AR A ATTACHMENT A — Pasadena City Council, June 10, 2024 (part 2 of 3)

2 The figures in the health and welfare column include the City's contribution toward medical and dental expenses as well as $9.20 per month for a Life Insurance Policy with a $200,000 death benefit. Although the Mayor and Council are entitled to enrollment in Ca/PERS, and the City pays the employer and employee cost of this enrollment, the value of Ca/PERS membership is not included in these figures.
3 Baker Tilly was unable to find the City resolution setting limits on reimbursable expenses.

Text of Charter Section and Municipal Codes
The following is the full text of Charter Section 405 and Municipal Codes 2.05.210 and 2.05.220.

Charter Section 405. Formation of Compensation Committee Pursuant to an ordinance adopted by the City Council authorizing the formation of a Committee on City Councilmembers' Compensation ("the Committee"), each member of the City Council shall nominate one person to the Committee, subject to the approval of the City Council. The duties of the Committee shall be to study, take public input, and make recommendations regarding the compensation paid to members of the City Council and benefits to which the members of the City Council are entitled including, but not limited to, insurance, expense allowances and reimbursement.
@bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024
Committee member qualifications
Page4
Each member of the Committee shall be an elector of the City. In making their nominations, City Councilmembers shall consider persons recommended by representatives of the fields of higher education, labor, business, and organizations reflecting the diversity of the City. No person shall be eligible for membership on the Committee who is, or within five years prior to his or her appointment was, an officer or employee of the City; or who has, within five years prior to his or her appointment, had any personal or business-related contractual relation with the City.

Leadership and office space
The nominee of the Mayor shall act as temporary chair of the Committee, with the power to fix the time and place of the Committee's first meeting. At such meeting, the Committee shall elect a Chair and a Vice-Chair and shall adopt such rules as it deems necessary to conduct its business. The provisions of the Ralph M. Brown Act shall govern the conduct of meetings of the Committee. Records of the Committee shall be maintained as public records as provided by State law. The Committee shall gather such information as it deems necessary to complete its duties, and prior to making its recommendation, shall hold at least one duly noticed public hearing for the purpose of seeking public input. The City Manager shall provide office space, staff assistance and supplies for the work of the Committee. Committee members shall serve without compensation, other than reimbursement for reasonable expenses pursuant to City ordinance.

Submittal of Report and Recommendations
Not later than October 1 of the year the Committee is appointed, the Committee shall submit to the City Council a report adopted by a majority of the members of the Committee recommending either that no change be made in the compensation paid to members of the City Council, or that change, either an increase or a decrease, be made and the amount thereof. If such report is not timely submitted or is not adopted by a majority of the members of the Committee, the Committee's recommendation shall be deemed to be a recommendation for no change. The Committee shall cease to exist thirty (30) days after its report is submitted to the City Council.

Council's Options
The City Council may take no action on the recommendation, or it may, by ordinance, adjust the compensation paid to members of the City Council by an amount not to exceed the recommendations of the Committee. No action which increases the compensation of the City Council in excess of the level recommended by the Committee may be taken without a vote of the people. Any ordinance adopted pursuant to a recommendation of the Committee shall be adopted by a 2/3 majority vote and shall be subject to referendum as provided in this Charter. Once Ct bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024
Pages
compensation has been initially established as provided in this section, no increase in the annual compensation shall be greater than five percent for each calendar year following the operative date of the most recent change for the compensation. No more than one ordinance establishing the compensation of City Council members may be adopted in any two-calendar year period. Any compensation and benefits fixed as a result of this Section shall constitute full compensation for the services of the City Council member and the maximum benefits provided to the City Council member by the City.

Until such time as the City Council adopts an ordinance as provided herein, Councilmembers shall continue to receive the compensation in effect as of the effective date of the Section.

Pasadena Municipal Code-Compensation Details

2.05.210 - Compensation of the mayor and members of the city council A. Commencing on the effective date of the ordinance codified in this section the stipend paid to members of the city council shall be $1,000 per calendar month.

The monthly stipend paid to the mayor shall be $1,500 per calendar month. The compensation specified in this section shall not be reduced for non-attendance at meetings of the city council, but this provision shall not be construed to prohibit the city council from imposing sanctions upon any member thereof for nonattendance as provided in the City Charter. Except for the health and welfare benefits and allowances provided in this code, the stipend specified in this section shall be the exclusive compensation payable to the mayor and members of the city council by the city of Pasadena or by any agencies and instrumentalities of the city of Pasadena; however, nothing herein shall be construed to limit the amount of compensation payable to the mayor or members of the city council for services provided to other public agencies which are not instrumentalities of the city of Pasadena under the rules and regulations of those agencies.

B. Beginning on July 1, 2000, and until the city council shall impanel a committee on city councilmembers' compensation as provided in Section 405 of the City Charter, the stipend established in this section shall increase annually on each July 1st by the same percentage as the increase for the 12 -month period beginning December 1st and ending November 30th in the consumer price index for all urban consumers in the Los Angeles-Anaheim-Riverside area (CPI). However, no annual increase in the stipend of the mayor or the members of the city council shall exceed 5 percent for any fiscal year regardless of any higher increase in the CPL Should the CPI decrease in the applicable 12-month- period, the stipend shall remain unchanged.
(G bakertilly
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March 14, 2024

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2.05.220 - Benefits and expense allowances for the Mayor and City Council The mayor and members of the city council shall be eligible for the following benefits and allowances:

1. Health Insurance
The mayor and each member of the city council shall be eligible to participate in the city's health and welfare benefits, as defined in Government Code Section 53200(d), on the same terms and under the same provisions as apply to executive management employees of the city, except that the mayor and councilmembers are not eligible for car allowances or personal development allowance.

2. Computer Equipment Purchase
The mayor and each member of the city council shall be allowed a one-time reimbursement of up to $5,000.00 for the purchase of computer equipment.

3. Council General Expenses Including Childcare
Each member of the city council shall be eligible for a monthly general expense reimbursement allowance of up to $300.00 for the general expenses of office including childcare expenses; a monthly telecommunications expense reimbursement allowance of up to $150.00 for telecommunications and internetrelated expenses and a one-time allowance of up to $300.00 for the purchase of cellular telephone equipment.

4. Mayor General Expenses Including Childcare
The mayor shall be eligible for a monthly general expense reimbursement allowance of up to $500.00 for the general expenses of office including childcare expenses, a monthly telecommunications expense reimbursement allowance of up to $300.00 for telecommunications and internet-related expenses, and a one-time allowance of up to $300.00 for the purchase of cellular telephone equipment.

5. Out of Pocket Expense Reimbursement
In addition, a member of the council may incur office expenses to perform his/her duties and be reimbursed therefore in a total amount per calendar month as established by the council, by resolution. Request for reimbursement for such expenses incurred by a member of the city council shall be submitted upon voucher forms provided by the director of finance and shall be processed for payment on a semimonthly, monthly, or quarterly basis at the election of the council member.

Fact Finding
This section summarizes the compensation formula for General Law Cities (figure 1) and the compensation and the comparison of Mayor and Council compensation in Pasadena and the nine comparison charter cities in Tables 2 and 3
Ct bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024

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Figure 1 provides an excerpt from an Institute for Local Government publication showing that salaries for General Law cities based on population.

Figure 1. Compensation for General Law Cities in California Upto and Including 35,000 $300
Over 35,000 Upto and $400 Including 50,000
Over 50,000 Up to and $500 Including 75,000
Over 75,000 Up to and $600 Including 150,000
Over 150,000 Up to and $800 Including 250,000
Over 250,000 Population $1000
Comparison Cities
The State of California Controllers Office reports on compensation for elected officials within local governments. Baker Tilly used the latest available Controller's data (Year 2022) for wages and benefits,
Mayoral and Council Salaries and Benefits in Comparison Cities Pasadena 136,988 $30,619 $44,836 $75,455 $0.55
Anaheim 328,580 $10,877 $ 894 $11,771 $0.04
Berkeley 123,562 $108,69 $12,788 $121,479 $0.98
Burbank 104,535 $20,765 $21,284 $42,049 $0.40
Glendale 191,284 $28,008 $49,179 $77,187 $0.40
Long Beach 458,222 $169,497 $64,619 $234,116 $0.51
Santa Ana 299,630 $18,400 $25,888 $44,288 $0.15
Santa Barbara 85,418 $75,910 $16,478 $92,388 $1.08
Santa Monica 91,720 $25,800 $25,765 $51,565 $0.56
Torrance 143,057 $6,812 $13,422 $20,234 $0.08
Comparison City Averages $51,460 $25,771 $77,231 $.047
Source: State of California Controller's Report for 2022 Note: Burbank, Glendale, and Santa Monica do not have directly elected mayors. The mayor in Long Beach is full time. <t bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024
Table 3. Council Salaries and Benefits in Comparison Cities Pasadena 136,988 $23,534
Anaheim 328,580 $26,400
Berkeley 123,562 $79,608
Burbank 104,535 $34,630
Glendale 191,284 $28,058
Long Beach 458,222 $47,789
Santa Ana 299,630 $30,808
Santa Barbara 85,418 $75,910
Santa Monica 91,720 $25,800
Torrance 143,067 $7,740
Comparison City Averages $39,638
Source: State of California Controller's Report for 2022 Observations

Page 8 ends

$25,906 $49,440 $0.36
$22,564 $48,964 $0.15
$51,316 $130,924 $1.06
$12,919 $47,549 $0.45
$49,179 $77,237 $0.40
$33,020 $80,809 $0.18
$19,086 $49,894 $0.17
$19,099 $95,009 $1.11
$25,355 $51,155 $0.56
$18,182 $25,922 $0.08
$27,858 $67,496 $0.46
The average annual wage for a mayor in the nine comparison cities is $51,640 versus $30,619 in Pasadena. The annual cost of wages plus benefits in comparison cities is $77,231 and is $75,455 for the Mayor of Pasadena. The per capita cost of wages and benefits in comparison cities is $0.47 versus $0.57 in Pasadena.

The average annual wage for a councilmember in the nine comparison cities is $39,638 versus $23,534 in Pasadena. The average costs for wages and benefits in comparison cities is $67,496 and in Pasadena is $49,440. The average per capita cost of total salaries and benefits for a councilmember in the nine comparison cities is $0.46 versus $0.36 in Pasadena.

Options
The Charter Study Task Force can recommend:

A. No change.

B. That a Compensation Committee as set forth in Charter Section 405 to review salaries and benefits, be convened as soon as possible (and that):
a. The Council adopt a policy to reconvene the Compensation Committee every four years
C. Amending the Charter to change the method used to set salaries and benefits for elected officials in Pasadena. For example:

1. Moving the bulk of the salary and benefit setting process to the Municipal Code <9 bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024
Page9

2. Using an alternative method such as benchmarking to establish salaries and benefits of elected officials in Pasadena.

Changing the Reimbursement Method to include Childcare
There are two expense categories. Municipal Code 2.05.220 (4) sets a fixed amount for general office expenses, including childcare. The second expense category is found in Municipal Code

2.05.220 (5), and it states: "In addition, a member of the council may incur office expenses to perform his/her duties and be reimbursed therefore in a total amount per calendar month as established by the council, by resolution."
The Task Force could recommend that the Council
D. Adopt a resolution, as authorized by PMC Section 2.05.220(5), setting parameters for reimbursable expenses to include childcare and eldercare.

CG bakerti Uy

CHARTER STUDY

TASK FORCE
MARCH 14, 2024
ITEM 3

CORRESPONDENCE
McMillan, Acquanette {Netta)
From: cityclerk
Sent: Wednesday, March 13, 2024 4:20 PM
To: Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: Charter Study Task Force - compensation and term limits From: Bin Lee
Sent: Wednesday, March 13, 2024 4:19:45 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Charter Study Task Force - compensation and term limits You don't often get email from Learn why this is important L&.1 CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

Dear Charter Study Task Force,
First, I want to voice my support to add term limits for council. It's a no-brainer.

More importantly, I want to talk about the low stipend, which is laughably lower than the average monthly rent of $2,279 for a 1-bedroom apartment (source: apartments.com).

This means only a small subset of Pasadenans can afford to run and hold office, primarily homeowners who have the privilege to reduce their work hours or have multiple forms of income.

We know that the majority of residents are renters. In addition, I know plenty of friends and neighbors who are politically engaged and want to serve their community, but who can't afford to leave their full time jobs and continue paying their rent or mortgage.

I want to update the charter to pay the council a livable wage, preferably adjusted based on median income or something similar. I want a future where we encourage a larger pool of quality Pasadenans to run for office, regardless of their socioeconomic status.

Pasadena is a vibrant and diverse city, and I want that diversity reflected on our ballots.

Thanks for your time,
Bin Lee, District 1 homeowner
Pronouns: he I him I his
1 McMillan, Acquanette (Netta)
om:
.:,ent:

To:

Subject:

From: Blair Miller
cityclerk
Thursday, March 14, 2024 1 :12 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Sao, Christine; Haskett, John FW: Council compensation
Sent: Thursday, March 14, 2024 1:11:58 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>; Ken Chawkins <[email protected]> Subject: Council compensation
You don't often get email from . Learn why this is important [&l CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

Chair Chawkins,
I am writing to voice my support for an increase in compensation to Pasadena City Councilmembers.

Speaking with current and former Councilmembers, it seems like the job of City Councilmember can e managed in about 20 to 25 hours per week, if the Councilmember is experienced. New Councilmembers may need to invest even more hours in reviewing committee and council meeting packets, attending committee and council meetings, meeting with constituents and City staff, and attending events.

The job could easily consume 40 hours a week, if the CM had that time to devote.

The current compensation does not remotely compensate Councilmembers for the time they invest.

This is a problem because it means that people who do not have flexible work, or highly compensated work, cannot afford to run and serve.

This leads to a Council that does not reflect the income levels and lived experience of the City's residents - for example, we have not one single renter on the Council.

Thank you for your consideration of my comments.

Blair Miller
1 CHARTER STUDY

TASK FORCE
MARCH 28, 2024
ITEM 2

STAFF REPORT
C. bakertilly
To: Pasadena Charter Study Task Force
From: Jay Trevino, Director
Al Zelinka, Director
Shauna Clark, Special Advisor
Subject: Pasadena Charter Study Task Force - Mayor and Council Compensation Date: March 14, 2024 March 28, 2024
Background
As part of the City Council's scope of study, the Pasadena Charter Study Task Force was asked to examine compensation for the Mayor and Council, including childcare and eldercare. For this report, compensation as defined in Charter Section 405 and the Municipal Code includes:
• Salaries, (sometimes called wages or stipends)
• Benefits (Health and dental insurance, life insurance) • General Office expenses (telecommunications, internet, childcare) • One time office expenses for the purchase of a computer and mobile phone • Out-of-pocket, reimbursable expenses which might include mileage or travel The report does not cover the per diem or other compensation received by the Mayor and Council for serving on regional boards and commissions.

State Law on Compensation in Charter Cities
Article XI§ 5 (b) of the State of California Constitution empowers charter cities to decide the compensation of elected officials. Although there are no limits on salaries and benefits for charter cities, the general rule is that local officials may be reimbursed for actual and necessary expenses. State law known as the Fair Political Practices Act imposes restrictions on gifts, honoraria, travel reimbursement and loans.

Charter Section 405 and Municipal Code Sections 2.05.210 and 2.05.220 The City of Pasadena's method for setting salaries and benefits for the Mayor and Council includes:
• Formation of a compensation committee per Section 405 of the Charter, • Provisions regarding stipends per Municipal Code Section 2.05.210, and • Provisions regarding benefits and reimbursement per Municipal Code Section 2.05.220.

The complete text of these provisions is found later in this report.

Pasadena Charter Study Task Force - Compensation
March 14, 2021. March 28, 2024
Overview of Compensation Provisions
Page2
Given the length of the sections, and the complexity of the process, Baker Tilly has prepared an outline of Charter Section 405 on the salary process, followed by an outline of the Municipal Code sections. We have also included a table summarizing the value of the stipends and benefits.

Charter Section 405 - Method for Determining Mayor and Council Compensation

1. Selection and formation of a Compensation Committee
a. Member qualifications and limitations
b. Leadership
c. Office space and administrative support

2. Public Meetings - Brown Act

3. Committee submits compensation recommendations to the City Council no later than October 1

4. Council decides on the following options:
a. Take no action
b. Adopt the recommendations of the Compensation Committee by ordinance c. Go to the voters for compensation that exceeds Committee's recommendation Municipal Code Section 2.05.210 on Stipends

1. Monthly stipends (set in 2000 by the last Compensation Committee) a. Council: $1,000
b. Mayor: $1,500

2. Allows compensation by regional boards and other government agencies

3. Automatic July 1 increases based on annual CPI but no higher than 5% per year Municipal Code Section 2.05.220 on Health and Welfare Benefits

1. Health Insurance per Government Code Section 53200( d)

2. Computer equipment purchase ($5,000 one time)

3. Council expenses:
a. Up to $300 per month for general expenses including childcare b. Up to $150 per month for telecommunications and internet expenses c. $300 for one-time purchase of cellular equipment

4. Mayor expenses:
<G bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024 March 28, 2024
Page3
a. Up to $500 per month for general expenses including childcare b. Up to $300 per month for telecommunications and internet costs c. $300 for one-time purchase of cellular equipment

5. The Mayor and Council can be reimbursed for out-of-pocket expenses up to the amount established by Council resolution
Table 1 summarizes the current monthly compensation and annual salaries for the Mayor and City Council.

Table 1. Estimated Value of Stipends and Benefits in 2024 Monthly Annual Health & Welfare GC General Internet Out of One Time Stipend1 Stipend §S3200(d) 2 Office Phone Pocket
Mayor $2,749 $32,988 Single: $808.58 Upto Up to $300 Limited by $SK computer Two-Party: $1,605.98 $500 per per month resolution3 and $300 cell Family: $2,101.06 month phone
Council $1,830 $21,960 Single: $808.58 Up to Up to $150 Limited by $SK computer Two-Party: $1,605.98 $300 per per month resolution3 and $300 cell Family: $2,101.06 month phone
1The monthly salary amounts are provided in the City of Pasadena Salary Schedule. The Mayor's annual stipend of $32,988 is on

Page 43 ends

Text of Charter S~ction and Municipal Codes
The following is the full text of Charter Section 405 and Municipal Codes 2.05.210 and 2.05.220.

Charter Section 405. Formation of Compensation Committee Pursuant to an ordinance adopted by the City Council authorizing the formation of a Committee on City Councilmernbers' Compensation ("the Committee"), each member of the City Council shall nominate one person to the Committee, subject to the approval of the City Council. The duties of the Committee shall be to study, take public input, and make recommendations regarding the compensation paid to members of the City Council and benefits to which the members of the City Council are entitled including, but not limited to, insurance, expense allowances and reimbursement.

I '• <I bakertilly
Pasadena Charter Study Task Force - Compensation
March 11, 2024 March 28, 2024
Committee member qualifications
Page4
Each member of the Committee shall be an elector of the City. In making their nominations, City Councilmembers shall consider persons recommended by representatives of the fields of higher education, labor, business, and organizations reflecting the diversity of the City. No person shall be eligible for membership on the Committee who is, or within five years prior to his or her appointment was, an officer or employee of the City; or who has, within five years prior to his or her appointment, had any personal or business-related contractual relation with the City.

Council's Options
The City Council may take no action on the recommendation, or it may, by ordinance, adjust the compensation paid to members of the City Council by an amount not to exceed the recommendations of the Committee. No action which increases the compensation of the City Council in excess of the level recommended by the Committee may be taken without a vote of the people. Any ordinance adopted pursuant to a recommendation of the Committee shall be adopted by a 2/3 majority vote and shall be subject to referendum as provided in this Charter. Once <G bakertilly
Pasadena Charter Study Task Force - Compensation
March 11, 2024 March 28, 2024
Pages
compensation has been initially established as provided in this section, no increase in the annual compensation shall be greater than five percent for each calendar year following the operative date of the most recent change for the compensation. No more than one ordinance establishing the compensation of City Council members may be adopted in any two-calendar year period. Any compensation and benefits fixed as a result of this Section shall constitute full compensation for the services of the City Council member and the maximum benefits provided to the City Council member by the City.

Until such time as the City Council adopts an ordinance as provided herein, Councilmembers shall continue to receive the compensation in effect as of the effective date of the Section.

Pasadena Municipal Code - Compensation Details

Should the CPI decrease in the applicable 12-month- period, the stipend shall remain unchanged.
@ bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024 March 28, 2024

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2.05.220 - Benefits and expense allowances for the Mayor and City Council The mayor and members of the city council shall be eligible for the following benefits and allowances:

1. Health Insurance
The mayor and each member of the city council shall be eligible to participate in the city's health and welfare benefits, as defined in Government Code Section 53200( d), on the same terms and under the same provisions as apply to executive management employees of the city, except that the mayor and councilmembers are not eligible for car allowances or personal development allowance.

2. Computer Equipment Purchase
The mayor and each member of the city council shall be allowed a one-time reimbursement of up to $5,000.00 for the purchase of computer equipment.

Fact Finding
This section summarizes the compensation formula for General Law Cities (figure 1) and the compensation and the comparison of Mayor and Council compensation in Pasadena and the nine comparison charter cities in Tables 2 and 3
@bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024 March 28, 2024

Page 7 ends

Figure 1 provides an excerpt from an Institute for Local Government publication showing that salaries for General Law cities based on population.

Figure 1. Compensation for General Law Cities in California Comparison Cities
City Size by Population
Up to and Including 35,000
Over 35,000 Upto and
Including 50,000
Over 50,000 Up to and
Including 75,000
Over 75,000 Up to and
Including 150,000
Over 150,000 Up to and
Including 250,000
Over 250,000 Population
Baseline Per Month Salary
$300
$400
$500
$600
$800
$1000
The State of California Controllers Office reports on compensation for elected officials within local governments. Baker Tilly used the latest available Controller's data (Year 2022) for wages and benefits,
Mayoral and Council Salaries and Benefits in Comparison Cities Table 2, Mayors' Salaries and Benefits in Comparison Cities Pasadena 136,988 $30,619 $44,836 $75,455 $0.55
Anaheim 328,580 $10,877 $ 894 $11,771 $0.04
Berkeley 123,562 $108,69 $12,788 $121,479 $0.98
Burbank 104,535 $20,765 $21,284 $42,049 $0.40
Glendale 191,284 $28,008 $49,179 $77,187 $0.40
Long Beach 458,222 $169,497 $64,619 $234,116 $0.51
Santa Ana 299,630 $18,400 $25,888 $44,288 $0.15
Santa Barbara 85,418 $75,910 $16,478 $92,388 $1.08
Santa Monica 91,720 $25,800 $25,765 $51,565 $0.56
Torrance 143,057 $6,812 $13,422 $20,234 $0.08
Comparison City Averages $51,460 $25,771 $77,231 $.047
Source: State of California Controller's Report for 2022 Note: Burbank, Glendale, and Santa Monica do not have directly elected mayors. The mayor in Long Beach is full time. <G bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2021 March 28, 2024
Table 3. Council Salaries and Benefits in Comparison Cities Pasadena 136,988 $23,534
Anaheim 328,580 $26,400
Berkeley 123,562 $79,608
Burbank 104,535 $34,630
Glendale 191,284 $28,058
Long Beach 458,222 $47,789
Santa Ana 299,630 $30,808
Santa Barbara 85,418 $75,910
Santa Monica 91,720 $25,800
Torrance 143,067 $7,740
Comparison City Averages $39,638
Source: State of California Controller's Report for 2022 Observations

Page 8 ends

Options
The Charter Study Task Force can recommend:

A No change.

1. Moving the bulk of the salary and benefit setting process to the Municipal Code <i bakertilly
Pasadena Charter Study Task Force - Compensation
March 14, 2024 March 28, 2024

Page 9 ends

2. Using an alternative method such as benchmarking to establish salaries and benefits of elected officials in Pasadena.

MEMORANDUM
TO: Chair, Vice Chair, and Task Force Members
FROM: Mark Jomsky, City Cler~
DATE: March 28, 2024
RE: Supplemental Information - City Council Compensation As requested by members of the Task Force, the information below is related to City Council hours worked and compensation for District and Mayoral Liaison employees.

Hours Worked
In response to a request for information, members of the City Council reported on the average hours dedicated to their elected positions. Based on responses received, following are averages of time spent working as an elected member of the Pasadena City Council:
• Councilmembers (Districts) - Reported between 15 and 40 hours per week • Mayor - Reported between 30 and 60 hours per week
Factors affecting hours worked:
• Issues and problems occurring during the week
• Employment- Retired, Self-employed, Working for a company • Committee Meetings, District Meetings, Evening and Weekend Events • Meeting preparation, weekly City Council and committee agenda material review • Meeting with constituents and City staff
• Miscellaneous/Other
Compensation of District Liaisons/Liaison to the Mayor
Each member of the City Council hires a Council District Liaison, or in the case of the Mayor, a Liaison to the Mayor, that is a full-time employee of the City and provides direct support to their appointing member of the City Council. On March 25, 2024, the City Council approved a new maximum annual salary for the District Liaison classification of $103,086.

JOO North Garfield Avenue, S228 • P.O. Box 7115 • Pasadena, CA 91109-7215 (626) 744-4124 • Fax (626) 744-3921

CORRESPONDENCE
Item 2
McMillan, Acquanette (Netta)
From:

Sent:

To:

Subject:
cityclerk
Thursday, March 28, 2024 3:56 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Public Comment - Charter Study Task Force - Council Compensation & Campaign Contribution Limits
From: Sam Berndt · •
Sent: Thursday, March Ll:5, LUL-r J.Jv.vu PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Public Comment - Charter Study Task Force - Council Compensation & Campaign Contribution Limits I You don't often get email from 1rn why this is important [&] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know t_he content is safe. Report phish using the Phish Alert Button. Learn more ....

Charter Study Task Force,
Council Compensation
The City Council and Mayor have significant responsibility to our constituents. Not only do they attend the Council Meetings and Committee meetings, but meet with staff, have office hours, communicate with their communities, and host events. In a sense, their roles should be full time so as to best serve the public interest.

However, the current stipend of $1,000 and $1,500 a month for Council Members and Mayor respectively does not meet a minimal standard of living in our city and thus requires what should be full time jobs to at best be part time. This is despite the significant amount of responsibility and time that Council Members and the Mayor have to put in.

At the same time, the Council serves the public interest and has control over the policy of our city. Being the Council serves the public interest and has control over the policy of our city, it should be the case that the council members are able to directly relate to those in our city who have the least means to live so as to best advocate for them. That said, City Councilmembers and the Mayor should have their compensation directly tied to the Minimum Wage in Pasadena.

Thus, I propose the following in terms of Council Compensation:

1. City Councilmembers and the Mayor should be compensated hourly at the Minimum Wage for the City of Pasadena.
o This would enable City Council members and Mayor to live off of the salary in the same way that those who make minimum wage can live off of their salary, receive pay based off of the hours they put in, and encourage additional public participation as a public servant.

Overtime should be allowed. Should a Councilmember work 40 hours a week for 4 weeks, this would equate to $2,708.80.
1 Campaign Contributions
Political office should not be held by whomever can raise the most money, especially if it is money disproportionately raised by large campaign contributors. In our socioeconomic system, having the capital to donate a substantial amount to a political campaign indicates you have the expendable cap:
for other aspects of your life. In other words, if you have the ability to donate to a campaign you have monetary power. Whereas the definition of monetary power is the ability to enact change in exchange for your money (e.g. start a business, invest in a business, purchase a home, etc.). Similarly, by donating a large amount to a political campaign, you are exchanging your monetary power for political power. Thus, in our current socioeconomic system, if you have access to monetary power you have access to political power; and if you do not have access to monetary power, you do not have access to political power.

We have seen how this impacts national politics through the Supreme Court decision of Citizens United, wherein Political Action Committees are not considered people and have the bandwidth to contribute millions of dollars to campaigns. In exchange, they receive access to politicians or are able to sway political votes. It would be foolish to think that such political influence does not happen locally or in our own city of Pasadena.

Meanwhile, while some candidates in Pasadena may receive hundreds or thousands of dollars from people who have the monetary power to make those donations, those same candidates are unlikely to be receiving that same amount of money from people across the monetary spectrum, particularly those who make minimum wage.

You have a unique opportunity to solve this problem here in Pasadena with a charter amendment that levels the playing field of power for political campaigns.

I propose the following:

1. Publicly fund elections on a per-capita basis. Provide equal monthly payments based on the taxes levied from the district they're running in to each candidate of that district for the last X months of an election. Set the campaign contribution limit to $0.

2. If you do not publicly fund elections, set the campaign contribution limit to no more than 10% of the discretionary income for a full time minimum wage earner who lives in Pasadena. Whereas, discretionary income is what a household or individual has to invest, save, or spend after necessities are paid.

Thanks,
Sam Berndt
2 CHARTER STUDY

TAS ORCE
MARCH 28, 2024
I EM 3
F
' • ..; ,_
CG bakertilly
To:

From:

Subject:

Date:

Pasadena Charter Study Task Force
Jay Trevino, Director
Al Zelinka, Director
Shauna Clark, Special Advisor
Campaign Contribution Limits - Pasadena Charter Study
March 28, 2024
As part of the City Council's scope of study, the Pasadena Charter Study Task Force was asked to consider campaign contribution limits (CCLs). This topic was raised by members of the public who believe that lowering contribution limits would enable political novices to run viable campaigns against incumbents as incumbents tend to be recipients of large donations. Though CCLs were in the scope of study for the Charter Study Task Force, campaign contribution limits are most often adopted by ordinance, and do not necessarily require a change to the City Charter.

Background
The Political Reform Act was written in reaction to Watergate and placed on the ballot in 1974. It was approved by 70% of the votes cast. The act empowered the Fair Political Practices Commission (FPPC) to oversee and enforce regulations on campaign finance and reporting, financial conflicts of interest by public officials (Form 700), political mass mailings, and gifts and honoraria. Some of these areas overlap; in particular, conflicts of interest and campaign finance. This paper focuses on campaign contribution limits and AB 571.

The FPPC's 2023-2024 campaign contribution limit of $5,5001 applies to all elected officials and candidates whether the contribution comes from an individual, a commercial entity, a PAC, or a small contributor committee. A city or county can adopt an ordinance or resolution establishing local campaign contribution limits. Those limits can be higher, or lower than then the limits adopted by the FPPC. Of the 482 cities in California, 162 (37%) have filed local campaign contribution ordinances2 with the FPPC.

Assembly Bill 571
Assembly Bill 571, effective January 2021, applies state campaign contribution limits to cities and counties unless they opt out by adopting a local ordinance. The bill extends campaign finance and reporting rules, previously reserved to State Senate and Assembly elections, to city an.d county elections. For example, AB 571 ended officeholder campaign accounts, changed methods for resolving campaign debt, and restricted transfers of campaign funds to 1 The FPPC increases the limits every two years to keep pace with inflation 2 Cities that have adopted their own campaign limits have submitted their enacting ordinances to the FPPC. They can be found at https://www.fppc.ca.gov/leam/ContribLttlon-Limits-City-and-County-Candidates.html Pasadena Charter Srudy Task Force Report on Campaign Contribution Limits Page2 a candidate-controlled committee. For a more complete picture, please see the AB 571 Fact Sheet.3
Enforcement
The FPPC is responsible for enforcing the Political Reform Act and they do so by imposing fines, as well as civil and criminal penalties when reportable information has not been disclosed or when reports have not been filed on time. Because of the sheer volume of reports, enforcement generally occurs on a complaint basis.

A city that adopts local limits must take on the enforcement role. City Clerks have primary responsibility for implementing, tracking, filing, and posting campaign contributions and expenditures and statements of economic interests. In a city the size of Pasadena, the City Clerk could manage two hundred or more reports per year while archiving documents filed in previous years. If Pasadena decided to adopt its own CCLs, the enforcement burden would pass to the City Clerk who would need to enlist the assistance of the City Attorney.

Even complaint-based enforcement is labor intensive, costly, and may place the City Clerk, or the City Attorney in an adversarial role with an elected official. This could politicize the impartial role of City staff, and compromise their ability to administer City elections.

Fact Finding
Government Code Section 84308 and Article XVII of the Pasadena City Charter are designed to quash "pay for play" schemes. Both cap campaign contributions from donors who may apply for or otherwise be entitled to receive certain benefits, such as permits. The benefits can be direct or indirect. For example, a donor may own property in the city that will benefit from a scheduled capital improvement project.

Government Code Section 84308 (includes the Levine Act) 4 Section 84308 prohibits donors and their respective agents from contributing more than $250 to an elected official of any agency that is or will be considering a permit, license, entitlement, or other benefits to the prospective donor. Given that the contribution limit applies to any 12-month period while the proceeding is pending and for 12 months following the final decision, some donors who might have given more, stay under the $250 limit.

Charter Article XVII Section 1703 (c)
The Pasadena City Charter has Article XVII, known as the Taxpayer Protection Act. Like the Political Reform Act, the Taxpayer Protection Act (TP A) was designed to prevent "campaign advantages" and other conflicts of interest, however, the TPA is broader than the Political Reform Act and requires transparency in ways that the FPPC regulations do not. 3 AB 571 Fact Sheet:
https://www.fppc.ca.gov/content/dam/fppc/NSDocuments/fAD/Campaign%20Documents/AB 571 Fact Sheet Final.pdf

4.pppc publication:
https://www.fppc.ca.gov/content/dam/fppc/NSDocuments/fAD/Campaign%20Documents/84308/Section%20843 08%20and%20Parties %20and%20Participants%20Guide.pdf
(i bakerti Uy
Pasadena Charter Study Task Force Report on Campaign Contribution Limits Page3 According to the Public Information Sheet on the City Clerk's website, "The City maintains three lists: (1) one of persons or entities receiving public benefits from the City; (2) another of those on the pre-contractual blackout period list; and (3) although not required as part of the TPA, a list of 50l(c)(3), (4) and (6) entities who receive public benefits. City public officials and Council members/candidates have a separate, independent duty to ensure that they do not receive any personal or campaign advantages from persons on the first two lists in violation of the TPA."
Table 1. Campaign Contribution Limit
Comparison City Research
This table presents Baker Tilly's research of CCLs in nine comparison cities.

Pasadena 136,988 Yes No $5,500 $5,500 FPPC default
Anaheim 328,580 Yes Yes $2,500 $2,500 Adjusted in odd years based on re ional CPI
Commission adjusts
amounts in March of
Berkeley 123,562 No Yes $ 250 $ 250 odd years. 6-to-1 match up to $60 ($60 donation
results in $360 match).

Burbank 104,535 No Yes $ 500 $ 500 No escalation clause Glendale 191,284 No Yes $1,340 $1,340 Reviewed in odd years.

CPI ad·ustment
Long Beach 458,222 Yes Yes $ 500 $ 250
Guidance on
contributions to PA Cs
Council has ability to
Santa Ana 299,630 Yes Yes $1,000 $1,000 amend limits based on CPI changes and
ordinance a roval
Santa Barbara 85,418 Yes No $5,500 $5,500 FPPC default
Can be adjusted every
Santa Monica 91,720 No Yes $ 410 $ 410 five years by Council based on CPI
Adopted in 1999. No
Torrance 143,057 Yes Yes $1,000 $1,000 available information referencin escalation
Observations and notes
• All contribution limits adopted by the comparison cities are "per election" • Most CCLs have escalation clauses
• Berkeley has the lowest contribution limits but also provides a match for donations up to $60.00. A donation of $60 nets $360
@bakertilly
Pasadena Charter Study Task Force Report on Campaign Contribution Limits Page4 Benefits of Adopting Local limits and Benefits of Retaining the FPPC Limits
Benefits
LocfiliJiontrilihtion ll~its' - * , , ;~,::"'." -,-,; ,j: 'State G01~i;ibutionllintlts: " ;C// , Avoids compliance with AB 571 campaign Compliance with AB 571 may not be a finance rules concern
The City will have flexibility, as limits can be Defaulting to the FPPC avoids costs of lower or higher than those set by the FPPC enforcement and isolates City from disputes over raising or lowering donation
levels
Studies of state elections show that PA Cs The City Clerk and City Attorney would and related organizations prefer to give not be required to investigate or act against money to incumbent candidates5 a candidate for Mayor or City Council Lowering the limits would force candidates Lowering the limits could be self-defeating. to collect funds from several donors as Contributors would tum to independent opposed to a few "big money" donors, expenditure committees that are beyond possibly reducing the incumbent advantage the candidate's control Notes: See interview with campaign finance manager Jon Fuhrman on Page 5 Sample Recommendations
A. No action
B. Recommend retaining the FPPC default limits
C. Recommend that the Mayor and Council enact an ordinance adopting campaign contribution limits in the amount of$ _____ for the Mayor's race, and $ ____ for Council races, per election, and that the ordinance contain a clause for adjusting those limits in odd-numbered years by the regional CPI D. Instruct Baker Tilly to conduct the following research: - 5 https:Uwww.pbs.org/wgbh/pages/frontline/shows/fixers/reports/letmoney.html <t bakertilly
Pasadena Charter Study Task Force Report on Campaign Contribution Limits Page5 Jon Fuhrman Interview
•Baker Tilly contacted Pasadena resident and campaign finance expert Jon Fuhrman about the application of CCLs and AB 571 in Pasadena elections. Jon has been active in local and state politics for over 45 years. He has focused particularly on campaign finance, currently serving as Treasurer for Assemblymember Chris Holden and Councilmember Rick Cole, and formerly as Treasurer for Senators Jack Scott and Carol Liu, Mayor Bill Bogaard, County Supervisor Gloria Molina, Congresswoman Lucille Roybal-Allard and an advisor to numerous other local candidates and clubs.

Did AB 571 eliminate officeholder accounts? How did that affect debt repayment? Yes, AB 571 eliminated officeholder accounts for local officeholders. However, if they have debts from their prior race, they may still raise funds, even after the election, subject to the state limits, to pay off debts.

Also, if you are running for the same office again, you do have to set up a new committee, but you can transfer any left-over funds from the old committee to the new committee WITHOUT ATTRIBUTION, which means your donors can give again for the new race. You can also use those funds from the campaign account designated for a future election for your current officeholder expenses. (And if you have excess funds after your election left in your account for the current election, you can use those funds for officeholder expenses.) So, you really do not need an officeholder account (although it would increase the amount of funds you could take from a single donor).

