AGENDA
MUNICIPAL SERVICES COMMITTEE
REGULAR MEETING NOTICE
AUGUST 27, 2024
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
David Reyes, Interim General Manager
Lisa Hosey, Assistant City Attorney
Tamer Sabha, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
REVISED
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR AUGUST 27, 2024, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.
To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.
Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. The help line will open 30 minutes prior to the posted start time of the meeting.
4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
ci
[email protected]
C
orrespondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS, I
F YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE
AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
REGULAR MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
AUGUST 27, 2024
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOT
ICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, August 27, 2024, at 4:00 p.m., to discuss matters on the attached agenda.
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this August 26th, 2024, by 4:00 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
REGULAR MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
AUGUST 27, 2024
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
June 25, 2024 (Canceled Meeting)
July 9, 2024 (Regular Meeting)
July 23, 2024 (Regular Meeting)
August 13, 2024 (Canceled Meeting)
1. METROPOLITAN WATER DISTRICT UPDATE BY CYNTHIA KURTZ
2. OPTIMIZED STRATEGIC PLAN UPDATE BY E3
3. APPROVAL OF A PILOT PROGRAM TO ALLOW PERSONAL DELIVERY DEVICES
TO OPERATE ON CITY SIDEWALKS AND PEDESTRIAN PATHS
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
INFORMATION ONLY
ADJOURN
NEW BUSINESS
01 06/25/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
JUNE 25, 2024
MEETING
The regular meeting of the Municipal Services Committee, scheduled for Tuesday, June 25, 2024, at 4:00 p.m., was cancelled as ordered on June 20, 2024, and was posted.
A
TTEST:
____
________________
Sandra S. Robles
Recording Secretary
____
______________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
2 01 07/09/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
JULY 9, 2024
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:15 p.m.
ROLL CALL:
S
taff:
Councilmember Felicia Williams, Chair
Councilmember Tyron Hampton
Councilmember Justin Jones
Councilmember Jason Lyon (Absent)
David Reyes, Acting General Manager of Water and Power
Kelly Nguyen, Assistant General Manager of Water and Power Varoojan Avedian , Assistant General Manager of Water and Power Delivery
Huitzilo Arriaga, Wholesale Operations Manager of Water and Power Lisa Hosey, Assistant City Attorney
Jerice Kenebrew, Recording Secretary
PUBLIC COMMENT No one appeared for public comments on matters not on the agenda.
APPROVAL OF MINUTES It was moved by Councilmember Hampton, seconded by Councilmember Jones, to approve the minutes of May 28, 2024, and June 11 , 2024, as submitted. ( Motion unanimously carried) (Absent:
Councilmember Lyon)
INFORMATION ONLY ENERGY & CREDIT RISK POLICY FOR THE WATER AND POWER
DEPARTMENT
David Reyes, Acting General Manager of Water and Power provided introductory comments, and Huitzilo Arriaga, Wholesale Operations Manager with Water and Power, summarized the staff report as part of his PowerPoint presentation and responded to questions.
Gennette Foster, Pasadena resident, advocated for staff to develop a master plan for the Glenarm Power Plant.
Councilmember Hampton he asked staff to agendize at a future Committee meeting, future plans for the Glenarm Power Plant, including information on legal and nonlegal changes that can be made at the plant; current agreements related to the plant, and the state’s expectations. In addition, he advocated for staff to develop an easy-to- understand informational video on the City’s daily trading commodities related to energy to present to the community.
Chair Williams requested that the financial instruments related to the City’s Energy and Credit Risk policy be included in the next update. 3 02 07/ 09/2024
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
The Committee recessed at 4:53 p.m. and reconvened at 4:55 p.m.
WATER AND POWER CLEAN ENERGY TRACKER
David Reyes, Acting General Manager of Water and Power provided introductory comments, and Kelly Nguyen, Assistant General Manager of Water and Power, summarized the staff report as part of her PowerPoint presentation, and responded to questions.
