Pasadena City Council
June 10, 2024

Department of Public WorksAPPROVE THE “RECOMMENDED SCOPE” FOR CENTRAL LIBRARY EARTHQUAKE RETROFIT AND BUILDING REPAIRS PROJECTANDCONSIDER FINANCING STRATEGIES FOR THE CONSTRUCTION PHASE OF THE PROJECT City Council PresentationJune 10, 2024 Presentation Overview•Background•Design Update•Updated Cost Estimate•Construction Phase Funding•Community Surveys•Next Steps Presentation Agenda
2 SCHEMATIC DESIGN UPDATEBACKGROUND
3 Background
4 Overview•January 22, 2024 - Project update provided to City Council on:>Library Programming & Public Opinion Survey Comments>Schematic (30%) Design & Cost Estimate>Ongoing Community Outreach>Timeline for Design and Start of Construction>Return to Council with Design Updates & Financing Strategies•Current Project Status:>Library Programming defined & incorporated into design>Completed 60% Design & Cost Estimate>Community Outreach continues>Seeking Council direction Recommendations1.Find the proposed action herein to be categorically exempt under CEQA;2.Approve the “Recommended Scope” design option as the preferred improvement strategy; and3.Direct staff to prepare necessary documents for placing a Central Library General Obligation (GO) bond measure on the November 2024 election ballot and return to City Council in July 2024 for consideration.

SCHEMATIC DESIGN UPDATEDESIGN UPDATE
6 Project Goals and ObjectivesDesign Update
8 Improve seismic performance to allow the building to have greater resilience to earthquakes•EARTHQUAKETake reasonable measures to assure that building occupants will be able to exit the building safely during an earthquake•LIFE SAFETYPreserve the building’s historic fabric, its character defining features and its historic listings•HISTORICAdopt universal access principles to accommodate different levels of ability and mobility•ACCESSIBILITYMitigate potential for delays in schedule which could jeopardize the City’s ability to fund the project•RISKRe-occupy building as quickly as reasonable so that patrons can have use of this asset•PUBLIC BENEFITEnhance performance of the spaces to accommodate the needs of library staff and patrons•FUNCTIONInclude the opportunity for the facility to be used differently in the future as needs change•FLEXIBILITYReplace or update outdated technology and critical building systems•UPGRADE 8 Teen Group Roundtable (Feb 3, 2024)Black History Festival Pop-up (Feb 17, 2024)One City, One Story (March 23, 2024)La Pintoresca Library Community Mtg (March 13, 2024) Community Outreach (since January 2024)Design Update
Design Update
9 Least Thing Needed (Minimum Scope) to Re-open Building•Library remains closed (since May 2021)>Building Official "red-tagged" the building due to public safety concerns.>Red-tag will remain until structural upgrades are completed•Magnitude of work triggers certain additional improvements>Accessibility upgrades to meet ADA>Fire alarm upgrades>Fire sprinkler system upgrades•Prudent repairs>Roof repairs to fix leaks

Design UpdateTwo main project design options:•MINIMUM SCOPE – Earthquake retrofit & fire/life safety compliance>Retrofit of the structural system of the building>New fire alarm and fire sprinkler system>Waterproofing - Repairs to existing roof and building envelope>Required Building Code accessibility improvements•RECOMMENDED SCOPE – Additional repairs to building systems, interior space and site>Replacement of mechanical, electrical, and plumbing systems;>Upgrades to building technology>Tenant improvements for improved library programming & operations>Site improvements including the courtyard, parking lot, and building entrances Main Level – Minimum Scope
11CENTENIAL RM
STACK AREADesign Update
AUDITORIUMCHILDREN’S ROOMCOURTYARDFINE ARTS HALLGREAT HALLHUMANITIES HALLBOOK STACKS THROUGHOUT MAIN LEVEL IMPACT FLEXIBLE USE OF SPACESCIRCUITOUS PATH OF TRAVEL INTO GREAT HALL