Is Pasadena subject to AB 571 and would adopting local limits change that? AB 571 is in effect in Pasadena, and we are under the current state $5,500 contribution limitation (with larger amounts for small contributor committees). If we adopted our own limitations (either higher or lower than the state), then the other elements of AB 571 -- like the ban on officeholder accounts -- would also go away. Candidate controlled committees could make contributions to other candidate- controlled committees, but always subject to contribution limitations (either the state default limits, or the limits imposed by another city, say South Pasadena, which could be higher or lower than the state default limits).

So, by and large, I do not see AB571 as being particularly onerous. You can pretty much do anything you used to do under AB571.

What is your position on the current contribution limit of $5,500? I would not support instituting lower campaign limits. I just finished Chris Holden's Supervisorial campaign and having a limit of $1,500 for the Supervisorial district (with nearly two million residents) was really restrictive. It forced all the serious funding out of the candidates' control and into Independent Expenditure committees, for which there can be no contribution limitations.

So, I would not recommend trying to get out from AB 571; it would have quite limited actual impact and be a political loser of high magnitude
@ bakertilly
Pasadena Charter Study Task Force Report on Campaign Contribution Limits References
Pew Research Center: Democracy and government, the U.S. political system, elected officials, and governmental institutions. 2018 https://www.pewresearch.org Page6
Pew Research Center: Most Americans want to limit campaign spending, say big donors have greater political influence 2018 https://www.pewresearch.org Frontline Story: The Fixers
https://www.pbs.org/wgbh/pages/frontline/shows/fixers/reports/letrnoney.html @ bakertilly
To:

FROM:

DATE:

RE:

CITY OF PASADENA

MEMORANDUM
Charter Reform Task Force
Michele Beal Bagneris, City Attorney
Caroline K. Monroy, Deputy City Attorney
March 28, 2024
Consideration of Campaign Contribution Limit for Mayor and City Council Elections - Government Code Section 84308
The Charter Study Task Force is considering campaign contribution limits for the Mayor and City Council elections at its meeting on March 28, 2024. This memo provides a brief overview of the requirements of Government Code Section 84308 ("Levine Act"). Its associated regulations can be found in Title 2 of the California Code of Regulations, Sections 18438, et seq.

The Levine Act regulates agency officers and donors. It was originally passed in 1982, codified as part of the Political Reform Act. In 2022, the Levine Act was amended to, among other things, extend the regulations to local elected and appointed officials ( effective January 1, 2023). As the Levine Act presently reads, an officer of an agency "shall not accept, solicit, or direct a contribution of more than $250 from any party" or participant ( or agent thereof) "while a proceeding involving a license, permit, or other entitlement for use is pending, and for 12 months following ... a final decision ... in the proceeding." An officer must also disclose receipt of a contribution greater than $250 from a party or participant in the twelve months preceding the decision. In addition to disclosing prior contributions, an officer cannot take part in a decision if the officer "willfully or knowingly" received the disqualifying contribution from a party or a participant if the officer knew or had reason to know of the participant's financial interest in the proceeding. The Levine Act includes "cure" provisions for officers.

In summary, the Levine Act prohibits a party to a proceeding before an agency from contributing more than $250 to an officer of the agency during the proceeding and for twelve months following the agency's final decision. A party is not prohibited from contributing more than $250 to an officer in the twelve months before a proceeding comes before the agency but the party must disclose such contributions on the record. As discussed above, the receiving officer may be required to recuse under such circumstances.

OFFICE OF THE CITY CLERK

MEMORANDUM
TO: Chair, Vice Chair, and Task Force Members
FROM: Mark Jomsky, City Cler~
DATE: March 28, 2024
RE: Supplemental Information - Campaign Contribution Limits To supplement research conducted by the Consultant team on this topic, City staff contacted a few of the local campaigns participating in contested races during the March 5, 2024 Pasadena Primary Municipal Election. The information below is not directly attributed to any single campaign, and is kept in general terms to give the Task Force a basic idea of the expenses involved in running a campaign in Pasadena. In addition, staff also examined the campaign finance disclosure reports posted online by candidates and their committees to give the Task Force a sense of the number and frequency of large dollar contributions received by each campaign.

Anecdotal Information Regarding Costs Associated with Running a Campaign Yard Signs: According to campaigns, yard signs cost approximately $7 to $9 for each sign, and campaigns report purchasing anywhere from 150 to 300 signs for district races.

The number of signs printed for a citywide campaign for the Office of Mayor is much higher, with signs numbering between 2,000 and 5,000.

Mailers: For District mailers, campaigns reported paying between $1,500 to $7,000 per mailer sent to voter households. Factors impacting the cost include printing, postage, and the number of targeted voter households in a district. There are different strategies employed by campaigns on frequency, content, and mailer recipients. On average, campaigns reported mailing 5 to 7 times during the election, but that number was higher for some contested races.

For the citywide Mayoral campaign, where the number of registered voters is more than 85,000, each mailer might cost between $20,000 to $35,000 sent to voter households in Pasadena.

Social Media, Web, and Print Ads: The use of various media sources for elections differs from campaign to campaign. Some campaigns report spending less than $1,000 on social media ads, while other campaigns report dedicating 15% of the campaign budget towards media buys on social media platforms, web, and in print. 100 North c;.a,jield Avenue, S228 • P.O. Box 7115 • Pasadena, CA 91109-7215 (626) 744-4124 • Fax (626) 744-3921
Text Messaging, Robo Calls, etc.: The use of this type of campaign outreach is limited for campaigns due to available voter data. Not all voters provide phone numbers, and not all phone numbers provided by voters have text messaging capabilities. In general, campaigns suggest spending approximately $2,000 for each direct contact to voters (text or robo call). The number of contacts made to voters differs from campaign to campaign based on campaign styles and strategies.

Campaign Consultants: The level of consultant costs varies greatly from campaign to campaign. Based on information received from candidates and reported in campaign finance disclosure forms, consultant fees can range from $5,000 to $20,000 at the district level, and from $30,000 to $50,000 or more at the citywide Mayoral race level.

Chart of Large Dollar Donations from March 5, 2024 Primary Municipal Election Candidates
COLE
DOYLE
GORDO

HAMPTON
HORTON
JONES
LAMAR

MADISON
MASUDA
SHAY

WILLIAMS
$1000-
$2499
22 1
20 1
4 5
20*
1 0
$2500 -
$3999
0 1
6 0
2 5
0 0
0 $4000-
$5500
0 1
21 1
0 8
3 0
2 INDIVIDUALS
$4,000+
1 9
4 2
1 0 0 1 1
15* 13* 9 3

COM/SCC/OTH
$4,000+
12 1
4 1
1 6
··-54·-•--T-···-14~.~--~J ~---- 35 --- ----·-·2i--··-··1--- 25 * Non-Monetary Contribution

COM/SCC/OTH

COM - RECIPIENT COMMITTEE
sec SMALL CONTRIBUTOR COMMITTEE
0TH - OTHER (E.G. BUSINESS ENTITY)
The Chart above includes large dollar donations reported (via Form 497's) by campaign committees as required by the Political Reform Act. These reports are submitted within 24 hours of receipt of the donation up to and including Election Day. It should be noted that three candidates made self-contributions of $4,000 or more, which were included as part of the contributions listed above.

Independent Expenditures
There were two Political Action Committees that made independent expenditures in the March 5, 2024 Primary Municipal Election in support of candidates for Pasadena City Council. One entity made three expenditures for an approximate total of $8,900, and the second made 22 expenditures for an approximate total of $35,000. 2 _j

CORRESPONDENCE
Item 3
Jomsky, Mark
From:

Sent:

To:

Subject:

From: Dr. Andrea Davis
cityclerk
Tuesday, February 6, 2024 3:47 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: City Charter Meeting topic: Campaign Finance Transparency and Limits Sent: Tuesday, February 6, 2024 3:45:45 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Cc: - - -
Subject: City Charter Meeting topic: Campaign Finance Transparency and Limits You don't often get email from [email protected]. Learn why this is important [&1 CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

Attention: Pasadena City Charter Commission
Re: Term Limits for Pasadena City Council Members
The rules around campaign finance transparency and campaign finance limits are very important to me as a business owner and an employer in Pasadena.

I am writing to you to strongly suggest you create campaign contribution limits of $1,000 for municipal elections in the City of Pasadena.

I remember so clearly when Jonathan Mehta Stein, ED at Common Cause spoke to this Council three years ago. He blew everyone out of the water with his dear-headed rational grasp of facts and figures. The arguments that followed from certain council members against donation limits did not respond to his logic or his data at all. He gave an exhaustive account of the data on the positive impact of contribution limits based on outcomes in other cities.
1 He also cited the logic:
1) Democracy is undermined by implicit quid pro quo: it is unwise to allow a person to give a candidate a $50,000 check and have the councilmember be emotionally or fiscally beholden to them; this psychological pressure has impacted the leadership of our City too much already;
2) Large campaign donations legalize corruption because large donors are heard more, get more meetings, have more contact with the person to whom they donated, thus purchase greatly more power; and lastly, 3) Perceived corruption disincentivizes many from voting or getting involved; 77% of all Americans support contribution limits to create more trust in our democracy and credibility among the candidates.

The Common Cause ED reported that the average donation for cities the size of Pasadena is $1,000. Many have limits of $250. His analysis was that $4900 was too high for our size.

He discussed the dangers of having too little money (hard to compete) as well as too much.

For this reason, I would like to request that the Charter require a $1,000 limit on campaign contributions to municipal candidates.

In addition, the Charter should specify the following:
a) Independent Expenditures {IE's) should be clearly and conspicuously posted for all voters to see
2 b) Regular donations should be posted clearly and conspicuously for all voters to easily reference when making an informed choice c) Conflicts of interest should be posted clearly and conspicuously for all voters to easily reference when making an informed choice Sincerely,
Dr. Andrea Davis
Pasadena, CA 91106
Andrea Davis, Ph.D., DirectoiGrecnhousc Therapy Ce11tcr ... .for growing people Licensed Psychologist PS} -12296
GreenhouseTherapvCenter.com
Youtube Channel: What is a Greenhouse for arowina peoole? Face book.com I Greenhouse TheraovCenter
Chair-Elect, Clinical and Professional Practice Division and Local Advocacy Network Committee Representative,
California Psychological Association
President,
DIR/Floortime Coalition of California
Floortime Strategies to Promote Development in Children and Teens: A User's Guide to the DIR Model
by Andrea Davis/ Lahela Isaacson1 and Michelle Harwell
CONFIDENTIALITY NOTICE: This e-mail transmission including all attached files maycontain confidential and legally privileged medical information
which is intended only for the use of the individual or entity to which it is addressed.

IF YOU ARE NOT THE INTENDED RECIPIENT, you are hereby notified that any reading, distribution, or copying of this communication is strictly prohibited.

If you received this email in error, please delete the message and notify our office manager immediately at (626) 795-7910 and by return email. *Email is not a secure delivery method. Highly confidential information is best delivered in person. 3 Jomsky, Mark
From:

Sent:

To:

Subject:

From: Denise .
cityclerk
Sunday, February 4, 2024 4:54 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Charter Commission Letter re Campaign Finance Reform Sent: Sunday, February 4, 2024 4:53:14 PM (UTC-08:00) Pacific Time (US & canada) To: cityclerk <[email protected]>
Cc: Jess Rivas
Subject: Charter Commission Letter re campaign Finance Reform I You don't often get email from [email protected]. Learn why this is important [&,] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

February 4, 2024
Attn: Pasadena City Charter Commission
Re: Campaign Contribution Limits for the City of Pasadena Gentlepersons:

I am writing to you to strongly suggest you create campaign contribution limits of $1,000 for municipal elections in the City of Pasadena.

Expert Jonathan Mehta Stein, the Executive Director of Common Cause spoke to the council three years ago. He gave an exhaustive account of why we have contribution limits, what other cities have done and the three reasons why contribution limits are essential. 1) Quid pro quo: you don't want to give someone a $50,000 check and have the councilmember be beholden to them; 2) legalized corruption: even if it's not officially bribery, there's a "subtle tilt toward the person who donated." Donors are heard more, get more meetings, have more contact with the person to whom they donated; and lastly, 3) Perceived corruption: 77% of all Americans support contribution limits to create more trust in our democracy and credibility among the candidates.

Mr. Mehta Stein mentioned that the average donation for cities the size of Pasadena is $1,000. Many have limits of $250. He thought $4900 was too high. He discussed the dangers of having too little money (hard to compete) as well as too much. Common Cause provided a plethora of data and the consensus of campaign experts is that very high and/or unlimited contributions are harmful to democracy as well as creating a perception of corruption. 1 For this reason, I would like to request that the Charter require a $1,000 limit on campaign contributions to municipal candidates.

Sincerely,
Denise Robb, Ph.D.

Political Science, Professor
Pasadena,CA 91106
2 McMillan, Acquanette (Netta)
From:

Sent:

To:

Subject:
cityclerk
Wednesday, March 27, 2024 7:49 AM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Charter Task Force March 28 meeting 3. CONSIDERATION OF CAMPAIGN

CONTRIBUTION LIMITS FOR MAYOR AND CITY COUNCIL ELECTIONS From: Mark Maier >
Sent: Wednesday, March 27, 2024 7:48:50 AM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk
Subject: Charter Task Force March 28 meeting 3. CONSIDERATION OF CAMPAIGN CONTRIBUTION LIMITS FOR MAYOR

AND CITY COUNCIL ELECTIONS
[You don't often get email from
https://aka.ms/LearnAboutSenderldentification]
iarn why this is important at
[,&] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ... <https://mydoit.cityofpasadena.net/sp?id=kb_article_view&sysparm_article=KB0010263>.

To Charter Study Task Force
I write with regard to item 3. CONSIDERATION OF CAMPAIGN CONTRIBUTION LIMITS FOR MAYOR AND CITY COUNCIL ELECTIONS.

I support a limit of $1,000 or lower for mayor and city council elections.

We are fortunate to live in a relatively small city with council district and even mayoral elections for which candidates are known to citizens. As a result we can make decisions based on conversations and other personal interactions with candidates.

Larger contributions with the current $5,500 limit shift campaigns toward mass mailings and other advertising efforts that poorly inform citizens about important issues.

Sincerely,
Mark Maier
Pasadena 91104
1 CHARTER STUDY

TASK FORCE
APRIL 11, 2024
ITEM 2

STAFF REPORT
<t bakerti Uy
To:

From:

Pasadena Charter Study Task Force
Jay Trevino, Director, Baker Tilly
Al Zelinka, Director
Shauna Clark, Special Advisor
Subject: Follow up on Timing of Mayoral Elections - Six Year terms, off-cycle elections Date: April 11, 2024
Introduction
As part of the City Council's scope of study, the Pasadena Charter Study Task Force examined changing the timing of the Mayor's election or the length of the Mayor's term to create opportunities for all Councilmembers to run for the Mayor's seat without giving up their own. On February 22, 2024, the Task Force requested the consultant team examine whether other municipalities utilize six-year terms for directly elected Mayors, as well as information on off cycle-elections in odd years instead of even years as a possible solution for allowing members of the City Council to pursue the Mayor's position without having to forfeit their district seat.

Six Year Terms
Baker Tilly was unable to find a city in California with a six-year term for mayor. We did find Evelina Moulder's article, "Municipal Form of Government: Trends in Structure, Responsibility, and Composition" in ICMA's1 2008 Municipal Yearbook. The article presents this data on the length of terms from cities that responded to the survey. For example, 45% of those who responded said their mayor served four-year terms.

Table 1. ICMA Information on Length of Mayor's term of office Term of Office for Mayor Survey Responses - Percent of cities with each term length
One Year 14%
Two Year 35%
Three Year 6%
Four Year 45%
Other <1%
Based on the ICMA article, as of 2008, less than 1 % of survey respondents said their cities had a term limit for mayor that exceeded four years.
1 ICMA: International City/County Management Association Baker Tilly Follow Up Report on Timing of the Mayor's Election 2 Off-Cycle Elections
The Task Force also looked at moving the Mayor's election cycle from even to odd years, thus allowing every Council Member the opportunity to run for Mayor without having to forfeit their district seat. These elections would be held one of two ways-by contracting with the County of Los Angeles or requiring the City's Clerk's Office to conduct the election without County support. The latter would require an investment by the City in purchasing, or utilizing an election vendor's, voting system certified by the Secretary of State. In addition, the City would also need to invest in additional staffing and other resources necessary to support stand-alone elections. The final consideration would be voter turnout in local elections. One of the driving factors in the City switching from odd-year elections to consolidate with the statewide elections held on even-year dates was the benefit of increased voter turnout on even-year dates.

Off cycle election conducted by County of Los Angeles
In a letter dated February 22, 2024, Jennifer Storm, Division Manager of Los Angeles County Clerk's Finance and Management Division, estimated the cost for the County to conduct a March 2025 stand-alone election for District 3 only would be $892,000. A citywide election could cost three or four times that amount. Then double that for the runoff.

Off cycle election conducted by the City Clerk
City Clerks can conduct elections without support from their counties, but very few do it.

Baker Tilly contacted the Elections Divisions of the Counties of Riverside, San Bernardino, Ventura, Santa Barbara, Orange, and Los Angeles. Only Redondo Beach and Whitter of Los Angeles County conduct their own stand-alone elections. Redondo Beach holds elections in odd-numbered years and Whittier's elections occur in even years in April. Both believe holding elections in-house costs less than contracting with the County of Los Angeles.

The cost of a standalone election conducted by the Pasadena City Clerk would depend on the election method, among other factors. One of the factors that increases costs with the County of Los Angeles is that the County would staff a number of in-person vote centers in accordance with state requirements. If the City determined it was necessary to have an inperson voting option, the City Clerk would need to determine how many vote centers were necessary for a citywide election, locate and secure vote centers for multi-day use, purchase or lease voting machines for use at vote centers, locate, train, and pay poll workers, purchase and securely deliver ballots, ballot boxes, and polling place supplies, and purchase or lease a vote counting computer system and software to run it.

As an alternative, the City could conduct an exclusively vote-by-mail (VBM) ballot election.

Aside from possible accessibility issues, problems with the US Postal Service, and other factors, VBM elections would likely require the City to pay for return postage, and/or utilize drop box locations.

Whittier and Redondo Beach have differing approaches for elections. Redondo Beach relies on all-mail ballots while Whittier has in-person voting at three vote centers and mails ballots to every elector. Whittier owns its voting machines and vote counting equipment. Redondo ((i bakertilly
Baker Tilly Follow Up Report on Timing of the Mayor's Election 3 Beach borrows Whittier's vote counting equipment and hires HART Interactive to manage vote counting.

We were unable to gather direct information about Whittier's costs because the city clerk was unavailable to respond due to conducting the April 9, 2024, election. However, Attachment A to this report is an article related to Whittier's election process, and a possible voter organized initiative ballot measure to move election dates to statewide dates. That same measure would also (interestingly) implement term limits for members of the City Council. Redondo Beach, which is less than half the size of Pasadena, presented a ballpark estimate of $300,000 per election to City Clerk Mark Jomsky.

When comparing Redondo, Whittier and Pasadena, here are some aspects to bear in mind. • Redondo Beach is 50.3% and Whittier is 61.7% the size of Pasadena • Redondo Beach elections take place in odd years and are exclusively by mail, while Whittier's are in even years and allow for in-person and VBM • Neither Redondo nor Whittier conducts a primary
• If Redondo Beach pays $300,000 out-of-pocket per election cycle, Pasadena would likely pay more than $1,200,000. (Almost twice the registered voters x a primary and a general election). That would not include labor, facilities, equipment rental, overhead, or sunk costs
• Redondo Beach has five and Whittier has four council districts as compared to Pasadena's seven
• All have directly elected mayors. Redondo also elects their City Clerk, City Attorney, and City Treasurer
Table 2. Election comparison data for Redondo Beach, Whittier, and Pasadena City Redondo Beach Whittier Pasadena
Population 68,918 84,496 136,988
Number of Registered Voters 48,365 54,832 88,083
Date of last canvass March 2023 April 2022 March 2024
Total ballots cast 10,824 8,817 35,631
Turnout on those dates 22.38% 16.08% 40.19%
Estimated cost for election $300,000 $360,000 $530,000
Cost per ballot cast $30 $41 $15
Because the canvass includes turnout data, numbers from the last canvass were used in place of the most recent election.

Term Limits and Opportunities for Councilmembers to run for Mayor At their March 14, 2024, meeting, the Task Force voted in favor of recommending term limits of three four-year terms (twelve years). Term limits do not change the timing of the Mayor's election but whether the Mayor has three four-year terms or two six-year terms, and assuming all Councilmembers remain in place, the Mayor and four Councilmembers will be termed out after twelve years. Depending on the timing of each member's term, Councilmembers will be able to run for Mayor without forfeiting their district seat (if they term out, they are not forfeiting their seat). As time goes on, some Councilmembers and perhaps the Mayor will leave their offices early to run for another office or retire. The terms will reset and there will be fewer officials who term out at the same time. ((9 bakerti Uy
Attachment A

WHITTIER
Group seeks term limits for mayor, City
Council
Petitioners seek residents' vote for 12-year
• maximum
By Christina Merino
[email protected]
PUBLISHED: March 22, 2024
A group of Whittier residents is seeking to establish term limits for local elected leaders.

Whittier for Term Limits has started a petition to implement term limits for the Whittier City Council and to align the city's election date with Los Angeles County elections. The hope, backers say, is to increase voter turnout, encourage more choices at the ballot box, welcome fresh perspectives and to rebuild trust in local officials.

Some of the candidates running for the city's general municipal election on April 9 are in favor, but incumbents offer a different perspective. Although there are benefits to term limits, experts say there are mixed opinions on how effective term limits truly are.

Currently, the Whittier City Council consists of a mayor who is elected to a two-year term and four councilmembers to a four-year term - but no term limits. Two out of five Whittier council members have been in office for almost two decades and a third more than 12 years.

Whittier for Term Limits was started by Stephanie Vallejo, a Whittier resident who wants to see change in the city's local government. "Our citywide surveys and most (people) we have talked to support term limits for City Council as well as the election date change," Vallejo said. "It will cost less money, increase voter turnout, and give others the opportunity to govern and keep our city moving forward." On the group's circulating petition, backers propose a maximum of 12 years for all appointed and elected City Council members, giving elected officials ample time, ability, opportunity and the motivation to set and meet their goals - or promises - to residents, according to their website.

They say that the city's current election process gives incumbents the advantage of name recognition, have well-established relationships with donors, and discourages new candidates to seek office.

Implementing term limits can change that, the local group says, providing more opportunities for leadership and promoting a "fair electoral system." It would promote transparency and rebuild trust between local government and its voters, according to their website.

The initiative would not take effect until approved by Whittier residents. If residents did approve, it would allow current members to run for office for another 12 years, and it aims to increase civic engagement and increase voter turnout.
"It really is a no-brainer and positive move for the City Council to work with and not against the people that vote them in," Vallejo said.

Surrounding cities such as Pico Rivera, Commerce, Bell Gardens, Downey and Montebello have term limits. But others, such as the neighboring city of La Habra, do not.

The initiative for term limits was filed at the City Clerk's office in November.

Proponents are circulating the petition, which must include at least 8,300 qualified signatures from Whittier voters, and be filed by May 25. The group has set a goal of collecting 10,000 signatures.
"Amongst the American public, term limits are very popular, and we see a lot of variation across the board in states and sub-state governments about term limit policies," said Jeff Hanlon, assistant professor of political science at Whittier College. "Whether it's a certain number of terms or a certain number of years that someone can serve in a legislative body." People think term limits are a good thing because it forces turnover, Hanlon said, due to incumbency advantage with fundraising, and name recognition, while younger and new voices could have a harder time challenging that way into representative bodies.

However, there is a counterargument among political scientists, some of whom question whether term limits are good for democracy. "You might say, 'yes maybe, but not necessarily,' and that is the idea that in a democracy, we're free to choose who we want to represent us," Hanlon said. "What if someone has represented us for more than one term, and they've done it exceptionally well and now we are saying we're going to force them out of office, simply because they've already been there.

Perhaps that's not responsive to the public good or the public desires." During a candidate forum on March 11, hosted by the League of Women Voters of Whittier, District 1 and 3 candidates shared perspectives on term limits.

All district candidates were in support of term limits, but the incumbents had different perspectives on the matter.
"I'm in favor of term limits, however, my philosophy of term limits is that, that power is held by the people," 3rd District incumbent Cathy Warner said. "Bob Henderson is a great example of the people exhibiting their power in regards to term limits and I don't think any of us can denigrate the work that Bob has done in this city over the many terms that he served on the City Council. So yes, I believe in term limits and that is that power is held by the people."
Longtime former councilmember Bob Henderson served on the Whittier City Council for 36 years, and served as mayor three times from 1992 to 1994, 2009 to 2010, and 2013 to 2014.

District 1 incumbent Jessica Martinez agreed with Warner, and added, "I do believe in term limits, they're called elections."
District 1 candidates Magdalena Barragiion Moe and Mary Ann Pacheco, as well as 3rd District candidate Monica Sena, believed that stronger term limits should be in place for mayoral and City Council offices. They said that having term limits allowed for new ideas to come across the council dais. Having the same representatives could cause stagnant improvements to the city, they said.

Sena pointed out that even the president of the United States has term limits, as well as other surrounding cities.
"We need to make sure that the local government remains broad based and open to many participants," Pacheco said.

After hearing the candidates' statements, Vallejo was excited that most candidates were in support of term limits. Sena is also part of the group's steering committee.
"The incumbents do not support term limits and changing the election date," Vallejo said. "I believe that they have forgotten they have a responsibility to be the voice of their constituents and not make decisions based on their own personal opinions or values."
Although there could be benefits for Whittier having term limits, experts say that the results are mixed and there's no "real perfect solution" - term limits or no term limits, both have their problems.

Hanlon said that it is important to think about term limits in the context of the problem people are trying to solve. What is the problem that not having term limits in Whittier is creating? Or is the problem just not liking someone who keeps getting elected and people wanting to figure out a way to keep them off the ballot, he said.
"I would just say, make sure that the question at hand is about the outcome you want to see," Hanlon said. "And if in Whittier we were to institute term limits, how would we know whether having term limits has achieved the thing we want it to achieve? Talk about that, so we know if we're successful or not."
Along with advocating for term limits in the ballot measure, the group wants the city's election date changed from April to be aligned with the L.A. County election in November. Whittier for Term Limits say that Whittier's off-cycle election gives incumbents an advantage, and cost taxpayers "one-fourth of a million dollars running its own election." Since 1898, Whittier has consistently held general municipal elections in April of even-numbered years.

In 2020, a California appeals court ruled in the case of City of Redondo Beach v. Padilla, affirming that charter cities were allowed to revert to the elections, such as Whittier's election back to April.

The anticipated cost for running the 2024 general municipal election in Whittier is $360,000, which covers election materials, additional staffing, outreach efforts, and one-time purchases such as drop boxes and facility improvements, according to Whittier City Clerk Rigo Garcia.

If the Los Angeles County Registrar-Recorder/County Clerk's Office were to conduct the city's election, according to Garcia, the proposed budget would be $430,000, including the county's estimate of $395,111 and an additional $35,000 for city outreach.

By purchasing election materials directly from certified vendors, Whittier avoids any markup, resulting in direct saving for residents.

The group also says that the off-cycle election in April hinders voting and results in low voter turnout.

There were 47,185 registered voters and 8,515 votes cast in 2018, for a

18.05% turnout. In 2020 - when the city elections aligned with the county - there were 50,399 registered voters and 22,526 votes cast for a voter turnout of 44.19%. In the last election in 2022, there were 54,832 registered voters, 8,819 votes were cast for a turnout of 16.08%.

In this year's election, there are 54,389 active voters in Whittier, Garcia said. Whittier residents have until Monday to register to vote, and so far 2,669 ballots have been returned and verified as of Thursday.

For the 2024 election, the city implemented several measures to increase voter turnout from residents. This includes adding in-person voting locations to York Field and Michigan Park; additional vote-by-mail ballot drop boxes at La Iglesia de Greenleaf and Penn Park; increased advertisements in newspapers, newsletters and colleges; hosting election community engagement meetings online and in-person; distributing election brochures to businesses and churches; enhancing social media outreach specific to the election; banners throughout the city; and creating election videos on the city's YouTube channel.
"These efforts demonstrate the city's commitment to ensuring a wellinformed and engaged electorate for the upcoming election," Garcia said in a statement last week.

CHARTER STUDY

TASK FORCE
APRIL 11, 2024
ITEM 3

STAFF REPORT

OFFICE OF THE CITY CLERK

MEMORANDUM
TO: Chair, Vice Chair, and Task Force Members
FROM: Mark Jomsky, City Cler~
DATE: April 8, 2024
RE: Status Report on City Council Assigned Charter Study Topics and Possible Direction to Consultant Team and City Staff on Preparation of Final Report The Charter Study Task Force, appointed by the City Council in November 2023, has held six meetings since December 9, 2023 to discuss the following list of assigned Council topics comprising the scope of the Task Force's work:
• Vacancy Appointment Process for Mayor and City Council - Consider options for allowing Special Elections, and review the Charter requirements pertaining to a vacancy in the office of the Mayor as it relates to the role of the Vice Mayor position (City Charter Section 404)
• Review Vice Mayor Appointment Process, Timing, and/or Length of Term (City Charter Sections 401 and 407)
• Consider Mayor and City Council Term Limits
• Review Timing of Mayoral Election (City Charter Sections 401 and 406) • Consider City Council Compensation, broadly, as well as dedicated childcare and eldercare allowances for members of the City Council (City Charter Section 405) • Consider Campaign Contribution Limits
Each topic has been considered and discussed by the Task Force at least once over the course of the adopted meeting schedule. Detailed below is a status report on each topic, the motion and votes taken by the Task Force, and any pending/unresolved issues that should be considered as this effort comes to conclusion.

DISCUSSION ON VACANCY APPOINTMENT PROCESS FOR MEMBERS OF THE

CITY COUNCIL AND OPTIONS FOR AMENDING THE CITY CHARTER TO ALLOW

FOR THE CALLING OF A SPECIAL ELECTION TO FILL A VACANCY This topic was discussed on January 20, 2024, February 7, 2024, and February 22, 2024.

On February 22, 2024, the Task Force discussion on this matter concluded. Following are adopted motions related to this issue:
100 North Garfield Avenue, S228 • P. 0. Box 7115 • Pasadena, CA 91 I 09- 72 J 5 (626) 744-4 I 24 • Fax (626) 744-3921
MOTION: It was moved by Member Farhat, seconded by Member Salinas, to maintain the 75-day period for a City Council vacancy appointment process, eliminate the Charter provision that stipulates that a Council District vacancy will be filled by lot, and amend Pasadena City Charter, Section 403, to include "death" as a cause of vacancy.

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, Mejia, Novak, Salinas, Vice Chair Hatcher, Chair Chawkins
None
Members Kennedy, McCoy, Wilson
None
MOTION: It was moved by Member Salinas, seconded by Vice Chair Hatcher, to recommend the following verbiage for City Charter, Section 404.-Vacancy - Appointment, " ... if the City Council fails to timely appoint a person to fill the vacancy, then the office shall be filled at a regular or special municipal election for the time remaining on the unexpired term, upon certification of the candidate that receives a majority of the votes cast for that office, consistent with City Charter Section 1204.

The City Council shall adopt by ordinance the process to fill vacancies on the City Council.":

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Mejia, Salinas, Vice Chair Hatcher, Chair Chawkins Members Farhat, McAustin, Novak
Members Kennedy, McCoy, Wilson
None
Pending Issue: Member Farhat spoke on the need for City staff to "to tighten up" the amended language in Section 404, and asked staff to bring back the matter at a future Charter Study Task Force meeting, and specifically when more Task Force members are present.

Regarding the matter of when to call a special election, or when to have the City Council make an appointment, the Task Force voted to approve an appointment process if two years or less remained on the unexpired term:

MOTION: It was moved by Member Farhat, seconded by Member Novak, to amend City Charter Section 404. - Vacancy - Appointment, by recommending that the City Council conduct an appointment process if two years or less remained on an unexpired term:

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, Mejia, Novak, Salinas, Chair Chawkins Vice Chair Hatcher
Members Kennedy, McCoy, Wilson
None
Regarding the matter of residency requirement to seek the appointed office, the Task Force approved the following motion:
2 MOTION: It was moved by Member Salinas, seconded by Member McAustin, to amend City Charter Section 404. - Vacancy - Appointment, to include a residency requirement of at least six months for those seeking to be appointed to the City Council to fill a vacant unexpired term:

AYES: Members Farhat, McAustin, Mejia, Novak, Salinas, Vice Chair Hatcher, Chair Chawkins
NOES: None
ABSENT: Members Kennedy, McCoy, Wilson
ABSTAIN: None

DISCUSSION ON VICE MAYOR APPOINTMENT PROCESS, TIMING OF VICE

MAYOR ELECTION, LENGTH OF TERM TO SERVE AS VICE MAYOR, AND DUTIES

RELATED TO VACANCY IN THE MAYOR'S OFFICE
This topic was discussed on January 20, 2024.

Related to the appointment process for Vice Mayor, the timing of City Council's selection of Vice Mayor, and the length of term of Vice Mayor, the Task Force's motion was as follows:

MOTION: It was moved by Member Salinas, seconded by Member Wilson, to recommend to the City Council the selection of the Vice Mayor to occur on an annual basis with a term of one year, the Council to consider seniority and rotational participation when making the selection (not making either factor a requirement), and the selection of the Vice Mayor occurring at the City's annual organizational meeting on the fifth Monday following the statewide General Election in even years, and the fifth Monday following the first Tuesday after the first Monday in November of odd years.

The Task Force also supported that the Councilmember to assume the duties of the Mayor would serve in the capacity of Mayor Pro Tempore, until the vacancy is filled in the next election. Following is the motion and vote of the Task Force:

MOTION: It was moved by Member Salinas, seconded by Member Farhat, to recommend to the City Council that the City Charter be amended to create a Mayor Pro Tern position in the event of a vacancy in the Mayor's position, with the Council to select from among the remaining members a Mayor Pro Tern to serve in the role of Mayor on 3 an interim basis (without having to relinquish their Council District seat) until the vacant position of Mayor is filled at a future election (timing to be determined).

AYES: Members Farhat, Kennedy, McAustin, McCoy, Mejia, Novak, Salinas, Wilson, Vice Chair Hatcher, Chair Chawkins
NOES: None
ABSENT: None
ABSTAIN: None
Pending Issue: The Task Force did not determine whether the vacancy provisions of the City Council would apply to a vacancy in the Mayor's position, or if the vacancy should be filled at the next regularly scheduled City election (due to cost and turnout considerations).

CONSIDERATION OF TERM LIMITS FOR THE MAYOR AND CITY COUNCIL This matter was discussed on February 7, 2024 and March 14, 2024. The Task Force's motion was as follows:

MOTION: It was moved by Member Farhat, seconded by Member Wilson, to recommend amendment(s) to the City Charter to (a) limit the Mayor's position to three consecutive four-year terms, and limit each member of the City Council to three consecutive four-year terms for each district, with a partial term of less than two years not counting towards a full term, (b) grant the elected official, after a four-year hiatus, or after four years in another City Council elected office, eligibility to hold elected office for two additional four-year terms, and (c) set the effective date of term limits in 2026 for Council Districts, 3, 5, and 7, and in 2028 for the Mayor and Council Districts 1, 2, 4, and 6.

AYES:

NOES:

ABSENT:

ABSTAIN:

MOTION: It was moved by Member Farhat, seconded by Vice Chair Hatcher, to recommend to the City Council to adopt a formal Council-driven public information process to encourage more residents to run for public office and an onboarding process for new Councilmembers, and direct staff to include a robust description of the Task Force's discussion regarding term limits, to be included in the Task Force's Final Report, as well as part of the record provided to the City Council in its de novo review. 4 Member Salinas mentioned that the League of California Cities offers an onboarding program to educate and help new Councilmembers navigate their new roles.

Chair Chawkins suggested that staff recommend using existing programs, such as the one offered by League of California Cities, as a model for Pasadena to create their own onboarding process.

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, McCoy, Novak, Salinas, Wilson, Vice Chair Hatcher, Chair Chawkins
None
Members Kennedy, Mejia
None

CONSIDERATION OF CITY COUNCIL COMPENSATION, BROADLY, AS WELL AS

DEDICATED CHILDCARE AND ELDERCARE ALLOWANCES FOR MEMBERS OF THE CITY COUNCIL (City Charter Section 405)
This topic was original scheduled for March 14, 2024, but due to time-constraints, the item was rescheduled for March 28, 2024. Following are the adopted motions on this topic:

MOTION: It was moved by Member Farhat, seconded by Member Salinas, to: (1) recommend that the City Council convene the Council Compensation Committee, and do so on a more regular basis; (2) recommend that the Committee discuss the issue of "family care" as a broader category than childcare (or eldercare), and consider CPI increases, other factors to support and promote diversity on the City Council, and revise methods of reimbursement to increase efficiency and transparency; and (3) direct City staff to provide the Committee with copies of the report from Baker Tilly, a brief summary of State Senate Bill 329, and the meeting minutes as background information.

AYES: Members Farhat, Kennedy, McAustin, McCoy, Mejia, Novak, Salinas, Wilson, Vice Chair Hatcher
NOES:

ABSENT:

ABSTAIN:

None
Chair Chawkins
None
MOTION: It was moved by Member Novak, seconded by Member McCoy, to require by charter amendment that the City Council Compensation Committee shall meet not less than once every 5 years.

AYES: Members Farhat, Kennedy, McAustin, McCoy, Mejia, Novak, Salinas, Wilson, Vice Chair Hatcher
NOES: None
ABSENT: Chair Chawkins
ABSTAIN: None
5 Pending Issue: Member Farhat requested that at the end of the Task Force's work, consideration be given to the total number of ballot measures resulting from this process, and possibly "repackage" the timing requirement of convening the Charter Compensation Committee as an ordinance rather than as a Charter Amendment measure.

CONSIDERATION OF OPTIONS REGARDING THE TIMING OF THE MAYOR'S

ELECTION
This matter was discussed on February 22, 2024, and is scheduled for follow up on April 11, 2024.

