AGENDA
MUNICIPAL SERVICES COMMITTEE
REGULAR MEETING NOTICE
JULY 23, 2024
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
David Reyes, Interim General Manager
Lisa Hosey, Assistant City Attorney
Jerice Kenebrew, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
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Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR JULY 23, 2024, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
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AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
REGULAR MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
JULY 23, 2024
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NO
TICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, July 23, 2024, at 4:00 p.m., to discuss matters on the attached agenda.
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this July 18, 2024, by 6:00 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
REGULAR MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
JULY 23, 2024
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
1. ADVANCED M
ETER INFRASTRUCTURE PROJECT UPDATE
2. TRANSPORT
ATION ELECTRIFICATION PROJECTS UPDATE
3. UPDATE ON A
PROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF PASADENA AND THE CALIFORNIA INSTITUTE OF TECHNOLOGY ON
SHARED DECARBONIZATION GOALS
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
INFORMATION ONLY
ADJOURN
NEW BUSINESS
1 ITEM #1
2 P ASADENA W ATER AND POWER
MEMORANDUM
July 23, 202
4 To: Municipa
l Services Committee
From: Davi
d M. Reyes
General Manager
Subject: A
dvanced Meter Infrastructure Project Update
This item
is for information only to provide a status update and the next steps regarding the Advanced Meter Infrastructure (“AMI”) Project.
BACKGROUND
:
The Pasadena
Water and Power Department (“PWP”) provides electricity and water for approximately 80,000 accounts, comprising of 68,000 electric and 38,000 water meters.
These meters are primarily read by the Automated Meter Reading ( “AMR”) system through a radio drive-by. In addition, 5,000 meters are manually read, and 1,600 commercial and industrial meters are read by a secured cellular connection.
PWP compl
eted the implementation of the new Customer Information System (“CIS”) on April 4, 2022, including the modern customer portal that allows customers to access online services and account information. The replacement of the CIS is the foundation for the City of Pasadena’s commitment to modernizing technology. With the CIS system implemented and stable, staff will prioritize the implementation of an AMI system.
AMI syst
ems are integrated networks of smart meters and data management systems that enable two-way communication to improve water and energy management. AMI will help PWP achieve carbon- free energy goals by enabling real -time energy usage monitoring, optimizing grid efficiency, and more effectively integrating renewable energy sources. The deployment of AMI w ill provide much-improved customer service and the ability to adopt modern rate structures . Other AMI benefits inclu de encouraging water and energy conservation and improved outage resolution.
In March
2024, PWP hosted an AMI project kick-off meeting. The AMI project will take three and a half years to complete, starting with the Needs Assessment, Business Case, and Roadmap phase. Other project phases include Procurement, Syst em Integration/Pilot Program, and Mass Meter Deployment.
Attachment
: Advanced Meter Infrastructure PowerPoint Presentation 3 Pasadena Water and Power
Advanced Meter Infrastructure
Municipal Services Committee
July 23, 2024
4 Pasadena Water and Power
Smart Metering Technology
2 Advanced Metering Infrastructure
(“AMI”) uses a wireless network to
provide detailed data that is easily
accessible online by customers and
staff
City staff can access data
and more detailed reports about
electric and water usage in the
City
Customers
can access data and
set alerts from the web
portal
Advanced electric and water
meters transmit usage over a
cellular or fixed radio network
5 Pasadena Water and Power
PWP Digital Transformation
3 Customer
Information
System/
MDM
Customer
Portal /
Mobile
Application
AMI
Electronic
Bill Print
Payment
Processing
Oracle Field
Service (OFS)
Outage
Management
System
6 Pasadena Water and Power
Metering
Manual AMR AMI Beyond
4 Meter Reading
Workforce
• Labor Intensive
• Error Prone
• Billing Estimates
• High Turn Over
Mobile Drive-by
Systems
• Labor Intensive
• Billing Use Only
• High vehicle
emissions
Fixed Network
Systems
• 15 Minute Reads
• Two Way
Communication
• Customer
Engagement
Smart Grid/IoT
• Distribution
Management
• Operational
Efficiency
• Data Analytics
• Automation
7 Pasadena Water and Power
Carbon Free Energy Goals
5 • Time of Use (TOU) Rates