NEW, IMPROVED TOILET ROOMS
Lower Level – Minimum Scope
12 MECHANICAL RM

STORAGE

DUCT SPACE

STORAGE
Design Update

MECHANICAL RMOFFICES

OFFICES

STORAGE

STAFF AREAS
Second Level – Minimum Scope
13 OPEN TO BELOW

OPEN TO BELOWOFFICES

OFFICES
Design Update
14 Minimum Scope -View of Book Stack Area Looking West

15 Minimum Scope -View of Book Stack Area Looking East
Main Level – Recommended Scope
16AUDITORIUMCHILDREN’S ROOMCOURTYARDFINE ARTS HALLGREAT HALLCENTENIAL RM CIRCULATION HALLHUMANITIES HALLDesign UpdateFREESTANDING BOOK STACKS PRIMARILY IN NON-HISTORIC ROOMS PATH OF TRAVEL INTO CIRC HALL AND GREAT HALL IS INTUITIVEBUILT-IN STACKS RING CIRCULATION HALL ON 4 LEVELS Lower Level – Recommended Scope
17 FLEX SPACE

TEEN AREA

CIRC HALL

MECH RM
MECH RMDesign Update

OFFICES
Second Level – Recommended Scope
18 Design Update

CIRCULATION HALL

ADMIN OFFICES

GALLERY

LARGE MTG RM

OPEN TO BELOW
19 Recommended Scope –Reading Hall w/space for study tables 20 Recommended Scope –View from circulation desk
21 Recommended Scope –Circulation Hall looking towards Great Hall 22 Recommended Scope –Great Hall Looking into Circulation Hall 23 Recommended Scope –Courtyard Improvements Looking North

24 Recommended Scope –Courtyard Improvements Looking West 25 Recommended Scope –South Façade Exterior Lighting
26 Recommended Scope –South Portico Exterior Lighting
Minimum vs. Recommended
MinimumRecommended27
Main Level Floor Plan

SCHEMATIC DESIGN UPDATEUPDATED COST ESTIMATE
28 Gruen Associates
Updated Cost Estimate•Based on 60% design documents•Overall cost includes the following:>All anticipated construction costs>Design & Construction Contingencies>Future cost escalations based on Fall 2025 construction start date>Project and construction management>Permits/Fees and inspections>Library move-in•Cost estimate broken down into two categories>Minimum Scope: Base scope of work to lift building’s red tag>Recommended Scope: Supplemental scope of work to replace antiquated building systems, upgrade technology, and create new program spaces29 Updated Cost Estimate
30 NOTE: These costs increase by 5% for every year the start of construction is delayed Q3 2025

SCHEMATIC DESIGN UPDATECONSTRUCTION PHASE FUNDING
31 Funding Opportunities •Funding pursuit efforts to date:>Successful awardsCalifornia State Library – Targeted California State Grants -2 grants awarded totaling $9M to fully fund design and environmental phases>Unsuccessful applicationCalifornia State Library – Building Forward Grant Program>Project deemed non-viable by Grant AdministratorsFEMA – Building Resilient Infrastructure and Communities (BRIC)FEMA – Hazard Mitigation Grant Program (HMGP)National Park Service – Saving America’s Treasures32 Funding Opportunities –Construction Phase•Potential funding opportunities:>General Obligation (GO) Bond>General Fund>Future Grant Opportunities>Private Donations 33 SCHEMATIC DESIGN UPDATECENTRAL LIBRARY SURVEY
34 City of Pasadena Central Library Bond Measure Survey220-7164

36 April 9-18, 2024DatesDual-mode Voter SurveySurvey TypeCity of Pasadena Likely November 2024 votersResearch Population658Total Interviews(Full Sample) ±4.0% at the 95% Confidence Level(Half Sample) ±5.7% at the 95% Confidence LevelMargin of Sampling ErrorContact MethodsData Collection ModesEnglish & SpanishLanguages(Note: Not All Results Will Sum to 100% Due to Rounding) TextInvitationsTelephoneCalls
EmailInvitations
TelephoneInterviews
OnlineInterviews
Survey Methodology
37 Approximately two-thirds of Pasadena voters perceive that the City has at least some need for additional funds to seismic earthquake retrofit the Central Library so it can be safely re-opened to the public.

