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Agenda Report
March 25, 2024
TO: Honorable Mayor and City Council
FROM: Parks, Recreation and Community Services
SUBJECT: REJECTION OF BIDS FOR POOL MAINTENANCE SERVICES FOR THE HONORABLE JOHN J. KENNEDY AND VILLA PARKE POOLS
RECOMMENDATION:
It is recommended that the City Council:
1. Find the action proposed herein to be statutorily exempt from the California Environmental Quality Act (CEQA) in accordance with Public Resources Code Section 21080(b)(5) and California Code of Regulations Title 14, Chapter 3, Article 18, Section 15270 as a project that a public agency rejects or disapproves; and
2. Reject all bids received on January 9, 2024, in response to the Notice Inviting Bids for pool maintenance services for the Honorable John J. Kennedy and Villa Parke pools.
BACKGROUND:
The Honorable John J. Kennedy and Villa Parke pools require regular maintenance service to ensure safe and healthy operations of the City's aquatic programs. In conjunction with the Public Works Department, staff concluded that the most efficient and effective approach to provide these services are to contract with a specialty pool maintenance service provider.
On December 21, 2023, a notice inviting bids for swimming pool maintenance services was posted on OpenGov and on the City of Pasadena website. The deadline to submit bid proposals was Tuesday, January 9, 2024. Notices were sent electronically to 2,890 vendors. A total of 15 vendors downloaded the project, and 4 submitted bids, as follows:
I
MEETING OF 3/25/2024AGENDA ITEM NO..5
Rejection of Bids for Pool Maintenance Services for City Pools March 25, 2024
BidderLocationTotal Amount
1. Wet Views Arcadia, CA
2. Hasa Inc. DBS Commercial Aquatic Services Anaheim, CA
3. USA Management Gumming, GA
4. Sea-Clear Pods Torrance, CA
$96,913
$161,345
$202,465
$1,132,750
Submitted bids ranged between $96,913 and $1,132,750 for pool maintenance services. Staff recommends that the City Council reject all bids due to unclear specifications that resulted in vendors bidding on differing units of measurement. Staff will refine the specifications and set revised parameters for the scope of work and re- advertise the project to obtain new bids.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure.
ENVIRONMENTAL ANALYSIS:
This action is statutorily exempt from the California Environmental Quality Act (CEQA) in accordance with Public Resources Code Section (PRC) 21080(b)(5) and California Code of Regulations Title 14 (CEQA Guidelines), Chapter 3, Article 18, Section 15270, which express that CEQA does not apply to projects which a public agency rejects or disapproves. As the proposed action is the rejection of all bids for pool maintenance sen/ices, it is statutorily exempt from CEQA.
Rejection of Bids for Pool Maintenance Services for City Pools March 25, 2024
FISCAL IMPACT:
There is no fiscal impact as a result of this action.
Prepared by:
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Darrell Walker fl^
Recreation & Comm^ity Services
Superintendent
Approved by:
^MIGUEL MARQUEZ
City Manager
Respectfully submitted,
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KOKO PANOSSIAN
^etor
Parks, Recreation & Community Services