AGENDA
MUNICIPAL SERVICES COMMITTEE
REGULAR MEETING NOTICE
JUNE 11, 2024
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
David Reyes, Acting General Manager
Lisa Hosey, Assistant City Attorney
Jerice Kenebrew, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 74
4-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR JUNE 11, 2024, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.
To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.
Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. The help line will open 30 minutes prior to the posted start time of the meeting.
4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE
AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
REGULAR MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
JUNE 11, 2024
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
N
OTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, June 11, 2024, at 4:00 p.m., to discuss matters on the attached agenda.
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on t he Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this June 6, 2024, by 4:00 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
REGULAR MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
JUNE 11, 2024
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
A
pril 23, 2024 (Regular Meeting)
May 14, 2024 (Regular Meeting)
1. P
ASADENA WATER AND POWER CREDIT AND COLLECTIONS UPDATE ON RE
SIDENTIAL AND COMMERCIAL ACCOUNTS
2. A
UTHORIZE THE CITY MANAGER TO ENTER INTO A POWER PURCHASE AGREEMENT (“CONTRACT”) WITH CALWIND RESOURCES, INCORPORATED FOR RE
NEWABLE WIND ENERGY FOR AN AMOUNT NOT-TO-EXCEED $47,100,000 FOR
THE WATER AND POWER DEPARTMENT
3. A
UTHORIZE THE CITY MANAGER TO ENTER INTO AN ENERGY STORAGE
CONTRACT WITH GLENARM BESS, LLC A SPECIAL PURPOSE ENTITY CREATED BY
EPC ENERGY INC. FOR BATTERY ENERGY STORAGE FOR AN AMOUNT NOT TO EXCEED $55,310,000 FOR THE WATER AND POWER DEPARTMENT PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
INFORMATION ONLY
ADJOURN
NEW BUSINESS
1 01 04/23/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
April 23, 2024
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:13 p.m.
ROLL CALL:
S
taff:
Councilmember Felicia Williams, Chair
Councilmember Tyron Hampton (Absent)
Councilmember Justin Jones
Councilmember Jason Lyon
David Reyes, Acting General Manager of Water and Power
Lynne Chaimowitz Assistant General Manager Finance and
Administration of Water and Power
Javan Rad, Chief Assistant City Attorney
Jerice Kenebrew, Recording Secretary
NEW BUSINESS ESTABLISH A PLAYHOUSE PARKING METER ZONE ADVISORY
COMMISSION, AMEND THE MUNICIPAL CODE EXPANDING THE
PLAYHOUSE PARKING METER ZONE BOUNDARIES, AND ADOPT
AN UPDATED METER RATE STRUCTURE
This item was pulled from the agenda and not discussed.
PUBLIC COMMENT Suzanna York, Pasadena resident, expressed concerns with the Parks, Recreation and Community Departments Request For Proposals (RFP) related to artificial turf grass maintenance, which she believes is a practice that is unsustainable.
In response to public comment, Chair Williams stated that she will request that the matter be agendized at the special joint meeting with Pasadena Unified School District or a future Committee meeting for consideration and discussion.
APPROVAL OF MINUTES It was moved by Councilmember Lyon, seconded by Councilmember Jones, to approve the minutes of February 27, 2024, and March 12, 2024, as submitted. (Motion unanimously carried) (Absent:
Councilmember Hampton)
INFORMATION ONLY METROPOLITAN WATER DISTRICT PRESENTATION BY CYNTHIA KURTZ
Cynthia Kurtz, represent ing the Metropolitan Water District (MWD) Board, provided an oral report on information and updates on MWD’s current activities, and responded to questions.
Following a brief discussion, o n the order of the Chair, and by consensus of the Committee, the information was received and filed. 2 02 04/23/2024
NEW BUSINESS -
Continued
AUTHORIZATION TO ENTER INTO A CONTRACT WITH NEWGEN
STRATEGIES AND SOLUTIONS, LLC FOR ELECTRIC COST-OF-
SERVICE ANALYSIS AND RATE DESIGN SERVICES (“ELECTRIC
RATE STUDY”) FOR AN AMOUNT NOT-TO-EXCEED $258,042 FOR
THE WATER AND POWER DEPARTMENT
M
otion:
Lynne Chaimowitz, Assistant General Manager Finance and Administration of Water and Power , presented a PowerPoint presentation on the item, including providing information on the electric rate study; and responded to questions.
Jerice Kenebrew, Recording Secretary, report ed that six letters providing comments on the item were received by the City Clerk’s office, distributed to the Committee, posted online, and made part of the public record.