Chair Williams asked staff to update the PowerPoint s lide three, by clarifying that “Metric 3” data pertains to Resolution 9977, and edit slide 10, to include the City’s fleet in the data related to Zero Emission Vehicles (ZEV). In addition, she asked staff to include Pasadena Water and Power (PWP) Clean Energy Tracker in the City Manager’s Newsletter to inform the community the tracker will be available online.
Councilmember Jones suggested that staff consider updating the Clean Energy Tracker stagnate graph to an interactive graph that can provide information when a cursor is hovered over certain areas of the graph (i.e., executed contracts), data will instantly be populated.
Following discussion, Mr. Reyes summarized the discussion, stating that staff understands the Committee would like as much information related to the City’s energy (i.e., where the energy is purchased, energy usage, how much is clean and fossil energy, City Council agenda items) posted on the City’s website to share and communicate the information to the community.
Following further discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
WATER AND POWER 2024 SUPPLY CHAIN DISRUPTIONS
David Reyes Acting General Manager of Water and Power provided introductory comments, and Varoojan Avedian , Assistant General Manager of Water and Power Delivery , presented a PowerPoint presentation on the item , including information on the department’s persistent supply chain disruptions, wooden utility poles, transformers, switches, cables, critical electrical equipment, pipeline and appurtenances, and a summary of challenges and risks; with both responding to questions.
Councilmember Hampton asked staff to provide information o n the number of transformers and switches in the City’s inventory.
Councilmember Jones asked staff to provide an estimate on a one-time purchase of equipment to stock the City’s inventory for two years.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
4 03 07/09/2024
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:50 p.m.
A
TTEST:
____
________________
Sandra S. Robles
Recording Secretary
____
______________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
5 01 0 7/23/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
JULY 23, 2024
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:12 p.m.
ROLL CALL:
Staff:
Councilmember Felicia Williams, Chair
Councilmember Tyron Hampton
Councilmember Justin Jones (Absent)
Councilmember Jason Lyon
David Reyes, Acting General Manager of Water and Power
Kelly Nguyen, Assistant General Manager of Water and Power Jeremy Marquette, Assistant General Manager of Customer Service and Technology with Water and Power
Evan Johnson, Electrification Manager
Gordon Algermissen, Public Benefits Program Manager
Lisa Hosey, Assistant City Attorney
Tamer Sabha, Recording Secretary
PUBLIC COMMENT No one appeared for public comment on matters not on the agenda.
INFORMATION ONLY ADVANCED METER INFRASTRUCTURE PROJECT UPDATE
Jeremy Marquette, Assistant General Manager, gave a PowerPoint presentation on the smart metering technology, provided an update on Pasadena Water and Power’s digital transformation, and responded to questions.
Councilmember Hampton advocated for residences with life -saving devices and seniors to receive priority once the new meters are deployed and implemented.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
TRANSPORTATION ELECTRIFICATION PROJECTS UPDATE
Evan Johnson, Electrification Manager, gave a PowerPoint presentation on the various transportation electrification projects, the grants for Fiscal Year 2025 electric vehicle (EV) projects, the current challenges of electrification, and responded to questions. In addition, he introduced Gordon Algermissen, Public Benefits Program Manager, who briefly reported on the Solar Assistance Program pilot and the EV Charger Assistance Program.
In response to Councilmembers Lyon and Hampton’s inquiries regarding income thresholds, Manager Johnson reported that since the pilot programs are reimbursed by CDBG funds, there are strict income 6 02 07/23/2024
regulations; he noted that one of the re quirements is metering 80% of the area median income (AMI) of LA County.
Councilmember Hampton suggested offering the monetary incentive for e-bikes to households with children who qualify for free or reduced lunch fares.
Secretary Sabha reported that one letter of correspondence was received by the City Clerk’s Office, distributed to the committee, posted online, and made part of the public record for this item.
