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Agenda Report
July 22, 2024
TO: Honorable Mayor and City Council
FROM: Police Department
SUBJECT: AUTHORIZE THE CITlf MANAGER TO AMEND A CURRENT CONTRACT (32050) WITH THE LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT FOR SUPPLEMENTAL LAW ENFORCEMENT
SERVICES FOR MAJOR EVENTS OTHER THAN NEW YEAR'S
ACTIVITIES NOT-TO-EXCEED $3,800,000 OVER FIVE YEARS WITH AN AMENDMENT INCREASE OF $800,000 FOR THE REMAINING
TWO YEARS OF THE CONTRACT
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the project proposed herein is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061 (b)(3), the "Common Sense" exemption that CEQA applies only to projects that may have an effect on the environment;
2. Authorize the City Manager to amend contract 32050, to an amount not to exceed $1,000,000 per fiscal year for the final two years of the contract with the Los Angeles County Sheriff's Department for supplemental law enforcement services for special events other than New Year's Activities, for a period of five years not-to-exceed $3,800,000. The amount of the amendment is $400,000 per year for a total of $800,000. The proposed contract amendment is exempt from competitive bidding pursuant to Charter Section 1002(H), contracts with other governmental entities; and
3. To the extent the recommended action may be considered a separate procurement, grant the recommended contract extension an exemption fronn competitive selection process pursuant to Pasadena Municipal Code, Section
4.08.049(A)(3), contracts with other government entities.
MEETING OF7/22/2024AGENDA ITEM NO.2
Los Angeles County Sheriff's Department Amended Contract July 22, 2024
BACKGROUND:
On July 28, 2021, City Council approved the original five-year contract with the Los Angeles County Sheriffs department to provide adequate law enforcement for "Major Events" within the City and at the Rose Bowl Stadium, it is necessary to supplement the City's police department with personnel and equipment provided by outside agencies.
In 2021, the City entered into a contract with the Los Angeles County Sheriff's Department for supplemental law enforcement of Major Events. As referred to herein, "Major Events" are defined as follows; Law Enforcement services related to events with a large number of people in attendance, such as UCLA football games, international soccer matches, Americafest, music concerts and music festivals.
The Department requests City Council to authorize an amendment to a contract between the City of Pasadena and the Los Angeles County Sheriff's Department (LASD), to provide supplemental law enforcement services for major events, not to exceed $1,000,000 per fiscal year for the final two years of the contract.
The classification and approximate numbers of personnel provided by the LASD will be determined and mutually agreed upon, in writing, between the LASD and City prior to each event. The hours of duty performed by LASD employees will be established and agreed upon in accordance with the requested services.
Services provided by LASD include the provision of supplemental crowd control, traffic control, explosive canine and enforcement personnel, supervision, and management as indicated, as well as motor vehicles, and operational, technical, and clerical support as necessary. Staffing levels will be determined upon review of factors including, but not limited to attendance levels; anticipated traffic flow; pre and post event activities; mass transit availability; the availability of City personnel; and other factors that come to the attention of the Pasadena Police Department.
The Los Angeles County Sheriff's Department provides comparable supplemental Law Enforcement personnel during major events when the police department cannot provide adequate staffing. The LASD has resources and a large quantity of personnel which allows for any potential needs that arise as a result of unforeseen circumstances.
This contract does not bind the city to payment for events that are postponed or canceled. It is for services rendered only.
Los Angeles County Sheriff's Department Amended Contract July 22, 2024
COUNCIL POLICY CONSIDERATION:
The proposed action is consistent with the City Council's Strategic Plan Goals to ensure public safety and maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
The proposed contract has been determined to be exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section15061 (b)(3), the "Common Sense" exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Such is the case with the proposed contract authorization for supplemental law enforcement sen/ices. The proposed contract consists of supplementing the City's police department with LASD deputies during "Major Events" within the City and at the Rose Bowl and does not propose any physical changes to the environment.
Los Angeles County Sheriff's Department Amended Contract July 22, 2024
FISCAL IMPACT:
The costs for all Law Enforcement services for all major events throughout the year will be charged against the budgets for the respective special event in the General Fund Billables Fund 105. All costs are fully recovered from the event promoter.
Respectfully submitted,
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EUGENE HARRIS
Chief of Police ^
Pasadena Police Department
Prepared by:
^
^Derek Locklin
Lieutenant
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Approved by:
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MAR
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MIG17ET: MARQUEZ
City Manager