CONSIDERATION OF CAMPAIGN CONTRIBUTION LIMITS FOR MAYOR AND CITY

COUNCIL ELECTIONS
This matter was discussed on March 28, 2024, and is scheduled for follow up on April 25, 2024.
6 CORRESPONDENCE
Item 3
McMillan, Acquanette (Netta)
':>m:
;,ent:

To:

Subject:

From: Denise • .
cityclerk
Tuesday, April 9, 2024 1 :00 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Comments to be read at the Charter Commission Meeting this Thursday 4/11/2024 Sent: Tuesday, April 9, 2024 1:00:09 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Comments to be read at the Charter Commission Meeting this Thursday 4/11/2024 arn why this is important
:AU'IIC>N: I his erna,I1 Weis delivered from the Internet. Do not click links or open attachments unless you kn 1on,v+ ,,hish using the Phish Alert Button. Learn more ....

Hi Mr. Jomsky,
Is it all right if I send my comments for the Charter meeting (this Thursday) directly to you or do I have to send them individually to each member?
,ere are my comments:

Gentle persons:

Thank you for serving on the Charter Commission. This important task is so needed in Pasadena, thank you for your service.

I wanted to make a few comments to help guide your decisions this coming Thursday April 11, 2024.

1. Should Councilmembers have term limits. Yes. The City of Los Angeles adopted term limits and has been all the better for it. Instead of having councilmembers serving for decades, we see fresh faces and some young people who are passionate about making changes in the city. This is not to say that all councilmembers who serve long terms do not serve in the best interest. But rather, the idea stemming from many places including ancient Greek democracy is that everyone should have a chance to serve - nothing could be more democratic. People tend not to run against incumbents and new people don't get a shot at serving the city.

2. How should vacancies on the Council be handled? I recommend a system of Instant Runoff Voting (aka Ranked Choice Voting) such as the system used in New York City since the charter amendment of 2019 for Mayor, Comptroller, Public Advocate, Borough President and City Council. San Francisco and .,,any other cities and some states also use this to save money, eliminate voter burnout, and not dquire voters to come back for a runoff. It also results in less negative campaigning as you want to receive the second and third choice votes of those supporting any opponent.

I wrote my doctoral dissertation on ranked choice voting and I am readily available for consultation.

3. Is the current $5,500 contribution limit too high? Yes, it is.

Expert Jonathan Mehta Stein, the Executive Director of Common Cause spoke to the City Council a few years back. For approximately 20 minutes he gave an exhaustive account of why we have contribution limits, and what other cities have done, as well as the three reasons why contribution limits are essential. 1) Quid pro quo: you don't want to give someone a $50,000 check and have the councilmember be beholden to them; 2) legalized corruption: even if it's not officially bribery, there's a "subtle tilt toward the person who donated." Donors are heard more, get more meetings, have more contact with the person to whom they donated; and lastly, 3) Perceived corruption: 77% of all Americans support contribution limits to create more trust in our democracy and credibility among the candidates.

Mr. Mehta Stein mentioned that the average donation for cities our size is $1,000. Many have limits of $250. He thought even $4900 was too high. He discussed the dangers of having too little money (hard to compete) as well as too much. Some argue that Independent Expenditures cause candidates to have a need for large donations. However, a handful of people could decide to donate the maximum and easily make up for the independent expenditure amounts we see in Pasadena. dditionally, transparency in terms of full disclosure laws will go a long way in restoring faith in our democracy here in Pasadena.

To restore fairness to our political system, the passage and enforcement of strong campaign finance reforms that help guarantee a democracy responsive to the people is urgently needed, including placing reasonable limits on funding of campaigns, complete transparency of campaign spending, and public financing of elections.

Thank you for your time.

Sincerely,
Denise Munro Robb, Ph.D.

Professor, Pierce College; and Joshua's Mommy
"Those Who Can Make You Believe Absurdities Can MakeYou Commit Atrocities" (Possibly Voltaire)
2 McMillan, Acquanette {Netta)
·rom:

Sent:

To:

Subject:

From: Wesley Reutimann .
cityclerk
Wednesday, April 10, 2024 6:09 AM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: [Public Comment] Charter Reform Task Force - Thu 4/11 meeting Sent: Wednesday, April 10, 2024 6:08:08 AM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: [Public Comment] Charter Reform Task Force - Thu 4/11 meeting You don't often get email from .earn why this is important &J CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content afe. Report phish using the Phish Alert Button. Learn more ....

Dear Charter Reform Task Force Members,
As a local household that has voted in Pasadena elections for almost two decades now, we have observed firsthand how the lack of campaign contribution limits has influenced local Council races.

A community the size of Pasadena, with relatively small Council districts, should adopt a reasonable contribution limit of $250-$1,000 per election cycle. Communities across California have adopted such standards in recent years. Pasadena can and should do so, too.

According to the most recent CA Common Cause report on the subject, there are at least 109 cities and 15 counties in California that have adopted local campaign contribution limits, with an average (median) city council individual contribution limit of $500. These include the neighboring cities of Burbank ($400), Glendale ($1,000), Los Angeles ($700), and Alhambra ($250).

Thank you,
Wesley Reutimann
Pasadena 91103
1 McMillan, Acquanette (Netta)
'lm:
::,ent:

To:

Subject:

From: Anne Schiller
cityclerk
Wednesday, April 10, 2024 1 :36 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Sao, Christine; Haskett, John FW: Charter Reform Tax Force comment for April 11
Sent: Wednesday, April 10, 2024 1:36:01 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Charter Reform Tax Force comment for April 11
You don't often get email from .earn why this is important ail was delivered from the Internet. Do not click links or open attachments unless you know th the Phish Alert Button.

I write in favor of a much lower campaign finance limit such as $1,000.

We have relatively small city council districts in which campaigns can take place on a personal basis.

Limiting campaign contributions will reduce the use of uninformative mass mailings and encourage '11eetings with candidates.

Sincerely,
Anne Schiller
Pasadena 91104
1 Jomsky, Mark
om:

Sent:

To:

Subject:

From: Gloria Newton
cityclerk
Wednesday, Apri l 10, 2024 2:15 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Comments for April 11 Charter Task Force meeting
Sent: Wednesday, April 10, 2024 2: 15:03 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Comments for April 11 Charter Task Force meeting You don't often get email from . Learn why this is important [&] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

Dear Charter Task Force,
Thank you for your hard work in addressing the document that governs the way our city operates.

I'd like to make two comments about matters under discussion.

1. Campaign Contribution Limits: In 2021 there was a large public outcry against the Council's proposal that there be no limit to per-person contributions. I'm glad that proposal was dropped, but even going with the state limit of $5500 is too high and will give an unfair advantage to candidates with ties to wealthy donors. Whether we acknowledge it or not, money equals voice, and in a city like Pasadena, which already has a wide income gap, it's important to set policies that make sure all residents are represented and have their voices heard. Pasadena should choose a limit more in line with other cities of our size, such as Torrance ($1000 limit) and Berkeley ($250 limit). In addition, Pasadena voters should set this policy, not the city council, so like Measures R, S, and T, we should be able to vote on the recommendations by the Task Force on the November ballot. Please incorporate these ideas into your recommendations.

2. Term limits: I am in favor of term limits for council members. I understand the value of having experienced council members serving, but the pattern in our city has shown incumbent candidates are far more likely to be elected than their opponents. I've lived in this city for 36 years, and in my time here, no incumbent has been unseated by a challenger in an election. Term limits do not have to be short - 4 terms of 4 years each would allow a council member to serve for 16 years, which is plenty of time to learn the job, take actions that affect change and make a difference in one's district. After 16 years, it seems fair to allow other candidates to fill the offices.

Thank you again for your time and attention to these matters. ~incerely,
Gloria Newton
District 5 resident
1 McMillan, Acquanette (Netta)
om:
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Subject:
cityclerk
Wednesday, April 10, 2024 4:25 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Sao, Christine; Haskett, John FW: Public Comment for Task Force on Charter ReformCC
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Sent: Wednesday, April 10, 2024 4:24:24 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
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Dear Mark Jomsky:

Please distribute my comment below to the Task Force on Charter Reform for the April 11 meeting of the Task Force, on campaign finance reform.

Thank you,
Kris Ockershauser
Dear Charter Reform Task Force Members:

I was one of the many citizens of Pasadena who objected to the Council's effort in 2021 to circumvent state limits and continue to impose no limits on campaign finance contributions to the Mayor and City Council Members.

I am one of the many citizens who continue to want only the voters to make any campaign limits, and on the November ballot. It's the Pasadena Way.

Thank you,
Kris Ockershauser
91105
McMillan, Acquanette (Netta)
·rom: cityclerk
Sent: Thursday, April 11, 2024 9:13 AM
To: Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: April 11, 2024 Charter Reform Task Force Mtg From: Julie McKune
Sent: Thursday, April 11, 2024 9:12:44 AM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk
Subject: April 11, 2024 Charter Reform Task Force Mtg
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Dear Mayor and City Council Members,
Let the voters decide. I strongly support these ideas. We need changes, for example:
*Yes Term limits
*Use rank choice voting for vacancies on the council *Establish lower campaign contribution limits, current $5,500 is too high, big money in politics is legal corruption/bribery! Restore trust now *Improve democracy, government that represents, less wasteful of taxpayers dollars, less negative campaigns Thank you for your time and attention.

Re spectf u I ly,
Julie Romero McKune
Resident 68 yrs
1 McMillan, Acquanette (Netta)
":>m: cityclerk
.:,ent: Thursday, April 11, 2024 9:28 AM
To: Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Sao, Christine; Haskett, John Subject: FW: for Task Force re Campaign Finance limits
From: Ellen Finkelpearl _
Sent: Thursday, April 11, 2024 9:27:40 AM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: for Task Force re Campaign Finance limits
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Dear members of the Charter Reform Task Force,
I am writing to urge you to recommend that the issue of campaign contribution limits be taken to the voters on the ballot in November. This is an issue that the community feels very strongly about, as demonstrated by the outpouring of outrage when, in 2021, the City Council proposed that, contrary to --iew limits on California statewide campaign contributions, Pasadena City Council and Mayoral .andidates could accept unlimited contributions. I am appending the petition with signatures below, which is also presumably part of the city council archival records.

Although, thankfully, that proposal is no longer being considered, the state limit of $5500 per contributor (designed for statewide races) is absurdly high and inconsistent with the limits that cities of comparable size in California have instated. When neighboring Alhambra took the issue to voters a few years ago, a limit of $250 per contributor was set (that is also the limit for Berkeley). While that may well be too low, Torrance, for example, set a limit of $1000. When Jonathan Mehta Stein of Common Cause spoke to the City Council in 2021 during the controversy mentioned above, he suggested that $1000 might be a good limit for a city the size of Pasadena. He also stated that the issue of "independent expenditures" is not the problem that some allege. (A recording of that session should also be available in the archives.) I urge you to recommend to the City Council that they send to the voters an initiative that the limit should be set in the Charter at $1000 (with some clause for adjustment for inflation).

It should be obvious that a) when large contributions are made, the donors have special interests in their candidate being elected. Personally, I do not have $5500 to donate to anyone! Even if the elected candidate is not swayed by the generosity of the high donor, there may be the appearance of favoritism which creates an ugly political landscape. Also, b) lower limits should allow newer candidates, without connections to wealthy donors to have a chance at gaining a seat. Presumably, we all want new blood on the city council and we would like to see a broader cross-section of the city being represented. Finally, c) .. '1ere should be no need for vast expenditures in a local city race. Candidates should be able to reach . , 1any of their constituents by going door to door and having their supporters do the same. This also gives the candidate a better knowledge of their district. We all dislike the constant flyers that arrive at our 1 doors (which are not recyclable, by the way) and I will not mention what happened in the last election cycle with some flyers ....
ds issue is important and needs to be taken to the voters! Thank you for your attention and thank you for serving on the Task Force.

Ellen Finkelpearl
Pasadena
Here is a link to the petition that was sent around the last time this issue arose. Most of it is still relevant to this case.
hUp_s://docs,g_oogle.cornldocument/d/1 LqBlnh_yxAb-uf1 UNo5jcUBifiYSG.91 dZz9HrHaKNu61/edit 2 McMillan, Acquanette (Netta)
7rom:

Sent:

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Attachments:

From: Una Jost
cityclerk
Thursday, April 11, 2024 4:45 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: April 11, 2024 Pasadena Charter Study Task Force - Public Comment, Agenda 3 (Let the Voters Decide on Campaign Contribution Limits)
20211021_Open-Letter-re-Campaign-Finance-Reform.pdf; 20211021 _Pasadena Now_ We-Get-Letters.pdf
Sent: Thursday, April 11, 2024 4:41:24 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: April 11, 2024 Pasadena Charter Study Task Force - Public Comment, Agenda 3 (Let the Voters Decide on Campaign Contribution Limits)
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Dear members of the Pasadena Charter Study Task Force:

It has been brought to my attention that our City of Pasadena is in the midst of reviewing and amending its Charter, and that a task force appointed by the councilmembers is examining several issues, one of which is possible limits on campaign contributions to city council and mayoral candidates.

It appears in reviewing today's agenda that the Task Force seems unaware that there was a tremendous public outcry in 2021 when the council tried to circumvent state limits and continue to impose NO limits on such contributions.

For your reference, please see attached the October 2021 "Open Letter to Pasadena Mayor Victor Gordo and City Councilmembers to lead Pasadena's Fight for a Truly Inclusive Government by Implementing Urgently Needed Campaign Finance Reform" that was submitted ahead of the council's October 18, 2021 meeting urging the councilmembers to
(i) RESCIND the Council's August 16 vote instructing the preparation of an ordinance codifying into law unlimited campaign contributions from donors to city candidates (exploiting a loophole in state law that allows local jurisdictions to circumvent the default state donor limit, which is currently $4,900 per contributor to city candidates); and
(ii) PLACE reasonable per-contributor limits on direct funding of local campaigns, in keeping with sensible surrounding cities like Los Angeles, Alhambra, and South Pasadena, as well as .d..Qz.e.. .s of local jurisdictions across Southern California. (For example, Los Angeles with a population of almost 4 million has a $800 limit as of 2020, in contrast to Pasadena with a population of about 140,000.) Written in strong opposition to the council's then proposed ordinance to codify NO limits on campaign contributions, the coalition of Open Letter signers includes:
1 • 134 Pasadena residents;
• 52 concerned residents from 15 nearby cities; and
• 1 O community groups.

The October 2021 Open Letter was also published in Pasadena Now under the heading "We Get Letters: Community Leaders, Advocates, and Residents Urge Mayor, Council to Pass Campaign Finance Reform Measure," available at <https :/ /www. pasade na now. com/ma i n/we-get-letters-op_e_n-lette r-to-pasade na-mayor-victo r-go rdoand-city-councilmembers-to-lead-pasadenas-fight-for-a-truly-inclusive-government-by-implementingurgently-needed-campaign-finance-re>, a copy of which is also attached for your reference.

Although the council's then proposed ordinance to codify NO limits on campaign contributions has been dropped, it appears that the Task Force is currently poised to codify the state limit of $5500 per contributor, which seems excessive for a city council race in a moderately sized city such as ours, with elections run by district rather than citywide. Cities of comparable size have imposed much lower limits, e.g. Torrance with $1000, Berkeley with $250.

As the October 2021 Open Letter notes:
"Stricter limits would
(i) provide incentives to candidates to build a broader base of smaller contributors to be viable; (ii) empower smaller donors as well as expand the pool of potential candidates to include those with no ties to big money thus enabling wider representation among the populace; and (iii) induce greater candidate-constituent interaction and messaging, as opposed to the current practice of blanketing a district with cookie-cutter political mailers.

It is for this reason that nonprofit public interest government reform organizations working to strengthen democracy, such as Campaign Legal Center, Brennan Center, Public Citizen, Common Cause, and California Clean Money Campaign, are all in consensus that in order to restore fairness to our political system, the passing and enforcing of strong campaign finance reforms is urgently needed to help guarantee a democracy responsive to the people, including:
- placing reasonable limits on funding of campaigns;
- complete transparency of campaign spending; and
- public financing of elections.

I urge the Task Force to recommend to the council that the council take steps to place reasonable percontributor limits on direct funding of local campaigns, in keeping with sensible surrounding cities like Los Angeles, Alhambra, and South Pasadena, as well as dozens of local iurisdictions across Southern California. As you may recall, Pasadenans voted on several Pasadena Charter reforms in the recent March 5, 2024 primary election. I thus urge the Task Force to recommend to the council to allow the voters to decide on campaign finance limits, not the councilmembers, and that such vote should be on this November's ballot.

Doing so would engender trust in Pasadena city leaders and candidates and help create a City that is truly more inclusive of everyone.

Kind regards,
~ Una Lee Jost, Resident of Pasadena, District 4
2 McMillan, Acquanette {Netta)
~rom:

Sent:

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From: Tina Fredericks
cityclerk
Thursday, April 11, 2024 4:50 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: PUBLIC COMMENT: Charter Study Task Force Meeting 4/11/24 Sent: Thursday, April 11, 2024 4:49:53 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: PUBLIC COMMENT: Charter Study Task Force Meeting 4/11/24 You don't often get email from 1. Learn why this is important CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is Report phish using the Phish Alert Button. Learn more ....

Hi Charter Study Task Force,
Please include this for public record for 4/11/24 Charter Study Task Force Meeting and please send a copy to each member of the Charter Study Task Force:

I'm Tina Fredericks, a mother of two teenage girls. I am a School Board Trustee of Pasadena Unified School District since 2020. My views on contribution limits are mine alone and do not represent the view of the Board as a whole. I make decisions for approximately 14,000 K-12 students, 65% or over 9000 of whom are socio-economically disadvantaged. Many of our families struggle to put a roof over their head and food on the table. Many of our students and families live in Pasadena. Lowering the contribution limit closer to what our families can afford would ensure that a campaign must rely on more small dollar donations. The economic disparity of the families in the City of Pasadena are wide.

The voter turnout for the 2024 primaries was 30-40% This low turnout shows that the constituency is not engaged in the political process. Lowering the campaign limit would address voter apathy. It's the responsibility of the candidate to excite the voter, give them a reason to vote by putting forth a campaign platform that represents the needs of the constituents.

The contribution limit for the City of Los Angeles for each city council member donor is $900. Each district represents 90,000 - 160,000 voters.

Each Pasadena City Council member who represents at most one eighth of the number of voters than a City of Los Angeles district, certainly their contribution limit should not exceed $900.

Reducing the limit would encourage candidates to engage with more constituents. If a campaign needs to raise at least $50,000, for a campaign limit of $900, it would take 56 donors at $900 to raise $50,000
I suggest a donor limit of no more than $900 in alignment and commensurate with City of Los Angeles.

Thank you for your consideration.

Tina Fredericks
1 CHARTER STUDY

TASK FORCE
APRIL 25, 2024
ITEM 2

STAFF REPORT
<t bakertilly
To:

From:

Subject:

Date:

Background
Pasadena Charter Study Task Force
Jay Trevino, Director
Al Zelinka, Director
Shauna Clark, Special Advisor
Follow up on Campaign Contribution Limits
April 25, 2024
The Task Force considered contribution limits on March 28, 2024. After deliberations, a motion was made and seconded to recommend leaving Pasadena's default limits in place. However, the vote was not concluded because a member of the Task Force asked Baker Tilly for data on the comparison cities to see if there is a causal connection between low limits and independent expenditures.

Advocating for low contribution limits
The topic of lowering contribution limits was initially discussed by the City Council and the Legislative Policy Committee when AB 571 was signed into law. Prior to AB 571, the City of Pasadena had no contribution limits and the City Council sought to maintain the status quo of no limits. However, due to strong opposition by members of the public and representatives of Common Cause, the City Council took no action and allowed statewide campaign contribution limits to take effect. When Charter Study topics were being finalized, the Council asked the Task Force to study the issue and provide a recommendation on whether the City should change its contribution limits.

Common Cause and community advocates have asserted that capping donations would decrease the disparity in campaign funding. There is a common belief that low limits reduce the fundraising advantage of incumbents by forcing them to reach out to a broader pool of smaller donors. It is the position of these groups that the City should adopt even lower limits than those required by AB 571.

Baker Tilly found studies recommending lowering contribution limits in federal and state elections to reduce the influence of large donors with elected officials. We did not find one proving a direct connection between lowering limits and larger candidate pools.

Pasadena Charter Study Task Force Report on Campaign Contribution Limits Page2 Opposing low limits
The counterpoint is that lowering contribution limits will not level out the financial resources available to candidates because of Independent Expenditure Committees (IECs). The coffers of IECs will expand because they provide a legal avenue for donors to give unlimited funds to support or oppose candidates for local races. Those funds can boost or overwhelm a candidate's presence with voters through the purchase of communications including mailers, advertising, and social media posts. Neither the State of California nor any local government has the power to rein in independent expenditures. As a result, monies from large donors will continue to influence the political landscape.

The importance of Transparency
One argument in favor of higher limits is that they continue the contribution connection between donor and candidate, which makes elections more transparent. In Pasadena, as with other cities that follow default state limits, transactions up to $5,500 appear on the candidate's financial disclosure reports. The City Clerk makes those reports available online and accessible to the public. In cities with low limits, a $5,500 donation would be made to an IEC, in which case the names and amounts given by donors can be obscured through a series of legal maneuvers. Many observers would be unaware that an independent group is buying ads and paying for mailers on behalf of a campaign they have been following.

Transparency improves the application of anti-corruption safeguards such as the Taxpayer Protection Act and the Levine Act. Preventing an advantage gained through political contributions relies on knowing who donors and recipients are. Because donors can take cover by contributing to P ACs that donate to IECs, the elected official could be unaware and inadvertently vote on a contributor's project. As previously mentioned, IECs operate independently of candidates so there is no campaign "contribution." 1
Methodology for Comparative Analysis before and after Contribution Limits The first step in finding a causal connection between limits and independent expenditures in the comparison cities was to find the date each comparison city adopted contribution limits. Eight cities had local contribution limits, but six adopted them last century. (see column 4 in table 1). Baker Tilly decided to use Burbank because the adoption of low limits occurred closest to AB 571. 1 State law forbids coordinating independent expenditures with a campaign or officeholder. (i bakertilly
)
Pasadena Charter Study Task Force Report on Campaign Contribution Limits Page3 Table 1. Comparison Cities - Contribution Limits and Adoption Dates City Population
Contribution Adoption date
Limits
Pasadena 136,988 $5,500 AB 571
Anaheim 328,580 $2,500 1999
Berkeley 123,562 $ 250 1974
Burbank 104,535 $ 500 2020
Glendale 191,284 $1,340 2008
Long Beach 458,222 $ 500 1994
Santa Ana 299,630 $1,000 1992
Santa Barbara 85,418 $5,500 AB 571
Santa Monica 91,720 $ 410 1992
Torrance 143,057 $1,000 1992
Finding cause and effect requires selecting a control group, identifying an intervention, and choosing a variable group. In this study, the control group is campaign spending in 2017, the intervention is the adoption of contribution limits, and the variable is the campaign expenditures in 2022.

Data collection was consistent for both groups. Baker Tilly researched campaign and independent expenditures of candidates within four months before and one month after each election cycle, We combined independent expenditures attributed to a candidate with campaign expenditures, then inserted colors in the place of names.

Table 2. Burbank election expenditures before and after the adoption of the $500 contribution limit Election Year 2017 - Control Group Election Year 2022 - Variable Group Name Transactions Spent Average Name Transactions Spent Average Mr. Red 13 $1,711 $132 Ms. Violet 235 $76,110 $324
Mr. Orange 109 $23,480 $215 Ms. Gold 42 $9,517 $227
Mr. Yellow 16 $2,400 $150 Ms. Black 170 $71,975 $423
Mr. Blue 51 $14,050 $275 Mr. White 74 $13,625 $184
Ms. Green 55 $11,195 $204 Ms. Green 96 $32,582 $339
Ms. Indigo 34 $11,101 $327
Totals 278 $63,937 $230 Totals 617 $203,809 $330
Average per campaign $10,656 Average per campaign $40,762 Table notes:
l. The table is divided in half. The left side is for election year 2017 and the right side is for year 2022

2. The "Transactions" columns show the number of expenditures made by candidates and by IECs

3. The "Spent" columns show the combination of campaign funds and independent expenditures

4. The "Average" columns show the money spent, divided by the number of transactions for an average

5. The bottom row is the average money spent per candidate - in other words, the average "cost" of a campaign during the 2017 and 2022 election cycles.

There were 278 transactions in 2017. In 2022, with one fewer candidate, transactions more than doubled to 617. The average transaction rose from $230 to $330. In 2017, ($ bakertilly
Pasadena Charter Study Task Force Report on Campaign Contribution Limits Page4 there were six candidates and each campaign cost $10,656 on average. In 2022, the average campaign cost was $40,672. Ms. Green ran twice. In the first race she spent $11,000 and in the second, $32,000. In the 2022 election cycle, one IEC spent $34,000 to support Ms. Black.

Independent Expenditures in the State of California
One case study cannot prove a causal relationship between contribution limits and diversion of donor monies to Independent Expenditure Committees, so we looked for more data. Table 3 presents an overview of independent expenditures on behalf of candidates from 2001 to 2024. To be clear, the data presented here pertains to all races - state, county, and local. The numbers are rounded.
, . , . I I I l I I ,.

Total amount of expenditures
made on behalf of candidates
Average amount of each
transaction
2001-2002
' II Ill
$5,500
Inflation
adjusted
• ' I I I
$8,400
Source: The Secretary of State's CalAccess website
II • I •
Actual 2023-
2024
• Ill Ill
$28,100
Actual over
adjusted
1:1 Ill
$19,700
Percentage
increase
235%
In election cycle 2001-2002, IECs reportedly spent $9.3 million on behalf of candidates.

The average transaction (expenditure) was $5,500. In 2023-2024, IECs spent $45.0 million on candidate races for an approximate average of $28,100 per transaction. How much of that increase was due to inflation? The $9.3 million of 2001 adjusted for inflation would be $14,197,000 in 2024. If $5,500 in 2001 were adjusted by inflation, it would be $8,400. The table compares 2001, expenditures adjusted for inflation, with 2024 expenditures. Over 23 years, total independent expenditures supporting or opposing candidates grew by 217% and the average transaction increased by 235%.

Why did IEC expenditures grow?
By 2021, the State of California, all 482 cities, and fifty-eight counties had limits either by adoption or default. We think that AB 571 had an impact. Prior to that, many cities and counties had no contribution limits, but contribution limits cannot be the only reason that independent expenditures are increasing. There has been a rise in politically charged issues that have brought in new donors to local campaigns. Issues such as retail cannabis, homelessness, rent control and tenants' rights, as well as public safety, social justice, and union participation have all had an impact on politics and political spending.

Expenditure Limits
The best and perhaps only way to level the playing field is to adopt expenditure limits.

The problem is the Buckley v. Valeo decision of 1976. In Buckley, the Supreme Court CG bakertilly
Pasadena Charter Study Task Force Report on Campaign Contribution Limits Page5 found that limits on individuals' independent expenditures violate the First Amendment.

There are jurisdictions that have voluntary spending limits. They provide incentives for agreeing to limits. These may include higher single contribution limits, matching funds, and notification to the voters that the candidate is participating in the program.

The City of Santa Clara provides an array of incentives to candidates who agree to curb spending and not to accept large donations. 2
Summing up the points and counter points
The following comments are not the opinions of Baker Tilly. They reflect statements by others and studies we read.

Advantages of adopting Low Limits Advantages of retaining the Default Limit
Low limits give the appearance that a Campaign spending caps alone, without city wants to invite more challengers into public financing, do not significantly local races impact election competitiveness
Low limits help allay public concerns Although building a broad base is a about the influences of large donors, worthy goal, a working-class person or a making voters more confident that parent who cannot afford the time to go elected officials will represent their door to door will find it hard to collect constituents rather than special interests enough small donations to be competitive
Low limits encourage candidates to build The current limits increase transparency broader bases of support by making it easy to see how campaigns are being funded
Low limits are credited for reducing the Low limits cannot curtail total spending overall expenditures made in local because IECs are not concerned about the campaigns cost of elections
The adoption of lower limits would
require the City to create new policy and
process for enforcement of the lower
limits and the Political Reform Act,
which could lead to politicization of City
staff
2 https://www .san ta cl araca .gov/our-city/ depa rtmen ts-a-f / ci ty-clerk-s-offi ce/vo I u n tary-campai gn-cx pend i ture-1 imi t ((t bakerti Uy
Pasadena Charter Study Task Force Report on Campaign Contribution Limits Page 6 Observations:
• Both can be true - low limits bring challengers into local races, and low limits drive donations to Independent Expenditure Committees
• Low limits do not ensure challengers will win their elections • Given the recent political climate, there may be no contribution limit high enough to discourage donors from funding IECs
• Limits help allay public concerns about the influence of money but have not proven to reduce corruption in cities like Los Angeles
• Big donors and IECs do not always favor incumbents
• The assertion that capping donations would decrease the disparity in campaign funding cannot be true until jurisdictions can cap independent expenditures • IECs do not always support incumbents. In Los Angeles, the police union spent $100,000 and a real estate company put in $400,000 to defeat the same incumbent councilmember. 3
Sample Recommendations ( copied from the March 28 report) A. No action
B. Recommend retaining the FPPC default limits
C. Recommend that the Mayor and Council enact an ordinance (or Charter Amendment) adopting campaign contribution limits in the amount of$ ______ for the Mayor's race, and $ _ ___ for Council races, per election, including provisions for adjusting those limits in odd-numbered years by the regional CPI
3 https ://www .1 a ti mes.com/ ca 1i forn ia/newsl etter /2024-02-10/la-on-the-record-big-s pen di ng-i n-los-ange ]es-el ections-1- a-on-the-record
((; bakertilly
Executive summary
This report analyzes the impacts of Assembly Bill 571, which set default contribution limits for all local elections in California. We compare campaign spending during the 2018 and 2022 elections to evaluate whether the new limits caused an increase in independent expenditures. Looking at a sample of large- and medium-population cities in California, we find no evidence that independent expenditures have increased among cities affected by AB 57,l At the same t ime, a comparison group of cities that were unaffected by AB 571 did see an increase in independent spending. These findings suggest that the new contribution limits have not led to a change in independent expenditures, though the sample size is small.

Background
Before 2021, local governments in California set their own campaign contribution limits for local political races.

Many did not set any limits at all. As of 2016, less than a quarter of cities (109 cities) had limits on contributions, with per-election amounts ranging from $100 to $4,200.1 In 2019, the California state legislature adopted Assembly Bill 571 (Stats. 2019, Ch. 556, AB 571 Mullin), which set "default" contribution limits for local elections. In all cities and counties where there was not already a local contribution limit, donors would be restricted to a maximum of $4,700 per candidate per election.2 Cities that Nicolas Heidorn, "No Limits: Campaign Contributions in Local Elections" (Common Cause), accessed October 1, 2023, https·//www c.o.mm.QDcause org/ ca I iforn i a/wp-content/ u ploads/sites/29/2O18/O6/CA-Contri bution-Li m its-Re port-Apr-2O16 pdf. 2 This amount is the same as the contribution limit for candidates in state legislative races. It adjusts biennially to the consumer price index. https://www fppc ca gov/learn/campaign-rules/state-contributioo-liroits html -! Common Cause I co111111011cause.org ~ 1
already had their own contribution limits were not affected. 3 The bill went into effect in January 2021.

While contribution limits enjoy broad support among the public, critics have raised concerns abouttheir potential unintended consequences, arguing that limits on contributions simply lead donors to funnel their money into independent spending. Unlike contributions, independent expenditures cannot be legally limited or prohibiteq according to U.S. Su preme Court precedent. Such spending is often considered to be less accountable and less t ;ansparent than contributions to and spending by candidates. 4 Methodology
In order to analyze the impact of AB 571, we track election spending in California cities between the 2018 elections and the 2022 elections, the first election after the law went into effect. 5 We compare the t rend in cities affected by AB 571 to the trend in cities unaffected by AB 571 to ensure that any changes were not caused by unrelated factors like statewide political trends.

Due to the challenges of collecting data about local campaign finance, we focused data collection on the largest cities, where we wou ld most expect to see the impacts of the new limits. The sample includes cities with a population of over 150,000 where data was available6, as well as a sample of cities with populations between 50,000 and 150,000.

For each city in the sample, we matched a "control city" with similar government structure (at-large vs. district elections, strong mayor vs. council-manager system), population size, and level of independent expenditures per candidate at baseline. These control cities had contribution limits in affect both before and after the passage of AB 571, with amounts ranging from $250 to $1,650 per election, and were unaffected by its passage.

We co llected data from publicly available Fair Political Practices Commission filings, recording the amount of spend ing or contributions for the calendar yea r that included the election. 7 A full list of the matched sample cities and descriptive statistics can be found in the Appendix. 3 The bill does not preempt cities from setting their own limits that are lower or higher than that statewide default. After the passage of AB 571, 33 cities subsequently passed ordinances setting their own campaign finance limits (17 with higher or no limits, the rest with lower limits). These cities have been excluded from analysis. 4 For example: Ben Christopher and Sameea Kamal, "A Gusher of Campaign Cash: Industry Groups Give Big in California Legislative Races," Ca/Matters, November 3, 2022, http· //cal matters org/poij tjcs / 2O22/11 /cal ifornia-carnpaig11 -flnance-industry-legisiature/ 5 A few cities use off-year elections for city positions. For these cities, we collected data for the 2017 /2021 election and for the 2019/2023 elections.
6 Starting in 2021, cities were required to post campaign finance forms on their website (Stats. 2020, Ch. 214, AB 2151 Gallagher).

Howeve r, posting campaign finance information from prior elections remains optional, and we were unable to collect data from cities without forms from the 2018 election.
7 We used data only from races that recurred across both election years (e.g., money spent running for the Council District 1 seat in 2018 and 2022).
~ Co 111 111011 Cau se I co111111o ncause.org ~ 2
Descriptive statistics
Average spending and contributions. Across the two election periods, the average candidate spent about $28,552, while there was an average of $4,396 per candidate in independent expenditures. The cities that were affected by AB 571 had higher candidate contributions and expenditures over the two years. This difference may be explained by the fact that the control cities had stricter contribution limits in place during both election cycles, but could also reflect differences in political culture or election competitiveness between the two groups of cities.

Average Campaign Spending and Contributions (matched sample) $40,000
$36,053
$30,000
■ Affected by AB571
$20,000 ■ Control
$10,000
$5,886
$2,906
$0
Candidate Candidate
-
Independent
expenditures contributions expenditures
Spending across cities and elections. The amount of independent expenditures varied widely. Nearly half of all races (46%) had no independent expenditures at all. Every election, with the exception of Lake Forest in 2018, had more candidate spending than independent expenditures. (For a complete list of cities in this study, see this report's Appendix.)
City Elections with Highest Independent Expenditures per Candidate Ratio of I Es
Number of IEs per to candidate
City Election year candidates candidate spending
Chula Vista 2022 20 $56,194 0.88
Sacramento 2022 13 $28,821 0.29
Lake Forest 2018 5 $23,877 2.29
Encinitas 2018 6 $8,466 0.47
San Bernardino 2022 15 $7,763 0.11
Chula Vista 2018 14 $7,498 0.23
Alameda 2022 9 $7,365 0.35
Oceanside 2022 10 $6,639 0.32
West Covina 2022 12 $5,087 0.57
Encinitas 2022 10 $4,730 0.26
-..! Common Cause I co111111oncause.org ~ 3
The number of candidates per election ranged from two to twenty. On average, the cities affected by AB 571 and the control cities had about the same number of candidates per open seat (2.9). However, the control cities had more seats open for election (3.3 vs. 2.5).

The elections with the highest independent expenditures per candidates also tended to have high numbers of candidates running for otfic!,, probably reflecting that these elections were more com eetitive. Because there was variation in th e number of candidates and the number of seats up per election, the analysis below discusses the amount of spending or contributions per candidate to allow for direct comparison.

Impacts of AB 571
Independent expenditures changed very little among cities affected by AB 571. In the election before the passage of AB 571, committees in treated cities spent an average of $2,986 per candidate in independent expenditures. After the law went into effect, they spent an average of $2,826. The chart below shows spending and contributions before and after the passage of AB 571 in these cities.

Change in Spending and Contributions (affected cities)
$40,000 $37,959
$34,146
$30,000
$20,000 ■ Before passage
■ After passage
$10,000
$2,986 $2, 826
$0
Candidate Candidate Independent
-
expenditures contributions expenditures
Candidate contributions and expenditures among cities affected by AB 571 also stayed relatively steady, though expenditures appear to have gone up slightly. This may suggest that the new contribution limit is not binding for most contributors in these cities, since we might expect to see a reduction in contributions if donors were changing their behavior in response. However, more analysis with contributor-level data would be required to draw conclusions about how AB 571 affected individual contributions.

Cities not affected by AB 571 did see an increase in independent expenditures. Before the passage of AB 571, committees in cities that already had contribution limits spent an average of $2,380 per candidate, which more than doubled to $9,383 per candidate in the following election. These cities also saw candidate contributions and expenditures increasing, so this may suggest a larger trend of more competitive elections among these cities. ~ Co111111011 Cause I co111 I11 0 I1 cause.org ::K" 4
Change in Spending and Contributions (control cities)
$30,000
$25,227 $24,768
$20,000
■ Before passage
$10,000 $9,393 ■ After passage
$2,380
$0
Candidate Candidate
-
Independent
expenditures contributions expenditures
Discussion
This analysis suggests that new local contribution limits have not led to an increase in independent expenditures among large cities in California. Cities affected by the new limits saw no increase in independent spending. There were increases in independent spending only among cities unaffected by AB 571 .

There are several sources of uncertainty in this data. This is a small sample size (n=22) due to the lack of available data for many cities, and most of the differences displayed in this report do not reach statistical significance.

However, expanding the sample would require including cities with smaller populations, which may be even less likely to see impacts from AB 571 limits.