The following individuals expressed concerns with the staff recommendation:
Gennet te Foster, Pasadena resident
S am Berndt, representing Pasadena 100
T ony Vong, Pasadena resident
J ammie Scott, Pasadena resident
Chair Williams advocated for the staff to develop a model that includes power cost adjustments in the City’s utility bills.
Following discussion, it was moved by Councilmember Lyon, and seconded by Councilmember Jones, to approve the staff
recommendation, including direction to staff to include a phased notice to proceed, and updates to the Committee and the Environmental Advisory Commission:
AYES: Councilmembers Jones, Lyon, Chair Williams
NOES: None
ABSENT: Councilmember Hampton
(MOTION PASSED)
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:26 p.m.
A
TTEST:
____
________________
Jerice Kenebrew
Recording Secretary
____
______________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
3 01 05/ 14/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
MAY 14, 2024
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:16 p.m.
ROLL CALL:
Staff:
Councilmember Felicia Williams, Chair
Councilmember Tyron Hampton (Absent)
Councilmember Justin Jones
Councilmember Jason Lyon
David Reyes, Acting General Manager of Water and Power
Lynne Chaimowitz Assistant General Manager of Water and Power Joaquin Siques, Director of Transportation
John Hamblen, Parking Manger of Transportation
Lisa Hosey, Assistant City Attorney
Jerice Kenebrew, Recording Secretary
PUBLIC COMMENT No one appeared for public comments on matters not on the agenda.
APPROVAL OF MINUTES It was moved by Councilmember Lyon, seconded by Councilmember Jones, to approve the minutes of March 26, 2024, and April 9, 2024 (Cancelled Meeting), as submitted. (Motion unanimously carried) (Absent: Councilmember Hampton)
NEW BUSINESS REVIEW OF SENATE BILL 676 RELATED TO ARTIFICIAL TURF
ONUDGET RESIDENTIAL PROPERTIES AND LOCATIONS OF
ARTIFICIAL TURF ATHLETIC FIELDS IN PASADENA
Koko Panossian Director of Parks, Recreation and Community Services, summarize the agenda report as part of his PowerPoint presentation, and responded to questions.
Jerice Kenebrew, Recording Secretary, reported that three correspondence providing comments on the item were received by the City Clerk’s office, distributed to the Committee, posted online , and made part of the public record.
The following individuals provided comments on the matter:
David Eisenberg, representing Sierra Club Angeles Chapter Shanti Rao, representing AYSO Region 13
Dianne Woelke, representing Safe Healthy Playing Fields Inc.
John Bottorff, representing CleanEarth4Kid.org
Terry Saucier, representing Climate Reality Project, San Fernando Valley Chapter
4 02 05/14/2024
Councilmembers Jones and Lyon advocated to forward the matter to the Environmental Advisory Commission (EAC) for further evaluation and return to the City Council or Committee with an update.
David Reyes, Acting General Manager of Water and Power, provided information on the City’s regulations related to artificial turf, and responded to questions.
Following discussion, staff was asked to forward the matter to the EAC and the Recreation and Parks Commission for evaluation and recommendations to environmental and operational impacts related to artificial tur f and SB676, and report to the Committee with recommendations. In addition, the Chair asked staff to provide information on the phasing of restricting existing and future uses of artificial turf, incentivizing options, and potential programs.
On the order of the Chair, and by consensus of the Committee, the information was received and filed.
BUDGET WORKSHOP – FY 2025 RECOMMENDED OPERATING
BUDGET WATER AND POWER DEPARTMENT
David Reyes, Acting General Manager of Water and Power , provided introductory comments and Lynne Chaimowitz , Assistant General Manager of Water and Power presented a PowerPoint presentation on the department’s Fiscal Year (FY) 2024 accomplishments and FY 2025 recommended operating budget, and responded to questions.
In response to Councilmember Jones’ request, Tim Park, Budget Administrator, stated that staff will provide a detailed report on the department’s program expenditures.
Jen Guess Mayo, Assistant General Manager External Affairs, provided information on low-income assistance programs and responded t o questions.
Councilmember Jones asked staff to provide information on funding for the Water Energy Direct Install program; the number of individuals applying for rebates; and the number of final utility notice bills issued.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
The Committee recessed at 5:31 p.m. and reconvened at 5:34 p.m.
BUDGET WORKSHOP – FY 2025 RECOMMENDED OPERATING
BUDGET TRANSPORTATION DEPARTMENT
Joaquin Siques, Director of Transportation, and Alex Hernandez, Management Analyst V with the Transportation Department, jointly presented a PowerPoint presentation on the department’s Fiscal Year (FY) 2024 accomplishments, department overview, and FY 2025 Work Plan and recommended operating budget, and responded to questions. 5 03 05/14/2024
Jon Hamblen, Parking Manager, provided information on parking officer patrolling areas, and responded to questions.
