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Agenda Report
April 15,2024
TO: Honorable Mayor and City Council
FROM: Police Department
SUBJECT: AUTHORIZE PURCHASE ORDER WITH 72 HOUR LLC (DBA:
CHEVROLET OF WATSONVILLE/NAT10NAL AUTO FLEET GROUP)
FOR THE PURCHASE OF THREE (3) FORD F-150 TRUCKS AND TWO (2) FORD EXPLORER POLICE INTERCEPTOR SPORT UTILITY
VEHICLES FOR AN AMOUNT NOT-TO-EXCEED $317,108
RECOMMENDATION:
It is recommended that the City Council:
i
1. Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3) the "Common Sense" Exemption that CEQA only applies to projects that may have an effect on the environment;
2. Authorize the City Manager to enter into a Purchase Order, for Fiscal Year 2024, with 72 Hour, LLC (72 Hour) in the amount not-to-exceed $317,108 for the purchase of three (3) new Ford F-150 trucks and two (2) new Ford Explorer Police Interceptor Sport Utility Vehicles (SUV); and
3. Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(B), contracts may be exempted from the competitive selection process where a determination is made that the best interests of the city are served by a direct award of a contract without a competitive selection process.
BACKGROUND:
The Pasadena Police Department currently deploys thirty-six (36) patrol enforcement vehicles and five (5) canine vehicles. Our current fleet of enforcement units are worn and past their service limit. Forty-four percent (44%) are slated for replacement through Public Works Building Services Fleet and Maintenance Division (BSFMD) as part of the vehicle replacement program. The vehicles have been on backorder since 2022, causing our current fleet to be taxed as they are used on a twenty-four/seven (24/7) !
MEETING OF.4/15/2024AGENDA ITEM NO.3
Purchase Order for Three F-150s and Two Ford Explorer Interceptors April 15, 2024
basis. These five additional vehicles to our fleet footprint will provide relief to patrol and K9 operations as they serve the community and will also provide additional vehicles when one is out for repair.
The first pursuit rated F-150 crew cab will be assigned to the Field Operations Division as a corporal vehicle, relieving the current corporal assigned vehicle to supplement patrol officer field deployments. This truck will be outfitted with tactical equipment needed for critical incidents where the access to specialized equipment and less than lethal tools are needed to immediately de-escalate a tense situation. This truck will also be used as a transportation vehicle for large amounts of property or bicycle(s) taken as evidence or safekeeping. Currently, bicycles are secured to the front end of patrol units and the purchase of the truck for transportation will prevent damage to our current vehicles. The two Ford Explorer Police Interceptor SUV units will be utilized by the Field Operations Division to increase the fleet footprint for patrol officer field deployments.
In 2023, the Pasadena Police Department canine unit became fully staffed with four dual purpose (2 narcotic/2 explosive) patrol dogs and one single purpose explosive detection dog. Each canine team is assigned a marked patrol unit specially outfitted for the needs of their canine partner. This includes a climate-controlled monitor and rear seat kennel with door pop. Currently, two of the canine units are 2014 Chevrolet Tahoes and the air-conditioning units are past their useful life and have become unreliable and jeopardizes the safety of our canine partners. When the new vehicles arrive, these two 2014 Tahoes will become back-up units for canine use while other vehicles are being serviced. The canine unit is requesting the city purchase two pursuit rated Ford F-150 crew cab trucks to be used by the canine unit to augment the canine fleet and allow the older canine units to be used as a temporary spare when a primary vehicle is being serviced.
Over the past decade, our canine unit has been crossed-trained to be a fully functional tactical element. The dogs are used for daily patrol operations and assist in operations with our specialized units such as SWAT, Fugitive Apprehension Unit (FAU), and our Street Crimes Unit (SCU). Canine teams carry additional equipment that they did not carry previously (ram, pick, shields, bolt cutters, etc.). The use of the F-150 truck would allow our canine units to carry this vital equipment along with the equipment that they already carry for normal canine deployments and training.
Currently, the PPD has three (3) Zero Emission Vehicles (ZEV) assigned to sections that utilize non-enforcement vehicles in Fleet Services, Employment Services - Recruitment and Air Operations. PPD continues to review our fleet use to find the best fit for ZEV purchases. Challenges for enforcement vehicles remain PD charging station infrastructure, limited vehicle ranges, and vehicle safety to meet the front line law enforcement mission. State of California Executive Order B-16-12 specifies that public safety vehicles with special performance requirements are exempt from ZEV Purchase Order for Three F-150s and Two Ford Explorer Interceptors April 15, 2024
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State purchasing requirements. When evaluating the purchase and exemption qualifications, it was determined PPD canine and patrol vehicles are authorized front line emergency vehicles whose primary purpose is emergency response thereby exempting the ZEV purchase.
Sourcewell, formerly known as the National Joint Powers Alliance, is a public government agency created specifically by the Minnesota legislature as a local unit of government (under Minnesota Constitution, article XII, section 3). Sourcewell operates as a service cooperative and acts as a national municipal contracting agency which establishes and provides nationally leveraged and competitively solicited purchasing contracts that can be utilized by member agencies such as the City of Pasadena. It is in the best interest of the City to purchase the requested vehicles with 72 Hour utilizing the Sourcewell government contract #091521-NAF; this eliminates the need to solicit for items that are already competitively priced and expedites the time required to take delivery of new vehicles. This is especially crucial as the supply chain issues in the automotive industry continues.
COUNCIL POLICY CONSIDERATION:
This agenda item supports the City Council Strategic Planning Goals toward public safety by ensuring the Department has the proper equipment to perform its functions.
The proposed purchase furthers the City Council's Strategic Plan goals to ensure public safety, increase conservation and sustainability, and maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
The proposed action has been determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061 (b)(3), the "Common Sense" Exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. This purchase complies with all South Coast Air Quality Management District rules and regulations for engine emissions and clean air standards in the South Coast basin.
Purchase Order for Three F-150s and Two Ford Explorer Interceptors April 15, 2024
FISCAL IMPACT:
The total cost of this action is $317,108. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Police Depari:ment's General Fund (10133013-850400 - $194,027) and the Asset Forfeiture Fund (20733001-850400 - $123,081). Indirect and support costs such as maintenance and repair are anticipated to be $105,000 over the lifecycle of these five vehicles and will be addressed annually by utilization of existing budgeted appropriations in the Police Department's operating budget under 10133013-861600.
Respectfully Submitted,
A.
EUGENE HARRIS
Chief of Police
Police Department
Prepared by:
Richard Padilla ( /
Sergeant, K-9 Unit/F^afrol Section
Approved by:
-Ar
MARQUEZ
City Manager