In addition, these conclusions may not generalize to elections with lower contribution limits. The limits imposed by AB 571 are relatively high-a donor giving the $4700 maximum to the average candidate in this data would be funding about a quarter of their total campaign budget-and may not be binding for many contributors. It is not clear that the same would be true for elections with stricter contribution limits. More analysis would be required to understand how AB 571 affected individual donors and how lower limits may operate in other contexts. ~ Common Cause I co111111oncause.01·g ~ 5
Appendix
Cities Included in Matched Sample
Affected by AB 571 Control cities
Alameda Dublin
Bakersfield Sacramento
Chino Hills Watsonville
Eastvale Santee
Lake Forest Encinitas
Oceanside Santa Rosa
Rancho Cucamonga Fremont
San Bernardino Chula Vista
Santa Barbara Redondo Beach
Sunnyvale West Covina
Tracy Milpitas
Matched City Sample Descriptive Statistics
Affected by AB 571 Control cities
(n=11) (n=11)
Mean population (2020) 147,623 156,149
Mean I Es per candidate at baseline $2,986 $2,326
Mean races per year 2.5 3.3
Mean percentage white (2020) 36.0% 36.5%
Mean percentage Hispanic (2020) 35.0% 31.0%
Mean median income (2019) $92,883 $99,112
Proportion in northern California 27% 45%
...! Co111111011 Cause I co111111011cause .01·g ~ 6

OFFICE OF THE CITY CLERK

MEMORANDUM
TO: Chair, Vice Chair, and Task Force Members
FROM: Mark Jomsky, City Cler~
DATE: April 25, 2024
RE: Requested Data on Independent Expenditures in other cities

CONSIDERATION OF CAMPAIGN CONTRIBUTION LIMITS FOR MAYOR AND CITY

COUNCIL ELECTIONS
The matter of Campaign Contribution Limits was first discussed by the Charter Study Task Force on March 28, 2024, with the members requesting additional information on the effects of independent expenditures in recent elections in peer cities that have adopted campaign contribution limits more restrictive than the state limits set by AB571.

To address this request, City staff is providing the attached spreadsheets with information provided on contributions and expenditures made and received by City Council candidates, as well as expenditures made by Independent Expenditure Committees in support and opposition to each candidate. This data was collected from the following cities (and election cycles):
• Anaheim for the 2020 and 2022 Election Cycles
• Burbank for the 2020 and 2022 Election Cycles
• Irvine for the 2020 and 2022 Election Cycles
• Santa Ana for the 2020 and 2022 Election Cycles
Data for Pasadena's campaign finance activities is provided for the 2020, 2022, and 2024 Election Cycles for comparative purposes. The recent 2024 Election Cycle data is incomplete as the filings for the period covering February 18, 2024 through June 30, 2024 is not due until July 31, 2024.

The above cities were chosen randomly by staff, as they are often used as comparative cities by Pasadena for various employee and administrative studies. These cities also utilize the NetFile campaign filing system, which is used by Pasadena and is familiar to City staff.
100 North Garfield Avenue, S228 • P.O. Box 7115 • Pasadena, CA 91109-7215 (626) 744-4 I 24 • Fax (626) 744-3921
Following are some observations regarding transparency issues and the process for compiling the data provided in the attached spreadsheets:
• The method of filing (submitted paper forms vs. electronically filed forms) affects the summary reports generated by the system, whereby data contained on paper filed forms are not captured in the summary reports
• Amendments to reports also affect the accuracy of summary reports, in some cases causing double reporting for the same transaction • Candidate Committee expenditures for unsuccessful candidates includes end of election cycle activity, including disbursement of remaining campaign funds in order to close the campaign bank account and terminate the committee - this affected expenditure totals for some candidates
Staff provides this memo and related materials for information only. Staff is available to respond to questions and to provide further information on the requested data collected and presented with the memorandum.
2 CITY OF ANAHEIM - 2020 ELECTION CYCLE
2020 Election Cycle Candidates Contributions Received Expenditures Made D1 - Ryan Balius $ 9,000 $ 17,140
D1 - Denise Barnes $ 20,045 $ 18,908
D1 - Jose Diaz $ 55,585 $ 79,690
D4 - Julie Burnette $ - $ -
D4 - Ron Kring $ - $ 825
D4 - Annemarie Randle-Trejo $ 11,383 $ 8,883
D4 - Jeanine Robbins $ 6,674 $ 9,446
D4 - Avelino Valencia Ill $ 119,425 $ 102,093
D5 - Kenneth Batiste $ 12,271 $ 18,562
D5 - Stephen Faessel $ 87,751 $ 147,558
D5 - Ana R. Martinez $ - $ -
D5 - Sabrina Quezada $ 7,389 $ 8,280
Totals $ 329,523 $ 411,385
*Note - J. Burnette and A. Martinez only filed 501, no other statements *Note - all paper filings reviewed
Contribution Limit: $2,100
Total Spent by Candidates
Total Spent by IEC's
TOTAL
Percentage Spent by Candidates
Percentage Spent by IEC's
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
IE in Support
317,202
469,552
545,162
1,331,916
411,385
1,587,121
1,998,506
21%
79%
IE in Opposition
$
$ 148,279
$
$
$
$ 106,926
$
$
$
$
$
$
$ 255,205
CITY OF ANAHEIM - 2022 ELECTION CYCLE
2022 Election Cycle Candidates Contributions Received Expenditures Made IE in Support IE in Opposition D2 - Rodolfo Goana $ $ $ $
02 - Rida Hamida $ 13,151 $ 12,114 $ $
D2 - Carlos Leon $ 62,704 $ 48,487 $ 80,375 $ 21,975
D2 - Gloria Ma'ae $ 104,520 $ 104,376 $ 488,634 $
D3 - Alkamalee "Al" Jabbar $ 78,443 $ 113,128 $ 37,412 $ D3 - Tony Martin $ $ $ $
D3 - Robert Nelson $ $ $ $
D3 - Natalie Rubalcava $ 134,766 $ 150,240 $ 516,137 $
D6 - Hari Lal $ 76,958 $ 102,869 $ $ 5,668
D6 - Natalie Meeks $ 80,012 $ 75,487 $ 657,770 $
M - Ashleigh Aitken $ 331,213 $ 497,187 $ 364,939 $ 270,310 M - Lorri Galloway $ 38,530 $ 47,985 $ 134,683 $
M - Dick Lopez $ $ $ $
M - Trevor O'Neil $ 296,129 $ 301,099 $ 27,968
M - Harry Sidhu $ 35,449 $ 305,449 $ $
$ 1,251,875 $ 1,758,421 $ 2,307,918 $ 297,953
*Note - all paper filings reviewed
*Note - R.Goana, D. Lopez, T. Martin, and R. Nelson only filed 501, no other statements Total Spent by Candidates $ 1,758,421
Contribution Limit: $2,200 Total Spent by IEC's $ 2,605,871 TOTAL $ 4,364,292
Percentage Spent by Candidates 40%
Percentage Spent by IEC's 60%
2020 Election Cycle Candidates
Konstantine Anthony
Linda Bessin
Michael Gogin
Paul Herman
Sharis Manokian
Timothy Murphy
Nicolas Schultz
Tamala Takahashi
*Note - all paper filings reviewed
Contribution Limit: $500
CITY OF BURBANK- 2020 ELECTION CYCLE
Contributions Received Expenditures Made
$
$
$
$
$
$
$
$
$
52,820 $ 56,277 $
15,144 $ 15,995 $
8,320 $ 8,845 $
53,167 $ 53,167 $
$ $
17,670 $ 14,519 $
36,185 $ 42,709 $
24,725 $ 29,128 $
208,031 $ 220,640 $
Total Spent by Candidates
Total Spent by IEC's
TOTAL
Percentage Spent by Candidates
Percentage Spent by IEC's
$
$
$
IE in Support
$
$
$
15,727 $
$
$
$
$
15,727 $
220,640
15,727
236,367
93%
7%
IE in Opposition
2022 Election Cycle Candidates
Carmen Helligar
Zizette Mullins
Nicole Perez
Christopher Rizzotti
Sharon Springer
Talama Takahashi
*Note - all paper filings reviewed
Contribution Limit: $500
CITY OF BURBANK - 2022 ELECTION CYCLE
Contributions Received Expenditures Made
$
$
$
$
$
$
$
10,442 $ 5,560 $
80,772 $ 72,788 $
41,760 $ 44,607 $
$ $
33,006 $ 33,394 $
17,902 $ 19,729 $
183,882 $ 176,078 $
Total Spent by Candidates
Total Spent by IEC's
TOTAL
Percentage Spent by Candidates
Percentage Spent by IEC's
$
$
$
IE in Support
10,355 $
45,221 $
62,459 $
$
10,355 $
34,865 $
163,255 $
176,078
186,701
362,779
49%
51%
IE in Opposition
23,446
23,446
CITY OF IRVINE - 2020 ELECTION CYCLE
2020 Election Cycle Candidates Contributions Received Expenditures Made IE in Support IE in Opposition Larry Agran $ 34,225 $ 90,093 $ $ 108,941
Laura Bratton $ $ $ $
Michael Carroll $ 37,460 $ 159,062 $ 278,650 $
Christ:na Dillard $ $ $ $
Melissa Fox $ 167 $ 512 $ $
Anshul Garg $ 1,010 $ 3,343 $ $
Dylan Green $ 1,254 $ 1,254 $ $
Diana Jiang $ 16,756 $ 167,723 $ $
Lauren Johnson-Norris $ 67,943 $ 99,714 $ 2,500 $
Tammy Kim $ 65,856 $ 98,266 $ 13,613 $ 122,816
Hai Liang $ $ $ $
Mark Newgent $ 14,923 $ 14,944 $ $
Carrie O'Malley $ 22,192 $ 70,869 $ 11,011 $
John Park $ 56,923 $ 56,923 $ 18,025 $
Abigail Pole $ $ $ $
M - Gang Chen $ $ 276 $ $
M - Katherine Diagle $ $ $ $
M - Luis Huang $ $ $ $
M - Farrah Khan $ 132,355 $ 132,405 $ 12,065 $
M - Christina Shea $ 37,616 $ 54,026 $ 178,492 $
$ 488,680 $ 949,410 $ 514,356 $ 231,757
*Note - all paper filings reviewed
*Note - 5 candidates filed 501s and/or nothing to report Total Spent by Candidates $ 949,410
Total Spent by IEC's $ 746,113
Contribution Limit: $530 TOTAL $ 1,695,523
Percentage Spent by Candidates 56%
Percentage Spent by IEC's 44%
CITY OF IRVINE - 2022 ELECTION CYCLE
2022 Election Cycle Candidates Contributions Received Expenditures Made IE in Support IE in Opposition CC - Larry Agran $ 41,953 $ 41,629 $ $ 80,247
CC - Anshul Garg $ $ $ $
CC - Scott Hansen $ 3,325 $ 22,877 $ 14,998 $
CC - Anthony Kuo $ 64,S94 $ 86,043 $ 173,476 $
CC - John Park $ 49,559 $ 65,413 $ 133,321 $
CC - Navid Sadigh $ 1,265 $ 2,122 $ $
CC - Christina Shea $ $ $ $
CC - Kathleen Treseder $ 39,502 $ 139,690 $ 14,526 $ 22,700 M - Tom Chomyn $ 9,501 $ 11,877 $ $
M - Katherine Diagle $ 925 $ 1,785 $ $
M - Luis Huang $ $ $ $
M - Farrah Khan $ 45,780 $ 110,957 $ 71,867 $
M - Branda Lin $ 53,349 $ 53,349 $ $ 28,754
M - Simon Moon $ 72,501 $ 72,501 $ 4,529 $
$ 382,254 $ 608,243 $ 412,717 $ 131,701
*Note - C. Shea only filed 501, no other statements
*Note - all paper filings reviewed
Total Spent by Candidates $ 608,243
Contribution Limit: $550 Total Spent by IEC's $ 544,418 TOTAL $ 1,152,661
Percentage Spent by Candidates 53%
Percentage Spent by IEC's 47%
CITY OF SANTA ANA- 2020 ELECTION CYCLE
2020 Election Cycle Candidates Contributions Received Expenditures Made Dl - Antonio Adame $ 24,793 $
D1 - Cynthia Contreras Leo $ 32,796 $
Dl - Thomas Gordon $ $
01 - Thai Phan $ 60,428 $
D3 - Jeffrey Katz $ 14,874 $
03 - Jessie Lopez $ 22,092 $
D3 - Jose Maduena $ $
D3 - Mark Mcloughlin $ 48,072 $
D3 - Danny Vega $ 929 $
D3 - Janelle Welker $ 12,117 $
OS - Johnathan Hernandez $ 19,211 $
DS - Victor Mendez $ 6,334 $
DS - Juan Villegas $ 33,809 $
M - Claudia Alvarez $ 70,842 $
M - David Benavides $ $
M - George Collins $ $
M - Cecilia Iglesias $ 35,007 $
M - Mark Lopez $ $
M - Vicente Sarmiento $ 90,875 $
M - Jose Solorio $ 236,660 $
$ 708,839 $
*Note - all paper filings reviewed
*Note - T. Gordon, J. Maduena, G. Collins, and M. Lopez only filed 501s *IE Reports: $181,515 Electronic $188,746 Paper
Contribution Limit: $1000
28,568
32,796
69,298
15,672
28,360
102,005
3,632
32,079
23,526
7,194
39,531
78,118
1,150
41,507
110,548
256,762
870,746
IE in Support
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Total Spent by Candidates
Total Spent by IEC's
TOTAL
7,000
12,917
18,910
26,622
2,167
10,123
26,665
21,200
129,099
254,703
Percentage Spent by Candidates
Percentage Spent by IEC's
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
IE in Opposition
33,613
4,250
42,786
34,909
115,558
870,746
370,261
1,241,007
70%
30%
2022 Election Cycle Candidates
D2 - Nileda Mendoza
D2 - Luis Mier
02 - Benjamin Vasquez
04 - Phil Bacerra
D4 - Amalia Mejia
D6 - Manny Escamilla
06 - David Penaloza
M - Valerie Amezcua
M - Mark Lopez
M - Jesse Nestor
M - Vicente Sarmiento
M - Jose Solorio
M - Sal Tinajero
*Note - all paper filings reviewed
*Note - M. Lopez, and L. Mier only filed 501s
Contribution Limit: $1000
CITY OF SANTA ANA- 2022 ELECTION CYCLE
Contributions Received Expenditures Made IE in Support
$ 48,242 $ 32,167 $ 200,187 $
$ $ $ $
$ 25,978 $ 26,387 $ $
$ 57,623 $ 55,840 $ 206,800 $
$ 9,606 $ 11,960 $ $
$ 28,680 $ 31,127 $ 1,771 $
$ 55,906 $ 81,457 $ 255,290 $
$ 80,568 $ 80,504 $ 414,370 $
$ $ $ $
$ 225 $ 1,667 $ $
$ $ 27,656 $ $
$ 31,126 $ 172,747 $ $
$ 39,574 $ 93,341 $ 2,628 $
$ 377,528 $ 614,853 $ 1,081,046 $
Total Spent by Candid, $ 614,853
Total Spent by IEC's $ 1,138,354 --'-------'---'---
TOTAL $ 1,753,207
Percentage Spent by C
Percentage Spent by IE
35%
65%
IE in Opposition
7,641
18,167
31,500
57,308
CITY OF PASADENA - 2020 ELECTION CYCLE
2020 Election Cycle Candidates Contributions Received Expenditures Made IE in Support IE in Opposition 01 - Tyron Hampton $ 1,000 $ 8,155 $ $
D2 - Felicia Williams $ 41,853 $ 56,106 $ 8,099 $
D2 - Bo Patatian $ 16,597 $ 6,855 $ $
D2 - Tricia Keane $ 22,784 $ 46,900 $ $
D2 - Kevin Litwin $ 6,200 $ 8,495 $ $
D4 - Joe Baghdadlian $ 7,124 $ 54,136 $ $
D4 - Charlotte Bland $ 34,538 $ 35,813 $ $
D4 - Kevin Wheeler $ $ 577 $ $
04 - Gene Masuda $ 250 $ 39,716 $ 19,899 $
D6 - Ryan Bell $ $ $ $
D6 - Tamerlin Godley $ 86,713 $ 98,090 $ $
06 - Steve Madison $ 95,275 $ 127,272 $ 22,147 $
M - Victor Gordo* $ 572,076 $ 642,385 $ $
M - Jason Hardin $ $ $ $
M - Major Williams $ 7,828 $ 8,886 $ $
M - Terry Tornek* $ 314,300 $ 363,190 $ $
$ 1,206,538 $ 1,496,576 $ 50,145 $
*Note - Mayoral Amounts Incorporate Run-Off
*Note - all paper filings reviewed Total Spent by Candidates $ 1,496,576 Total Spent by IEC's $ 50,145
TOTAL $ 1,546,721
Percentage Spent by Candidates 97%
Percentage Spent by IEC's 3%
2022 Election Cycle Candidates
D3 - John Kennedy
D3 - Brandon Lamar
D5 - Jessica Rivas
D7 - Ciran Hadjian
D7 - Jason Lyon
D7 - Allen Shay
*Note - all paper filings reviewed
CITY OF PASADENA - 2022 ELECTION CYCLE
Contributions Received
$ 101,759
$ 5,375
$ 9,545
$ 66,412
$ 65,006
$ 1,000
$ 249,097
Expenditures Made
$
$
$
$
$
$
$
Total Spent by Candidates
Total Spent by IEC's
TOTAL
290,065
7,998
17,759
69,772
104,201
4,999
494,794
Percentage Spent by Candidates
Percentage Spent by IEC's
$
$
$
$
$
$
$
$
$
$
IE in Support
26,135 $
$
$
$
30,050 $
$
56,185 $
494,794
56,185
550,979
90%
10%
IE in Opposition
CITY OF PASADENA - 2024 ELECTION CYCLE
2024 Election Cycle Candidates Contributions Received Expenditures Made IE in Support IE in Opposition 01 - Tyron Hampton $ 6,758 $ 2,684 $ $
02 - Rick Cole $ 30,519 $ 34,610 $ $
D2 - Aaron Milam $ 3,000 $ 3,060 $ $
D2 - Felicia Williams $ 36,924 $ 92,213 $ 23,149 $
03 - Justin Jones $ 17,446 $ 33,786 $ 9,718 $
D3 - Brandon Lamar $ 14,225 $ 21,761 $ $
D4 - John Doyle $ 6,633 $ 12,453 $ $
D4 - Jonathan Horton $ 10,442 $ 25,971 $ $
04 - Gene Masuda $ 20,500 $ 28,488 $ 13,088 $
06 - Steve Madison $ 1,000 $ $ $
M - Victor Gordo $ 43,820 $ 85,894 $ $
M - Allen Shay $ 100 $ $ $
$ 191,367 $ 340,920 $ 45,955 $
Total Spent by Candidates $ 340,920
*Note - all paper filings reviewed Total Spent by IEC's $ 45,955 *Note - final filings are not due until July 31, 2024 TOTAL $ 386,875 Percentage Spent by Candidates 88%
Percentage Spent by IEC's 12%
CANDIDATE AND IEC EXPENDITURES - 2020
Total Expenditures by Candidates 2020
Total Expenditures by IEC's 2020
TOTAL
Percentage (Candidates)
Percentage (Independent Expenditures)
$
$
$
CANDIDATE AND IEC EXPENDITURES - 2022
Total Expenditures by Candidates 2022
Total Expenditures by IEC's 2022
TOTAL
Percentage (Candidates)
Percentage (Independent Expenditures)
$
$
$
2,452,181
2,719,222
5,171,403
47%
53%
3,157,595
4,499,854
7,657,449
41%
59%
*Note: The above totals are for the comparative cities with lower contribution limits (excludes Pasadena) Limit Candidate% Candidate % vs $ Limit
120%
Anaheim 2020 $2,100 21%
Anaheim 2022 $2,200 40% 100% • • •
Burbank 2020 $ 500 93% 80% --- ------ --- Burbank 202:l $ 500 49% ------ • --- --- 60% ------ --- Irvine 2020 $ 530 56% • --- , ____ •
Irvine 2022 $ 550 53% 40% •
•
Santa Anna 2020 $1,000 70%
20% •
Santa Anna 2022 $1,000 35%
Pasadena 2020 $5,500 97% 0%
$- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000
Pasadena 2022 $5,500 90% • Candidate% - - Linear (Candidate%)

CORRESPONDENCE
Item 2
McMillan, Acquanette (Netta)
:rom:

Sent:

To:
cityclerk
Tuesday, April 23, 2024 5:37 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: Comments to be read at the Charter Commission Meeting this Thursday 4/25/2024 From: Denise
Sent: Tuesday, April 23, 2024 5:37:00 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Comments to be read at the Charter Commission Meeting this Thursday 4/25/2024 You don't often from Learn whv this is important
[&] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is the Phish Alert Button. Learn more ....

Dear Mr. Jomsky,
I'd like to submit these comments for the upcoming Charter meeting this Thursday. Thank you for your consideration.

Sincerely,
Denise
Gentlepersons:

Thank you for serving on the Charter Commission. This important task is so needed in Pasadena, thank you for your service.

I wanted to make a few comments to help guide your decisions this coming Thursday April 25, 2024.

Is the current $5,500 contribution limit too high? Yes, it is.

I request the city council place reasonable per-contributor limits on direct funding of local campaigns the same way sensible cities such as Los Angeles, Alhambra and South Pasadena have. Los Angeles, with a population of almost 4 million people has a limit of $800 in contrast to Pasadena with a much, much smaller population of fewer than 140,000 people.
1 Expert Jonathan Mehta Stein, the Executive Director of Common Cause spoke to the City Council a few years back. For approximately 20 minutes he gave an exhaustive account of why we have contribution limits, and what other cities have done, as well as the three reasons why contribution limits are essential. 1) Quid pro quo: you don't want to give someone a $50,000 check and have the councilmember be beholden to them; 2) legalized corruption: even if it's not officially bribery, there's a "subtle tilt toward the person who donated." Donors are heard more, get more meetings, have more contact with the person to whom they donated; and lastly, 3) Perceived corruption: 77% of all Americans support contribution limits to create more trust in our democracy and credibility among the candidates.

Additionally, transparency in terms of full disclosure laws will go a long way in restoring faith in our democracy here in Pasadena.

Thank you for your time.

Sincerely,
Denise Munro Robb, Ph.D.

Professor, Pierce College; and Joshua's Mommy
"Those Who Can Make You Believe Absurdities Can MakeYou Commit Atrocities" (Possibly Voltaire)
2 McMillan, Acquanette (Netta)
from: cityclerk
Sent: Tuesday, April 23, 2024 5:59 PM
To: Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: Public comments on Thursday Mtg 4/25
From: Julie McKune
Sent: Tuesday, April 23, 2024 5:58:31 PM {UTC-08:00) Pacific Time (US & Canada) To: cityclerk
Subject: Public comments on Thursday Mtg 4/25
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Dear City Council Members,
Charter Reform Task Force Mtg, 6pm
Item 2.

I support campaign finance contribution limits, (not $5500), if the limit is too high it creates a barrier, and it lets big money gain power (corruption, bribery) and control of our community.

We need reasonable campaign contribution limits, term limits, and ranked choice voting.

I support placing this issue on the ballot for voters to decide.

Regards,
Julie McKune
1 McMillan, Acquanette (Netta)
from: cityclerk
Sent: Wednesday, April 24, 2024 6:32 AM
To: Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: Campaign spending
From: Lyssa Axeen _
Sent: Wednesday, April 24, 2024 6:31:57 AM {UTC-08:00) Pacific Time (US & Canada) To: cityclerk
Subject: Campaign spending
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Keep the limit for campaigns at $5,500!
Alison Axeen
Pasadena, Ca
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1 McMillan, Acquanette (Netta)
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Subject:
cityclerk
Wednesday, April 24, 2024 9:03 AM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: April 25 Council meeting on campaign contribution limits From: Mark Maier . _ .,, ·-····-----
Sent: Wednesday, April 24, 2024 9:02:51 AM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
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Dear Councilmembers,
I urge you to reduce the current campaign contribution limit to $1000. Pasadena is fortunate to have relatively small council districts in which candidates can meet in person with constituents. Large campaign contributions work against this practice by encouraging mass mailings. Independent contributions will remain but we should not sacrifice the perfect for the good.

Mark Maier
Pasadena
1 McMillan, Acquanette (Netta)
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Sent:

To:
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Thursday, April 25, 2024 12:26 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Sao, Christine; Haskett, John Subject: FW: For the Pasadena Charter Reform Task Force Meeting Tonight From: Maureen Johnston <
Sent: Thursday, April 25, 2024 12:25:23 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
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CAMPAIGN CONTRIBUTION LIMITS AND TRANSPARENCY

COMMENTS TO THE CHARTER STUDY TASK FORCE
April 25, 2024
Dear Task Force Members: My name is Maureen Johnston and I am providing a prepared statement from Martha Zavala, President of the League of Women Voters Pasadena Area.

CAMPAIGN CONTRIBUTION LIMITS
We support campaign finance limits that are more comprehensive and offer more protection from dark money than the State law provides.

We advocate for a much lower limit than the maximum allowed under California law - capped at $1000.

It is in the public's interest and your interests to prevent corruption, or the appearance of corruption, which results from the real or imagined influence of large contributions on the conduct or actions of candidates elected to office.

We believe that low campaign contribution limits:
• Provide opportunity for all citizens to become candidates for City office unhindered by a need to meet exorbitant campaign costs thus fostering more competitive campaigns;
• Decrease the cost of running an effective campaign and decreases money's influence in politics;
• Produce small donor campaigns that encourage greater electorate participation in political and government processes;
1 • Help ensure that all city residents are fairly and equally represented by council persons of their districts; and
• Place a premium on messaging, qualifications. and good governance rather than on fundraising and power brokering.

INDEPENDENT EXPENDITURES
We urge you to address independent expenditures (IEs). The primary means for combating IEs is transparency. Require disclosure of all original sources of funding and make the information readily available to residents on the city's website.

Key concepts and recommendations such as those under, "The future of local campaign finance reform" are explored in Common Cause's thorough analysis of municipal campaign reforms, Local Dollars and Local Democracy.
2 McMillan, Acquanette (Netta)
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Subject:

From: Donna Sider
cityclerk
Thursday, April 25, 2024 2:46 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: LIMIT campaign finanacing
Sent: Thursday, April 25, 2024 2:45:37 PM (UTC-08:00) Pacific Time (US & canada) To: cityclerk <[email protected]>
Subject: LIMIT campaign finanacing
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I favor MUCH lower limits than the state default. The state default limit is designed for state races, not for cities the size of Pasadena. Smaller municipalities were encouraged to set their own (presumably lower} limits when the state limit was set. Cities of comparable size have limits at e.g. $1000 for Torrance. Alhambra set theirs at $250 after an initiative sent to voters.

There was a great public outcry a few years ago when the city was determined to set NO limits on contributions. Clearly, the people of Pasadena want lower limits.

Allowing such high limits gives an advantage to those with connections to the wealthy. Lower limits allow for those without such connections to have a chance of winning.

Candidates should be incentivized to run a grass-roots campaign and meet their potential constituents as Rick Cole modeled, rather than sending out piles of expensive unrecyclable flyers.

Donna Sider
02 1
McMillan, Acquanette (Netta)
:rom: cityclerk
Sent: Thursday, April 25, 2024 4:10 PM
To: Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: Campaign Finance Contribution Limits
From: Julie Schoen
Sent: Thursday, April 25, 2024 4:09:21 PM (UTC-08:00) Pacific Time {US & Canada) To: cityclerk
Subject: Campaign Finance Contribution Limits
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To: Pasadena Charter Reform Task Force
I support a reduction to the campaign contribution limit in the city of Pasadena. This is much too high and undemocratic!
Sincerely,
Julie Schoen
Pasadena, CA
Sent from my iPhone
1 Jomsky, Mark
rom:

Sent:

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Cc:

Subject:

Pau l Novak <[email protected]>
Monday, April 22, 2024 6:05 PM
Jomsky, Mark
Bagneris, Michele; Souto, Alexander; Rad, Javan; Sao, Christine Re: FW: Charter Task Force Agenda - Thursday, Apri l 25, 2024 at 6:00 p.m. [&] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

Mark:

I regret that I am unable to attend this Thursday's meeting (April 25th), either in-person or virtually.

When Item 2 is discussed, I would ask that you read this comment into the record:

Statement of Paul Novak:

I apologize that I am unable to attend tonight's meeting of the Task Force, due to a previously-scheduled work commitment.

With respect to Item 2, I recommend the Task Force take "no action" relative to imposing new campaign contribution limits, for the following reasons:
' .. Very few cities and counties in California have adopted contribution limits lower than the State limits.

2. Establishing lower limits would require the City Clerk to hire additional staff, monitor all reporting, and respond to complaints. The City of Los Angeles, for example, has a staff of more than a dozen employees in its ethics commission administering campaign contributions.

3. Reducing the amount of campaign contributions from individuals would increase the influence of those who contribute to independent expenditure committees.

The combination of these negative results are not offset by the good which lower term limits would allegedly yield. I have read all correspondence to the Task Force, and I find the benefits therein to be significantly overstated.

Thank you for considering my input in my absence.
- Paul Novak
On Mon, Apr 22, 2024 at 3:38 PM Jomsky, Mark <[email protected]> wrote:

Good afternoon Task Force Members,
Attached and linked below is the Charter Study Task Force agenda and materials for Thursday, April 25, 2024 at 6:00 p.m. in the City Hall Council Chamber. Please note that there will be 1 CHARTER STUDY

TASK FORCE
APRIL 25, 2024
ITEM 3

STAFF REPORT
AND

CORRESPONDENCE
FROM 4/11 /24
OFFICE OF Tf-lE CITY CLERK

MEMORANDUM
TO: Chair, Vice Chair, and Task Force Members
FROM: Mark Jomsky, City Cler#
DATE: April 11, 2024 (updated)
RE: Status Report on City Council Assigned Charter Study Topics and Possible Direction to Consultant Team and City Staff on Preparation of Final Report The Charter Study Task Force, appointed by the City Council in November 2023, has held six meetings since December 9, 2023 to discuss the following list of assigned Council topics comprising the scope of the Task Force's work:
• Vacancy Appointment Process for Mayor and City Council - Consider options for allowing Special Elections, and review the Charter requirements pertaining to a vacancy in the office of the Mayor as it relates to the role of the Vice Mayor position (City Charter Section 404)
• Review Vice Mayor Appointment Process, Timing, and/or Length of Term (City Charter Sections 401 and 407)
• Consider Mayor and City Council Term Limits
• Review Timing of Mayoral Election (City Charter Sections 401 and 406) • Consider City Council Compensation, broadly, as well as dedicated childcare and eldercare allowances for members of the City Council (City Charter Section 405) • Consider Campaign Contribution Limits
Each topic has been considered and discussed by the Task Force at least once over the course of the adopted meeting schedule. Provided below is a status report on each topic, the motion and votes taken by the Task Force, and any pending/unresolved issues that should be considered as this effort comes to conclusion.

DISCUSSION ON VACANCY APPOINTMENT PROCESS FOR MEMBERS OF THE

CITY COUNCIL AND OPTIONS FOR AMENDING THE CITY CHARTER TO ALLOW

FOR THE CALLING OF A SPECIAL ELECTION TO FILL A VACANCY This topic was discussed on January 20, 2024, February 7, 2024, and February 22, 2024.

On February 22, 2024, the Task Force discussion on this matter concluded. Following are adopted motions related to this issue:
100 North Garfield Avenue, S228 • PO. Box 7115 • Pasadena, CA 91109-7215 (626) 744-4124 • Fax (626) 744-3921
MOTION: It was moved by Member Farhat, seconded by Member Salinas, to maintain the 75-day period for a City Council vacancy appointment process, eliminate the Charter provision that stipulates that a Council District vacancy will be filled by lot, and amend Pasadena City Charter, Section 403, to include "death" as a cause of vacancy.

AYES: Members Farhat, McAustin, Mejia, Novak, Salinas, Vice Chair Hatcher, Chair Chawkins
NOES: None
ABSENT: Members Kennedy, McCoy, Wilson
ABSTAIN: None
MOTION: It was moved by Member Salinas, seconded by Vice Chair Hatcher, to recommend the following verbiage for City Charter, Section 404.-Vacancy - Appointment, " ... if the City Council fails to timely appoint a person to fill the vacancy, then the office shall be filled at a regular or special municipal election for the time remaining on the unexpired term, upon certification of the candidate that receives a majority of the votes cast for that office, consistent with City Charter Section 1204.

The City Council shall adopt by ordinance the process to fill vacancies on the City Council.":

AYES:

NOES:

ABSENT:

ABSTAIN:

AYES:

NOES:

ABSENT:

ABSTAIN:

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, Mejia, Novak, Salinas, Vice Chair Hatcher, Chair Chawkins
None
Members Kennedy, McCoy, Wilson
None

DISCUSSION ON VICE MAYOR APPOINTMENT PROCESS, TIMING OF VICE

MAYOR ELECTION, LENGTH OF TERM TO SERVE AS VICE MAYOR, AND DUTIES

RELATED TO VACANCY IN THE MAYOR'S OFFICE
This topic was discussed on January 20, 2024.

Related to the appointment process for Vice Mayor, the timing of City Council's selection of Vice Mayor, and the length of term of Vice Mayor, the Task Force's motion was as follows:

AYES: Members Farhat, Kennedy, McAustin, McCoy, Mejia, Novak, Salinas, Wilson, Vice Chair Hatcher, Chair Chawkins
NOES: None
ABSENT: None
ABSTAIN: None
In terms of the Charter provision which states that in the event of a vacancy in the Mayor's position, the Vice Mayor shall assume the duties of the Mayor, the Task Force sought to make changes to ensure that the City Council would act deliberatively to select from among the remaining members of the City Council someone to assume the duties of the Mayor. The Task Force also determined that the selected Councilmember would serve in the capacity of Mayor Pro Temp, not having the Vice Mayor automatically assume the role of Mayor, until the vacancy is filled in the next election.

Following is the motion and vote of the Task Force:
3 MOTION: It was moved by Member Salinas, seconded by Member Farhat, to recommend to the City Council that the City Charter be amended to create a Mayor Pro Tern position in the event of a vacancy in the Mayor's position, with the Council to select from among the remaining members a Mayor Pro Tern to serve in the role of Mayor on an interim basis (without having to relinquish their Council District seat) until the vacant position of Mayor is filled at a future election (timing to be determined).

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, Kennedy, McAustin, McCoy, Mejia, Novak, Salinas, Wilson, Vice Chair Hatcher, Chair Chawkins
None
None
None
Pending Issue: The Task Force did not determine whether the vacancy provisions of the City Council would apply to a vacancy in the Mayor's position, or if the vacancy should be filled at the next regularly scheduled City election (due to cost and turnout considerations).

CONSIDERATION OF TERM LIMITS FOR THE MAYOR AND CITY COUNCIL This matter was discussed on February 7, 2024 and March 14, 2024. The Task Force's motion was as follows:

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, McCoy, Wilson, Vice Chair Hatcher Members Novak, Salinas, Chair Chawkins
Members Kennedy, Mejia
None
As part of the discussion on Term Limits, members of the Task Force spoke in favor of adding a Council-driven information process to encourage more residents to run for public office, a formal on-boarding process for new Councilmembers, and robust record of the discussion of the Task Force to be provided to the City Council. 4 MOTION: It was moved by Member Farhat, seconded by Vice Chair Hatcher, to recommend to the City Council to adopt a formal Council-driven public information process to encourage more residents to run for public office ar.d an onboarding process for new Councilmembers, and direct staff to include a robust description of the Task Force's discussion regarding term limits, to be included in the Task Force's Final Report, as well as part of the record provided to the City Council in its de nova review.

Member Salinas mentioned that the League of California Cities offers an onboarding program to educate and help new Councilmembers navigate their new roles.

Chair Chawkins suggested that staff recommend using existing programs, such as the one offered by League of California Cities, as a model for Pasadena to create their own onboarding process.

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, McCoy, Novak, Salinas, Wilson, Vice Chair Hatcher, Chair Chawkins
None
Members Kennedy, Mejia
None
CONSIDERATION OF CITY COUNCIL COMPENSATION, BROADLY, AS.WELL AS

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, Kennedy, McAustin, McCoy, Mejia, Novak, Salinas, Wilson, Vice Chair Hatcher
None
Chair Chawkins
None
5 MOTION: It was moved by Member Novak, seconded by Member McCoy, to require by charter amendment that the City Council Compensation Committee shall meet not less than once every 5 years.

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, Kennedy, McAustin, McCoy, Mejia, Novak, Salinas, Wilson, Vice Chair Hatcher
None
Chair Chawkins
None
Pending Issue: Member Farhat requested that at the end of the Task Force's work, consideration be given to the total number of ballot measures resulting from this process, and possibly "repackage" the timing requirement of convening the Charter Compensation Committee as an ordinance rather than as a Charter Amendment measure.

CONSIDERATION OF OPTIONS REGARDING THE TIMING OF THE MAYOR'S

ELECTION
This matter was discussed on February 22, 2024, with a follow-up discussion occurring on April 11, 2024. The Task Force considered the issue of fairness and the political advantage that exists in terms of the timing of the Mayor's Election for Council Districts 3, 5, and 7 over Districts 1, 2, 4, and 6. As discussed by the Task Force, to compete for the Mayor's seat, Councilmembers from Districts 1, 2, 4, and 6 (that share the same election cycle with the Mayor) would have to forego seeking re-election to their Council seat if they were to pursue the Mayor's seat. Whereas, for Council District 3, 5, and 7, those Councilmembers do not face the same circumstances, and can run for the Mayor's seat without risk to their current elected position. Following discussion, the Task Force unanimously approved the following motion:

Following discussion, it was moved by Member Novak, seconded by Member Wilson, to recommend to the City Council that no changes be made to the timing of the Mayoral election cycle. (Motion unanimously approved.) (Absent: Member Salinas, Vice Chair Hatcher)

CONSIDERATION OF CAMPAIGN CONTRIBUTION LIMITS FOR MAYOR AND CITY

COUNCIL ELECTIONS
This matter was discussed on March 28, 2024, and is scheduled for follow up on April 25, 2024.
6 McMillan, Acquanette (Netta)
om:
.;,ent:

To:

Subject:

From: Denise· .
cityclerk
Tuesday, April 9, 2024 1 :00 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Comments to be read at the Charter Commission Meeting this Thursday 4/11/2024 Sent: Tuesday, April 9, 2024 1:00:09 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Comments to be read at the Charter Commission Meeting this Thursday 4/11/2024 You don't often get email from arn why this is important [&J CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

Hi Mr. Jomsky,
Is it all right if I send my comments for the Charter meeting (this Thursday) directly to you or do I have to send them individually to each member?
.ere are my comments:

Gentlepersons:

Thank you for serving on the Charter Commission. This important task is so needed in Pasadena, thank you for your service.