The following individuals advocated for the proposed renewal of the e- bike rebate program and/or provided various comments:
Colin Bogart, Pasadena resident
Misch Anderson, resident not stated
Liz Schiller, Pasadena resident
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
UPDATE ON A PROPOSED MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF PASADENA AND THE CALIFORNIA
INSTITUTE OF TECHNOLOGY ON SHARED DECARBONIZATION
GOALS
Kelly Nguyen, Assistant General Manager, gave an informational update on the proposed plan to collaborate with Caltech to achieve decarbonization goals; she introduced Dave Kang, Vice President of Facilities at Caltech, who provided a brief update on elect rical developments and infrastructure at Caltech.
The Committee expressed enthusiasm and thanked City staff and Caltech for their collaborative efforts on environmental goals.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:26 p.m.
A
TTEST:
___
_________________
Christine Soo
Recording Secretary
___
_______________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
7 01 08/13/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
AUGUST 13, 2024
MEETING
The regular meeting of the Municipal Services Committee, scheduled for Tuesday, August 13, 2024, at 4:00 p.m., was cancelled as ordered on August 8, 2024, and was posted.
ATTEST:
____________________
Sandra S. Robles
Recording Secretary
__________________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
8 ITEM #2
9 PASADENA WATER AND POWER
MEMORANDUM
August 27, 2024
To: Municipal Services Committee
From: David M. Reyes
Interim General Manager
Subject: Optimized Strategic Plan Update
This report provides an informational update to the Municipal Services Committee (“MSC”) about the status of the City of Pasadena’s (“City”) Optimized Strategic Plan (“OSP”), which builds upon Pasadena Water and Power’s (“PWP”) 2023 Power Integrated Resource Plan (hereinafter referred to interchangeably as “2023 Power IRP” or “IRP”).
BACKGROUND:
On December 11, 2023, the Pasadena City Council unanimously approved PWP’s 2023 Power IRP, a 25-year planning blueprint to provide the local community with safe, reliable, and environmentally responsible electricity services at competitive rates. Preparing an IRP is a California regulatory requirement for utilities like PWP and must be updated and submitted to the California Energy Commission (“CEC”) at least once every five years. In addition to meeting CEC’s IRP requirements, the 2023 Power IRP also incorporates City Resolution 9977, which includes the goal to source 100% of Pasadena’s electricity from carbon-free sources by the end of 2030 while optimizing for affordability, rate equity, stability, and reliability of electricity.
As part of the IRP approval, the City Council requested that the City Manager’s Office oversee the development of an OSP to define and outline actions needed to achieve Resolution 9977 goals. It was further recommended that the OSP would be created in collaboration with a consultant experienced in green energy to ensure a feasible plan for meeting Pasadena’s ambitious targets. Accordingly, the City Manager’s Office proposed the reengagement of Energy and Environmental Economics, Inc (“E3”), an industry leader in clean energy policy that provided technical review services for the 2023 IRP and has a good understanding of Pasadena’s ambitious clean energy goals. With a client list that includes the CEC, California Public Utilities Commission, California Air Resources Board, and a variety of public and private utilities throughout North America and the world, E3 is uniquely positioned to help quickly implement Pasadena's accelerated transition towards a carbon- 10 Optimized Strategic Plan Update
August 27, 2024
free energy supply. On March 25, 2024, the City Council approved a two-year contract with E3 valued at $1,170,000 to develop an OSP for the City.
S
cope of Work
The O
SP will lay out the key steps and future decision points that best position PWP to achieve its 2030 carbon-free goal while maintaining reliability and limiting cost impacts to customers. It will consider how new generation resources, investments in transmission and distribution infrastructure, and customer programs that could facilitate the transition to a clean energy future. E3 will assess PWP’s infrastructure needs, including types and locations of new generation resources and associated timing of acquisition. They will also explore customer participation, including projected future customer energy demands, distributed energy resources, and virtual power plants such as solar, battery energy storage, demand response, flexible loads, and electric vehicle charging.
The O
SP development process involves a series of independent analytical efforts or studies.