> Will allow for the implementation of TOU, which will incentivize consumers to shift their electricity usage to off-peak hours • Demand Response (DR)
> These programs encourage consumers to reduce or shift their energy use during peak times, thus lowering overall energy demand • Distributed Energy Resources (DER)
> More information helps customers with solar panels, home batteries, or electric vehicles make better decisions on how they manage their system
• Energy Conservation
> Encourages consumers to be more conscious of their energy consumption patterns, leading to reduced overall energy usage 8 Pasadena Water and Power
Customer Service Benefits
6 • More Frequent Reads (15 minute)
> Will enable monthly billing
> Allow customers to set up alerts if they are trending above their set bill budget
• Two-way Communication
> Remote connect disconnect for service
9 Pasadena Water and Power
Water AMI Benefits
• Encourage Water Conservation
> Provide data that can improve customer behavior and
influence people to conserve water
> Usage history allows customers to know how and when they’re using the most water and where to focus their conservation efforts
• Alert PWP about suspicious water-use changes and
trigger an early response
• Early detection of water leaks
7 10
Pasadena Water and Power
Power AMI Benefits
• Reduced Outage Duration
> Improved outage response with metering data to allow for faster and more accurate prediction of outage locations • System Planning
> Accurate load data across different areas of PWP’s service territory allows PWP to plan the distribution grid better • Increase Power Quality
> Voltage information at the meter level allows PWP to
investigate and resolve power quality issues more efficiently 8 11
Pasadena Water and Power
AMI Phases
Needs
Assessment
• Current State/Future
State Analysis
• Business Case
• Develop Project
Budget
• Build Project Schedule
Procurement
• Request for Proposals
• Propagation Study
•S i t e V i s i t s
• System Evaluation
• System Selection
System
Integration/Pilot
Program
• Implement AMI
Software
• Install Radio Network
•S o f t w a r e
Configuration and
Integration
• Testing/Training
• Pilot Program
Mass Meter
Deployment
•P r o a c t i v e
Communication Plan
• Meter Installation
• Load Customer Data
9 12
Pasadena Water and Power
Draft AMI Timeline
10 Project Management , Ongoing Administration, & Project Status Needs
Assessment
Mass Meter Deployment
Project
Closeout
System-build / Integration / Pilot
Procurement
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
2024 2025 2026 2027
13 Pasadena Water and Power
AMI Next Steps
• Finalize AMI Needs Assessment, Business Case and
Roadmap
• Select AMI Program Management Vendor
> Vendor to provide professional services to procure an AMI solution, manage AMI deployment, and assist with
internal/external communications
> Recommendation to Council expected in Fall 2024
11 14
ITEM #2
15 PASADENA WATER AND POWER
MEMORANDUM
July 23, 202
4 To: Munici
pal Services Committee
From: Davi
d Reyes
Interim General Manager
Subject: Tr
ansportation Electrification Projects Update
This repor
t is for information only.
BACKGROUND
:
Pasadena Water and Power (“PWP”) has invested in the buildout of electric vehicle (“EV”) charging infrastructure through a commercial rebate program, installation of Level 2 chargers at multiple City-owned locations, and the construction of several Level 3, direct current fast charging sites. Electric vehicles help improve local air quality and align with the City’s Climate Action Plan by reducing greenhouse gas emissions (“GHG”).
PWP’s EV charging projects help generate additional energy sales, ensure a reliable EV charging network, and are integral to widespread adoption of EVs in California.
E-mobili
ty including electric bikes (“e-bikes”) can also play a role in reducing GHG emissions by reducing the number of vehicle trips by car, reducing traffic as well as GHGs if those trips were to be taken using a gas vehicle. PWP’s e-bike rebate encourages the use of alternative modes of transportation.
PWP's el
ectrification programs include equity components by targeting historically underserved communities. Two new pilot programs will aim to make a meaningful impact as PWP explores new opportunities to help income-qualified residents adopt new electrification technologies.
The attached pres
entation highlights recently completed projects, projects currently under construction, and future planned projects. The presentation will also show upcoming pilot programs.
Attachm
ent – Presentation on PWP Transportation Electrification Projects Update 16 Pasadena Water and Power
PWP Transportation
Electrification Projects Update
Municipal Services Committee
July 23, 2024
17 Pasadena Water and Power
Why Electrify?