I wanted to make a few comments to help guide your decisions this coming Thursday April 11, 2024.

2. How should vacancies on the Council be handled? I recommend a system of Instant Runoff Voting (aka Ranked Choice Voting) such as the system used in New York City since the charter amendment of 2019 for Mayor, Comptroller, Public Advocate, Borough President and City Council. San Francisco and '"'lany other cities and some states also use this to save money, eliminate voter burnout, and not . dquire voters to come back for a runoff. It also results in less negative campaigning as you want to receive the second and third choice votes of those supporting any opponent. 1 I wrote my doctoral dissertation on ranked choice voting and I am readily available for consultation.

3. Is the current $5,500 contribution limit too high? Yes, it is.

Thank you foryourtime.

Sincerely,
Denise Munro Robb, Ph.D.

Professor, Pierce College; and Joshua's Mommy
"Those Who Can Make You Believe Absurdities Can MakeYou Commit Atrocities" (Possibly Voltaire)
2 McMillan, Acquanette (Netta)
'rom:

Sent:

To:

Subject:

From: Wesley Reutimann .
cityclerk
Wednesday, April 10, 2024 6:09 AM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: [Public Comment] Charter Reform Task Force - Thu 4/11 meeting Sent: Wednesday, April 10, 2024 6:08:08 AM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: [Public Comment] Charter Reform Task Force - Thu 4/11 meeting You don't often get email from .earn why this is important [&.] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

Thank you,
Wesley Reutimann
Pasadena 91103
1 McMillan, Acquanette {Netta)
')m:
:,ent:

To:

Subject:

From: Anne Schiller
cityclerk
Wednesday, April 10, 2024 1 :36 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Charter Reform Tax Force comment for April 11
Sent: Wednesday, April 10, 2024 1:36:01 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Charter Reform Tax Force comment for April 11
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I write in favor of a much lower campaign finance limit such as $1,000.

We have relatively small city council districts in which campaigns can take place on a personal basis.

Limiting campaign contributions will reduce the use of uninformative mass mailings and encourage "lleetings with candidates.

Sincerely,
Anne Schiller
Pasadena 91104
1 Jomsky, Mark
om:

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Subject:

From: Gloria Newton
cityclerk
Wednesday, April 10, 2024 2:15 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Comments for April 11 Charter Task Force meeting
Sent: Wednesday, April 10, 2024 2:15:03 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
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Dear Charter Task Force,
Thank you for your hard work in addressing the document that governs the way our city operates.

I'd like to make two comments about matters under discussion.

2. Term limits: I am in favor of term limits for council members. I understand the value of having experienced council members serving, but the pattern in our city has shown incumbent candidates are far more likely to be elected than their opponents. I've lived in this city for 36 years, and in my time here, no incumbent has been unseated by a challenger in an election. Term limits do not have to be short -4 terms of 4 years each would allow a council member to serve for 16 years, which is plenty of time to learn the job, take actions that affect change and make a difference in one's district. After 16 years, it seems fair to allow other candidates to fill the offices.

Thank you again for your time and attention to these matters. ,incerely,
Gloria Newton
District 5 resident
1 McMillan, Acquanette (Netta)
om:
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To:

Subject:
cityclerk
Wednesday, April 10, 2024 4:25 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Public Comment for Task Force on Charter ReformCC
From:· . _
Sent: Wednesday, April 10, 2024 4:24:24 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Public Comment for Task Force on Charter ReformCC You don't often get email from Learn whv this is important [&) CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button .. Learn r:nore ....

Dear Mark Jomsky:

Please distribute my comment below to the Task Force on Charter Reform for the April 11 meeting of the Task Force, on campaign finance reform.

Thank you,
Kris Ockershauser
Dear Charter Reform Task Force Members:

I am one of the many citizens who continue to want only the voters to make any campaign limits, and on the November ballot. It's the Pasadena Way.

Thank you,
Kris Ockershauser
91105
1 McMillan, Acquanette (Netta)
:rom: cityclerk
Sent: Thursday, April 11, 2024 9:13 AM
To: Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: April 11, 2024 Charter Reform Task Force Mtg From: Julie McKune
Sent: Thursday, April 11, 2024 9:12:44 AM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk
Subject: April 11, 2024 Charter Reform Task Force Mtg
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Respectfully,
Julie Romero McKune
Resident 68 yrs
1 McMillan, Acquanette (Netta)
':>m: cityclerk
::,ent: Thursday, April 11, 2024 9:28 AM
To: Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: for Task Force re Campaign Finance limits
From: Ellen Finkelpearl _
Sent: Thursday, April 11, 2024 9:27:40 AM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: for Task Force re campaign Finance limits
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Dear members of the Charter Reform Task Force,
I am writing to urge you to recommend that the issue of campaign contribution limits be taken to the voters on the ballot in November. This is an issue that the community feels very strongly about, as demonstrated by the outpouring of outrage when, in 2021, the City Council proposed that, contrary to 'lew limits on California statewide campaign contributions, Pasadena City Council and Mayoral .andidates could accept unlimited contributions. I am appending the petition with signatures below, which is also presumably part of the city council archival records.

It should be obvious that a) when large contributions are made, the donors have special interests in their candidate being elected. Personally, I do not have $5500 to donate to anyone! Even if the elected candidate is not swayed by the generosity of the high donor, there may be the appearance of favoritism which creates an ugly political landscape. Also, b) lower limits should allow newer candidates, without connections to wealthy donors to have a chance at gaining a seat. Presumably, we all want new blood on the city council and we would like to see a broader cross-section of the city being represented. Finally, c) .. '1ere should be no need for vast expenditures in a local city race. Candidates should be able to reach .. 1any of their constituents by going door to door and having their supporters do the same. This also gives the candidate a better knowledge of their district. We all dislike the constant flyers that arrive at our 1 doors (which are not recyclable, by the way) and I will not mention what happened in the last election cycle with some flyers ....
lis issue is important and needs to be taken to the voters! Thank you for your attention and thank you for serving on the Task Force.

Ellen Finkelpearl
Pasadena
Here is a link to the petition that was sent around the last time this issue arose. Most of it is still relevant to this case.
h!tps://docs.google.com/document/d/1 LqBjnhyxAb-uf1 UNo5jcUBifiYSG91 dZz9HrHaKNu61/edit 2 McMillan, Acquanette (Netta)
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Attachments:

From: Una Jost
cityclerk
Thursday, April 11, 2024 4:45 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: April 11, 2024 Pasadena Charter Study Task Force - Public Comment, Agenda 3 (Let the Voters Decide on Campaign Contribution Limits)
20211021_0pen-Letter-re-Campaign-Finance-Reform.pdf; 20211021 _Pasadena Now_ We-Get-Letters.pdf
Sent: Thursday, April 11, 2024 4:41:24 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: April 11, 2024 Pasadena Charter Study Task Force - Public Comment, Agenda 3 (Let the Voters Decide on Campaign Contribution Limits)
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Dear members of the Pasadena Charter Study Task Force:

For your reference, please see attached the October 2021 "Open Letter to Pasadena Mayor Victor Gordo and City Councilmembers to lead Pasadena's Fight for a Truly Inclusive Government by Implementing Urgently Needed Campaign Finance Reform" that was submitted ahead of the council's October 18, 2021 meeting urging the councilmembers to
{i) RESCIND the Council's August 16 vote instructing the preparation of an ordinance codifying into law unlimited campaign contributions from donors to city candidates (exploiting a loophole in state law that allows local jurisdictions to circumvent the default state donor limit, which is currently $4,900 per contributor to city candidates); and
{ii) PLACE reasonable per-contributor limits on direct funding of local campaigns, in keeping with sensible surrounding cities like Los Angeles, Alhambra, and South Pasadena, as well as dozens of local jurisdictions across Southern California. (For example, Los Angeles with a population of almost 4 million has a $800 limit as of 2020, in contrast to Pasadena with a population of about 140,000.) Written in strong opposition to the council's then proposed ordinance to codify NO limits on campaign contributions, the coalition of Open Letter signers includes:
1 • 134 Pasadena residents;
• 52 concerned residents from 15 nearby cities; and
• 1 o community groups.

The October 2021 Open Letter was also published in Pasadena Now under the heading "We Get Letters: Community Leaders, Advocates, and Residents Urge Mayor, Council to Pass Campaign Finance Reform Measure," available at <https://www.pasadenanow.com/main/we-get-letters-open-letter-to-pasadena-mayor-victor-gordoand-city-councilmembers-to-lead-pasadenas-fight-for-a-truly-inclusive-government-by-implementingurgently-needed-campaign-finance-re>, a copy of which is also attached for your reference.

I urge the Task Force to recommend to the council that the council take steps to place reasonable percontributor limits on direct funding of local campaigns, in keeping with sensible surrounding cities like Los Angeles, Alhambra, and South Pasadena, as well as dozens of local jurisdictions across Southern California. As you may recall, Pasadenans voted on several Pasadena Charter reforms in the recent March 5, 2024 primary election. I thus urge the Task Force to recommend to the council to allow the voters to decide on campaign finance limits, not the councilmembers, and that such vote should be on this November's ballot.

Doing so would engender trust in Pasadena city leaders and candidates and help create a City that is truly more inclusive of everyone.

Kind regards,
~ Una Lee Jost, Resident of Pasadena, District 4
2 McMillan, Acquanette (Netta}
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From: Tina Fredericks
cityclerk
Thursday, April 11, 2024 4:50 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: PUBLIC COMMENT: Charter Study Task Force Meeting 4/11/24 Sent: Thursday, April 11, 2024 4:49:53 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: PUBLIC COMMENT: Charter Study Task Force Meeting 4/11/24 You don't often get email from 1. Learn why this is important [_&] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. Learn more ....

Hi Charter Study Task Force,
Please include this for public record for 4/11/24 Charter Study Task Force Meeting and please send a copy to each member of the Charter Study Task Force:

The contribution limit for the City of Los Angeles for each city council member donor is $900. Each district represents 90,000 - 160,000 voters.

Each Pasadena City Council member who represents at most one eighth of the number of voters than a City of Los Angeles district, certainly their contribution limit should not exceed $900.

Thank you for your consideration.

Tina Fredericks
1 Mother of two
*Pasadena Unified School District
Board Trustee Area 6
~Los Angeles County School Trustees Association, President 2023-present *for identification purposes only
2 CHARTER STUDY

TASK FORCE
MAY 09, 2024
ITEM 2

STAFF REPORT
TO:

FROM:

DATE:

RE:

OFFICE OF THE CITY CLERK

MEMORANDUM
Chair, Vice Chair, and Task Force Members
Mark Jomsky, City Cler~
May 9, 2024

CONSIDERATION OF CAMPAIGN CONTRIBUTION LIMITS FOR MAYOR AND CITY COUNCIL ELECTIONS - Follow-up Information Requested by Task Force at the April 25, 2024 Meeting
At the April 25, 2024 Charter Study Task Force meeting, the Task Force requested additional information on the issue of campaign contribution limits prior to making a recommendation to the City Council on the issue. Following are staff's and consultant's responses to the requested information:

Request: Can staff provide a cost estimate for City Attorney/City Prosecutor enforcement of campaign contribution limits?
Depending on the level of campaign contribution limits, the periodic/cyclical nature of Mayoral and City Council campaigns (and, in turn, campaign fundraising/activities), the nature and volume of complaints that arise, and the investigation required, the staff time needed to review and pursue administrative, civil, and/or criminal enforcement actions could vary significantly. It is likely that current staffing could handle such enforcement, initially, with further review of the need based on the matters referred for handling. Parttime staff costs for a Deputy City Attorney could range from $50,000 to $100,000 per year, at a minimum.
100 North Garfield Avenue, S228 • P.O. Box 7115 • Pasadena, CA 91109-7215 (626) 744-4124 • Fax (626) 744-3921
Request: Determine whether there is additional data available from the California Secretary of State's Office to contextualize the table provided by Baker Tilly in their report and presentation on campaign contribution limits to determine what happened in the aggregate? If so, provide an aggregate of the campaign contributions and expenditures by all candidates over the same period? Increase in IEC donations for all candidates from 2001 to 2024 2001-2002 Inflation Actual 2023- Actual over Percentage adjusted 2024 adjusted increase
$9,300,000 $14,197,000 $45,000,000 $30,803,000 217%
$5,500 $8,400 $28,100 $19,700 235%
Source: The Secretary of State's CalAccess website
In response to Baker Tilly's request for the aggregated information, the California Secretary of State does not compile candidate campaign contributions or expenditure totals. Therefore, the answer to this inquiry is no, there is no additional data available that is responsive to this request.

Request: Provide information on how Political Action Committees (PACs) and Independent Expenditure Committees (IECs) report contributions received. What are the contribution and expenditure limits for PACs/lECs? In terms of understanding how PACs and IECs report contributions received, it is important to understand the difference between these two political entities. In short, a PAC is a committee organized to receive contributions from third parties and to make contributions and expenditures directly to and on behalf of candidates and elected officials. Direct contributions and expenditures (i.e., direct monetary, as well as in-kind contributions and expenditures) made by PACs are subject to established campaign contribution limits. There are Large and Small PACs, with varying rules related to limits each entity can receive in contributions and limits each entity can expend in support of a candidate. PACs can also make independent expenditures in support or opposition to local candidates. Such independent expenditures are not subject to campaign contribution limits as they are made directly without the knowledge or coordination of the candidate being supported or opposed.

An IEC is a type of PAC whose purpose is to make independent expenditures in support or opposition of candidates. Other PACs may contribute to IECs, instead of, or in addition to, making their own independent expenditures, as well as direct contributions.

In addition, businesses or individuals may contribute to IECs as well. Unlike other PACs, IECs are not subject to contribution or expenditure limits, as their activities are independent of candidates and committees they support or oppose. According to the CalChamber Political Action Handbook, "IECs provide businesses and business organizations with the freedom to take an even larger leadership role in the election process."
2 In Manual 6 of the Fair Political Practices Commission, an IEC is defined as follows: "An individual or entity (e.g., corporation, firm, business, or proprietorship) that makes one or more independent expenditures to pay for a communication totaling $1,000 or more in a calendar year that is not coordinated with the affected candidate or committee, qualifies as a committee and must file reports under the Act." In speaking with the Fair Political Practices Commission, campaign finance disclosure reports that are filed by PACs and IECs, must occur within the jurisdiction where they are most active, as defined as follows:

A state committee makes contributions or expenditures to support or oppose candidates or measures voted on in state elections, or in more than one county; it does not make more than 70 percent of its contributions or expenditures in a single local jurisdiction. State contributions include contributions to other state general purpose committees. All political party committees (including county central committees) are state committees.

A county committee makes more than 70 percent of its contributions or expenditures to support or oppose candidates or measures voted on in a single county, or in more than one jurisdiction within one county. This includes contributions to other general purpose committees in the same county.

A city committee makes more than 70 percent of its contributions or expenditures to support or oppose candidates or measures voted on in a single city, or in one consolidated city and county. This includes contributions to other city general purpose committees in the same city.

Depending on the activity of a PAC or IEC (as detailed above), each entity is required to file semi-annual and pre-election filings with either the Secretary of State (State PAC/I EC), County Registrar of Voters (County PAC/I EC), or City Clerk (City PAC/I EC).

These reports (Form 460's) provide information on all the activities of the PAC/I EC during the reporting period, including contributions received and expenditures made by the PAC/IEC. These posted filings are where the public can review records of contributions to determine who is funding the PAC or IEC. Unfortunately, depending on the type of PAC/I EC, the majority of expenditures made in a local jurisdiction vs. across the state or county, it is not always clear where the public can go to find such records/filings.

In addition to the expanded reports that occur on a semi-annual and pre-election basis, all PACs and IECs are also subject to filing late contribution and expenditure reports of $1,000 or more (Form 496's - due usually within 24-hours). These reports are to be filed within the active jurisdiction during the final 90-day period prior to the election. Any contributions or expenditures made outside this window are not subject to immediate disclosure but will be disclosed in semi-annual filings prior to the election. Lastly, PACs/lECs must aggregate the total spent in support or opposition of a candidate as part of the Form 496 filings.
3 )
As was stated previously during the April 25, 2024 Charter Study Task Force discussion, the method of filing by the PAC/I EC affects the transparency of the information contained in the filing. Information filed electronically via NetFile affects the public's ability to generate summary reports. If filed by hardcopy (paper), the information is not captured in these summary reports
Contribution Limits for PACs
2023-2024 Contribution Limits for City and County Candidates in Cities and Counties That Have Not Enacted Limits
Person (individual, business entity, committee/PAC)
$5,500
Small Contributor Committee Political Party
$5,500 $5,500
Contribution and Expenditure Limits for IECs
• May accept unlimited contributions from any source;
• May make unlimited expenditures independent of the candidate it is support or opposing;
Request: Provide Independent Expenditure activity from comparable cities that follow state default limits of $5,500 to determine the level of independent expenditures occurring in such jurisdictions.

Staff reviewed online filings for the following similarly sized local jurisdictions:
41 Fullerton 142,280
42 Visalia 141,466
43 Orang~ 138,728
44 Pasadena 137,554
45 Victorville 134,417
46 Santa Clara 128,058
47 Tho..Jsand Oaks 126,532
In reviewing each of the online filings for the above cities, following are the observations for each city:
• Fullerton: Campaign contribution limits - $5,500 (state limits) - Data posted via Laserfiche, organized by candidate, paper filed statements; independent 4 expenditure activities appear to be limited, with one PAC spending approximately $10,000 in support of one candidate in the 2022 election cycle. • Visalia: Campaign contribution limits - $5,500 (state limits) - No campaign finance disclosure statements posted online.
• Orange: Campaign contribution limits - $1,000 for Mayor and City Council - limited information available online for the 2020 election cycle (2 of 14 postings able to be viewed). 2022 election cycle information more robust, with Atlas PAC spending approximately $28,000 to oppose a Mayoral candidate. Electronic data for IEs totals almost $54,000.
• Victorville: Campaign contribution limits - $5,500 (state limits) - No independent expenditures reported online in 2020 or 2022 election cycle. • Thousand Oaks: Campaign Contribution limits - $750 - Data posted via Laserfiche, organized by candidate, only hardcopy (paper) filed statements available.

Santa Clara: Voluntary Campaign Expenditure Limit - Following is information taken from Santa Clara's website:

The decision of whether or not to participate in the program is made at the time of filing the nomination papers. If candidate agrees to an At-Large expenditure limit of $46,420 or Council District Expenditure Limit of $25,000: The single source contribution amount goes from $310 to $630.
o City pays 1/2 the cost of the candidate's statement of qualifications printed in the ballot pamphlet.
o The sample ballot will designate the candidate was a participant in the Voluntary Campaign Expenditure Limit program.
o The fact of a candidate's participation will be publicly disseminated in a newspaper of general circulation, on the City's website, government access cable television channel, and posted in the City's public libraries. o Withdrawal from the program is permitted (within 72 hours of the date nomination forms are to be filed) - if a rival candidate indicates when filing nomination papers they will not participate in the program. o Withdrawal from the program is permitted if a rival candidate violates the $40,500 expenditure ceiling.
• Independent Expenditures made in Santa Clara in 2020 - $351,711 - Made by 2 Labor PACs
• Independent Expenditures made in Santa Clara in 2022 - $4,765,726 - Professional Football Owner's Business sponsored several PACs in support and opposition to candidates for Santa Clara City Council, and was responsible for spending the vast majority of the total amount of independent expenditures made during the 2022 election cycle.
5 Request: What are the legal limitations on prohibiting Councilmembers from voting on collective bargaining (labor union) agreements if the member received campaign contributions from the labor union?
Generally speaking, cities may adopt rules to supplement the Political Reform Act pursuant to Government Code Section 81013. However, as discussed at prior Task Force meetings, campaign contributions from organizations enjoy some Constitutional First Amendment protections. As such, limitations on Councilmembers' participation after receipt of campaign contributions by labor unions - especially without a corresponding limitation of other contributions, such as groups that might advocate on the opposite side of labor unions - may be heavily scrutinized, if challenged, due to the free speech issues involved. The Councilmember recusal requirements of the Levine Act are not triggered by collective bargaining agreements, pursuant to Government Code Section 84308(a)(5). Additionally, the Taxpayer Protection Amendment, which covers "public benefits," specifically excludes collective bargaining agreements from the definition of a "public benefit." TPA Guidelines, subdivision (1)(8).

Request: How much are labor unions spending on City Council campaigns (direct contributions and independent expenditures)?
Based on information from electronically filed campaign statements and corresponding summary reports, the following table provides an estimated breakdown of direct contributions and independent expenditures made by labor unions in Pasadena elections held in 2020, 2022, and 2024. Staff identifies this data as "estimated" as the information does not include data reported on paper-filed reports. The purpose of the table is to provide the Task Force with basic figures of how much money was spent by contributors identified as labor, and is not represented by staff as a definitive total.

Also, please note that included in the total of the direct contributions are reported dollar amounts for non-monetary/in-kind contributions made to candidates.

City of Pasadena - Contribution and IE Activity for Labor Organizations Election Year Direct Contributions Independent Exp. Total 2020 $385,640 $57,673 $443,313
2022 $53,200 $56,185 $109,385
2024* $128,500 $45,954 $174,454
* Reporting for 2024 cycle not yet complete.
6 CORRESPONDENCE
Item 2
McMillan, Acquanette (Netta)
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To:
cityclerk
Wednesday, May 8, 2024 4:49 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John Subject: FW: Comments to be read at the Charter Commission Meeting this Thursday 5/9/24 From: Denise
Sent: Wednesday, May 8, 2024 4:48:31 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: Comments to be read at the Charter Commission Meeting this Thursday 5/9/24 You don't often get email from _earn why this is important [_&] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. For more information about the Phish Alert Button view article "KB0010263" on the DolT
Dear Mr. Jomsky,
I'd like to submit these comments for the upcoming Charter meeting this Thursday. Thank you for your consideration.

I may not be able to speak on Thursday, but in case I am, can you tell me how to submit a speaker card? I couldn't find the link. It would be on zoom. Thank you so much.

Sincerely,
Denise
Gentlepersons:

Thank you for serving on the Charter Commission. This important task is so needed in Pasadena, thank you for your service.

I wanted to make a few comments to help guide your decisions this coming Thursday May 9, 2024.

Is the current $5,500 contribution limit too high? Yes, it is. 1 I request the city council place reasonable per-contributor limits on direct funding of local campaigns the same way sensible cities such as Los Angeles, Alhambra and South Pasadena have. Los Angeles, with a population of almost 4 million people has a limit of $800 in contrast to Pasadena with a much, much smaller population of fewer than 140,000 people.

Additionally, transparency in terms of full disclosure laws will go a long way in restoring faith in our democracy here in Pasadena.

Thank you for your time.

Sincerely,
Denise Munro Robb, Ph.D.

Professor, Pierce College; and Joshua's Mommy
"Those Who Can Make You Believe Absurdities Can MakeYou Commit Atrocities" (Possibly Voltaire)
2 McMillan, Acquanette (Netta)
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From: Melissa M.
cityclerk
Wednesday, May 8, 2024 7:20 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Charter task force may 9 public comment
Sent: Wednesday, May 8, 2024 7:19:42 PM {UTC-08:00) Pacific Time (US & Canada) To: cityclerk
Subject: Charter task force may 9 public comment
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Hello
Please do not accept a $5000+ donation limit in the city of Pasadena. It is unacceptable and unnecessary. The public will look more favorably on a bold move to reduce the cap to $500 per donation than to use the excuse for status quo just because of independent expenditures. Do the right thing and join the rest of the SGV and the 21st century of getting money out of politics immediately right here in Pasadena. Everyone regardless of political party will love you for it.

Thank you.

Melissa Michelson
1 McMillan. Acquanette (Netta)
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From: Julie McKune
cityclerk
Wednesday, May 8, 2024 8:02 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Charter study task force mtg, May 9, 6pm
Sent: Wednesday, May 8, 2024 8:01:52 PM (UTC-08:00) Pacific Time {US & Canada) To: cityclerk
Subject: Charter study task force mtg, May 9, 6pm
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Public Comments/correspondence
Dear Charter Study Task Force members, Mark Jomsky, and staff, I support changing the Campaign Contribution Limits. I oppose the current amount of $5,500. We need lower limits in Pasadena. Let's build and create trust in our community. I propose lower limits, for example, $250, $500, or $1,000.

Why not let the voters decide on this issue?
How should elections be funded?
In this time let's make changes in Pasadena. Consider how elections will be in the future. Do we want more citizen involvement/participation? Let's be inclusive. Local government is where all voices are valued, right? { Isn't that why you are holding all these public mtgs all across Pasadena? West & East Pasadena?) Regards,
Ms Julie McKune
1 McMillan, Acquanette (Netta}
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From: Gloria Newton ·
cityclerk
Thursday, May 9, 2024 12:23 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Sao, Christine; Haskett, John FW: comment for May 9 Charter Task Force meeting: limit campaign contributions Sent: Thursday, May 9, 2024 12:23:02 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk <[email protected]>
Subject: comment for May 9 Charter Task Force meeting: limit campaign contributions You don't often get email from Learn why this is important [&] CAUTION: This email was delivered from the Internet. Do not click links or open attachments unless you know the content is safe. Report phish using the Phish Alert Button. For more information about the Phish Alert Button view article "KB0010263" on the DolT portal.

Dear Members of the Pasadena Charter Reform Task Force:

I wish to express my support of proposals that create limits for per-person campaign contributions. 'Nhether we acknowledge it or not, money equals voice, and voice equals power. In a city like Pasadena, which already has a wide income gap, it's important to set policies that make sure all residents are represented and have their voices heard. Imagine what a mom or dad working for close to minimum wage would be able to contribute versus a professional with a six-figure income or a retired person benefiting from accrued generational wealth. A lower limit on campaign contributions would be one step in leveling this very uneven playing field.

Pasadena should choose a limit more in line with other cities of our size, such as Torrance ($1000 limit) and Berkeley ($250 limit). In addition, Pasadena voters should set this policy, not the city council, so like Measures R, S, and T, we should be able to vote on the recommendations by the Task Force on the November ballot. Please incorporate these ideas into your recommendations. (On a purely selfish note, if these limits result in candidates having less money in campaign coffers, I might be spared the annoying and wasteful overabundance of mailers sent to our homes every campaign season.)
Thank you for your service on this task force and your attention to the voices of Pasadena citizens.

Sincerely,
Gloria Newton
District 5, 91106
********************
1 McMillan, Acquanette (Netta)
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From: cindy clark-schnuelle
cityclerk
Thursday, May 9, 2024 3:41 PM
Iraheta, Alba; Jomsky, Mark; Robles, Sandra; Sabha, Tamer; McMillan, Acquanette (Netta); Kenebrew, Jerice; Soo, Christine; Haskett, John FW: Campaign contributions
Sent: Thursday, May 9, 2024 3:40:34 PM (UTC-08:00) Pacific Time (US & Canada) To: cityclerk
Subject: Campaign contributions
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As a resident of Pasadena, I support campaign contribution limits for city council members and all other elected offices.

Regards,
Cindy Clark Schnuelle
Sent from my iPhone
1 CHARTER STUDY

TASK FORCE
MAY 09, 2024
ITEM 3

STAFF REPORT

OFFICE OF THE CITY CLERK

MEMORANDUM
TO: Chair, Vice Chair, and Task Force Members
FROM: Mark Jomsky, City Clerk¥
DATE: May 9, 2024 (updated)
RE: Status Report on City Council Assigned Charter Study Topics and Consideration of Possible Action on Pending Issues
The Charter Study Task Force, appointed by the City Council in November 2023, has held six meetings since December 9, 2023 to discuss the following list of assigned Council topics comprising the scope of the Task Force's work:
• Vacancy Appointment Process for Mayor and City Council - Consider options for allowing Special Elections, and review the Charter requirements pertaining to a vacancy in the office of the Mayor as it relates to the role of the Vice Mayor position (City Charter Section 404)
• Review Vice Mayor Appointment Process, Timing, and/or Length of Term (City Charter Sections 401 and 407)
• Consider Mayor and City Council Term Limits
• Review Timing of Mayoral Election (City Charter Sections 401 and 406) • Consider City Council Compensation, broadly, as well as dedicated childcare and eldercare allowances for members of the City Council (City Charter Section 405) • Consider Campaign Contribution Limits
Each topic has been considered and discussed by the Task Force at least once over the course of the adopted meeting schedule. Provided below is a status report on each topic, the motion and votes taken by the Task Force, and any pending/unresolved issues that should be considered as this effort comes to conclusion.

DISCUSSION ON VACANCY APPOINTMENT PROCESS FOR MEMBERS OF THE

CITY COUNCIL AND OPTIONS FOR AMENDING THE CITY CHARTER TO ALLOW

FOR THE CALLING OF A SPECIAL ELECTION TO FILL A VACANCY This topic was discussed on January 20, 2024, February 7, 2024, and February 22, 2024.

On February 22, 2024, the Task Force discussion on this matter concluded. Following are adopted motions related to this issue:
100 North Garfield Avenue, S228 • PO. Box 7115 • Pasadena, CA 91109- 7215 (626) 744-4124 • Fax (626) 744-3921
MOTION: It was moved by Member Farhat, seconded by Member Salinas, to maintain the 75-day period for a City Council vacancy appointment process, eliminate the Charter provision that stipulates that a Council District vacancy will be filled by lot, and amend Pasadena City Charter, Section 403, to include "death" as a cause of vacancy.

The City Council shall adopt by ordinance the process to fill vacancies on the City Council.":

AYES:

NOES:

ABSENT:

ABSTAIN:

AYES:

NOES:

ABSENT:

ABSTAIN:

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, Mejia, Novak, Salinas, Vice Chair Hatcher, Chair Chawkins
None
Members Kennedy, McCoy, Wilson
None

DISCUSSION ON VICE MAYOR APPOINTMENT PROCESS, TIMING OF VICE

MAYOR ELECTION, LENGTH OF TERM TO SERVE AS VICE MAYOR, AND DUTIES

RELATED TO VACANCY IN THE MAYOR'S OFFICE
This topic was discussed on January 20, 2024.

Related to the appointment process for Vice Mayor, the timing of City Council's selection of Vice Mayor, and the length of term of Vice Mayor, the Task Force's motion was as follows:

CONSIDERATION OF TERM LIMITS FOR THE MAYOR AND CITY COUNCIL This matter was discussed on February 7, 2024 and March 14, 2024. The Task Force's motion was as follows:

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, McCoy, Wilson, Vice Chair Hatcher Members Novak, Salinas, Chair Chawkins
Members Kennedy, Mejia
None
As part of the discussion on Term Limits, members of the Task Force spoke in favor of adding a Council-driven information process to encourage more residents to run for public office, a formal on-boarding process for new Councilmembers, and robust record of the discussion of the Task Force to be provided to the City Council. 4 MOTION: It was moved by Member Farhat, seconded by Vice Chair Hatcher, to recommend to the City Council to adopt a formal Council-driven public information process to encourage more residents to run for public office and an onboarding process for new Councilmembers, and direct staff to include a robust description of the Task Force's discussion regarding term limits, to be included in the Task Force's Final Report, as well as part of the record provided to the City Council in its de novo review.

Member Salinas mentioned that the League of California Cities offers an onboarding program to educate and help new Councilmembers navigate their new roles.

Chair Chawkins suggested that staff recommend using existing programs, such as the one offered by League of California Cities, as a model for Pasadena to create their own onboarding process.

AYES:

NOES:

ABSENT:

ABSTAIN:

Members Farhat, McAustin, McCoy, Novak, Salinas, Wilson, Vice Chair Hatcher, Chair Chawkins
None
Members Kennedy, Mejia
None

CONSIDERATION OF CITY COUNCIL COMPENSATION, BROADLY, AS WELL AS

AYES:

NOES:

ABSENT:

ABSTAIN:

AYES:

NOES:

ABSENT:

ABSTAIN:

CONSIDERATION OF OPTIONS REGARDING THE TIMING OF THE MAYOR'S

CONSIDERATION OF CAMPAIGN CONTRIBUTION LIMITS FOR MAYOR AND CITY

COUNCIL ELECTIONS
This matter was discussed on March 28, 2024 and April 25, 2024, and is scheduled for follow up on May 9, 2024.

The Charter Study Task Force requested additional information regarding the following subsequent matters: 1) the cost of having City staff enforce campaign contribution limits; 2) contextualization of data presented in Table 3 of the Baker Tilly report to determine campaign contributions/expenditures in aggregate to better understand what occurred over the time period; 3) how IECs report contributions received, and the contribution and expenditure limits for IECs and PACs; 4) information from comparably sized cities (in terms of population) that utilize State default campaign contribution limits 6 and the correlation with independent expenditure activity occurring in those jurisdictions; 5) information on any policies that prohibit elected officials from voting on labor contracts if they have accepted campaign contributions from that labor union; and 6) the total amounts contributed and spent by labor unions in Pasadena City elections.

ACTIONS REQUIRING ADDITIONAL CONSIDERATION:
• Campaign Contribution Limits - Approved Recommendation Needed from the Task Force
• Voting Majority Requirements During Vacancy - Reduce "five affirmative votes" to "affirmative votes of the majority" when a vacancy occurs:
o Apply to Council vacancy appointment vote only
o Apply to Council vacancy and all regular business
o Apply comprehensively, including Council vacancy, regular business, and Mayor Pro Tern selection (in the event of Mayoral Vacancy) • Council Compensation - Consider total package of measures for the November 2024 Election Ballot, and whether requiring the formation of a Council Compensation Committee as a Charter Amendment should be reconsidered as an ordinance
7 CHARTER STUDY

TASK FORCE
MAY 09, 2024
ITEM 4

STAFF REPORT
DRAFT- MAY 9, 2024
First Draft - Pasadena Charter Study Task Force
Recommendations to the Mayor and Council
CG bakertilly
ba rtilly
May 9, 2024
Ken Chawkins
Chair, Charter Study Task Force
100 North Garfield Ave.

Pasadena,CA 91101
Dear Mr. Chawkins
Baker Tilly is pleased to transmit the first draft of the report from the Pasadena Charter Study Task Force to the Mayor and Council.

The report includes the recommended Charter language for three matters dealing the governance: Council Vacancies, Vice Mayor, and Term Limits. The report includes recommendations on three additional topics that do not require a Charter amendment. Those are Timing of the Mayoral Elections, Campaign Contribution Limits, and Mayor/Council Compensation. The subject areas are in separate sections. There is a list of all recommendations at the end of the draft.

As the report was drafted for the May 9th Task Force meeting, any actions occurring after that date will be added to the next draft.

Sincerely,
Jay Trevino, Director
Baker Tilly LLP
FIRST DRAFT - Pasadena Charter Study Task Force Report
Table of Contents
Table of Contents
Baker Tilly
Introduction .......................................................................................................................... 1 Scope of Work ................................................................. ....................................................... 1 City Charters ........................................................................................................................... 2 The Charter Study Task Force and Support Team ................................................................... 3 Pasadena City Charter Study Task Force Members .................................................. ...... 3 City Officials .................................................................................................................... 3 Baker Tilly LLP ................................................................................................................. 3 Task Force Meetings and Objectives ..................................................................................... 4 City Council Vacancies ........................................................................................................... 5 Background ........... ............... .................................................................................................. 5 Task Force Deliberat ions on City Council Vacancies ................................... ........................... 5 Recommended Charter Language on Council Vacancies .................................. .................... 6 Vice Mayor and Mayor Pro Tern ............................................................................................ 8 Background ............................................................................................................................ 8 Task Force Deliberations on the Vice Mayor ...................... ................................................... 8 Recommended Charter Language on the Vice Mayor and Mayor Pro Tern ......................... 9 Term Limits for the Mayor and Council ................................................................................. 10 Background ....................................... ................................................................................... 10 Task Force Deliberations on Term Limits ............................................................................. 10 Recommended Charter Language on Term Limits .............................................................. 11 Timing of Mayoral Elections ................................................................................................. 13 Background .......................................................................................................................... 13 Task Force Deliberations on the Timing of Mayoral Elections ...................................... ...... 13 Task Force Recommendation .............................................................................................. 14 Campaign Contribution Limits .............................................................................................. 15 Background ................................................................................................. ......................... 15 Task Force Deliberations on Campaign Contribution Limits ................ ............................... 15 Task Force Decision on Campaign Contribution Limits .......................................... ............. 17 Compensation ...................................................................................................................... 18 Background .............................................. ............................................................................ 18 State Law on Council Compensation ............................................................................ 18 Charter Section 405 and Municipal Code Sections 2.05.210 and 2.05.220 .................. 18 Task Force Deliberations on Compensation .......................................................... .............. 19 Task Force Recommendations on Compensation ............................................................... 19 FIRST DRAFT - Pasadena Charter Study Task Force Report
Table of Contents Baker Tilly
Ranked Choice Voting .......................................................................................................... 21 Bios of Task Force Members ................................................................................................. 22 Recommended Charter Language ......................................................................................... 23 Filling a Council Vacancy ...................................................................................................... 23 Vice Mayor/Mayor Pro Tempore ......................................................................................... 23 Term limits for the Mayor and Council ............................................................................... 24 Recommendations That Do Not Require Charter Amendments ............................................. 25 Timing of the Mayor's Election ............................................................................................ 25 Campaign Contribution Limits ............................................................................................. 25 Mayor/Council Compensation ............................................................................................. 25 Redline Version of Recommended Charter Language ............................................................ 26 Clean Copy of Recommended Charter Language ................................................................... 32 ii
FIRST DRAFT - Pasadena Charter Study Task Force Report
Introduction Baker Tilly
Introduction
Scope of Work
In October 2023, the Mayor and Council of the City of Pasadena created a City Charter Study Task Force. The scope of work included examining and making recommendations on the following topics:
• Vacancy Appointment Process for Mayor and City Council - Consider options for allowing Special Elections
• Vice Mayor Appointment Process, Timing, and/or Length of Term (Charter Sections 401 and 407))
• Term Limits for the Mayor and City Council
• Campaign Contribution Limits
• Timing of Mayoral Election (Charter Sections 401 and 406) • City Council Compensation, broadly, as well as dedicated childcare and eldercare allowances for members of the City Council (City Charter Section 405)
Keeping in mind the possibility of voter fatigue, the Task Force was to determine whether to amend the Charter or offer alternatives in relation to any of the subjects above and to present the recommendations in priority order to the City Council in May/June. The Task Force was also asked to include the ballot questions and precise wording of any modification as it would appear in the Charter.