The initial “Preparatory Studies,” shown in Table 1 below, identify the broadest possible set of options that could contribute to meeting Resolution 9977 objectives. E3 will draw upon a range of data sources and methods to characterize the cost and potential of different generation and transmission options that will serve as the building blocks of different scenarios.
Tabl
e 1 – Preparatory Studies
FY 2024 FY 2025 FY 2026
Task May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul P
reparatory
Studies
Distributed Solar & Storage
S
tudy
Demand Response & Flex
Loads Potential Study
Emerging Technology
Assessment
Transmission Expansion
Options Assessment
I
n the “Portfolio Development” studies, shown in Table 2, a range of traditional electric sector planning models (e.g., loss-of-load-probability modeling, long-term capacity expansion, production cost, and distribution planning) will be used to design various portfolios to meet goals.
11 Optimized Strategic Plan Update
August 27, 2024
Table 2 – Portfolio Development
FY 2024 FY 2025 FY 2026
Task May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Portfolio
Development
Glenarm Conversion and
Replacement Study
Long-Term Capacity
Expansion Modeling
Production Cost
Modeling
Distribution System
Analysis
In the final phase, outlined in Table 3, E3 will analyze the cost impacts of each scenario and develop a draft OSP. Overall, the approved scope of work and timeline represent a cohesive and comprehensive framework built on rigorous technical analysis to inform an optimized plan toward the carbon-free goals of Resolution 9977.
Table 3 – Optimized Strategic Plan
FY 2024 FY 2025 FY 2026
Task May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Optimized
Strategic Plan
Cost Impacts Analysis
Final Report
Stakeholder and Community Outreach
The participation of key stakeholders, including customers, policymakers, and the larger community, is instrumental in the successful development of the OSP. In coordination and collaboration with PWP External Affairs, E3’s comprehensive outreach process will include informational updates to the MSC and Environmental Advisory Commission (“EAC”); community outreach meetings that engage residential and commercial customers and community organizations; and advisory meetings with the newly formed Technical Advisory Panel (“TAP”), a diverse representation of the Pasadena community created to provide input and feedback on the developing plan.
12 Optimized Strategic Plan Update
August 27, 2024
Technical Advisory Panel
Sin
ce June 2024, E3 has hosted four TAP meetings, which will occur approximately once per month during the duration of the OSP. These initial meetings provided information on the scope of work, background on proposed studies, and other preliminary information.
Upcoming meetings will cover the individual studies in greater detail and the ongoing development of associated methodologies.
C
ity Council Committee and Commission Updates
B
eginning in September 2024, E3 will provide bi-monthly updates to the MSC and EAC regarding the status of the work performed and next steps. These updates will allow E3 and PWP to receive policy direction and public comment that will help advance the analysis and progress of the developing OSP.
N
ext Steps
E
3 has started the technical analysis stage of the OSP Preparatory Studies, which focuses on local resource development and potential and local reliability needs. Progress will be reported to the MSC and EAC every two months beginning on September 10, 2024. 13 ITEM #3
14 15
16 17
18 PILOT PROGRAM TO ALLOW
PERSONAL DELIVERY DEVICES TO
OPERATE ON CITY SIDEWALKS AND
PEDESTRIAN PATHS
Municipal Services Committee
August 27, 2024
19 Operations
2 Personal Delivery Device (PDD) Defined
• A device manufactured primarily for
transporting goods in a pedestrian area or
on the shoulder of a road.
• Equipped with automated driving
technology that enables the operation of
the device with the remote support and
supervision of a human.
Typical Operations
• Last mile delivery option
• 2-mile delivery radius
• Staged at partner businesses
• Travel at walking speed
• Locked container
20 Program Benefits
3 Support Local Businesses
Local merchants save on delivery costs,
streamline site operations, and grow business.
Prioritize Safety
Vehicles perform all operating tasks under
specific circumstances. Human piloting is an
option. Vehicles remain locked and insulated
to protect food.
Ease Traffic and Parking Congestion
More efficient than delivering a sandwich
down the block in a 3000lb gas-powered car.
