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Agenda Report
May 6, 2024
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TO: Honorable Mayor and City Council
FROM: Departments of Public Works and Transportation
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HARDY & HARPER, INC. FOR CALIFORNIA BOULEVARD
SAFETY AND ACCESS ENHANCEMENT PROJECT AT ST. JOHN
AVENUE AND PASADENA AVENUE FOR AN AMOUNT NOT-TO-
EXCEED $1,732,800
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I
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RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Authorize the City Manager to enter into a contract with Hardy & Harper, Inc. for the California Boulevard Safety and Access Enhancement Project at St. John Avenue and Pasadena Avenue for an amount not-to-exceed $1,732,800 which includes the base contract amount of $1,444,000 and a contingency of $288,800 to provide for any necessary change orders.
BACKGROUND:
Motorists and pedestrians currently experience traffic delays along California Boulevard at the intersections of St. John Avenue and Pasadena Avenue. This delay is primarily due to intersection congestion related to the 1-210 Freeway ramps and inadequate single turn-lane capacities at these two adjacent intersections. As a result, in FY 2020 the Department of Transportation (DOT) sought and received grant funding from Los Angeles County Metropolitan Transportation Authority (Metro) for the design and construction of a safety enhancement project.
The proposed improvements would reduce delay by modifying lane assignment at two intersections within the project limit to better accommodate the affected turning MEETING OF 5/6/2024AGENDA ITEM NO.rL
Contract Award for California Boulevard Safety and Access Enhancement Project May 6, 2024
movements while also enhancing pedestrian safety. In general, the project will provide wider sidewalks, construction of new pedestrian curb ramps, addition of a marked crosswalk, and separation of vehicular traffic from pedestrian traffic through the use of a red right turn arrow. The project promotes the use of Fair Oaks Avenue and Arroyo Parkway for vehicular traffic, as an alternative to the residential corridors of Pasadena Avenue and St John Avenue. The proposed improvements were the result of community feedback and discussions with adjacent stakeholders to reduce queuing and enhance pedestrian safety.
The project includes the following specific improvements:
Converting a through lane to a shared left turn/through lane for southbound St.
John Avenue at its intersection with California Boulevard Converting a through lane to a right turn lane on westbound California Boulevard at its intersection with Pasadena Avenue
Widening of sidewalk from four feet to nine feet along the north side of California Boulevard from Pasadena Avenue to St. John Avenue and replacement of five foot wide sidewalk along the south side of California Boulevard Installation of new ADA curb ramps at both intersections, and an additional marked crosswalk at the intersection of California Boulevard and Pasadena Avenue, and a curb extension to reduce the crossing distance for pedestrians.
Resurfacing of asphalt pavement on California Boulevard between Pasadena Avenue and Orange Grove Boulevard
Modifications to traffic signals to accommodate the additional turning lanes and to separate the pedestrian traffic from motorist traffic on the north leg of Pasadena Avenue and California Boulevard.
The combination of these improvements will result in enhanced safety and more efficient travel for both motorists and pedestrians. See Attachment A - Location Map for project location.
This project provides near term improvements to enhance safety along this corridor and does not preclude any future projects that may emerge from the 710 Master Plan effort which is currently underway. Improvements made to this corridor will enhance pedestrian access and safety to existing land uses as an interim step towards the final design of any future facilities that may result from the 710 Master Planning effort.
The Department of Public Works in collaboration with DOT prepared plans and specifications. Bids were requested and received in accordance with Section 4.08.060 of the Pasadena Municipal Code. On March 7, 2024, a Notice Inviting Bids for the Safety and Access Enhancement Project was published in the local paper as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 43 vendors downloaded the specifications, of which one was local. A total of four bids were received by the bid opening date, one from a local vendor.
Contract Award for California Boulevard Safety and Access Enhancement Project May 6, 2024
Following advertising, bids were received on March 28, and are as follows:
BidderAmount ($)
1. Hardy & Harper, Inc., Lake Forest, CA
2. Toro Enterprises, Inc., Oxnard, CA
3. Access Pacific, Inc., Pasadena, CA
4. Axiom Group, Los Angeles, CA
Engineer's Estimate
$1,444,000
$1,614,195
$1,887,974
$1,969,705
$1,500,000
The lowest bid received is within four percent of the Engineer's Estimate.
It is recommended that Hardy & Harper, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with Hardy & Harper, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Hardy and Harper, Inc. has completed contracts totaling more than $9 million on prior City projects since 2015. Staff has confirmed the contractor's license and verified that their Department of Industrial Relations status is in good standing. The contractor received favorable reference checks from other agencies.
The contract for this project will be set as follows:
Base Bid $1,444,000
Contingency Allowance $ 288.800
Contract Not-to-Exceed Amount $1,732,800
A contingency of 20 percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in summer of 2024 and anticipated to be completed by spring of 2025.
Note - Project name was changed subsequent to the bidding phase from "St. John Capacity Enhancement" to "California Boulevard Safety and Access Enhancement Project at St. John Avenue and Pasadena Avenue" to better reflect the nature of the project.
Contract Award for California Boulevard Safety and Access Enhancement Project May 6, 2024
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and improve mobility and accessibility throughout the City.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapters, Article 19, Section 15301, Class 1, Existing Facilities. Class 1 consists of minor alternations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Contract Award for California Boulevard Safety and Access Enhancement Project May 6, 2024
FISCAL IMPACT:
The total cost of this contract including contingency is $1 ,732,800 and the total cost of this action will be $1 ,932,800. Funding for this action exists within the budgeted appropriations in the Safety and Access Enhancement Project (75120) and the Annual Citywide Street Resurfacing and ADA improvements Program - Fiscal Year 2024 (73938) project. It is anticipated all costs will be expended in FY 2025. This contract has no impact on the General Fund.
The following table represents a project summary.
Base Bid $1,444,000
Contingency $288,800
Construction Administration, Materials Testing $200,000 and Inspection
Total Fiscal Impact$1,932,800
Respectfully submitted,
TONY OLMOS, P.E.
Director of Public Works
In concurrence,
Prepared by:
JOAQUIN T. SIQUES, T.E.
Director of Transportation
Kr^s'^4arkanan, P.E.
Deputy Director of Public Works/City Engineer
Approved by:
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MIQUE4-MARQUEZ
City Manager
Attachment A- Location Map St. John Capacity Enhancement Project