This report presents the findings and recommendations of the Task Force and includes one section for each subject. The Task Force is offering Charter language on three topics: Council Vacancies, the Vice Mayor, and Term Limits, and general recommendations on the other three topics, Compensation, Campaign Contribution Limits, and the Timing of Mayoral Elections. The last three do not involve Charter amendments. The report also includes an overview of ranked choice voting (RCV). Although it was not within the assigned scope, ranked choice voting is included because it was mentioned in connection with other topics.
1 FIRST DRAFT - Pasadena Charter Study Task Force Report Introduction Baker Tilly
Exhibits begin with the bios of the members of the Task Force, a list of all recommendations, a red line version of proposed Charter language, a clean version, and the following:
(select from the following) - Task Force minutes, City Clerk reports, Baker Tilly reports, PowerPoint presentations,
City Charters
The California Constitution authorizes the adoption of a city charter and provides such a charter has the force and effect of state law. Specifically, the "home rule" provision affirmatively grants charter cities supremacy over "municipal affairs" while the state of California retains authority over statewide matters. The primary advantage of a charter is that it affords greater authority for a city's governance than that provided by state law for general law cities. A charter city can make decisions on elections, terms of office, compensation, and governance structure to name a few.

The Pasadena City Charter was adopted in 1901. Today, Pasadena is one of approximately 121 cities in California with its own Charter. The remaining 360+ cities are known as general law cities.

Charters are often referred to as a city's constitution, but compared to the United States Constitution, municipal charters adjust more easily to the changing needs of a community. Charter amendments require a municipal election and are approved by a majority of votes cast. The Pasadena City Charter has been amended fifty-five times, on average, once every two years since adoption. The most recent amendments were approved on March 5, 2024.
2 FIRST DRAFT - Pasadena Charter Study Task Force Report The Charter Study Task Force and Support Team Baker Tilly The Charter Study Task Force and Support Team
On November 13, 2023, the Mayor and each Councilmember appointed the following members of the Pasadena Charter Study Task Force.

Pasadena City Charter Study Task Force Members
Ken Chawkins, Chair District 6
Marcus Hatcher, Vice Chair District 3
Vince Farhat Mayor's appointee
Lena Louis Kennedy District 1
Margaret McAustin District 2
Liberty McCoy District 5
Paul Novak District 4
Diana Carbajal Mejia At large
Raul Salinas At large
Andy Wilson District 7
Note: The full bio of each Task Force member is included in the Appendix.

City Officials
City Clerk Mark Jomsky was in charge of managing the workflow and keeping the project on schedule. He and his staff performed research, authored reports, and handled the administrative work of the Task Force including agendas and minutes, and scheduling and adhering to all public meeting requirements such as the Brown Act. The City Clerk's Office maintained a website with up-to-date information about the activities of the Task Force.

City Attorney/City Prosecutor Michele Bagneris and her staff attended all meetings to provide legal advice Alex Souto, Deputy City Manager, represented the City Manager's Office.

Baker Tilly LLP
The City of Pasadena engaged Baker Tilly LLP to advise the Task Force and support the City Clerk. The team included Director Jay Trevino, Special Advisor, Shauna Clark, and Director Al Zelinka, all from Baker Tilly's Public Sector Advisory group. Public Sector Advisory Baker Tilly prepared the workplan and attended all task force meetings. They wrote statistical and analytical reports, including the final report, and assisted in administrative support.
3 FIRST DRAFT - Pasadena Charter Study Task Force Report The Charter Study Task Force and Support Team
Task Force Meetings and Objectives
Baker Tilly
The Task Force held an organizational meeting on December 9, 2023, where Ken Chawkins was appointed Chair and Marcus Hatcher was appointed Vice Chair. The City Clerk presented the scope of work and the timelines. City Attorney Bagneris gave a presentation on the powers of Charter cities.

The December 9 meeting was followed by a meeting on January 20, 2024, then two meetings per month thereafter. Each meeting focused on thorough examination and discussion of the assigned topic, with every subject undergoing at least two rounds of research and deliberation.

Aware that their decisions could have a lasting impact on Pasadena and its constituents, the Pasadena Charter Study Task Force closely analyzed each subject in context with other aspects of the Pasadena Charter and state law. They considered the impetus behind assigned topics, studied the experiences of other cities, and sought out best practices in municipal governance.

The Task Force invited discourse among all members. They read and listened to public comments. The Task Force agreed that the essential features of a charter must be in harmony and resisted adding layers of complexity. They recognized that the best recommendation has little value if the public does not approve it.

The Task Force remained mindful that changing the Charter might not be the best approach to the assigned topic, so they considered alternatives.

They asked, "Can this be addressed by an ordinance or other policy?" "Is there really a problem that should be put before the voters?" 4 FIRST DRAFT - Pasadena Charter Study Task Force Report City Council Vacancies
City Council Vacancies
Baker Tilly
Consider the vacancy appointment process for members of the city council and options for amending the Charter to call for a special election to fill a vacancy
Background
In June 2022, the Honorable John Kennedy was re-elected to his third term as the District 3 Councilmember. He passed away in July 2022 before his second term ended. In September 2022, on a five-two vote, the City Council appointed Mr. Justin Jones to complete Councilmember Kennedy's second term. During and after the selection process a variety of concerns were raised about the appointment process and the inability of District residents to vote on the appointment.

City Council vacancies are defined in Charter Section 403 and filled according to Section 404, which authorizes the remaining members of the Council to appoint a successor within 75 days of the vacancy. If an appointment is not made within the timeframe, the replacement is chosen by lot. Whether selected by appointment or by lot, the person holds office until the next election.

Task Force Deliberations on City Council Vacancies
The Task Force discussed Charter Sections 403 and 404 on January 20, 2024, February 7, 2024, and February 22, 2024. They reviewed state codes and compared the charters and municipal codes of nine cities that were selected by City staff. Although triggered by different timing or circumstances, every general law city and the nine comparison cities have a mechanism for appointing a qualified voter to a vacant council seat. In general, special elections only occur if the council fails to appoint.

On February 22, 2024, City Clerk Mark Jomsky gave an in-depth presentation on the costs, timing, and methods for conducting special elections to fill a vacancy.

The Task Force discussed:
• Advantages and disadvantages of filling vacancies by appointment • Whether the 75-day appointment period was too long
5 FIRST DRAFT - Pasadena Charter Study Task Force Report City Council Vacancies
• The omission of "death" as cause of a vacancy
Baker Tilly
• The appropriate length of time for the Mayor and Council to fill a vacancy before an election is triggered
• Calling a special election in lieu of making an appointment • Adopting an ordinance or other document to clearly define the steps the Council will follow leading up to an appointment
• Residency requirements
• Ranked choice voting
• The need for public outreach during the appointment process • Appointment followed by election if the appointment is not made within the official period (currently 75 days)
• A process that allows the district or city residents to call an election by petition
• Concerns that filling appointments by special election would leave the district without representation for up to a year
• Appointing an interim or caretaker to serve the district until the outcome of a special election
• The Charter provision that requires the council to draw lots in the event they deadlock on an appointment
Recommended Charter language on Council Vacancies
After discussing Council Vacancies over three meetings, the Task Force recommended the following Charter language
Recommendation 1
If a vacancy occurs among any member of the City Council that represents a Council District, and less than two years remain on the unexpired term for that office, the remaining members of the City Council shall within 75 days after such occurrence appoint a qualified resident voter of the unrepresented Council District who shall hold office until the office is filled at the next general municipal election. Any person seeking an appointment to a Council District vacancy shall be a resident in the district for not less than one hundred and eighty (180) days immediately preceding the vacancy occurring. The City Council shall adopt by ordinance the process to fill vacancies for Council District offices.

Recommendation 2
If two or more years remain on the unexpired term, or if the City Council cannot agree on one person to fill the vacancy within 75 days of the vacancy occurring, the office shall be filled by special election. The special election shall be called by the remaining 6 FIRST DRAFT - Pasadena Charter Study Task Force Report City Council Vacancies Baker Tilly
members of the City Council within thirty (30) days of the occurrence of such vacancy, or at the next regular meeting of the City Council following the expiration of the 75-day deadline. The special election shall be held on the next regularly established primary municipal, general municipal, district, county, or state election date not less than 114 days from the call of the special election, unless the Council chooses to call a special election at an earlier point in time. The unexpired term shall be filled in either the primary or general special election, upon certification of the election results where one candidate receives a majority of the votes cast for the vacant office, consistent with City Charter Section 1204. Nothing herein provided shall limit the power of the City Council to provide by ordinance for the continuity of the City Government in the event of war, enemy-caused disaster, or common accident in which a majority of the members of the City Council are killed, missing, or injured so as to be unable to perform their duties.
7 FIRST DRAFT - Pasadena Charter Study Task Force Report Vice Mayor and Mayor Pro Tern
Vice Mayor and Mayor Pro Tem
Baker Tilly
Vice Mayor Appointment Process, Timing, and/or Length of Term {Charter Sections 401 and 407)
Background
Per Charter Section 407 the Council chooses a Vice Mayor from among its members at each organizational meeting. Organizational meetings occur in December of odd years. The length of the Vice Mayor's term is not specified in the Charter, but as organizational meetings are two years apart, the Council often found it practical to appoint a Vice Mayor to serve two years. The Council had a tradition of selecting the most senior member who had not previously served as Vice Mayor.

As in most cities in California, a Mayor Pro Tempore (called a Vice Mayor in Pasadena) presides over meetings when the mayor is absent. When there is a vacancy, the council selects the successor from among its members. Based on current City Charter provisions, Pasadena's Vice Mayor can become Mayor without appointment, election, deliberation, public input, or the possibility of replacement. Charter Section 404 says in part that, in case of a mayoral vacancy, the vice mayor shall" .. . assume the duties of the office of the Mayor until the office shall be filled at the next regular general election ... " The next general election could be two years later.

The automatic ascendency of the Vice Mayor to Mayor was discussed by the Charter Study Task Force just two weeks after lengthy considerations on filling a vacancy on the Council. The Task Force sought to define a method for filling a Council vacancy that was fair and open. In contrast, Pasadena's Vice Mayor can become Mayor without appointment, election, deliberation, public input, or possibility of replacement Task Force Deliberations on the Vice Mayor
The following concepts were brought forth for discussion by Task Force members
• The process for choosing a Vice Mayor/Mayor Pro Tern in other cities including by monthly rotation in Glendale
8 FIRST DRAFT - Pasadena Charter Study Task Force Report Vice Mayor and Mayor Pro Tern Baker Tilly
• Selecting an interim Mayor from among the members of the Council upon a vacancy
• The need for quick selection when filling a mayoral vacancy • Appointing the Vice Mayor annually
• Choosing a basis for appointment of the Vice Mayor which could include but not require the selection to be made on the basis seniority or rotational position
• Choosing a member of the Council to fill a vacant Mayor's seat, but only until the next election
• Appointing a Mayor Pro Tern to assume the duties of Mayor if the seat becomes vacant
• Requiring five affirmative votes to select the Mayor Pro Tern Recommended Charter Language on the Vice Mayor and Mayor Pro Tem
The Task Force voted to recommend changing the method for selecting a Vice Mayor and to create a Mayor Pro Tern
Recommendation 3
Section 407 -The Mayor Pro Tern
In the event of a vacancy in the Office of Mayor, the City Council shall elect from among the Councilmembers, a Mayor Pro Tern who shall exercise the powers and perform the duties of the Mayor. (until the position is filled at the next election?) Recommendation 4
Section 408. - The Vice Mayor
At its organizational meeting held annually in December, the City Council shall elect from among the Council members a Vice Mayor who shall exercise the powers and perform the duties of the Mayor during the latter's absence.
9 FIRST DRAFT - Pasadena Charter Study Task Force Report Term Limits for the Mayor and Council
Term Limits for the Mayor and Council
Consider Term Limits for the Mayor and Council
Background
Baker Tilly
Charter Section 401 establishes four-year terms for the Mayor and the Council. There are no limits. By 2018, 123 of California's 482 cities {26%) and nine out the state's fifty-eight counties {16%) had term limits.

Charter cities accounted for fifty-five (45%) of the 123 cities with term limits. There was a rapid uptick in the number of cities with term limits between 2018 and 2022 when voters in another 27 cities enacted them.

Today, approximately 148 {31%) of California's 482 cities have term limits.

Task Force Deliberations on Term Limits
The Task Force discussed term limits on February 7 and March 14, 2024.

On February 7, 2024, Baker Tilly reported on the nine comparison cities and found that Glendale, Long Beach, and Santa Monica have a threeterm limit. Anaheim, Santa Barbara, and Torrance have a two-term limit.

Torrance and Anaheim allow council members who have exhausted all terms to take a hiatus and run again.

During their deliberations, Task Force members discussed the advantages and disadvantages of term limits including the tradeoff between the election of new members and the loss of experienced and well-liked elected officials. They also discussed:
• The basis for term limits. Should it be the number of terms, the number of years, or a combination of both
• Should there be a lifetime ban on running for office once terms have been exhausted
• Should term limits be the same for the Mayor as for the Council • An onboarding program for new Mayors and members of the Council • Outreach to attract more people to run for office
• Does a partial term of less than two years count as a full term • Does time away from elected office reset the clock? If so, how many years of absence are needed?
• When term limits would commence (proscriptive only)
10 FIRST DRAFT - Pasadena Charter Study Task Force Report Term Limits for the Mayor and Council Baker Tilly
On February 7, 2024, the Task Force asked Baker Tilly to locate officials in California cities with term limits to learn about their experiences before and after the conversation to term limits.

On March 14, 2024, Dr. Julian Gold, Mayor of Beverly Hills, and Michael MacDonald, City Clerk of Ventura, spoke via Zoom about the advent of term limits in their cities and answered questions of the Task Force. Dr.

Gold reported that he was instrumental in putting term limits on the Beverly Hills ballot in 2022. The measure was adopted by 82% of voters.

In both cities, there were council members who had been re-elected several times. This fact was part of the impetus for adopting term limits.

Mr. MacDonald reported he favors term limits but is facing a problem in Ventura. The most senior council member has been in office only three years. Term limits adopted in 2016 had created such turnover, there were no experienced council members to mentor new ones. Dr. Gold spoke about the availability of former council members in Beverly Hills to mentor and train electees.

Shauna Clark of Baker Tilly and City Clerk Jomsky reported on responses to surveys and other data collected from approximately 35 cities. Ms.

Clark explained that impacts were difficult to determine because term limits in many municipalities were either too new or had been in place for so long that the initial perspectives were not available. She noted that based on reports provided by some cities with term limits, term limits brought more candidates into local elections.

It was noted that if term limits were adopted, they would not go into effect until the beginning of the next election cycle.

Recommended Charter Language on Term Limits
On March 14, the Task Force voted on limits of three four-year terms on the Council or as Mayor, and two four-year terms when allowing termedout officials to run again after a hiatus.

Recommendation 5
No person may serve more than three consecutive fouryear terms of office as a Councilmember. Following a period of hiatus of not less than four years away from the office of Councilmember, a person may serve two
additional four-year terms in the office of Councilmember.

In no event shall any person serve more than five four11 FIRST DRAFT - Pasadena Charter Study Task Force Report
Term Limits for the Mayor and Council
year terms in the office of Councilmember. Any term of
elected service of two years or more shall constitute a four (4) year term for the purposes of this section. The
limitation on the number of terms shall apply only to
terms of office that began after January 1, 2025.

Recommendation 6
No person may serve more than three consecutive fouryear terms of office as Mayor. Following a period of hiatus of not less than four years away from the office of Mayor, a person may serve an additional two four-year terms in the office of Mayor. In no event shall any person serve more than five four-year terms in the office of Mayor. The limitation on the number of terms shall apply to terms of office that began after January 1, 2025.

Baker Tilly
Note: The Mayoral limits section did not include: "Any term of elected service of two years or more shall constitute a four (4) year term for the purposes of this section"
Wasn't there an on boarding program??
The City Council will adopt a formal Council-driven public information process and an onboarding process for new Councilmembers, and direct staff to include a robust description of the Task Force's discussion regarding term limits, to be included in the Task Force's Final Report, as well as part of the record provided to the City Council in its de novo review.
12 FIRST DRAFT - Pasadena Charter Study Task Force Report Timing of Mayoral Elections
Timing of Mayoral Elections
Consider the Timing of Mayoral elections
Background
Baker Tilly
At the request of the Mayor and Council, the Pasadena Charter Study Task Force examined the timing of Mayoral elections. Changing the terms or election dates of the Mayor's races would create opportunities for all Pasadena Councilmembers to seek the Mayor's seat without forfeiting their own.

In 1998, when the voters of Pasadena established the directly elected Mayor, they chose four-year terms, the same length as Council terms.

The timing of the election for the first directly elected Mayor coincided with the election for District seats, 1, 2, 4 and 6. Councilmembers representing those districts are unable to run for the Mayor without forfeiting their District seat. Conversely, Councilmembers from Districts 3, 5, and 7 could run for Mayor every four years without the same risk.

Task Force Deliberations on the Timing of Mayoral Elections The Task Force considered the timing of mayoral elections on February 22, 2024, and April 11, 2024. Some of the alternatives discussed in February were to change the length of the Mayor's Term from four to two or six years. Another was to move the Mayor's election off-cycle, to occur in odd rather than even years.

On April 11, 2024, reports from Baker Tilly and the City Clerk illustrated the costs and difficulties of holding the Mayor's election off cycle. Of the 88 cities in Los Angeles County, only Redondo Beach and Whittier1 hold elections that are not coordinated with county, statewide and federal elections. These cities had invested in the equipment needed to conduct an election, including voting machines and the computers and software for tallying the vote.

Chair Chawkins suggested that the Task Force consider conducting the Mayor's election during the primary and general elections of the City and have all other Council District elections occur during the November general 1 Vernon was not included because it holds elections every year 13 FIRST DRAFT - Pasadena Charter Study Task Force Report Timing of Mayoral Elections Baker Tilly
elections as plurality voting elections (highest vote wins, with no run-off), thus allowing Councilmembers to compete for the Mayor's seat without having to forego running for their own District seat. City Clerk Jomsky gave a PowerPoint presentation on the details.

Task Force Recommendation
After further discussion, the Task Force made the following recommendation:

Recommendation 7
No changes be made to the Charter provisions on the
timing of the Mayoral election cycle.
14 FIRST DRAFT - Pasadena Charter Study Task Force Report Campaign Contribution Limits
Campaign Contribution Limits
Consider Campaign Contribution Limits
Background
Baker Tilly
Campaign Contribution Limits (CCLs) cap the amount of money a candidate can receive from a single source during an election. AB 571, effective January 1, 2021, required cities and counties to adopt local contribution limits or default to the state limits, currently $5,500. Prior to January 1, 2021, Pasadena and many cities in California had no contribution limits.

Contribution limits were discussed by the City Council and the Legislative Policy Committee when AB 571 was signed into law. The City Council sought to maintain the status quo of no limits. However, due to strong opposition by the public and Common Cause, the Council took no action thus allowing statewide campaign contribution limits to take effect.

When Charter Study topics were being finalized, the Council asked the Task Force to provide a recommendation on whether the City should change its contribution limits.

Task Force Deliberations on Campaign Contribution limits The Task Force discussed campaign contribution limits on March 28, April 25, and May 9. On April 11 and April 25, representatives from the League of Women Voters and various members of the public spoke in favor of lowering contribution limits to make elections more accessible. Written public comments stressed the position of Common Cause that campaign contribution limits help to ensure that candidates are not overly reliant on a few wealthy donors to finance their campaigns. With a cap on individual contributions, candidates must also build a broader base of smaller contributions to be viable.

The Task Force also heard that low limits would result in the diversion of donations to Independent Expenditure Committees (IECs). The Task Force asked Baker Tilly and staff to find a causal connection between low limits and independent expenditures. The Task Force also considered the impact of independent expenditures on anti-corruption measures. 15 FIRST DRAFT - Pasadena Charter Study Task Force Report Campaign Contribution Limits
Independent Expenditures
Baker Tilly
An independent expenditure entails funding a communication expressly advocating for or against a clearly identified candidate, without coordination with said candidate or their affiliated entities. Unlike direct campaign contributions, independent expenditures face no financial limitations on contributions or expenditures.

Independent Expenditure Committees {IECs) play a significant role in electoral processes, operating outside the purview of candidates' campaigns. IECs spend money on behalf of, but not at the behest of candidates. Due to the 1976 Supreme Court decision Valeo v Buckley, no government can curtail or require more disclosure of independent expenditures without running afoul of the First Amendment.

On April 25, 2024, City Clerk Mark Jomsky presented data on independent expenditures in Burbank, Irvine, Anaheim, Pasadena and ...

Shauna Clark, Baker Tilly, presented data on Burbank and from the Secretary of State on independent expenditures in statewide elections.

The data showed a rise in independent expenditures since the AB 571 mandate, but the sample size was too small to prove a causal connection to AB 571.

Anti-corruption Measures and Transparency
The City Attorney explained recent legislation amending the Levine Act which prohibits parties of a proceeding from contributing more than $250 to a council campaign during the pend ency of a proceeding before the Council. The Levine Act also restricts councilmembers, and their respective agents, from soliciting or accepting campaign contributions above $250 for the twelve months prior to a proceeding.

Task Force members strongly supported the Levine Act as well as Pasadena's Article XVII "Taxpayer Protection Act" (TPA). Both aim to prevent campaign contributions from influencing the actions of the Council. However, enforcement of anti-corruption measures relies on seeing the names of contributors and recipients. In Pasadena, transactions up to $5,500 appear on the candidate's financial disclosure reports. In cities with low limits any donation exceeding the limit (some as low as $250) would be made to an IEC, in which case the names and amounts given by donors could be obscured through a series of legal maneuvers. Many observers would be unaware that a third party was paying for ads and mailers on behalf of a candidate.
16 FIRST DRAFT - Pasadena Charter Study Task Force Report Campaign Contribution Limits Baker Tilly
Shifting the Campaign Disclosure Enforcement Burden to the City The Task Force asked about the consequences and cost of the City enforcing the campaign disclosure aspects of the Political Reform Act. It was noted that the City Clerk and the City Attorney/City Prosecutor would work together to investigate and enforce the campaign disclosure provisions of the Political Reform Act. This could place the City Clerk or the City Attorney in an adversarial role with an elected official or candidate and could compromise and politicize City staff in administering City elections.

Insert info from Mark and Michelle about enforcement costs Task Force Decision on Campaign Contribution Limits
On May 9, 2024, the Task Forced decided
Recommendation 9
On May 9, 2024, the Task Force decided .....
17 FIRST DRAFT - Pasadena Charter Study Task Force Report Compensation Baker Tilly
Compensation
Consider City Council compensation broadly, as well as
dedicated to childcare and elder care allowances
Background
On March 14 and March 28, 2024, the Pasadena Charter Study Task Force examined Charter provisions on compensation for the Mayor and Council, including childcare and eldercare (aka Family Care).

Compensation as defined in Charter Section 405 and the Municipal Code includes:
• Salaries, (sometimes called wages or stipends)
• Benefits (Health and dental insurance, life insurance) • General Office expenses (telecommunications, internet, childcare) • One time office expenses for the purchase of a computer and mobile phone
• Out-of-pocket, reimbursable expenses which might include mileage or travel
State Law on Council Compensation
Article XI § 5 (b) of the State of California Constitution empowers charter cities to decide the compensation of elected officials. There are no limits.

At present, the Mayor's monthly stipend is $2,794 plus benefits and the Council's stipend totals $1,830 plus benefits.

Compensation in general law cities is established by the government code and is linked to population. Traditionally, compensation for general law cities was minimal. SB 329, adopted in 2023, increased the base salary for elected officials in general law cities. Councilmembers in cities over 150,000 up to and including 250,000 in population can receive $2,550 per month.

Charter Section 405 and Municipal Code Sections 2.05.210 and 2.05.220
The City of Pasadena's method for setting salaries and benefits for the Mayor and Council is set forth in the Charter and the implementation of salaries and benefits is in the Municipal Code.
18 FIRST DRAFT - Pasadena Charter Study Task Force Report Compensation Baker Tilly
• Charter Section 405 - Formation of a compensation committee that makes recommendations on salaries and benefits
• Municipal Code Section 2.05.210- Incorporates recommendations from the Compensation Committee on stipends (salaries)
• Municipal Code Section 2.05.220 - Provisions on benefits and reimbursement
Task Force Deliberations on Compensation
During the two meetings where reports on compensation were presented, the Task Force discussed:
• Commitments of the Mayor and Council, recognizing the workload that averages twenty hours per week for a Council Member and more for the Mayor
• The salary setting process, including the appointment of a compensation committee
• Salary and benefit comparisons with other cities
• The fact that a compensation committee had not convened since 2000
• The advantages and disadvantages of changing the method for establishing salaries and benefits
• Council office staffing and salaries as compared to other cities • Recommending that the Council appoint a compensation committee as soon as possible
• Keeping compensation low enough to avoid a full-time Mayor or Council
The Task Force discussed whether a compensation committee should be convened or whether the process should be changed. The City Attorney explained that per the Charter, compensation committees cannot be convened after October 1 of each year.

Task Force Recommendations on Compensation
The Task Force adopted the following by unanimous vote:

Recommendation 10
(a) That the City Council convene the Council Compensation Committee and do so on a more regular basis.
19 FIRST DRAFT - Pasadena Charter Study Task Force Report Compensation Baker Tilly
(b) That the Committee discuss the issue of "family care" as a broader category than childcare (or eldercare), and consider CPI increases, other factors to support and promote diversity on the City Council, and revise methods of reimbursement to increase efficiency and transparency; and
(c) Direct City staff to provide the Committee with copies of the report from Baker Tilly, a summary of State Senate Bill 329, and the meeting minutes as background information.
20 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Ranked Choice Voting
Ranked Choice Voting
Baker Tilly
Even though it was not part of the Scope of Work ranked choice voting (RCV) was discussed in at least three Task Force meetings. According to the National Conference of State Legislatures, RCV combines the general election and the runoff by letting voters select-or "rank"-the candidates in order of preference. If no candidate receives 50% of the first-choice votes, the lowest-ranking candidate is eliminated, and their second-place votes are reallocated among the remaining candidates. The process repeats itself until a winner is selected. Variations of RCV exist for different types of elections, including races with multiple winners. Proponents say that RCV increases the civility of elections (opponents are less likely to attack one-another if attempting to garner 2nd and 3rd ranked votes from voters), reduces election costs, and cancels the lame-duck period between declaration of election results and start of new term.

On January 20, 2024, the Task Force asked for information on the mechanics and feasibility of RCV for runoff elections in Pasadena. The ability to use the RCV method depends on Los Angeles County. The Los Angeles County Registrar-Recorder/County Clerk's Office, which conducts Pasadena's election, said that RCV is not an option at this time nor is it on the County's future work plan.

City staff contacted the City of Berkeley which has RCV elections for the Berkeley City Council. The County of Alameda has acquired a certified RCV system that it makes available to cities within its jurisdiction, including Berkeley. Berkeley uses RCV solely for city council elections. Berkeley voters receive two ballot types for the November election: the RCV ballot for City Council races and the regular statewide ballot for federal, state, and county races and measures including any from Berkeley. Berkeley staff said there are limited savings from using the RCV system but there appear to be benefits related to civility.

Berkeley is responsible for paying two bills for each election, the costs associated with RCV balloting, and the costs associated with the statewide ballot. Included in the RCV expenses are software costs, upgrades, and maintenance for the RCV voting system. Berkeley conducts voter education and outreach efforts to ensure voters are familiar with the RCV process.

While certainly related to the issue of calling special elections for vacancies on the City Council, RCV would be a new system and methodology for Pasadena voters and would need additional research and information as its own charter study topic. If the Task Force wanted to continue to pursue RCV as part of this process, at a minimum, the Task Force would need to request authority from the City Council.
21 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Bios ofTask Force Members
Bios of Task Force Members
Brief bio of each task force member
Ken
Marcus
Andy
Diana
Lena
Liberty
Margaret
Paul
Raul
Vince
22 Baker Tilly
FIRST DRAFT - Report from the Pasadena Charter Study Task Force Recommended Charter Language
Recommended Charter Language
Filling a Council Vacancy
Recommendation 1 Appointment to Fill City Council Vacancy Baker Tilly
If a vacancy occurs among any member of the City Council that represents a Council District, and less than two years remain on the unexpired term for that office, the remaining members of the City Council shall within 75 days after such occurrence appoint a qualified resident voter of the unrepresented Council District who shall hold office until the office is filled at the next general municipal election. Any person seeking an appointment to a Council District vacancy shall be a resident in the district for not less than one hundred and eighty (180) days immediately preceding the vacancy occurring. The City Council shall adopt by ordinance the process to fill vacancies for Council District offices.

Recommendation 2 Special Election to Fill City Council Vacancy If two or more years remain on the unexpired term, or if the City Council cannot agree on one person to fill the vacancy within 75 days of the vacancy occurring, the office shall be filled by special election. The special election shall be called by the remaining members of the City Council within thirty (30) days of the occurrence of such vacancy, or at the next regular meeting of the City Council following the expiration of the 75-day deadline. The special election shall be held on the next regularly established primary municipal, general municipal, district, county, or state election date not less than 114 days from the call of the special election, unless the Council chooses to call a special election at an earlier point in time. The unexpired term shall be filled in either the primary or general special election, upon certification of the election results where one candidate receives a majority of the votes cast for the vacant office, consistent with City Charter Section 1204. Nothing herein provided shall limit the power of the City Council to provide by ordinance for the continuity of the City Government in the event of war, enemy-caused disaster, or common accident in which a majority of the members of the City Council are killed, missing, or injured so as to be unable to perform their duties.

Vice Mayor/Mayor Pro Tempore
Recommendation 3 Mayor Pro Tempore
If a vacancy occurs in the office of Mayor, the remaining members of the Council shall, after such occurrence, elect a Mayor Pro Tern from among the remaining members of the City Council. The Mayor Pro Tern shall assume the duties of the office of Mayor until the office is filled at the next general municipal election. 23 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Recommended Charter Language
The assumption of the duties of the Mayor Pro Tern shall not require that the Mayor Pro Tern relinquish his or her seat as a Councilmember elected or appointed from a district.

Recommendation 4 Vice Mayor
At its organizational meeting held annually in December, the Council shall elect from among the Councilmembers a Vice Mayor who shall exercise the powers and perform the duties of the Mayor during the latter's absence Term limits for the Mayor and Council
Recommendation 5 Council Term Limits
Baker Tilly
No person may serve more than three consecutive four-year terms of office as a Council member. Following a period of hiatus of not less than four years away from the office of Councilmember, a person may serve two additional four-year terms in the office of Councilmember. In no event shall any person serve more than five four-year terms in the office of Councilmember. Any term of elected service of two years or more shall constitute a four (4) year term for the purposes of this section. The limitation on the number of terms shall apply only to terms of office that began after January 1, 2025.

Recommendation 6 Mayor Term Limits
No person may serve more than three consecutive four-year terms of office as Mayor. Following a period of hiatus of not less than four years away from the office of Mayor, a person may serve an additional two four-year terms in the office of Mayor. In no event shall any person serve more than five four-year terms in the office of Mayor. The limitation on the number of terms shall apply to terms of office that began after January 1, 2025.
24 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Recommendations That Do Not Require Charter Amendments Baker Tilly Recommendations That Do Not Require Charter Amendments
Timing of the Mayor's Election
Recommendation 7
No changes be made to the Charter provisions on the timing of the Mayoral election cycle.

Campaign Contribution Limits
Recommendation 8
(May 9 action
Mayor/Council Compensation
Recommendation 9
(a) That the City Council convene the Council Compensation Committee, and do so on a more regular basis;
(b) That the Committee discuss the issue of "family care" as a broader category than childcare (or eldercare), and consider CPI increases, other factors to support and promote diversity on the City Council, and revise methods of reimbursement to increase efficiency and transparency; and
(c) Direct City staff to provide the Committee with copies of the report from Baker Tilly, a summary of State Senate Bill 329, and the meeting minutes as background information.
25 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Redline Version of Recommended Charter Language
Redline Version of Recommended Charter Language

ARTICLE IV - THE CITY COUNCIL
Section 401. - NUMBER AND TERM.

Baker Tilly
A. There shall be a City Council consisting of a Mayor and seven Councilmembers. The seven Councilmembers shall be nominated and elected by district as provided in this Charter.

Except as provided in subsection B, the term of office of the Mayor and Councilmembers shall be four years.

B. Notwithstanding any other provision of this Charter, to transition to new election dates starting in 2018, the terms of office of the Mayor and Councilmembers elected in 2015 shall expire in December 2020 and the terms of office of Councilmembers elected in the year 2017 shall expire in December 2022.

C. Beginning in the year 2020, the terms of office of the Mayor and Councilmembers elected from Districts 1, 2, 4, and 6 shall commence in the year 2020 and in each fourth anniversary of the year 2020, and the terms of office of the Councilmembers elected from Districts 3, 5, and 7 shall commence in the year 2022 and in each fourth anniversary of the year 2022. The terms of office of the Mayor and Councilmembers shall commence at the time of the City's organizational meeting held on the fifth Monday following the statewide general election and until their respective successors are elected and have duly qualified.

D. No person may serve more than three consecutive four-year terms of office as a Councilmember. Following a period of hiatus of not less than four years away from the office of Councilmember, a person may serve an additional two- four-year terms in the office of Councilmember. In no event shall any person serve more than five four-year terms in the office of Councilmember. Any term of elected service of two years or more shall constitute a four (4) year term for the purposes of this section. The limitation on the number of terms shall apply only to terms of office that began after January 1, 2025.

E. No person may serve more than three consecutive four-year terms of office as Mayor.

Following a period of hiatus of not less than four years away from the office of Mayor, a person may serve an additional two- four-year terms in the office of Mayor. In no event shall any person serve more than five four-year terms in the office of Mayor. The limitation on the number of terms shall apply only to terms of office that began after January 1, 2025. (Sec. 401 amended by vote of the people 6-5-2018: Sec. 401 amended by vote of the people 11- 3-1998: Sec. 401 amended by vote of the people 3-9-1993: Sec. 401 amended by vote of the people 11-4-1980, effective January 1, 1981.)
26 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Redline Version of Recommended Charter Language
Section 402. - ELIGIBILITY.

The Mayor and each Councilmember shall be a qualified elector of the City. Each Council member shall be a resident of the district from which the Member is elected or appointed.

Baker Tilly
(Sec. 402 amended by vote of the people 11-3-1998: Sec. 402 amended by vote of the people 3- 9-1993: Sec. 402 amended by vote ofthe people 6-8-1976, effective August 1, 1976.) Section 403. - VACANCY DEFINED.

If the Mayor shall cease to be a resident of the City or if any Councilmember shall cease to be a resident of the district, respectively, from which elected or appointed, or if either the Mayor or any Councilmember shall be absent without permission of the City Council from all regular City Council meetings within a period of 60 consecutive days from the last regular meeting attended, shall resign, shall be adjudged legally incompetent, shall be deceased, or shall be otherwise barred from holding office by reason of state or federal law, that office shall thereupon be declared vacant by a majority vote of the City Council. (Sec. 403 amended by vote of the people 11-3-1998: Sec. 403 amended by vote of the people 3- 9-1993: Sec. 403 amended by vote of the people 11-4-1980, effective January 1, 1981.) Section 404. - VACANCY-APPOINTMENT OR SPECIAL ELECTION .

If a vacancy occurs in the office of Mayor, the remaining members of the Council shall, ¥+€e Mayor shall assume the duties of the office of Mayor until the office shall be filled at the next general municipal election. after such occurrence, elect a Mayor Pro Tern from amongst the remaining members of the City Council. The ¥+€e Mayor Pro Tern shall assume the duties of the office of M ayor until the office shall be filled at the next general municipal election. The assumption of the duties of the ~ Mayor Pro Tern shall not require that the ~ Mayor Pro Tern relinquish his or her seat as a Councilmember elected or appointed from a district. #-a vacancy occurs among any other members of the City Council, the remaining members shall within 75 days after such occurrence appoint a qualified resident voter of the unrepresented district who shall hold office until the office is filled at the next general municipal election.If the City Council cannot agree on one person to fill the vacancy, the replacement shall be chosen by ~
If a vacancy occurs among any member of the City Council that represents a Council District, and less than two years remain on the unexpired term for that office, the remaining members of the City Council shall within 75 days after such occurrence appoint a qualified resident voter of the unrepresented Council District who shall hold office until the office is filled at the next general municipal election. Any person seeking an appointment to a Council District vacancy shall be a resident in the district for not less than one hundred and eighty (180) days immediately preceding the vacancy occurring. The City Council shall adopt by ordinance the process to fill vacancies for Council District offices. 27 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Redline Version of Recommended Charter Language Baker Tilly If two or more years remain on the unexpired term, or if the City Council cannot agree on one person to fill the vacancy within 75 days of the vacancy occurring, the office shall be filled by special election. The special election shall be called by the remaining members of the City Council within thirty (30) days of the occurrence of such vacancy, or at the next regular meeting of the City Council following the expiration of the 75-day deadline. The special election shall be held on the next regularly established primary municipal, general municipal, district, county, or state election date not less than 114 days from the call of the special election, unless the Council chooses to call a special election at an earlier point in time. The unexpired term shall be filled in either the primary or general special election, upon certification of the election results where one candidate receives a majority of the votes cast for the vacant office, consistent with City Charter Section 1204.

Nothing herein provided shall limit the power ofthe City Council to provide by ordinance for the continuity of the City Government in the event of war, enemy-caused disaster, or common accident in which a majority of the members of the City Council are killed, missing, or injured so as to be unable to perform their duties.
(Sec. 404 amended by vote of the people 11-3-1998: Sec. 404 amended by vote of the people 3- 9-1993.)
Section 405. - COMPENSATION.