Combat Climate Change
Vehicles are fully electric and contribute no
carbon emissions to the atmosphere.
21 Where are PDDs Operating Now?
4 Active Cities
• Santa Monica – November 2020
• Los Angeles – January 2021
(Multiple neighborhoods across the City)
• West Hollywood – November 2023
Revenue Generated
• Santa Monica – Business license only
• Los Angeles – $10,000 annual permit
• Increases to $20,000 at +50 bots
• West Hollywood – Business license only
Approved Cities
• Chicago, IL
• Austin, TX
• San Diego, CA
• Miami, FL
22 Outreach Conducted
5 Completed Outreach – Coco
• Caltech
• Old Pasadena Management District
• Playhouse Village Association
• South Lake Business Association
• Pasadena Chamber of Commerce
Local Interest Includes
• Café Santorini – W Union
• Kreation – S Lake
• Sweetfin – S Madison
• Main Chick – Union
• Allied Food to Go – E Colorado
Completed Outreach – City
• City of Los Angeles
• City of Santa Monica
• City of West Hollywood
23 Pilot Program Recommendations
6 • Automation: must operate at levels 0-3.
• Level 4 automation may be considered in
future
• Operation: Devices must obey all traffic laws and
comply with ADA requirements.
• Parking: PDDs must be parked outside of the public
right of way and may not inhibit the use of sidewalks.
• Roaming: PDDs moving must be operating to/from a
delivery, or as part of system rebalancing. No
operating without a purpose.
• Prohibited Zones: City will reserve the right to prohibit use in designated areas or during special events.
• Delivery Goods: Goods delivered would be similar to
human delivery service (Grubhub, Uber Eats,
Postmates, etc.) Cannabis, alcohol, and prescription
drugs would be prohibited.
• Fleet Cap: Maximum of 20 devices per operator and
up to three operators. (60 total devices)
• Business License: Operators must procure a
Pasadena Business License and renew on an
annual basis.
• Reporting: Operators must submit regular reports
to City related to deliveries completed, distance
traveled, and incidents occurred.
• Data Collection: City to identify if additional data
can be captured, collected, and reported.
• Marketing: Marketing and advertising on the
devices will be limited to the operator name.
• Insurance: Operator must execute an
indemnification agreement and comply with all
insurance requirements required by the City.
• Modification: City may modify any terms and
conditions at any time at the City’s sole
discretion.
24 Transportation Advisory Commission
1. Incorporate an education and marketing
campaign to bring public awareness of the pilot
program.
2. Include a maximum number of vendors or
robots to manage the influx of devices.
3. Indicate where the operators and pilots are
located.
4. Identify parking locations for the devices to
ensure they do not compete for potential
bicycle parking.
5. Further define the pilot area boundaries.
7 25
Recommendation
1. Find that the action proposed herein is exempt
from the California Environmental Quality Act
(CEQA) pursuant to State CEQA Guidelines per
Section 15061(b) (3), (Common Sense
Exemption); and
2. Direct the City Attorney to prepare and return
with an ordinance within 60 days amending Title
12 of the Pasadena Municipal Code establishing
a one-year pilot program for the use of Personal
Delivery Devices (PDDs) consistent with the
provisions set forth in the Agenda Report.
8 26
End of Presentation
9 27
Levels of Automation
10 • Level 0: No Automation. The device requires full manual control. A human provides all operating tasks.
• Level 1: Assisted Automation. The device features a single automated system (e.g., it monitors speed through cruise control).
• Level 2: Partial Automation. Similar to Advanced Driver Assistance Systems (ADAS), the device can perform steering and acceleration, while a human still monitors all tasks and can take control at any time.
• Level 3: Conditional Automation. The device has environmental detection capabilities and can perform a variety of operating tasks, but human piloting is still required. • Level 4: High Automation. The device performs all operating tasks under specific circumstances. Geofencing is required, and human piloting is still an option. • Level 5: Full Automation. The device performs all operating tasks under all conditions.
Zero human interaction or attention is required.
28