• The transportation sector generates the largest
share of greenhouse gas emissions.
• Greenhouse gas emissions absorb infrared
radiation, creating a greenhouse effect
resulting in climate change.
• A typical passenger vehicle emits 4.6 metric
tons of carbon dioxide per year.
• Electric vehicles are a green alternative.
• Transportation electrification can reduce the
overall rate of electricity.
2 18
Pasadena Water and Power
GHG Emissions by Sector
3 19
Pasadena Water and Power
City EV Charging Station Projects
Project Chargers Status
City Yards 2 DCFC, 43 L2 Complete
Marengo Garage 44 DCFC* Complete
Holly Garage 52 L2 Complete
Arroyo Parkway 26 DCFC* Complete
Playhouse Park 4 L2 Complete
Fire Station 34 6 L2 Complete
Del Mar Garage 2 DCFC, 37 L2 Completed FY24
Victory Park 2 DCFC, 22 L2 Opening August 2024
Robinson Park 4 DCFC, 21 L2 Opening September 2024
MASH Office 4 L2 Scheduled FY25
20 Pasadena Water and Power
EV Charging Projects cont…
Project Chargers Status
Fire Station #32 3 L2 Complete FY24
Fire Station #33 2 L2 Complete FY24
Police Heliport 4 L2 Complete FY24
Power Dispatch 4 L2 Complete FY24
Marengo Garage L2
Expansion
36 L2 Scheduled FY25
Playhouse Park Expansion 20 L2 Scheduled FY25
Arroyo Parkway Phase II 9 DCFC Scheduled FY25
Avon Ramp 36 DCFC* Scheduled to begin FY25
Fire Station #36 6 L2 TBD
Police Dept. Garage 10 L2 Awaiting Economic Dev.
5 21
Pasadena Water and Power
Grants for FY25 EV Projects
• EnergIIZE Grant for
Avon Ramp –
conditionally approved
for $500,000
• Energy Efficiency and
Conservation Block
Grant (EECBG) –
approved for $193,600
• AQMD Carl Moyer
application – still
pending
6 22
Pasadena Water and Power
PWP Owned Charging Stations
(Units serviced by Greenlots)
7 0
250
500
750
1,000
1,250
1,500
1,750
2,000
2,250
2,500
0 50,000
100,000
150,000
200,000
250,000
300,000
350,000
Oct-18
Jan-19
Apr-19
Jul-19
Oct-19
Jan-20
Apr-20
Jul-20
Oct-20
Jan-21
Apr-21
Jul-21
Oct-21
Jan-22
Apr-22
Jul-22
Oct-22
Jan-23
Apr-23
Jul-23
Oct-23
Jan-24
Apr-24
Total Number of Sessions
Energy Used (kWh)
Shopper's Lane
Yards
Arroyo
Marengo
Del Mar
No of Sessions
Marengo Stats – Mar
2024
13 sessions/day/charger
521 kWh/day/charger
Arroyo Stats – Mar 2024
10 sessions/day/charger
331kWh/day/charger
23 Pasadena Water and Power
Shoppers Lane EV Charging Depot
North of San Pasqual
8 24
Pasadena Water and Power
Shoppers Lane – Chiltapa Trees added
9 25
Pasadena Water and Power
CA Advanced Clean Fleets Regulation
• Applies to all Fleet vehicles over 8,500 lbs.
• Starting January 1, 2024, 50% of the total
number of vehicle purchases must be ZEVs.
• Starting January 1, 2027, 100% of the total
number of vehicle purchases must be ZEVs.
• There are some exemptions for emergency
vehicles and some utility vehicles that also
have mutual aid requirements.