Pursuant to an ordinance adopted by the City Council authorizing the formation of a Committee on City Council members' Compensation ("the Committee"), each member of the City Council shall nominate one person to the Committee, subject to the approval of the City Council. The duties ofthe Committee shall be to study, take public input, and make recommendations regarding the compensation paid to members of the City Council and benefits to which the members of the City Council are entitled including, but not limited to, insurance, expense allowances and reimbursement. he Council Com_p_ensation Committee shal be convened not l_ess than once every five years,._Note: this charter proposal was negated when the Task Force voted not to make a recommendation on compensation Each member of the Committee shall be an elector of the City. In making their nominations, City Councilmembers shall consider persons recommended by representatives of the fields of higher education, labor, business, and organizations reflecting the diversity of the City. No person shall be eligible for membership on the Committee who is, or within five years prior to his or her appointment was, an officer or employee of the City; or who has, within five years prior to his or her appointment, had any personal or business-related contractual relation with the City.

The nominee of the Mayor shall act as temporary chair of the Committee, with the power to fix the time and place of the Committee's first meeting. At such meeting, the Committee shall elect a Chair and a Vice-Chair and shall adopt such rules as it deems necessary to conduct its business. The provisions of the Ralph M. Brown Act shall govern the conduct of meetings of the Committee. Records of the Committee shall be maintained as public records as provided by 28 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Redline Version of Recommended Charter Language Baker Tilly State law. The Committee shall gather such information as it deems necessary to complete its duties, and prior to making its recommendation, shall hold at least one duly noticed public hearing for the purpose of seeking public input. The City Manager shall provide office space, staff assistance and supplies for the work of the Committee. Committee members shall serve without compensation, other than reimbursement for reasonable expenses pursuant to City ordinance.

If such report is not timely submitted or is not adopted by a majority of the members of the Committee, the Committee's recommendation shall be deemed to be a recommendation for no change. The Committee shall cease to exist thirty (30) days after its report is submitted to the City Council.

Once compensation has been initially established as provided in this section, no increase in the annual compensation shall be greater than five percent for each calendar year following the operative date of the most recent change for the compensation. No more than one ordinance establishing the compensation of City Council members may be adopted in any two-calendar year period. Any compensation and benefits fixed as a result of this Section shall constitute full compensation for the services of the City Council member and the maximum benefits provided to the City Council member by the City.

Until such time as the City Council adopts an ordinance as provided herein, Councilmembers shall continue to receive the compensation in effect as of the effective date of the Section.
(Sec. 405 amended by vote of the people 11-3-1998: Sec. 405 amended by vote of the people 3- 9-1993: Sec. 405 amended by vote ofthe people 11-4-1980, effective May 4, 1981.) Section 406. - THE MAYOR.

The Mayor shall be nominated and elected by the voters of the City at large for a term of four years, except as provided in Section 401 (B). The Mayor shall be a voting member of the City Council and shall preside at meetings of the City Council. The Mayor shall act as chief executive of the City in performing all acts required to be performed under the laws of the State of California and this Charter. The Mayor shall be recognized as the official head of the City for all ceremonial purposes, by the Courts for the purpose of serving civil process and by the Governor of the State for military purposes. The Mayor shall have a voice and vote in all 29 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Redline Version of Recommended Charter Language Baker Tilly proceedings of the City Council and shall perform such other duties as may be prescribed by this Charter or as may be imposed by the City Council consistent with his or her office. (Sec. 406 amended by vote ofthe people 6-5-2018: Sec. 406 amended by vote of the people 11- 3-1998: Sec. 406 amended by vote of the people 3-9-1993.) Section 407 - THE MAYOR PRO TEM
In the event of a vacancy in the Office of Mayor, the City Council shall elect from among the Council members, a Mayor Pro Tern who shall exercise the fu.U.-powers and perform the fu# duties of the Mayor.

Section 40.§.+. - THE VICE MAYOR.

At its organizational meetin held annual! in December the City Council shall elect from among the Councilmembers a Vice Mayor who shall exercise the powers and perform the duties of the Mayor during the latter's absence or disability. (Sec. 40+.§. amended by vote of the people 11-3-1998: Sec. 40+.§. amended by vote of the people 3-9-1993.)
Section 402&. - POWERS VESTED IN THE CITY COUNCIL.

All powers of the City shall be vested in the City Council subject to the provisions of this Charter and to the Constitution of the State of California. The City Council is empowered to carry into effect the provisions of this Charter, to execute the powers vested in the City, and to perform all duties and obligations imposed upon the City by State law. (Sec. 408 amended by vote of the people 3-9-1993.)
Section 4.!_09. - OFFICERS APPOINTED BY CITY COUNCIL.

The City Council shall appoint and may remove the City Manager, City Attorney, City Prosecutor, and City Clerk.

The City Prosecutor shall prosecute misdemeanor offenses arising out of violations of the law of the State and ordinances ofthe City.
(Sec. 4109 amended by vote of the people 3-9-1993.)
Section 41.!_Q. - ORGANIZATION OF CITY OPERATIONS AND ACTIVITIES.

The City Council shall, by ordinance, provide for the organization of all city operations and activities into functional units and may modify and change the organization from time to time.

This organization shall be accomplished through the creation and establishment, by ordinance, of city departments, offices and agencies, advisory boards, commissions, ·and committees. In establishing departments, offices, agencies, boards, commissions and committees, the Council 30 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Redline Version of Recommended Charter Language Baker Tilly shall provide for the functions, powers, and duties of each such department, office, agency, board, commission, or committee created.

The City Council may, by ordinance, require any city officer or employee to give and execute to the City an official bonds for the faithful performance of official duties. The Premium therefor shall be paid by the City.
(Sec. 41Jl- amended by vote of the people 3-9-1993.)
31 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Clean Copy of Recommended Charter Language
Clean Copy of Recommended Charter Language

ARTICLE IV - THE CITY COUNCIL
Section 401. - NUMBER AND TERM.

Baker Tilly
A. There shall be a City Council consisting of a Mayor and seven Councilmembers. The seven Councilmembers shall be nominated and elected by district as provided in this Charter. Except as provided in subsection B, the term of office of the Mayor and Councilmembers shall be four years.

B. Notwithstanding any other provision of this Charter, in order to transition to new election dates starting in 2018, the terms of office of the Mayor and Councilmembers elected in 2015 shall expire in December 2020 and the terms of office of Councilmembers elected in the year 2017 shall expire in December 2022.

D. No person may serve more than three consecutive four-year terms of office as a Councilmember.

Following a period of hiatus of not less than four years away from the office of Councilmember, a person may serve an additional two four-year terms in the office of Councilmember. In no event shall any person serve more than five four-year terms in the office of Councilmember. Any term of elected service of two years or more shall constitute a four {4) year term for the purposes of this section. The limitation on the number of terms shall apply only to terms of office that began after January 1, 2025.

E. No person may serve more than three consecutive four-year terms of office as Mayor. Following a period of hiatus of not less than four years away from the office of Mayor, a person may serve an additional two four-year terms in the office of Mayor. In no event shall any person serve more than five four-year terms in the office of Mayor. The limitation on the number of terms shall apply only to terms of office that began after January 1, 2025.
{Sec. 401 amended by vote of the people 6-5-2018: Sec. 401 amended by vote of the people 11-3-1998:

Sec. 401 amended by vote of the people 3-9-1993: Sec. 401 amended by vote of the people 11-4-1980, effective January 1, 1981.

Section 402. - ELIGIBILITY.

The Mayor and each Councilmember shall be a qualified elector of the City. Each Councilmember shall be a resident of the district from which the Member is elected or appointed. {Sec. 402 amended by vote of the people 11-3-1998: Sec. 402 amended by vote of the people 3-9-1993:

Sec. 402 amended by vote of the people 6-8-1976, effective August 1, 1976.) 32 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Clean Copy of Recommended Charter Language
Section 403. - VACANCY DEFINED.

Baker Tilly
If the Mayor shall cease to be a resident of the City or if any Council member shall cease to be a resident of the district, respectively, from which elected or appointed, or if either the Mayor or any Councilmember shall be absent without permission of the City Council from all regular City Council meetings within a period of 60 consecutive days from the last regular meeting attended, shall resign, shall be adjudged legally incompetent, shall be deceased, or shall be otherwise barred from holding office by reason of state or federal law, that office shall thereupon be declared vacant by a majority vote of the City Council.
(Sec. 403 amended by vote of the people 11-3-1998: Sec. 403 amended by vote of the people 3-9-1993:

Sec. 403 amended by vote of the people 11-4-1980, effective January 1, 1981.) Section 404. - VACANCY-APPOINTMENT OR SPECIAL ELECTION.

If a vacancy occurs in the office of Mayor, the remaining members of the Council shall, after such occurrence, elect a Mayor Pro Tern from amongst the remaining members of the City Council. The Mayor Pro Tern shall assume the duties of the office of Mayor until the office shall be filled at the next general municipal election. The assumption of the duties of the Mayor Pro Tern shall not require that the Mayor Pro Tern relinquish his or her seat as a Council member elected or appointed from a district.

If a vacancy occurs among any member of the City Council that represents a Council District, and less than two years remain on the unexpired term for that office, the remaining members of the City Council shall within 75 days after such occurrence appoint a qualified resident voter of the unrepresented Council District who shall hold office until the office is filled at the next general municipal election. Any person seeking an appointment to a Council District vacancy shall be a resident in the district for not less than one hundred and eighty (180) days immediately preceding the vacancy occurring. The City Council shall adopt by ordinance the process to fill vacancies for Council District offices.

If two or more years remain on the unexpired term, or if the City Council cannot agree on one person to fill the vacancy within 75 days of the vacancy occurring, the office shall be filled by special election. The special election shall be called by the remaining members of the City Council within thirty {30) days of the occurrence of such vacancy, or at the next regular meeting of the City Council following the expiration of the 75-day deadline. The special election shall be held on the next regularly established primary municipal, general municipal, district, county, or state election date not less than 114 days from the call of the special election, unless the Council chooses to call a special election at an earlier point in time. The unexpired term shall be filled in either the primary or general special election, upon certification of the election results where one candidate receives a majority of the votes cast for the vacant office, consistent with City Charter Section 1204. Nothing herein provided shall limit the power of the City Council to provide by ordinance for the continuity of the City Government in the event of war, enemy-caused disaster, or common accident in which a majority of the members of the City Council are killed, missing, or injured so as to be unable to perform their duties. (Sec. 404 amended by vote of the people 11-3-1998: Sec. 404 amended by vote of the people 3-9-1993.) Section 405. - COMPENSATION.
33 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Clean Copy of Recommended Charter Language Baker Tilly
Pursuant to an ordinance adopted by the City Council authorizing the formation of a Committee on City Councilmembers' Compensation ("the Committee"), each member of the City Council shall nominate one person to the Committee, subject to the approval of the City Council. The duties of the Committee shall be to study, take public input, and make recommendations regarding the compensation paid to members of the City Council and benefits to which the members of the City Council are entitled including, but not limited to, insurance, expense allowances and reimbursement.

The Council Compensation Committee shall be convened not less than once every five years.

Each member of the Committee shall be an elector of the City. In making their nominations, City Councilmembers shall consider persons recommended by representatives of the fields of higher education, labor, business, and organizations reflecting the diversity of the City. No person shall be eligible for membership on the Committee who is, or within five years prior to his or her appointment was, an officer or employee of the City; or who has, within five years prior to his or her appointment, had any personal or business-related contractual relation with the City.

The nominee of the Mayor shall act as temporary chair of the Committee, with the power to fix the time and place of the Committee's first meeting. At such meeting, the Committee shall elect a Chair and a Vice-Chair and shall adopt such rules as it deems necessary to conduct its business. The provisions of the Ralph M. Brown Act shall govern the conduct of meetings of the Committee. Records of the Committee shall be maintained as public records as provided by State law. The Committee shall gather such information as it deems necessary to complete its duties, and prior to making its recommendation, shall hold at least one duly noticed public hearing for the purpose of seeking public input. The City Manager shall provide office space, staff assistance and supplies for the work of the Committee.

Committee members shall serve without compensation, other than reimbursement for reasonable expenses pursuant to City ordinance.

Not later than October 1 of the year the Committee is appointed, the Committee shall submit to the City Council a report adopted by a majority of the members of the Committee recommending either that no change be made in the compensation paid to members of the City Council, or that change, either an increase or a decrease, be made and the amount thereof. If such report is not timely submitted or is not adopted by a majority of the members of the Committee, the Committee's recommendation shall be deemed to be a recommendation for no change. The Committee shall cease to exist thirty {30) days after its report is submitted to the City Council.

The City Council may take no action on the recommendation, or it may, by ordinance, adjust the compensation paid to members of the City Council by an amount not to exceed the recommendations of the Committee. No action which increases the compensation of the City Council in excess of the level recommended by the Committee may be taken without a vote of the people. Any ordinance adopted pursuant to a recommendation of the Committee shall be adopted by a 2/3 majority vote and shall be subject to referendum as provided in this Charter. Once compensation has been initially established as provided in this section, no increase in the annual compensation shall be greater than five percent for each calendar year following the operative date of the most recent change for the compensation. No more than one ordinance establishing the compensation of City Council members may be adopted in any two-calendar year period. Any compensation and benefits fixed as a result of this Section shall constitute full compensation for the services of the City Council member and the maximum benefits provided to the City Council member by the City.

Until such time as the City Council adopts an ordinance as provided herein, Councilmembers shall continue to receive the compensation in effect as of the effective date of the Section. 34 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Clean Copy of Recommended Charter Language Baker Tilly
(Sec. 405 amended by vote of the people 11-3-1998: Sec. 405 amended by vote of the people 3-9-1993:

Sec. 405 amended by vote of the people 11-4-1980, effective May 4, 1981.) Section 406. - THE MAYOR.

The Mayor shall be recognized as the official head of the City for all ceremonial purposes, by the Courts for the purpose of serving civil process and by the Governor of the State for military purposes. The Mayor shall have a voice and vote in all proceedings of the City Council and shall perform such other duties as may be prescribed by this Charter or as may be imposed by the City Council consistent with his or her office.
(Sec. 406 amended by vote of the people 6-5-2018: Sec. 406 amended by vote of the people 11-3-1998:

Sec. 406 amended by vote of the people 3-9-1993.)
Section 407 -THE MAYOR PRO TEM
In the event of a vacancy in the Office of Mayor, the City Council shall elect from among the Councilmembers, a Mayor Pro Tern who shall exercise the powers and perform the duties of the Mayor .

Section 408. -THE VICE MAYOR.

At its organizational meeting held annually in December, the City Council shall elect from among the Council members a Vice Mayor who shall exercise the powers and perform the duties of the Mayor during the latter's absence.
(Sec. 408 amended by vote of the people 11-3-1998: Sec. 408 amended by vote of the people 3-9-1993.) Section 409. - POWERS VESTED IN THE CITY COUNCIL.

All powers of the City shall be vested in the City Council subject to the provisions of this Charter and to the Constitution of the State of California. The City Council is empowered to carry into effect the provisions of this Charter, to execute the powers vested in the City, and to perform all duties and obligations imposed upon the City by State law.
(Sec. 408 amended by vote of the people 3-9-1993.)
Section 410. - OFFICERS APPOINTED BY CITY COUNCIL.

The City Council shall appoint and may remove the City Manager, City Attorney, City Prosecutor, and City Clerk.

The City Prosecutor shall prosecute misdemeanor offenses arising out of violations of the law of the State and ordinances of the City.
(Sec. 410 amended by vote of the people 3-9-1993.)
Section 411. - ORGANIZATION OF CITY OPERATIONS AND ACTIVITIES. 35 FIRST DRAFT - Report from the Pasadena Charter Study Task Force Clean Copy of Recommended Charter Language Baker Tilly
The City Council shall, by ordinance, provide for the organization of all city operations and activities into functional units and may modify and change the organization from time to time. This organization shall be accomplished through the creation and establishment, by ordinance, of city departments, offices and agencies, advisory boards, commissions, and committees. In establishing departments, offices, agencies, boards, commissions and committees, the Council shall provide for the functions, powers, and duties of each such department, office, agency, board, commission, or committee created.

The City Council may, by ordinance, abolish, consolidate, modify, or separate any department, office, agency, board, commission, or committee, and may assign, reassign, or modify any functions, powers, or duties.
(Sec. 411 amended by vote of the people 3-9-1993: Sec. 410 amended by vote of the people 6-8-1976, effective August 1, 1976.)
Section 412. - PROHIBITIONS.
(A) Neither the Mayor nor any City Council member shall be eligible to hold any paid office created by the City Council while a member thereof and until one year after the expiration of the term for which he or she was elected.
(B) Except for purposes of inquiry, the Mayor, the City Council, and its members shall deal with the administrative service under the City Manager solely through the City Manager, and neither the Mayor, the City Council nor its members shall attempt to influence or to direct any subordinates of the City Manager.
(Sec. 412 amended by vote of the people 11-3-1998: Sec. 411 amended by vote of the people 3-9-1993.) 36 Pasadena Charter Study Task Force Report
Task Force Membership – Biographies / Applications City Clerk’s Office 41 Task Force Membership – Biographies/Applications
CITY OF PASADENA r, ,-
APPLICATION FOR APPOINTMENT TO THlf\ ,-
CHARTER STUDY TASK FORCE "'" I • ! l ('.0 1' 1
The information contained on this form will be used by the City Council to appoint mer;nbers t9; the Charter Study Task Force. Please answer all questions. You are invited to cttt~ptf~dditi~nal; ,~;~:t\J i\ pages, a copy of your resume, or submit supplemental Information which youfeel may 'assist the' • • • City Council in its evaluation of your application. Please note that, once submitted, this fonn, and all attachments, will become subject to public access under the Public Records Act, with the exception of personally identifiable information.

Applicant Name: Ken Chawkins -------------------------- Home Address: Pasadena, CA 91105 Mailing Address: Pasadena, CA 91105
Email Address:

Business Phone: Date Available to Start: ....:l..:.....m..:.....m..:.....e..:.....di..:.....at_el.!...y ___ _ Home Phone: Cell Phone:

Indicate if you wish to be considered for a District, At-Large, and/or Mayoral Nomination (mark one or more):
_X_ District Representative representing City Council District ___ 6 _ __ At-large Representative City Council District ____ _ __ Mayoral Representative
Community Service - List boards, commissions, committees, and organizations on which you are currently serving or have served, offices held and in what city.

Chair. Pasadena Media; Board Member, The Children's Partnership; Board Member, Coro Southern California, Task Force Member, Pasadena Charter Review (Citywide elected Mayor), Chair, Pasadena Unified School District - Districting; Board Member, Pasadena Chamber of Commerce; Founding Board Member, Leadership Pasadena; Board Member, Measure CC and TT (PUSD); Board Member, San Rafael Neighborhood Association.

Employment - Title and duties, current and past (acceptable to attach resume as an alternative).
(See attached)
Educatjon - Include professional or vocational licenses or certificates.

BA, UCLA - Political Science; MA, Claremont Graduate University - Public Policy; Coro Fellow - New York City

1. Have you ever worked for the City of Pasadena? (If yes, please YES O NO [El list dates/department)

2. Are you related to any employee, appointed or elected official of YES D NO 12:f] the City of Pasadena? (If yes, please indicate name and relationship)

3. Rules of law and ethics prohibit members from participating in YES D NO ~ and voting on matters in which they may have a direct or indirect financial interest Are you aware of any circumstances which may develop from your occupation or economic
holdings, that might relate to your service as a member of a Charter Study Task Force? (If yes, please indicate any potential conflicts)

4. Have there been, or are there now, any personal or business YES D NO ~ circumstances which might reflect adversely on your service as a member of a Charter Study Task Force?

5. Are you aware of the time commitment necessary to fulfill the YES ~ NO D obligations of a member on a Charter Study Task Force,
including meetings on nights and weekends?

6. What specifically In your background, training, education, or Interests qualifies you to serve on the Charter Study Task Force? Please highlight any relevant experience with the City of Pasadena or other municipality that Involves Charter Study, elected experience, or knowledge of City Charter laws and provisions:

I served on the Charter Reform Task Force that brought the Citywide elected Mayor to Pasadena.

I Chaired the Task Force that brought District elections (from an at-large system) to Pasadena Unified School District. My Master's Thesis focused on the Commission Form of municipal government in California. I have been deeply involved in numerous civic activities in Pasadena and care deeply about issues that impact our system of self-governance. I have served on numerous boards/task forces and understand the responsibilities that go along with serving.

7. What objectives and goals should the Charter Study Task Force consider? The Task Force should follow the direction of the City Council. The City Charter sets the rules for all governance issues in Pasadena. That said, the specific direction for this Task Force is determined by the City Council and the Task Force should be focused on those issues directly.

Given the limited amount of time and resources we have, staying focused on the issues called out will be key to getting our work done and providing a quality product for the Council's consideration.

8. In your opinion, what is the importance of the scope and charge of the Charter Study Task Force, as approved and assigned by the City Council?
Given the dynamic nature of politics, it is very important to define clear and concise guidelines about transition of elected office. Additionally, given the increasing amount of time required to serve as Mayor and/or City Council, it is critical to determine if the City Charter allows for the recruitment and election of the City's best citizens. If the time and/or financial requirements keep good people from serving, the Task Force should consider ways to alleviate those restrictions.

Additionally, it is important to consider whether/how we might limit the terms of office to allow for a required term limit option in the City Charter. These are critical elements to allow those who are governing the time and space to govern effectively.

9. How would you help to achieve the Charter Study Task Force's objectives and goals, while adhering to the City Council's approved Scope and Charge? What is critical for the Task Force is clarity. We must have a clear idea of what is being asked of us, sufficient staff support and a clear path to achieving our goals. While there are many other important issues to consider, the Task Force must stay focused on the issues at hand. Additionally, we would be best served to have Task Force meetings outside of City Hall. We must reach out to the residents of the city, engage their feedback and integrate that into the work we do. Rather than conjecture, we must gather information and ensure the community voices are heard.

Signature:
following infonnation is correct to the best of my knowledge. 0 0 O O O O O O O O O O O O O C Q O O O O O O O O O O O O O O 0 0 D O O O O O O O O C O O O O 0 One of the goals of the City Council is to balance advisory body appointments in terms of geographic residence, location, ethnicity, gender, and age. The following infonnation is desirable, but not required for appointment.

Year of Birth: 1962 Gender: _.......;;.M=a __ le ____ Ethnicity: -----=-W.:..:.h=it=e ___ _ If City resident. number of years: ____ 2=7 __
Ken Chawkins
, Pasadena, CA 91105
Ken Chawkins is Principal at Chawkins Communications Consulting, Inc. His current retained clients include Gemini Motors and South Coast Air Quality Management District. He is Project Lead for the City of South Pasadena in their transition to become the first city in the US with an all zero-emissions Police Force. He is a consultant with National Demographics Corporation helping public jurisdictions in California navigate the development of electoral maps. He teaches Stakeholder Engagement at UCLA's Luskin School of Public Affairs.

Chawkins served as the Government Relations Manager for Air Products and Chemicals, a world-leading Industrial Gases company. He acted as the principal liaison to local and state policymakers to advance company priorities and all growth platforms, with special focus on Hydrogen for Mobility and Carbon Capture and Sequestration. Additionally, Chawkins supported business development activities by developing advocacy campaign strategies, crafting appropriate and effective messaging, and planning and executing strategic government engagement plans. As Government Relations Manager, Chawkins designed and executed stakeholder engagement plans and managed overall communication strategies, His work with Southern California Gas Company as Manager of Public Policy and Business Policy Manager relied on Chawkins' expertise within the energy/utility industry. SoCalGas is the largest national gas distribution company in the United States, and Chawkins was responsible for advancing the company's policy agenda with external stakeholders at the local and state governmental levels. Additionally, he framed the public engagement strategy and worked with various organizations and interest groups to build coalitions seeking the safe, clean and affordable use of natural gas as an energy source.

Chawkins started his journey in the Energy/Utility industry at Southern California Edison where he built a foundation of knowledge in one of the largest electric utilities in the country.

Chawkins spent with Southern California Edison, starting as a region manager for public affairs, serving as Special Assistant to the CEO, managing a local district and overseeing corporate training units.

Chawkins is civically active in Southern California currently serving on the Board of The Children's Partnership, Chair of Pasadena Media, a trainer for Water Education for Latino Leaders and an advisor to the Glendale Education Foundation. He has previously served on many other boards, including Coro Southern California, Leadership Southern California, Los Angeles Economic Development Corporation, Legacy Los Angeles, Environmental Leadership Institute and Sustain Southern California. Chawkins holds a BA in Political Science from UCLA, a MA in Public Policy from Claremont Graduate University and was a Coro Fellow in New York City in 1989. He lives in Pasadena with his wife, Dr. Lan Nguyen Chawkins and has two adult daughters, Dania and Emma.

CITY OF PASADENA

APPLICATION FOR APPOINTMENT TO THE

CHARTER STUDY TASK FORCE
The information contained on this form will be used by the City Council to appoint members to the Charter Study Task Force. Please answer all questions. You are invited to attach additional pages, a copy of your resume, or submit supplemental information which you feel may assist the City Council in its evaluation of your application. Please note that, once submitted, this form, and all attachments, will become subject to public access under the Public Records Act, with the exception of personally identifiable information.

C)
Applicant Name: Marcus D. Hatcher -------------------------'-----f-',---,--, .--!-,-- Home Address: -, Pasadena CA 91104
Email Address:

Business Phone: Date Available to Start: Immediately ------''------ Home Phone: SIA Cell Phone: SIA
Indicate if you wish to be considered for a District, At-Large, and/or Mayoral Nomination (mark one or more):
_X_ District Representative representing City Council District __ 3 __ _ __ At-large Representative City Council District ____ _ __ Mayoral Representative
Community Servjce - List boards, commissions, committees, and organizations on which you are currently serving or have served, offices held and in what city.

Democrats of Pasadena Foothills, PUSD School Site Council, Willard elementary PTA District 1 PTA SEIU Executive Board
Employment- Title and duties, current and past (acceptable to attach resume as an alternative).

See Attached
Education - Include professional or vocational licenses or certificates.

See Attached

1. Have you ever worked for the City of Pasadena? (If yes, please YES □ NO IBJ list dates/department)

2. Are you related to any employee, appointed or elected official of YES D NO RJ the City of Pasadena? (If yes, please indicate name and relationship)

3. Rules of law and ethics prohibit members from participating in YES D NO [Bl and voting on matters in which they may have a direct or indirect financial interest. Are you aware of any circumstances which may develop from your occupation or economic
holdings, that might relate to your service as a member of a Charter Study Task Force? (If yes, please indicate any potential conflicts)

4. Have there been, or are there now, any personal or business YES D NO [i) circumstances which might reflect adversely on your service as a member of a Charter Study Task Force?

5. Are you aware of the time commitment necessary to fulfill the YES II] NO D obligations of a member on a Charter Study Task Force,
including meetings on nights and weekends?

6. What specifically in your background, training, education, or interests qualifies you to serve on the Charter Study Task Force? Please highlight any relevant experience with the City of Pasadena or other municipality that involves Charter Study, elected experience, or knowledge of City Charter laws and provisions:

I have worked with public sector workers since 2004. I have professional knowledge of public sector management systems that are governed by elected boards/ councils. I have worked with various elected public sector boards/councils. I have drafted and or approved similar bylaws that oversee numerous non profit organizations.

7. What objectives and goals should the Charter Study Task Force consider? I believe that the Task Force should consider issues that include; term limitations for elected officials, elected official compensation, elected official staffing, elected official employee status, and council relationships with adjacent agencies (ex. PUSD). The City of Pasadena has a budget and relevance in California and the US to support addressing these issues as comparable cities have chartered their cities to operate.

8. In your opinion, what is the importance of the scope and charge of the Charter Study Task Force, as approved and assigned by the City Council?
Simply put, the recommendations of this Task Force allows us to reimagine the City for our residence and prospective residents.

9. How would you help to achieve the Charter Study Task Force's objectives and goals, while adhering to the City Council's approved Scope and Charge? I believe that my combination of my professional experience, understanding of public sector objectives, commitment to our community, understanding of the expectations of our residents, and my leadership will help achieve the Task Force's goals.
.(\
Signature: ~ slk :::::,,, Date: 10/16/2023
I hereby certify that the following information is correct to the best of my knowledge. 000000000000000000000000000000000000000000000000
One of the goals of the City Council is to balance advisory body appointments in terms of geographic residence, location, ethnicity, gender, and age. The following information is desirable, but not required for appointment.

Year of Birth: _.....11 ..... {_2_..5/_,,1...,9 .... 74.....__ Gender: M Ethnicity: ____ B .... la,.,.c...._k ____ _ If City resident, number of years: ___ 5~--
Objective
Profile
Education
Marcus D. Hatcher
Pasadena, CA 91104
I am interested in working with my fellow resident, staff, s and officials that are equally committed to the future of our city.

Ability to develop professional relationships throughout community • Excellent understanding of contract interpretation and enforcement, policy development, and labor laws
• Ability to develop and execute management directives effectively • Proven ability to effectively work with elected officials, management, staff, and workers • Ability to successfully represent the head of an organization and the principles of the organization
• Ability to articulate vision and goals of an organization B.A., Communication, University of Nevada Las Vegas
B.A., Education, University of Nevada Las Vegas
"How to do Arbitrations and Hearings", Southwest Organizing School "Negotiations Strategy and Tactics", Southwest Organizing School "How to be a Dynamic Trainer", National Seminars Training Relevant Experience & Accomplishments
Program Coordination
• Program Development and Oversight
• Negotiated Collective Bargaining Agreements
• Contract Enforcement
• Conducted ,-\rbitrations and Mediations
• Public Representative of the Organization
• Facilitated Public Sector Efficiency Initiatives
• Led Housing Authority Consolidation in Nevada
• Developed and Facilitated Focus Groups for Budget Crisis Resolutions • Developed and Instructed Contract Interpretation Trainings • Developed and Instructed Miscellaneous Trainings
• Developed Grievance Reduction Trainings
• Negotiated Agency Classification and Compensation
• Negotiated Compensation Market Adjustments
• Facilitated Layoff Altematives
• Oversaw State and Local Lobbying Efforts
• Provided testimony to ErvIRB, PERB, NLRB, NERC, and EEOC • Elected Representative of Organization
Employment
Management/ Supervision
• Plan and Administer the Objectives of an Organization • Develop and Oversee Departmental and Organizational Budgets • Negotiate Collective Bargaining Agreements on behalf of i\fanagement • Draft and execute vendor contracts
• Recruit, Train, Evaluate, and Correct Staff
• Directly Oversee Supervisors and Clerical Staff
Chief Strategist, MD HS trategic S o!utio11s
Provide Labor Relations Consultation to Unions and Employers Develop and Implement Strategies Aligned with Organizational Objectives Serve as Chief Negotiator
Provide Labor Relations Training to Staff and Members
Assess Grievances and Grievance Structures
Instructor, Los Angeles Community College, LATTC
Develop Labor Relations Curriculum
Provide Instruction and Evaluation to Trade Tech Students Complete Administrative Components of Grade Assignment
Adhere to all Policies and Procedures of the College
2017-Present
2010-Present
Kaiser Division Director, SEIU-UHW
Lead the Programmatic Work of 100 Departmental Staff (including supervisors, field staff, and clerical staff)
Develop and Maintain Labor/Management Relationship with Kaiser Permanente Executives
Develop Budget and Confirm budget for Departmental Staff - (approximately $35 million/ annually)
Review and Confirm Budget for Kaiser Coalition of Unions - (approximately $40 million/ annually)
Review and Confirm Budget for Kaiser Labor Management Partnership - (approximately $80 million/ annually)
Serve as an Elected Leader of the Union
Provide Leadership and Reports to Executive Board
Serve as a Chairperson of the Kaiser Coalition of Unions Serve as a Trustee of the Kaiser Labor Management Partnership Director of Representational Excellence, SEIU-UH[.f7
Develop and Oversee Representation Program
Develop and Oversee Representational Leadership Program Develop Member Leaders
Oversee all Arbitrations and Mediations
Drive Cost Effective Grievance Resolution
Oversee \'veb- based Grievance Tracker
Analyze Grievance-Based Data
Serve as Kaiser Arbitration Panelists
Oversee Kaiser and Dignity Contract Specialists
Provide Leadership and Reports to Executive Board
Chair Representational Excellence Program Committee
2016-2017
2011- 2016
Director of Representation and Negotiations, SEIU 721
Serve as Chief Negotiator
Develop Union-Wide Principles for Bargaining
Manage Staff Responsible for Negotiating Collective Bargaining Agreements Assist in Training of Bargaining Teams
Manage Advocates Responsible for Contract Enforcement
Manage Civil Service Advocates
Manage In-house Counsel and Monitor Relationship with Contracted Firm Serve as Liaison with Contracted Call Center
Assist with Training of Stewards
Develop Inclusive Representational Systems
Serve as a Part of Sr. Leadership Team
Execute Vision of Board and Executive Director
Director of Government Affairs, SEIU Local 110 7
Oversee State and Local Lobbying
Oversee Political Staff
Develop and Maintain Relationships with Elected Officials and Political Candidates
Develop Detailed Political Plan
Negotiate Collective Bargaining Agreements
Execute Other Special Projects
Employee Relations Manager, City of Las Vegas
Oversee Employee Relations for City Employees
Train and Supe1vise Employee Relations Staff
Develop Mature Relationship with Departmental Leadership Advise Departmental Leadership on Labor and/ or Contract Related Issues Conduct \Vorkplace Investigations
Complete Summaries of Investigations
Recommend, Issue, Review or Rescind Discipline
2010-2011
2008-2010
2008 -2008
Volunteer Service
References
Director of Representation, SEIU Local 110 7
Negotiate and Enforce Collective Bargaining .Agreements Manage Staff Responsible for Negotiating Collective Bargaining ,-\greements Oversee the Labor/Management Relationship for the Union Oversee Grievances and .Arbitrations
Develop Curriculum and Train Stewards
Create and Maintain Systems to Track Grievances
Represent the Principles of the Executive Director and organization Plan and Implement Objectives of the Organization
Airport Transportation Specialist, Clark County Department of Aviation Enforce Traffic Regulations at and .Around Airport
Ensure compliance of F .A.A Security Standards
Airport Operations Dispatcher, Clark Co1111ty Department of Aviation Monitor and Operate a Variety of Systems Information Computers to ,-\scertain the Condition and Security of .Airport Facilities and Equipment Notify .Appropriate Responders in the Event of an Unusual or .Apparent Emergency Situation
Police Officer, Las Vegas Metropolitan Police Department • Enforce Local, State, and Federal laws through arrest and/ or Issuing Citations
• Respond to Criminal Related Calls to Evaluate and .Act Police Cadet, Las Vegas Metropolitan Police Department
• .Assist Police/ Correctional Officers in Law Enforcement Through Report \v'riting and Other ,-\ssistance
Available Upon Request
Available Upon Request
2004-2008
1997-2004
1996-1997
1995-1996
1993-1995

CITY OF PASADENA

APPLICATION FOR APPOINTMENT TO THE

CHARTER STUDY TASK FORCE
The information contained on this form will be used by the City Council to appoint members to the , Charter Study Task Force. Please answer all questions. You are invited to attach additional .. :
pages, a copy of your resume, or submit supplemental information which you f~el may assisfttie , •• City Council in its evaluation of your application. Please note that, once submitted, this form, and all attachments, will become subject to public access under the Public Records Act, with the exception of personally identifiable information.

Applicant Name: Vince Farhat
Pasadena, California 91105
Home Address:
, Pasadena, California 91105
Mailing Address:

Email Address:

Business Phone: Date Available to Start: October 1, 2023 Home Phone: Cell Phone:

Indicate if you wish to be considered for a District, At-Large, and/or Mayoral Nomination (mark one or more):
_X_ District Representative representing City Council District Six _X_ At-large Representative City Council District Six
_X_ Mayoral Representative
Community Service - List boards, commissions, committees, and organizations on which you are currently serving or have served, offices held and in what city.

City of Pasadena Advisory Bodies
Rose Bowl Operating Company Audit Committee (community representative) (2020-Present) Chair, Redistricting Task Force (2021)
Member, Civic Center Task Force (2018-2019)
Chair, Board of Zoning Appeals (2015-2017)
Member, Planning Commission (2012-2017)
Board of Directors, Pasadena Center Operating Company (2010-2012) Chair, Transportation Advisory Commission (2003-2010)
Member, City Council Compensation Committee (2001)
Vice-Chair, Utility Advisory Commission (1999-2003)
Member, Charter Reform Task Force (1998-1999)
Non-Profit Organizations
Board of Directors, Greater Los Angeles Area Council, BSA (2020-Present) Board Chair, St. Thomas More Society of Los Angeles (2021-Present) Board of Governors, Beverly Hills Bar Association (2021-Present) Executive Committee, Los Angeles County Bar Association Litigation Section (2015-2019) Board of Directors, La Casita del Arroyo Foundation (2012-2015) West Pasadena,Residents' Association (President 2002-2004; Board of Directors 2000-2012) Employment- Title and duties, current and past (acceptable to attach resume as an alternative).

Chair, White Collar Defense & Investigations Group, Jeffer Mangels Butler & Mitchell LLP (2020-Present) Adjunct Professor, Loyola Marymount University, Loyola Law School (2004-Present) Partner, Holland & Knight LLP (2011-2020)
Assistant U.S. Attorney, United States Attorney's Office, Central District of California (2002-2011) Associate, Jones Day (1996-1998; 1999-2002)
Judicial Law Clerk, United States District Court, Central District of California (1998-1999) Vice-President & General Manager, Sanjo Investments Commercial Real Estate (1991-1996) Commercial Real Estate Broker, Prudential Stevenson Real Estate (1989-1991) Note: See Linkedln profile for employment descriptions and duties: www.linkedin.com/in/vincefahatjd/ Education - Include professional or vocational licenses or certificates.

