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Agenda Report
July 22, 2024
TO: Honorable Mayor And City Council
FROM: Fire and Police Retirement Board
SUBJECT: ADOPTION OF RESOLUTIONS TO SUBMIT A CHARTER
AMENDMENT BALLOT MEASURE TO VOTERS AT THE NOVEMBER
5, 2024 GENERAL MUNICIPAL ELECTION RELATED TO THE
SELECTION OF FIRE AND POLICE TRUSTEES TO SERVE ON THE
PASADENA FIRE & POLICE RETIREMENT SYSTEM BOARD, AS
PRESCRIBED IN SECTION 1502 OF THE PASADENA CITY CHARTER RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required;
2. Adopt a resolution of the City Council of the City of Pasadena calling a General Municipal Election to be held in the City of Pasadena, consolidated with the Statewide General Election held on Tuesday, November 5, 2024, for the purpose of submitting a ballot measure to amend the Pasadena City Charter related to the selection of Fire and Police Trustees to serve on the Pasadena Fire & Police Retirement System Board
3. Adopt a resolution of the City Council of the City of Pasadena setting priorities for the filing of written arguments pertaining to the ballot measure; and directing the City Attorney to prepare an impartial analysis of the measure; and
4. Adopt a resolution of the City Council of the City of Pasadena providing for the filing of rebuttal arguments for the measure.
BACKGROUND
On June 17, 2024, members of the Fire and Police Retirement System (FPRS) Board presented information regarding the need to make changes to the City Charter to address long-term challenges in filling two positions on the Retirement System Board that represent FPRS members. The current charter language ensures that FPRS retirees are represented on the Board, while balancing representation with a MEETING OF 7/22/2024AGENDA ITEM NO.16
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Resolutions Calling Election - 2024 General Municipal Election July 22, 2024
representative of the City Council, and two members of the community (not affiliated with Police or Fire).
However, as the age of FPRS members continues to advance, there has been less interest in and ability to serve on the Retirement Board. The average age of current FPRS members is 81 years. The current and long-term challenge results from limiting language in the City Charter that requires that: 1) Fire and Police Trustees must be active or retired members of FPRS, and 2) only active or retired FPRS fire members can be elected to the position "Fire Trustee" and only active or retired FPRS police members can be elected to the position "Police Trustee." The Retirement Board position designated as the Fire Trustee has been vacant since December 2023 following the resignation of the then current Fire Trustee and multiple unsuccessful rounds of nominations from FPRS fire retirees. With only four Board Trustees remaining, this poses potential operational challenges for the Board when trying to reach a quorum to conduct Board business. It may also affect the Board's work as the designated hearing body for City of Pasadena CalPERS industrial and non- industrial disability retirement hearings for the City's current police and fire employees.
The City Council approved the FPRS recommendation on June 17, 2024 and directed staff to prepare the necessary ballot question, changes to the Charter text in Section 1502, and resolutions to place the proposed Charter Amendment measure on the November 5, 2024 General Municipal Election ballot.
At the Retirement Board's meeting on July 17, 2024, the Retirement Board approved the following ballot question and directed FPRS staff to provide the approved question to the City for consideration of approval by the City Council.
Proposed Ballot Measure Question
Shall an amendment to Section 1502 of the Pasadena
City Charter to ensure continued fire and police
representation on the Pasadena Fire and Police
Retirement System Board by allowing fire and police
trustees be selected pursuant to a policy approved by
resolution of the Retirement Board, be adopted?
YES
NO
Adoption of Resolutions
By adopting the three proposed resolutions, the City Council's action will: (1) formally add the proposed ballot measure to the existing City of Pasadena General Municipal Election to be held and consolidated with the statewide General Election on November 5, 2024; (2) provide for the filing of written arguments for the measure, and direct the Resolutions Calling Election - 2024 General Municipal Election July 22, 2024
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City Attorney to prepare an impartial analysis of the measure; and, (3) authorize the filing of rebuttal arguments, if so desired by the City Council.
ENVIRONMENTAL ANALYSIS:
The action proposed herein has been determined to be exempt from the California Environmental Quality Act (CEQA), as it is not a project subject to CEQA, as defined in Section 21065 and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required.
FISCAL IMPACT:
There is no direct fiscal impact resulting from the proposed change to the City Charter; however, there will be additional costs associated with placing this charter amendment measure on the November 5, 2024 General Election ballot. According to estimates provided by Los Angeles County's webpage calculator, the cost of placing a measure on the November ballot is approximately $80,000. The City Clerk's adopted Fiscal Year 2024 Election Budget is $550,000. The Fire and Police Retirement System Board has agreed to pay $40,000 towards the cost of placing the measure on the ballot. The remaining $40,000 will be paid by the City from the 2024 Election Budget.
Respectfully submitted,
KEITH JOfi^ES
Chair, FPRS Retirement Board
M^KJ(
City Clerk"
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Resolutions and Attachments:
Calling and Consolidating Election (Exhibit A contains the detailed Charter Amendment changes to Article XV, Section 1502 in the City Charter) Setting Priorities for Filing Arguments; City Attorney Impartial Analysis Allowing for the Filing of Rebuttal Arguments
Attachment A - June 17, 2024 Staff Report