Pasadena City Council
June 10, 2024

Office of the City ClerkCharter Study Task ForcePresentation of Final ReportKen Chawkins, ChairMarcus Hatcher, Vice ChairSpecial Item A - June 10, 2024 Office of the City Clerk
2 CHARTER STUDY TASK FORCEMEMBERSKen Chawkins – Chair, District 6Marcus D. Hatcher – Vice Chair, District 3Vince Farhat – MayoralDiana Carbajal Mejia – At LargeRaul Francisco Salinas – At LargeLena Louise Kennedy – District 1Margaret McAustin – District 2Paul A. Novak – District 4Liberty McCoy – District 5Andy Wilson – District 7 Office of the City Clerk
3 CHARTER STUDY TASK FORCE SCHEDULE•December 9, 2023•January 20, 2024•February 7, 2024•February 22, 2024•March 14, 2024•March 28, 2024•April 11, 2024*•April 25, 2024*April 11 (Robinson Park Community Center) *May 9 (H&H Jivalagian Youth Center) All meetings – Hybrid format: in-person and virtually •May 9, 2024*•May 23, 2024•June 10, 2024 – Final Report to City Council•June/July – City Council Deliberations

Office of the City Clerk
4 CHARTER STUDY TASK FORCE TOPICS IN SCOPE•City Council Vacancy Appointment Process•Vacancy of Mayor – Role of Vice Mayor•Vice Mayor Appointment Process•Mayor and City Council Term Limits•Timing of Mayoral Election•City Council Compensation•Campaign Contribution Limits Office of the City Clerk
5 CHARTER STUDY TASK FORCE RECOMMENDATIONSRecommendations for City Council Consideration: •City Council Vacancy Appointment Process and Special Elections•Vice Mayor and Mayor Pro Tempore•Mayor and City Council Term Limits•Timing of Mayoral Election•Campaign Contribution Limits•City Council Compensation•Additional Recommendations Office of the City Clerk
6 CHARTER STUDY TASK FORCE RECOMMENDATIONSCouncil Vacancy Appointments Issue: •City Council Vacancy Appointment ProcessLess than two years remain on unexpired termCouncil appointment within 75 daysSix-month residency requirement for appointments “Death” as a cause of vacancy•Mandatory Special ElectionMore than two years remaining on unexpired term; or Council fails to appoint within 75 days (in lieu of “chosen by lot”) Office of the City Clerk
7 CHARTER STUDY TASK FORCE RECOMMENDATIONSVice Mayor and Mayor Pro Tempore: •Vice Mayor Changes Council Organizational Meeting to occur every DecemberVice Mayor elected annually at the Organizational Meeting One-year term Vice Mayor assumes duties in Mayor’s absence•Mayor Pro Tempore Creates new position in the Charter Selected only if a vacancy occurs in the Mayor’s seat; from among remaining CouncilmembersAssumes duties of Mayor (without relinquishing District seat)Serves until seat filled at the next General Election Office of the City Clerk
8 CHARTER STUDY TASK FORCE RECOMMENDATIONSMayor and City Council Term Limits: •Council Term Limits (applies after January 1, 2025)No more than three consecutive termsAt least four-year hiatus, then two additional termsNo more than five terms in the seatPartial elected term of two-years or more counts towards term limit •Mayor (applies after January 1, 2025)No more than three consecutive termsAt least four-year hiatus, then two additional termsNo more than five terms in the seatPartial elected term of two years counts towards term limit Office of the City Clerk
9 CHARTER STUDY TASK FORCE RECOMMENDATIONSTiming of Mayoral Election: •No changes recommended by Task Force Office of the City Clerk
10 CHARTER STUDY TASK FORCE RECOMMENDATIONSCampaign Contribution Limits: •Contribution Limits Set by OrdinanceMayoral candidates - $2,500 per person/entity, per electionCouncil District candidates - $1,000 per person/entity, per electionSubject to City Attorney’s Office establishing a framework for enforcement•Charter Amendment Related to Contribution LimitsCharter Amendment to restrict changes to ordinance Adjustments to contribution limits to occur no more than once every two election cycles, after enactment or amendment of ordinance Office of the City Clerk
11 CHARTER STUDY TASK FORCE RECOMMENDATIONSCouncil Compensation Committee: •Convene the Council Compensation Committee as soon as possible•Recommend amending the Charter to require the Council Compensation Committee convene no less than once every five years Office of the City Clerk
12 CHARTER STUDY TASK FORCE RECOMMENDATIONSAdditional Task Force Recommendations: •Vacancy: Establish appointment process by ordinance, include robust public outreach and engagement•Vice Mayor: Selection to consider seniority and rotational participation (though not required)•Term Limits: Establish on-boarding process for new Councilmembers; and implement a Council-driven public information process on running for public office •Compensation: Family Care, CPI Increases to allowances and reimbursements, and review reimbursement processes Office of the City Clerk
13 Questions/Comments

Office of the City Clerk
14 CHARTER STUDY TASK FORCE NEXT STEPS ON RECOMMENDATIONS•June 10, 2024: Questions for Chair and Vice ChairReceive and File the report Provide direction to City staff on next steps•July 8, 2024: In-depth review of Task Force recommendations: •Review language changes to the Charter; consider any additional details and specifics to add•Direction on administrative recommendations (i.e., ordinances, Council Compensation Committee, etc.)•Determine whether any, some, or all recommendations on Charter Amendments should be submitted to voters Direction to staff: Prepare election resolutions; further discussion; or other direction Office of the City Clerk
15 CHARTER STUDY TASK FORCE NEXT STEPS ON RECOMMENDATIONS•July 22, 2024: Review total number of City ballot measuresReview election resolutions and ballot questionsConsider ballot measure arguments – AB 1416 Consider preparation of a Supplemental Voter Information Pamphlet to send to November General Election voters •August 9, 2024: Last Day for Ballot Measures to be Submitted to Los Angeles County Registrar-Recorder/County Clerk (88thDay) •Other Considerations: Changes to next steps, adjustments to proposed timeline (deadline cannot be changed)Totality of ballot measures (Local, County, and State)