Juris Doctor (JD), Loyola Marymount University, Loyola Law School Master of Business Administration (MBA), Pepperdine University, Graziadio School of Business Bachelor of Arts (BA) in International Studies, American University, School of International Service State Bar of California License #183794

1. Have you ever worked for the City of Pasadena? (If yes, please list dates/department)

2. Are you related to any employee, appointed or elected official of the City of Pasadena? (If yes, please indicate name and relationship) YES □ NO G
YES □ NO G

3. Rules of law and ethics prohibit members from participating in and YES D NO Q voting on matters in which they may have a direct or indirect financial interest. Are you aware of any circumstances which may develop from your occupation or economic holdings, that might relate to your service as a member of a Charter Study Task Force? (If yes, please indicate any potential conflicts)

4. Have there been, or are there now, any personal or business YES D NO Q circumstances which might reflect adversely on your service as a member of a Charter Study Task Force?

5. Are you aware of the time commitment necessary to fulfill the obligations of a member on a Charter Study Task Force, including meetings on nights and weekends? Yes, I am aware of the time commitment.

YES G NO □

My professional experience in law and government, together with 25 years of experience as a citizen commissioner in the City of Pasadena, qualifies me to serve on the Charter Study Task Force. In addition to my volunteer experience with non-profits and municipal advisory bodies, I previously served on the City of Pasadena Charter Reform Task Force that recommended the voter-approved charter amendments creating the position of the citywide elected Mayor. I also served on the City Council Compensation Committee after the elected Mayor position was created. My previous Pasadena charter reform and Council compensation experience would provide helpful context for the issues to be studied by this new advisory body.

7. What objectives and goals should the Charter Study Task Force consider? The Charter Study Task Force will review and evaluate certain municipal governance topics set by the City Council at its meeting on September 18, 2023, provide recommendations to the Council on the appropriateness/necessity of each topic, and submit its findings as part of a final report to the Council by late May/early June 2024.

8. In your opinion, what is the importance of the scope and charge of the Charter Study Task Force, as approved and assigned by the City Council?
The City Council has directed the Task Force to study the following issues: (i) vacancy appointment process for Mayor and City Council, as well as options for special elections; (ii) Mayor and City Council term limits; (iii) review of timing of Mayoral election; (iv) review of Vice Mayor appointment process, timing, and/or length of term; (v) City Council compensation, broadly, as well as dedicated family care allowance for Councilmembers; and (vi) campaign contribution limits. Adhering to the City Council's clearly defined scope and charge will be critically important to the success of the Charter Study Task Force.

9. How would you help to achieve the Charter Study Task Force's objectives and goals, while adhering to the City Council's approved Scope and Charge?
The City of Pasadena is committed to inclusion and transparency in all our affairs. As a citizen commissioner, I have always endeavored to work with community members and City staff in a respectful and collaborative manner, which would be helpful qualities in achieving the Charter Study Task Force's mission of reviewing the governance topics set by the City Council. I also have decades of experience complying with the requirements of the Ralph M. Brown Act, which is an important part of ensuring our public proceedings are transparent and open to everyone in our community. In addition, my prior charter reform and Council compensation experience would be useful in helping to achieve the Task Force's objectives as defined by the Council's approved scope and charge.

Signature: Date: September 24, 2023
I hereby certify that the following information is correct to the best of my knowledge.

O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00 0 0 0 0 One of the goals of the City Council is to balance advisory body appointments in terms of geographic residence, location, ethnicity, gender, and age. The following information is desirable, but not required for appointment.

Year of Birth: 1966 Gender: Male Ethnicity: Caucasian
If City resident, number of years: 27
Aft'r~~-
11 ~ ~
:8} ' ~'v !I
';,,¾.: re:o Y!orl' ~a;-::~

CITY OF PASADENA

APPLICATION FOR APPOINTMENT TO THE

CHARTER STUDY TASK FORCE
The information contained on this form will be used by the City Council to appoint members to the Charter Study Task Force. Please answer all questions. You are invited to attach additional pages, a copy of your resume, or submit supplemental information which you feel may assist the City Council in its evaluation of your application. Please note that, once submitted, thisform, and all attachments, will become subject to public access under the Public Records fl;r;t, witftpe exception of personally identifiable information. ::: --· ~;rJ Applicant Name: Diana Carbajal Mejia
Home Address: Pasadena, Calif 91104
Mailing Address: Same as above u1
--------------------------(._~!~----
Email Address:

Business Phone:

Home Phone: None
Date Available to Start: December 1, 2023
Cell Phone:

Indicate if you wish to be considered for a District, At-Large, and/or Mayoral Nomination (mark one or more):
[ZJ District Representative representing City Council District ____ _ [ZJ At-large Representative City Council District ____ _ D Mayoral Representative
Community Service - List boards, commissions, committees, and organizations on which you are currently serving or have served, offices held and in what city.

All Saints Church, (Pasadena) Vestry Board Member April 2012 - April 2016; Rector Search Committee, All Saints Church, 2015-2016; Co-Chair, Cailforn1a D1stnct Attorneys Association, Extrad1ton Committee, 201 / - 2022; ProJect LEAD, Legal Eductation Facilitator (Los Angeles County) 2016 - 2019· Student Attendance Review Board El Monte School District 2003-2004 Employment - Title and duties, current and past (acceptable to attach resume as an alternative).

See attached resume.

Education - Include professional or vocational licenses or certificates.

California State University Fullerton, B.A., Communications, Minor in Political Science, Dec. 1985; Loyola Law School, Juris Doctorate, May 1995; Admitted to California State Bar, November 1995.

1. Have you ever worked for the City of Pasadena? (If yes, please list dates/department)
I have never worked for the City of Pasadena
YES [J NO~

2. Are you related to any employee, appointed or elected official of YES O NO [!] the City of Pasadena? (If yes, please indicate name and relationship)
I am oat related ta any employee, appointed or elected official.

3. Rules of law and ethics prohibit members from participating in YES O NO ~ and voting on matters in which they may have a direct or indirect financial interest. Are you aware of any circumstances which may develop from your occupation or economic
holdings, that might relate to your service as a member of a Charter Study Task Force? (If yes, please indicate any potential conflicts)
I am oat aware af any potential conflicts

4. Have there been, or are there now, any personal or business YES [J NO [!l circumstances which might reflect adversely on your service as a member of a Charter Study Task Force?

5. Are you aware of the time commitment necessary to fulfill the YES [!] NO D obligations of a member on a Charter Study Task Force,
including meetings on nights and weekends?

My legal training and undergraduate course of study provide me with the education and background to serve as a task force committee member. Additionally, prior to becoming a prosecutor I worked for a law firm which represented government entities, suoh as the oiUes of Montebello, Vernon, Gommeroe and various sohool sohool distriots. As an assooiate at this law firm I attended city council meetings.planning commission and school board meetings and advised city and public entity clients on a wide range of legal issues. Add1tionally, 1n my work as a prosecutor, I drafted and proposed legislation 1nvolvmg bail reform and 1mm1gration.

This experience is helpful in proposing potential legislation for voters to approve regarding charter reform.

7. What objectives and goals should the Charter Study Task Force consider? The Charter St, 1dy Task Force sho11ld consider term limits as well as reforming the city charter to implement processes for filling vacancies on unexpired terms, including appointments, and calling for special elections. Campaign finances should also be considered.

8. In your opinion, what is the importance of the scope and charge of the Charter Study Task Force, as approved and assigned by the City Council?
The Task Force's scope and charge is important to proper and representative governance of the city The Pasadena community must have have fair and duly elected representatives, therefore the Task Force's responsibility in examining this issue and proposing solutions is critical to our democratic process.

9. How would you help to achieve the Charter Study Task Force's objectives and goals, while adhering to the City Council's approved Scope and Charge? My experience in working collaboratively in researching issues and proposing solutions will assist the Task Force in accomplishing its charge. I have worked on important and potentially contentious issues such as bail reform, immigration, and church leadership, and have been successful in presenting research, ottering solutions and dratting legIslat1on and proposals.

Signature: ilwu.. c.,u.0 --v- ~ I Date: 11/1/2023
J hereby certify that the following information is correct to the best of my knowledge. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O 000 0 0 0 One of the goals of the City Council is to balance advisory body appointments in terms of geographic residence, location, ethnicity, gender, and age. The following information is desirable, but not required for appointment.

YearofBirth: 1963 Gender: Female Ethnicity: _L_a_ti_na _______ _ If City resident, number of years: _4 ___ _
Diana M. Carbajal
Pasadena California 91104
Skills
Licensed attorney with 28 years of practical experience primarily in the area of criminal law. Skills include motion writing, legal research, oral advocacy, personnel supervision and project management.

Experience
May 2018 - March 2022
Los Angeles County District Attorney, Los Angeles - DePutv in Charge, Extradition Services Section
• Managed the operation of the office's extradition unit which was responsible for returning fugitives from outside California and from foreign countries. Also worked with federal statutory schemes and interstate compacts to secure the return of prisoners serving sentences in federal and out-of-state prisons.
• Supervised staff attorneys, paralegals and legal support personnel tasked with extraditing fugitives, and staffing a court having exclusive jurisdiction over bail bond forfeiture motions. • Chaired office committee tasked with analyzing and drafting legislation in support of bail reform and pre-trial release.
• Represented the office on a county-wide committee which was responsible for proposing and implementing a pilot program for releasing arrestees without bail. • Handled a personal caseload of dozens of high profile criminal extradition matters involving both international and domestic fugitives.

July 2012- April 2018
Los Angeles County District Attorney, Los Angeles - Coordinator, Extradition Services Section
• Assisted the Head Deputy of the Training Division to grow and manage the Extradition Services Section. During this period the Extradition Services Section added staffing, and increased its presence within the office and with law enforcement partners. • Conducted office-wide attorney and staff training and law enforcement agency training. • Developed a database to successfully manage an increasing caseload of both international and domestic extradition cases.
• Coordinated the launch of a county-wide program which centralized bail bond forfeiture matters to be heard in a downtown court with exclusive jurisdiction. Implemented LADA office-wide policies and procedure to staff and manage bail bond forfeiture matters. • Reviewed and edited colleagues' work on extradition filings in international fugitive cases. 2 • Carried a personal caseload of dozens of high profile criminal extradition matters involving both international and domestic fugitives.
• Appeared in court regularly to handle various criminal extradition and bail bond forfeiture matters.

March 2005 - June 2012
Los Angeles County District Attorney, Los Angeles - Deputy District Attorney, Extradition Services Section
• Solo attorney handling dozens of international extradition matters. • Briefed LADA management and colleagues on international extradition procedures and offered extradition strategies when new laws permitted extradition of fugitives. • Worked with law enforcement agents and office colleagues in drafting and processing extradition documents including declarations, legal statements, documentary evidence and correspondence.
• Collaborated with US Attorneys at the Office of International Affairs for submission of international extradition requests to foreign countries. • Advised colleagues on bail bond forfeiture cases including drafting motions for inclusion in office wide brief bank.
• Regularly appeared in court to hand le various criminal extradition and bail bond forfeiture matters.

July 2003 • August 2004
Los Angeles County District Attorney, Los Angeles - Deputy District Attorney, Abolish Chronic Truancy (A CT) Unit
• Collaborated with county-wide school district administrators to implement and operate this grant-funded program aimed at reducing truancy and preventing crime. • Conducted school-wide parent meetings advising on truancy consequences and counseled individual students and families to facilitate regular school attendance. • Represented the District Attorney at School Attendance Review Board (SARB) meetings. • Prosecuted individuals whose children were chronically truant.

February 2003 - July 2003
Los Angeles County District Attorney, Los Angeles - Deputy District Attorney, Pomona Branch Ollfce
• Prosecuted defendants charged with various felony crimes, including assault, robbery, and domestic violence.

June 2002 - February 2003
Los Angeles County District Attorney, Los Angeles - Deputy District Attorney, Juvenile Division, Eastlake
• Adjudicated minors whose crimes included assaults, robberies, and sexual offenses.

July 2000 - June 2002
Los Angeles County District Attorney, Los Angeles - De/Juty District Attorney, Central Trials
• Prosecuted defendants charged with various felony crimes, including murder, assault, robbery, and domestic violence.
• Investigated and responded to petitions for Writs of Habeas Corpus brought by convicted felons whose cases were implicated by police corruption uncovered during an investigation of the Los Angeles Police Department Rampart Division.

March 1999 - June 2000
Los Angeles County District Attorney, Los Angeles - DejJuty District Attorney, 1vlisdemeanor and Prelirnina1y Hearing Unit
• Prosecuted defendants charged with various misdemeanor offenses. • Conducted preliminary hearings.

May 1996 - February 1999
Law Offices of Barbosa, Garcia and Barnes, Los Angeles - Associate • Represented public and government entity clients in civil litigation matters including, employment and labor disputes, tort and civil rights violations. • Advised Los Angeles Unified School Board members and staff and faculty on the implementation of special education reforms mandated under the Chanda Smith Consent Decree.

Education
August 1992- May 1995
Loyola Law School, Los Angeles, California - Juris Doctor August 1981-December 1985
California Slate University Fullerton, Fullerton, California - Bachelor a/Arts, Communications; 1iJinor, Political Science
Awards and Recognitions
Calif. District Attorney Association, Co-Chair, Extradition & Foreign Prosecution Committee (2018-2022) US Marshals Service 15 Most Wanted Fugitives - Capture of George Barraza LAPD/Foreign Prosecution Liaison Unit - Capture of Guatemalan and Mexican Fugitives Los Angeles County Quality and Productivity Award for Establishment of Bait Bond Forfeiture Court Project LEAD - Volunteer Facilitator
Admitted to the California State Bar, License number 181493

CITY OF PASADENA

APPLICATION FOR APPOINTMENT TO THE

CHARTER STUDY TASK FORCE
The information contained on this form will be used by the City Council to appoint members to the Charter Study Task Force. Please answer all questions. You are invited to attach additional pages, a copy of your resume, or submit supplemental information which you feel may assist the City Council in its evaluation of your application. Please note that, once submitted, this form, and all attachments, will become subject to public access under the Public Recordsj!-,ct, witfl.. the exception of personally identifiable information. !::! , ,i Applicant Name: Raul Francisco Salinas
Home Address: , Pasadena CA 91106
I--~-: ~-- ,, I' ,) Mailing Address: Same as above ... ,., ---------------------~--...,..,-....,,,,!---- Email Address:

Business Phone: Date Available to Start: Anytime
--------- Home Phone: Cell Phone:

Indicate if you wish to be considered for a District, At-Large, and/or Mayoral Nomination (mark one or more):
__ District Representative representing City Council District ____ _ __ At-large Representative City Council District ____ _ _ XX Mayoral Representative
Community Service-List boards, commissions, committees, and organizations on which you are currently serving or have served, offices held and in what city. 2005-2006 Member, Pasadena Task Force on Good Government: 2015 Pasadena Task Force on Financial Administration and Internal Controls: 2018- present, Board Member and General Counsel, United States Hispanic Chamber of Commerce (Washington, DC): 2002 - present, Board Member. Adventist Health White Memorial Medical Center: 2014-2022. Former Board Member and Chair, Habitat for Humanity for Greater Los Angeles: Former Board Member. San Gabriel Valley Council Boy Scouts of America Council (2008- 2014 est.). Other former volunteer board of director memberships with include: La Plaza de Cultura y Artes (Los Angeles), The Women's Foundation (Oakland), Concordia Leadership Advisory Board (New York), Johns Hopkins Center for Talented Youth Advisory Board (Baltimore). and Former Commissioner, California State Bar Commission on Judicial Nominees Evaluation (San Francisco).

Employment - Title and duties, current and past (acceptable to attach resume as an alternative).

Partner in Charge, Los Angeles Office. Frost Brown Todd AlvaradoSmith (1/1/23 - present}: Managing Partner. Los Angeles Office. AlvaradoSmith (8/96 -12/31/22). Associate Attorney at Rogers & Wells ('93-96): McKenna & Fitting {'90-93: merged with Rogers & Wells): Barton Klugman {'88-90): Bonne Jones ('85-88).

Education - Include professional or vocational licenses or certificates. ~Loyola Marymount University1 BBA; Georgetown University Law Center, JD.

1. Have you ever worked for the City of Pasadena? (If yes, please list dates/department)
I have not worked for the City as an employee, and for this reason the answer would be no. In full disclosure, from time to time, I have represented the City in legal matters in my capacity as outside legal counsel through my law firm. I am not representing the City at this time.

YES □ NO [J

2. Are you related to any employee, appointed or elected official of YES D NO [B/ the City of Pasadena? (If yes, please indicate name and relationship)
I am not related to any employee, or appointed or elected offlc1al, of the City

3. Rules of law and ethics prohibit members from participating in YES D NO G2f and voting on matters in which they may have a direct or indirect financial interest. Are you aware of any circumstances which may develop from your occupation or economic
holdings, that might relate to your service as a member of a Charter Study Task Force? (If yes, please indicate any potential conflicts)
I am not aware of any direct or indirect financial interest that relates to the task force which prohibits my voting on matters.

4. Have there been, or are there now, any personal or business circumstances which might reflect adversely on your service as a member of a Charter Study Task Force?

5. Are you aware of the time commitment necessary to fulfill the obligations of a member on a Charter Study Task Force,
including meetings on nights and weekends?
YES □ NO d'
YES~ NO □

I have seNed on two prior task forces for the City. Among other legal practice areas, I have a municipal law background. I have extensive experience in governance and ethics related topics.

7. What objectives and goals should the Charter Study Task Force consider? Those objectives and goals that are consistent with the scope and charge of the task force.

8. In your opinion, what is the importance of the scope and charge of the Charter Study Task Force, as approved and assigned by the City Council?
I understand that the task force will look to review various aspects of the City's charter to determine whether to recommend that portions thereof should be updated, deleted, or supplemented to address the current needs of the City, in a manner consistent with the charge set forth by the City Council.

9. How would you help to achieve the Charter Study Task Force's objectives and goals, while adhering to the City Council's approved Scope and Charge? I believe my training as an attorney, with more than 20 years of of municipal law experience, and my strong volunteer experience in community based organizations, may bring to the task force governance related experience that could serve to further the diversity and thought leadership necessary for a meaningful experience.

Signatur Date: f
I hereby c~ify that the following information is correct to the best of my knowledge. 0 0 0 O O O O O O O COO O O O O O O COO O O COO O O O O O O O O O O ¢ 0 0 0 00 O O O O C One of the goals of the City Council is to balance advisory body appointments in terms of geographic residence, location, ethnicity, gender, and age. The following information is desirable, but not required for appointment.

YearofBirth: 1960 Gender: Male Ethnicity: Latino
If City resident, number of years: 21

CITY OF PASADENA

APPLICATION FOR APPOINTMENT TO THE

Applicant Name: Lena Louise Kennedy
Pasadena,CA 91103
Home Address:
, Pasadena, CA 91114
Mailing Address: 1 l)
Email Address:

Business Phone: Date Available to Start: 10-20-23 --------- Home Phone: Cell Phone:

Indicate if you wish to be considered for a District, At-Large, and/or Mayoral Nomination (mark one or more):

District Representative representing City Council District 1 Hon. Tyron Hampton __ At-large Representative City Council District ____ _ __ Mayoral Representative
Community Service - List boards, commissions, committees, and organizations on which you are currently serving or have served, offices held and in what city.

One Arroyo Foundation
Los Angeles County Commission on Women and Girls
Employment- Title and duties, current and past (acceptable to attach resume as an alternative).

L. Kennedy & Associates Consulting
CEO/President
Education - Include professional or vocational licenses or certificates.

Blair High School, PCC, Swayer College, and UCLA [attended] Nonprofit management Certificate Indiana School of Philanthropy

1. Have you ever worked for the City of Pasadena? (If yes, please YES 0 NO D list dates/department) Yes, 2019, Census

2. Are you related to any employee, appointed or elected official of YES D NO g the City of Pasadena? (If yes, please indicate name and relationship)

3. Rules of law and ethics prohibit members from participating in YES D NO bZJ' and voting on matters in which they may have a direct or indirect financial interest. Are you aware of any circumstances which may develop from your occupation or economic
holdings, that might relate to your service as a member of a Charter Study Task Force? (If yes, please indicate any potential conflicts)

4. Have there been, or are there now, any personal or business YES D NO ~ circumstances which might reflect adversely on your service as a member of a Charter Study Task Force?

5. Are you aware of the time commitment necessary to fulfill the YES D NO ~ obligations of a member on a Charter Study Task Force, including meetings on nights and weekends?

While I don't have experience with the City of Pasadena-specific Charter Study, I can provide insights, and I have a background and interest that would make me relevant for such a role. I possess a strong foundation in political science and public engagement and issues related to the review areas. I am aware of the governmental structures and the principles; my knowledge and experience in State Government have given me insights into the dynamics of local governance. Many municipalities share common challenges and principles, making this experience transferable. I can help identify best practices and assess the impact of potential changes.

I have a genuine passion for public service and a commitment to improving our communities, which is a crucial qualification. I am motivated to serve on the Charter Study Task Force to contribute my skills and knowledge to enhance the governance of Pasadena.

My experience working with elected demonstrates an understanding of the complexities of governance, including the importance of city charters. My experience allows me to work collaboratively with others and make informed decisions.

I approach governance matters with an objective and impartial mindset, ensuring that decisions are made in the community's best interests and adhering to legal and ethical standards. I represent my Councilmember and will present his views and values as I serve.

I have strong communication skills, essential for working within a task force, interacting with stakeholders, and presenting findings and recommendations to the public.

7. What objectives and goals should the Charter Study Task Force consider? The goals and objectives to review the Charter Reform should be considered based on particular circumstances from community feedback and stakeholders affected by the charter. We should consider the fiscal impact on the City's Budget. Evaluate the existing charter and determine strengths, weaknesses, and areas of improvement. Our overarching goals should align with the City's Mission, Values, and long-term vision for the community. Transparency, accountability, and community engagement should be part of creating the goals and objectives.

8. In your opinion, what is the importance of the scope and charge of the Charter Study Task Force, as approved and assigned by the City Council?
Where I may have personal opinions, I can provide an objective perspective on the importance of the scope and charge of a Charter Study Task Force as approved and assigned by the City Council. The importance of the scope and charge of such a task force can be summarized as follows:

Clear goals and Objectives must be set for us to study and comply with.

The task force must know what specific issues or aspects of the city's charter they are meant to examine and potentially recommend changes.

We must be transparent in how we define the scope and charge of our assignment, that we are accountable in our work, and the public must understand the purpose and limitations of the study and what to expect from the outcomes.

We need a clear scope of our assignment to stay within the purview of our work and focus on the most pertinent issues, which will allow us to be effective. We do not want to expand beyond our purpose, and it is essential to maintain control of our study 's objectives.

The scope and charge should include provisions for community engagement, ensuring that the public's input is considered in the study. This enhances the democratic process and gives residents a voice in charter revisions, and accountability is essential to ensure that the task force fulfills its mandate effectively. And, of course, we want to conduct our work and study in compliance with the city's laws and regulations.

The scope and charge of the Charter Study Task Force are crucial in guiding the study process, maintaining transparency, and ensuring that the task force remains accountable to the City Council and the community it serves.

9. How would you help to achieve the Charter Study Task Force's objectives and goals, while adhering to the City Council's approved Scope and Charge? First and foremost, I would thoroughly familiarize myself with the City Council's approved Scope and Charge. This document outlines the Charter Study Task Force's specific objectives, goals, and limitations.

I think having a Diverse and Informed group assembled to serve is essential.

I hope the city staff thought through the working process and developed a comprehensive Timeline/Work Plan outlining detailed outcomes, tasks, timelines, and responsibilities for the Task Force that position the Task Force to be success.fit! in expected outcomes. This should include established clear Objectives, defined and measurable, aligned with the City Council's Scope and Charge.

I would want the Charter Reform Task Forces to have the proper support team, and I hope we have legal experts/counsel to review our work, highly qualified Charter Reform Task Force Consultants to guide us in our decision-making process, and support staff to create our presentation to the City Council for approval and review. We want our final proposed changes to the city charter to ensure that any proposed changes to the city charter are legally sound and comply with state and federal laws.

I would include research and data showing success.fit! Charter Reform Task Forces and their decisionmaking process by exploring best practices from other cities and municipalities that have successfully updated their charter. Gathering relevant data and information on the current city charter, best practices from other municipalities, and potential areas for improvement can provide valuable insights and guidance. Could you provide us with historical data on Pasadena City Charter Recommendations, which were not success.fit!, and why?
Public Engagement is critical. Hold public hearings forums and gather input and feedback from residents. This ensures that the study reflects the needs and desires of the community, as this will be voted on in November 2024.

The Task Force will present its findings, recommendations, and a comprehensive report/proposal to the City Council for review and approval. As we develop recommendations, we want to work closely with our council members to ensure their understanding of the benefits and implications of the recommendations we will make and be prepared to address any questions or concerns raised by the City Council to make necessary revisions to the recommendations based on their feedback. We want our communication and recommendations to align with the Scope and Charge.

By aligning with the City Council's Scope and Charge, the Charter Study Task Force can effectively achieve its objectives and goals while ensuring a transparent and community-driven process.

Signature: Date: 10-19-23
I hereby certify that the following information is correct to the best of my knowledge.

Year of Birth: 1957 Gender: .;...F=e.:..:.m.:...:a=le;:;._ ______ Ethnicity: Black If City resident, number of years: 66
~~"" ' 0 " ,,
gf i\
\'6 :J ~{)~~~# ~Py

CITY OF PASADENA

APPLICATION FOR APPOINTMENT TO THE

CHARTER STUDY TASK FORCE
The information contained on this form will be used by the City Council to appoint members to the Charter Study Task Force. Please answer all questions. You are invited to attach additional pages, a copy of your resume, or submit supplemental information which you feel may assist the City Council in its evaluation of your application. Please note that, once submitted, this form, and all attachments, will become subject to public access under the Public Records Act, withJ/Je exception of personally identifiable information.

Applicant Name: Margaret McAustin
Home Address: Pasadena
Mailing Address: Pasadena
Email Address:

Business Phone:

Home Phone:

Date Available to Start: when needed
Cell Phone:

Indicate if you wish to be considered for a District, At-Large, and/or Mayoral Nomination (mark one or more):
[ZJ District Representative representing City Council District _2 ____ _ D At-large Representative City Council District ____ _
D Mayoral Representative
Community Service - List boards, commissions, committees, and organizations on which you are currently serving or have served, offices held and in what city. 1998 Charter Reform Task Force, Pasadena
1993-1998 & 2005-2007 Pasadena Planning Commission
2007-2020 Pasadena City Council, District 2 Presently City appointee to RBAC Employment- Title and duties, current and past (acceptable to attach resume as an alternative).

Retired
Education - Include professional or vocational licenses or cerlificates.

BA CSULA Business Administration/Economics
Paralegal

1. Have you ever worked for the City of Pasadena? (If yes, please YES K'!J NO D list dates/deparlment)
Only as a Councilmember

2. Are you related to any employee, appointed or elected official of YES D NO @ the City of Pasadena? (If yes, please indicate name and relationship)

3. Rules of law and ethics prohibit members from participating in YES O NO [~] and voting on matters in which they may have a direct or indirect financial interest. Are you aware of any circumstances which may develop from your occupation or economic
holdings, that might relate to your service as a member of a Charter Study Task Force? (If yes, please indicate any potential conflicts)

4. Have there been, or are there now, any personal or business YES D NO @ circumstances which might reflect adversely on your service as a member of a Charter Study Task Force?

5. Are you aware of the time commitment necessary to fulfill the YES D NO [•] obligations of a member on a Charter Study Task Force,
including meetings on nights and weekends?

My previous experience on the Charter Reform Task force of 1998 gives me a unique understanding of the process, and my experience on the City Council gives me a unique understanding of the implications of Charter Reform Task Force decisions.

7. What objectives and goals should the Charter Study Task Force consider? As directed by the City Council, including the possibly application of term limits, considerations for filling vacant seats on the City Council and compensation of Councilmembers .

8. In your opinion, what is the importance of the scope and charge of the Charter Study Task Force, as approved and assigned by the City Council?
As a city we need to ensure the voices of everyone are heard and the cost of being a councilmember is not so prohibitive in terms of time and money to allow only the wealthy and retired to participate in our cIvIc government. Long encumbanc1es can act as a barrier to new members.

9. How would you help to achieve the Charter Study Task Force's objectives and goals, while adhering to the City Council's approved Scope and Charge? As a member of the CRTF, my role would be to become informed by experts, staff and the public on the issues outlined by the Council and to act in furthernace of the best interests of the City. All recommendations are submitted for consideration by the Council.

Signature: Isl Margaret McAustin Date: 10/1/23
I hereby certify that the following information is correct to the best of my knowledge. 000000000000000000000000000000000000000000000000
One of the goals of the City Council is to balance advisory body appointments in terms of geographic residence, location, ethnicity, gender, and age. The following information is desirable, but not required for appointment.

Year of Birth: Gender: Ethnicity: _________ _
If City resident, number of years: ____ _

CITY OF PASADENA

APPLICATION FOR APPOINTMENT TO THE

CHARTER STUDY TASK FORCE
The information contained on this form will be used by the City Council to appoint members to the Charter Study Task Force. Please answer all questions. You are invited to attach additional pages, a copy of your resume, or submit supplemental information which you feel may assist the City Council in its evaluation of your application. Please note that, once submitted, this form, and all attachments, will become subject to public access under the Public Records Act~ with thcr, exception of personally identifiable information. :: ••• ::

Applicant Name: Paul A Novak ------------------------~-'-----,----"-- Home Address: _--',Pasadena, CA 91107
Mailing Address: , Pasadena, CA 91107
Email Address:

Business Phone: ,
~~--------- Date Available to Start: Immediately -----'------- Home Phone: ( Cell Phone:

Indicate if you wish to be considered for a District, At-Large, and/or Mayoral Nomination (mark one or more):
0 District Representative representing City Council District _4 ___ _ 0 At-large Representative City Council District __ 4 ___ _ D Mayoral Representative
Community Service - List boards, commissions, committees, and organizations on which you ' are currently serving or have served, offices held and in what city.

Former Commissioner, Board of Zoning Adjustments, City of Glendale, 1995-2003; Former President and Honorary Lifetime Member, Southern California Planning Congress (1996 to present);-Advised Pasadena I•aosportation Department on slreeHspeed impro"emeots in l lppec Hasting~ Ranch (2014-2015); and Former Board-Member, State of California Board for Professional Engineers, Land Surveyors, & Geologists Employment - Title and duties, current and past (acceptable to attach resume as an alternative).

Please see resume, attached.

Education - Include professional or vocational licenses or certificates.

Master of Real Estate Development, University of Southern California; Bachelor of Arts, Political Science, -eIa1 emrn 1t Mctamna College, and Mer 11be1, A111elica11 h 1s titute of Certified Plar 11101 s (AICP), 1995 top

1. Have you ever worked for the City of Pasadena? (If yes, please list dates/department)
Yes, but NOT as a City employee. I am a vendor (contractor) to the City of Pasadena Planning Depa1 tr 11e11t, wl ,ere I sel"9 e as a Zoning I leafing Officer (retained originally in 2002) YES~NO □

2. Are you related to any employee, appointed or elected official of YES D NO [!] the City of Pasadena? (If yes, please indicate name and relationship)

4. Have there been, or are there now, any personal or business YES KJ NO K:'!] circumstances which might reflect adversely on your service as a member of a Charter Study Task Force?

5. Are you aware of the time commitment necessary to fulfill the YES 0 NO D obligations of a member on a Charter Study Task Force,
including meetings on nights and weekends?

I have worked at the Federal (U.S. Congress), State (current position with LAFCO), and County (Los Angeles) levels of government. I manage a public agency with a $1.7 milliion budget, so I am famfiar with municipal procurement, budgeting, and management issues. As a former registered lobbyist (LA City and LA County), I am familiar with lobbying registration/reporting requirements. I have significant experience working in the pi iblic and private sectors, and I am comfortable working with stakeholders of varying perspectives.

7. What objectives and goals should the Charter Study Task Force consider? The Task Force should consider how best to update a dated charter to reflect current conditions; ensure transparency in all municipal administration, budgeting, and decision-making; protect the city's financial resources in a fair, transparent. and consistent manner, address issues surrounding the appropriate number of City Council districts; consider the Council's appointment process di ie to vacancy; explore the role of !be Vice Mayor; Identify appcopdate increases to proc• 1rement limits 1uhich do not ceq1 •ire City Council approval; consider whether the City shoud enact campaign contributions; and review Councilmember compensation.

8. In your opinion, what is the importance of the scope and charge of the Charter Study Task Force, as approved and assigned by the City Council?
The City Council would like to address the Council's appointment process due to vacancy, the role of the Vice Mayor, increases to procurement limits which do not require City Council approval, campaign contributions, ana Counc1imember compensation.

9. How would you help to achieve the Charter Study Task Force's objectives and goals, while adhering to the City Council's approved Scope and Charge? I would bring an open mind and a strong record of adhering to what is in the best interest of the public. In both my public sector work experience, as well as my work as a Rearing Officer, I have demonstrated the capacity to weigh varying perspectives, consider all relevant facts, and make decisions that are in the best intersts of all relevant stakeholders.

Signature:

I hereby certify that the following information is correct to the best of my knowledge. ?GOOOOQOOOOOQOOQQl)-COOOOOO-OOQO.OOOOOOOOOOOCOOOOO-OQ
One of the goals of the City Council is to balance advisory body appointments in terms of geographic residence, location, ethnicity, gender, and age. The following information is desirable, but not required for appointment.

Year of Birth: 1964 Gender: Male
------ Ethnicity: Caucasian
If City resident, number of years: _1_6 __ _

EXPERIENCE
PaulA.Novak,AICP
Pasadena, California
Executive Officer, Local Agency Formation Commission for the County of Los Angeles (LAFCO). Serve as the principal staff advisor to the Commission; provide advice and assistance to local agency representatives, property-owners, and the general public concerning LAFCO procedures and policies; prepare annual budget. Pasadena, California. 2011 to present.

Zoning Hearing Officer, City of Pasadena Planning & Permitting Department. Review land-use applications, staff reports, and visit sites of proposed development projects; conduct public hearings relative to land-use permit applications; and serve as the decision-maker for proposed conditional use permit, hillside development permit, subdivision, variance, and zone change applications.

Pasadena, California. 2002 to present.

Hearing Officer, City of San Marino Planning and Building Department. Review enforcement actions, city permits, staff reports, appeals, and additional documentation; conduct public hearings relative to appeals of city enforcement actions; and serve as the decision-maker for enforcement appeals. San Marino, California. 2020 to present.

Senior Deputy, Los Angeles County Supervisor Michael D. Antonovich. Served as the Supervisor's liaison to the Departments of Beaches & Harbors, Local Agency Formation Commission, Public Works, and Regional Planning; as well as the Community Development Commission, Film L.A., and the County Sanitation Districts; worked with County staff and other public agency representatives to formulate and revise policies and procedures relative to aviation, economic development, land-use planning and zoning, permit processing, real estate development, solid waste; wastewater; water supply and quality; and assisted constituents and permit applicants with County agencies. Los Angeles, California. 2003 to 2010.

Principal, Novak+ Associates, Inc. Secured land-use and zoning approvals (coastal development permits, conditional use permits (CUPs), General Plan amendments, subdivisions, variances, and zone changes) from cities, counties, and the California Coastal Commission for a range of clients, including AT&T, Boston Market, Hollywood Video, In-N-Out, Lennar Homes, Occidental College, Premier Hornes, Salvation Army, Sprint, and Southern California Presbyterian Hornes, Texaco, and Verizon. Los Angeles and Glendale, California. 1992 to 2003.

PUBLIC SERVICE
Board-Member; State of California Board for Professional Engineers, Land Surveyors, and Geologists. Appointed by Assembly Speaker Anthony Rendon. Sacramento, California. 2021 to 2023.

Member, Protest Provisions Rewrite Working Group. Served on a task force which recommended amendments to the protest provisions of the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000, under the auspices of the Assembly Local Government Committee (ALGC) and the Senate Governance & Finance Committee (SGFC). Appointees represented ALGC, SFGC, the California Association of Local Agency Formation Commissions Paul A. Novak, AICP
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(CALAFCO), the California Special Districts Association, the League of California Cities, and the County Supervisors Association of California. The Group's work led to the enactment of SB 938 (Hertzberg) in 2022, representing the most significant revision to the body of law governing LAFCOs in more than two decades. Sacramento, California. 2019 to 2022.

Member, Upper Hastings Complete Streets Working Group. Pasadena, California. 2014 to 2015.

Commissioner, City of Glendale Board of Zoning Adjustments. Glendale, California. 1995 to 2003.

UNIVERSITY INSTRUCTION
Adjunct Instructor, University of California Los Angeles Extension. Taught a course (LAFCO:

Planning aq.d Regulating the Boundaries of Cities and Special Districts in California) to practicing professionals. Los Angeles, California. October 15, 2015; and February 22, 2018.

Adjunct Instructor, University of California Davis Extension. Taught a course (LAFCO:

Planning and Regulating the Boundaries of Cities and Special Districts in California) to practicing professionals. Sacramento, California. March 13, 2015; and March 16, 2018.

Adjunct Associate Professor, University of Southern California Price School of Public Policy, Los Angeles, California, 2006 to 2016. Taught a course (The Approval Process) to graduate students in the Master of Real Estate Development (MRED) program. Los Angeles, California. 2006 to 2016.

AWARDS
California Association of Local Agency Formation Commissions (CALAFCO) Special Recognition awarded to Paul Novak for "service on the Protest Provisions Working Group and for his dedication and years of work on SB 938 (Hertzberg)." October, 2022.

Los Angeles Chapter of the American Planning Association (LAAP A) Award of Excellence in the "Hard Won Victories" for "Rescuing the Sativa Water System: Ensuring safe, clean, affordable and accessible water for a Severely Disadvantaged Community" awarded to LA LAFCO, the County of Los Angeles, and the State Water Resources Control Board. November, 2019.

CALAFCO Government Leadership Achievement Award awarded to LA LAFCO, the County of Los Angeles, and the State Water Resources Control Board, and "presented to a decision-making body at the city, county, special district, regional or state level which has furthered good government efforts in California" for the successful collaboration dissolving the Sativa County Water District.

October, 2019.

CALAFCO Outstanding LAFCO Professional Achievement Award awarded to Paul Novak to "recognize an Executive Officer, Staff Analyst, or Legal Counsel for exemplary service during the past year." October, 2017.

Paul A. Novak, AICP

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Pasadena City CouncilJune 10, 2024

Pasadena City Council
June 10, 2024