Councilmember Lyon strongly advocated for staff to budget Shoppers Lane district a s the area is in serious di srepair; and for staff to be proactive in multi-modal planning.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 6:00 p.m.
A
TTEST:
____
________________
Jerice Kenebrew
Recording Secretary
____
______________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
6 ITEM #1
7 8
9 Pasadena Water and Power
Pasadena Water and Power Credit and
Collections Update on Residential and
Commercial Accounts
Municipal Services Committee
Item #1
June 11, 2023
10 Pasadena Water and Power
Executive Summary
• Non-payment service interruptions resumed - August 2023 • Total arrearage down to $2.2M from a high of $9.7M
• California Extended Water and Wastewater Arrearage
Program (CWWAP 2.0)
- $0.8M
> Posted to customer accounts in March
• Payment plan enrollment feature added to the customer web portal
• Customers utilizing long-term payment plans/arrangements > Over 3,400 created since the pandemic
> Total of 1,331 active plans in the amount of $2.8M (includes new debt) > 97% of payment plans less than one year
2 11
Pasadena Water and Power
State Arrearage Programs
• State arrearage program funding provided a one-time
credit applied to customer accounts -
$9.7M
> The last of the credits were applied in late March 2024 > Total California Arrearage Payment Program (CAPP) - $4.2M Program for residential and commercial electric customers > CA Water & Wastewater Arrearage Payment Program (CWWAPP)- Drinking Water - $2M; Wastewater - $35K
Program for residential and commercial water customers > CAPP 2.0 - $1.7M
> CWWAPP 2.0 - $0.8M
> Housing is Key –
approximately $1M
Customers applied with the State for rent and utility assistance Utility assistance sent directly from the State to PWP 3 12
Pasadena Water and Power
PWP Actions
• Utility Underground Surtax refund for 2 years - $11.4M • Suspended collection of Utility Underground Surtax for 6 months
- $2M
• Suspended all late fees effective March 2020
> Late fees typically collected and applied to the general fund - $1.1M annually
• Returned utility deposits to customers in good
standing -
$2.7M
> Water deposit refunded - $0.4M
> Electric deposit refunded - $2.3M
4 13
Pasadena Water and Power
Low-Income Customer Assistance
• Low-Income Household Utility Assistance Programs -
$601K
> Federally funded program of a one-time payment to help pay heating
or cooling bills (LIHEAP)
> Limited time federally funded program of a one-time payment of up to $2,000 (LIHWAP)
• Project APPLE (Assisting Pasadena People with Limited Emergencies)- $135K
> Credit of $200 available once a year to customers eligible for non-pay service interruption
> Amount applied to
accounts since the program resumed August
2023: $135,400 (677
vouchers)
5 14
Pasadena Water and Power
6 Suspension
of Late Fees
and Shut‐
Offs
Deposit Returns
$2.7M
CAPP Electric $4.1M
CWWAPP Water $2.5M
CAPP 2.0 Electric
$1.7M
Non‐Payment
Service
Interruptions
Receivables Over 120 Days
CWWAPP Water
and Wastewater
$0.8M
15 Pasadena Water and Power
Arrearage by Customer Type
7 16
Pasadena Water and Power
120 Arrearage Count
8 17
Pasadena Water and Power
Low Income 120 Arrearage
9 18
Pasadena Water and Power
Low Income Enrollment
10 Accounts Count Increase % in Last 2
Years
Low Income Qualified Customers 4,892 16%
19 Pasadena Water and Power
Comparison Since July
11 Customer Type Count
July 2023
Average 120
Day Balance
July 2023
Count
May 2024
Average 120
Day Balance
May 2024
Commercial 667 $4,046 199 $1,565
Residential 5,588 $1,117 2,934 $599
Low Income Qualified Customers 847 $943 548 $682
Total 7,102 $1,371 3,681 $664
20 Pasadena Water and Power
Next Steps
• PWP will continue to offer long-term payment
plans/arrangements
• Staff to continue a proactive communication campaign
> Direct calls to large/key accounts and customers with large debt • Service interruptions only performed
> During business hours
> Will not be performed on Fridays or days before a holiday > Never performed on customers with life-saving devices > Not performed during a National Weather Service (NWS) extreme weather advisory
12 21
ITEM #2
22 23
24 25
26 27
28 29
30 31
ITEM #3
32 33
34 35
36 37
38 39
40 41
42 43
44 45