facilities and infrastructure; support and promotethequalityoflife and local economy; ensure continued operation; and support institutions th at serve the needs of Pasadena's diverse residents and families.
ENVIRONMENTAL ANALYSIS:
The award of contract for professional services is an administrative action that would not cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, the proposed action is not a "project" subject to CEQA, as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines. Since the action is not a project subject to CEQA, no environmental document is required.
Contract Award for Consultant Services for Self-Evaluation and ADA Transition Plan March 11, 2024
FISCAL IMPACT:
The total cost of this contract including contingency is $145,000 and the total cost of this action will be $156,000. Funding for this action will be addressed by the utilization of the existing budgeted appropriations in the Update to ADA Transition Plan for City Facilities (71924) CIP project. It is anticipated that all costs will be expended th rough FY 2025.
The following table represents a project summary.
Professional Services Contract $ 135,000
Con tract Contingency $ 10,000
Supplemental Contracts & Project Administration $ 11,000 [Total Fiscal Impact$156,000
There is no anticipated fiscal impact on the General Fund. The project is funded entirely th rough appropriations from the Charter Capital Fund.
Respectfully submitted,
TOrrfV OLI^fOS, P.E.
Director of Public Works
Prepared by:
Kris^sfrKarian,P.E.
PublicWorks Deputy Director/City Engineer
Approved by:
x^ ^ —
Migue+-Mart|uez
City Manager
luez
Attachment A - Consultant Scoring and Ranking Sheet