Q. Based on what you know or just my mentioning it, would you say that the City of Pasadena has a great need for additional funding to seismically earthquake retrofit the Central Library so that it can safely be re-opened to the public, some need, a little need, or no real need for additional funding to seismically earthquake retrofit the Central Library so that it can safely be re-opened to the public? 40%27%8%11%13%
Great needSome needLittle needNo real needDon’t know
Great/Some Need 68%A Little/No Real Need19%
38Hypothetical Central Library Bond Ballot Measure
39 Hypothetical Ballot Title and Summaries Tested in the Survey Q. If the election were held today, do you think you would vote “yes” in favor of this measure or “no” to oppose it? Split Sample (As Approved by Legal Counsel)CITY OF PASADENA CENTRAL LIBRARYEARTHQUAKE RETROFIT, REPAIR, UPGRADEMEASUREShall the measure to earthquake retrofit the97-year-old library building; meet currentfire safety regulations; replace the leakyroof; remove asbestos/lead paint; updateoutdated technology; restore PasadenaCentral Library services by the City ofPasadena issuing$153,000,000in bonds atlegal rates, levying on average$24 per$100,000of assessed valuation, generating$9,400,000annually while bonds areoutstanding, requiring audits, publicspending disclosure, all funds staying local,be adopted?CITY OF PASADENA CENTRAL LIBRARYEARTHQUAKE RETROFIT, REPAIR, UPGRADEMEASUREShall the measure to earthquake retrofit the97-year-old library building; meet currentfire safety regulations; replace the leakyroof; remove asbestos/lead paint; updateoutdated technology; restore PasadenaCentral Library services by the City ofPasadena issuing$195,000,000in bonds atlegal rates, levying on average$30 per$100,000of assessed valuation, generating$12,000,000annually while bonds areoutstanding, requiring audits, publicspending disclosure, all funds staying local,be adopted? 40 Q.: If the election were held today, do you think you would vote “yes” in favor of this measure or “no” to oppose it? $153M Bond$195M Bond36%17%9%3%9%21%5% 44%21%5%1%7%17%5%Definitely yesProbably yesUndecided, lean yesUndecided, lean noProbably noDefinitely noUndecidedTotal Yes63%Total Yes69%53%65%Total No32%Total No26% Support surpasses the two-thirds threshold at $195 million.(M.O.E. = ±5.7% Per Rate) 41 Q. If the election were held today, do you think you would vote “yes” in favor of this measure or “no” to oppose it? $153M Bond$195M BondAfter education, support reaches 7 in 10 at each bond amount—above the two-thirds threshold for passage but within the margin of error.(M.O.E. = ±5.7% for Each Measure)63%70%69%71%36%44% 44%54%32%24%26%25%5%6%5%4% InitialVoteVote AfterEducationInitialVoteVote AfterEducationTotal YesTotal NoDefinitely YesUndecided 42Perceptions of the Central Library
43 85%76%65%58%54%
10%18%26%30%31%6%8%
The Pasadena Central Library is an important community asset and needs to…The Pasadena Central Library is an important part of the history of the CityThe Pasadena Central Library is an important architectural building inthe CityPasadena’s libraries play a critical role in educating our community’s childrenand youthThe Pasadena Central Library is an important gathering place for our community Strng. Agr.Smwt. Agr.Smwt. Disagr.Strng. Disagr.Don't KnowSupport for the bond measure reflects the value voters place on the Pasadena Central Library. (Ranked by Total Agree) Q. I’m going to read you a list of statements related to different aspects of Pasadena’s public libraries. Please tell me whether you generally agree or disagree. Split Sample Total Disagr.Total Agr.2%95%3%93%4%92%6%88%7%85%

SCHEMATIC DESIGN UPDATENEXT STEPS
44 Next Steps•Design team to continue development of environmental and construction documentation>May 2024 – Completed 60% plans and cost estimate>Spring 2025 – Completion of 100% construction drawings, final cost estimate, and plan check review>Summer 2025 – Bid and award construction contract (pending project funding)>Fall 2028 – Anticipated construction completion and re-opening of library•Consideration of placing GO bond on November 2024 ballot>July 2024 – Council decision deadline for placement of GO bond on ballot45 46 Thank You!For more information about the Pasadena Library Central Library Earthquake Retrofit and Building Repairs Project refer to:https://www.pasadenapubliclibrary.net