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Agenda Report
August 26, 2024
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SELECT ELECTRIC, INC. FOR INSTALLATION OF A TRAFFIC
SIGNAL AT ORANGE GROVE BOULEVARD AND CRAIG AVENUE FOR
AN AMOUNT NOT-TO-EXCEED $694,249
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RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and Section 15303, Class 3 - New Construction or Conversion of Small Structures, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Award contract to lowest and best bid dated July 26, 2024 submitted by Select Electric, Inc. in response to the project plans and specifications for the Installation of a Traffic Signal at Orange Grove Boulevard and Craig Avenue, authorize the City Manager to enter into a contract for an amount not-to-exceed $694,249 which includes the base contract amount of $603,695 and a contingency of $90,554 to provide for any necessary change orders.
BACKGROUND:
In 2017, the Department of Transportation received a request to re-evaluate the potential for a new traffic signal at the intersection of Orange Grove Boulevard and Craig Avenue due to traffic collisions at this intersection. The result of the evaluation determined the intersection met warrants for a traffic signal based on guidelines provided in the California Manual on Uniform Traffic Control Devices. The intersection of Orange Grove Boulevard and Craig Avenue is located at the mid-point of an almost one-mile uninterrupted segment of Orange Grove Boulevard between Alien Avenue and Altadena Drive. Furthermore, Craig Avenue is identified as a Bicycle Boulevard in the Mobility Element of the General Plan which promotes the use of Craig Avenue for MEETING OF8/26/2024AGENDA ITEM NO.5
New Traffic Signal at Orange Grove Blvd and Craig Ave.
August 26,2024
bicyclists and pedestrians alike. Installing a traffic signal at this intersection provides a controlled, safety enhanced, crossing point for all users. This contract provides for the installation of a new traffic signal at the subject intersection.
The Department of Public Works prepared plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On June 20, 2024, a Notice Inviting Bids for the Installation of a Traffic Signal at the Intersection of Orange Grove Boulevard and Craig Avenue was published in the Pasadena Press as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 63 vendors downloaded the specifications, of which one was local. A total of nine bids were received by the bid opening date, one from a local vendor.
Following advertising, bids were received on July 26, 2024, and are as follows:
BidderAmount ($)
1. Select Electric, Inc., Anaheim
2. Alfaro Communication Construction, Inc., Compton
3. DBX, Inc., Temecula
4. Crosstown Electrical & Data, Inc., Irwindale
5. Elecnor Belco Electric, Inc., China
6. PTM General Engineering Services, Inc., Riverside
7. Baker Electric, Inc., Cypress
8. Access Pacific, Inc., Pasadena
9. Axiom Group, Los Angles
Engineer's Estimate
$ 603,695
$ 640,039
$ 673,971
$ 683,693
$715,969
$ 765,065
$ 793,600
$918,154
$ 947,394
$ 604,000
The lowest and best bid received is within one percent of the Engineer's Estimate.
It is recommended that Select Electric, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with Select Electric Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Select Electric, Inc. has performed satisfactory work as a contractor for the City on six signal related projects for a total amount of $3.5 million within the last five years. Staff has confirmed the contractor's license and verified that their Department of Industrial New Traffic Signal at Orange Grove Blvd and Craig Ave.
August 26, 2024
Relations status is in good standing. The contractor received favorable reference checks from other agencies.
The contract for this project will be set up as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$ 603,695
$ 90,554
$ 694,249
A contingency of fifteen percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in Fall 2024 and be completed by Summer 2025.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and improve mobility and accessibility throughout the City.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3. Class 1 consists of minor alternations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. Class 3 consists of construction of limited numbers of new, small facilities or Structures. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
New Traffic Signal at Orange Grove Blvd and Craig Ave.
August 26, 2024
FISCAL IMPACT:
The total cost of this contract including contingency is $694,249 and the total cost of this action will be $794,249. Funding for this action will be addressed by the utilization of existing funds in the Traffic Signal at Orange Grove Blvd and Craig Ave (75097) CIP budget. It is anticipated that all costs will be expended in FY 2025. This contract has no impact on the General Fund.
The following table represents a project summary.
Base Bid $ 603,695
Contingency $ 90,554
Construction Administration, Materials Testing and Inspection $ 100,000 Total Fiscal Impact$ 794,249
Respectfully submitted,
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KRIS MARKARIAN, P.E.
Acting Director of Public Works
Prepared by:
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Brent Maue, P.E.
Acting City Engineer
Approved by:
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/IARQUEZ
City Manager