10 26
Pasadena Water and Power
Medium/Heavy Duty EVs
11 27
Pasadena Water and Power
Avon Ramp Concept
2825 E Walnut @ Daisy
• Concept Design for PWP EV Charging
12 28
Pasadena Water and Power
Current Challenges
Operations
• Lack of qualified
technicians
> Partnership with PCC
• Scarcity of Spare parts
> Increase warehouse
supply
• Poor back-office
services
> Bring back-office and
payments in-house
Finance
• LCFS program is
rapidly decreasing
> Utilize dedicated CIP
funds and apply for
more grants
• Cost of energy
delivered and O&M is
increasing
> Establish an
appropriate cost to
maintain chargers
13 29
Pasadena Water and Power
EV Rebate Programs
Residential
• Used EV Rebate
> $250 per used EV
> $250 bonus to buy local
• EV Charger
> Up to $600 to install a
level 2 Wi-Fi enabled
charger
• E-bike rebate
> To be discussed slide 15
• Electric Panel upgrade
> Up to $1,000 to upgrade
electric panel
Commercial
• EV Charger
> $3,000 per port per
commercial account
> Max rebate of $75,000 per
commercial account
> General EV planning
assistance and site walks
for potential projects
14 30
Pasadena Water and Power
E-Bike Pilot Results
• $52,250 spent on pilot
• 93 e-bike rebates given
• Fully subscribed within
6 weeks
• 16% of rebates were for
cargo bikes
• Only 9% were income
qualified purchases
• Other municipalities
have copied program
15 31
Pasadena Water and Power
E-bike Rebates 2.0
• Only two rebate offerings
> Standard rebate - $500
> Income-Qualified rebate - $1,000
• Total pot for FY25 is $120,000
> $40k from AQMD (HR)
> $40k from Low Carbon Fuel Standard Equity (PWP)
> $40k from PBC (PWP Electrification Funds)
• $40k reserved for income-qualified
> $10k is to pay for rebate assistance
• Local bike shops will have to agree to terms to
participate
16 32
Pasadena Water and Power
Equity
• PWP is committed to
providing equitable
opportunities in
electrification.
• Most rebate programs
have equity bonuses.
• Pilot programs are
created to encourage
and foster desired
changes.
17 33
Pasadena Water and Power
Solar Assistance Program Pilot
• Pilot program to install 8 solar and battery
installations in income-qualified single-family
homes.
• Funding for solar provided by PWP is reimbursable
by Housing Department CDBG funds.
• Funding for batteries provided by PBC funds.
• Must be a PWP electric customer.
• Must meet income requirements.
• No cost to the customer and all work performed
by PWP approved vendor.
18 34
Pasadena Water and Power
EV Charger Assistance Program
• Pilot program to install approx. 20 L2 EV chargers
in income-qualified single-family homes.
• Electric panel upgrade costs will also be included
with pilot.
• Funding provided by PWP is reimbursable by the
Housing Department CDBG funds.
• Must be a PWP electric customer.
• Must meet income requirements.
• No cost to the customer and all work performed
by PWP approved vendor.
19 35
Pasadena Water and Power
Questions?
20 36
ITEM #3
37 PASADENA WATER AND POWER
MEMORANDUM
July 23, 2024
To: Municipal Services Committee
From:
David M. Reyes
Interim General Manager
Subj
ect: Update on a Proposed Memorandum of Understanding between the City of Pasadena and the California Institute of Technology on Shared Decarbonization Goals
This
memorandum is for information only.
BACKG
ROUND:
This
report is to provide an informational update to the Municipal Services Committee (“MSC”) on a proposed Memorandum of Understanding (“MOU”) between The City of Pasadena (“City”) and The California Institute of Technology (“Caltech”) for plans to coordinate and collaborate on shared goals of decarbonizing and modernizing the City’s electricity supply and distribution systems.
The MO
U will provide a formal mechanism for Pasadena Water and Power (“PWP”) and Caltech to collaborate on shared interests and common development goals related to sustainable, carbon-free energy. PWP and Caltech recognize the benefits of a joint vision to help identify new opportunities, programs, studies, and projects that can achieve mutual objectives. Concepts and ideas such as the following would be explored:
• Pr
ocurement of carbon-free electricity;
• Options for replacement, conversion, or continued use of local base load; generation and local distribution infrastructure;
• Deployment of local distributed energy resources and microgrids; and • Research, policy, operations and expertise regarding climate action, distributed energy resources, supply and demand side management, energy efficiency, demand response, load-shifting, building and transportation electrification, and new and emerging technologies.
The MO
U does not create any legally binding obligations, nor a commitment of funds, rather, it is a formal understanding that both parties will identify, share, and collaboratively pursue actions and funding options that support a clean, resilient, and modern power system and would be executed by the City Manager.
It
is anticipated that the MOU will be executed this fall and will be announced in the City Manager’s Newsletter.
38