AGENDA
MUNICIPAL SERVICES COMMITTEE
REGULAR MEETING NOTICE
OCTOBER 8, 2024
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
David Reyes, Interim General Manager
Lisa Hosey, Assistant City Attorney
Tamer Sabha, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
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Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR OCTOBER 8, 2024, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
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Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
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Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
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AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
REGULAR MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
OCTOBER 8, 2024
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, October 8, 2024, at 4:00 p.m., to discuss matters on the attached agenda.
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this October 4, 2024, by 5:00 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal
In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
REGULAR MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
OCTOBER 8, 2024
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
August 27,
2024 (Regular Meeting)
1. AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE CHAPTER 13.04 TO
INCREASE ELECTRIC UTILITY ASSISTANCE PROGRAM MONTHLY BENEFITS AND
RELATED CHANGES
2. APPROVAL OF A PILOT PROGRAM TO ALLOW PERSONAL DELIVERY DEVICES
TO OPERATE ON CITY SIDEWALKS AND PEDESTRIAN PATHS
3. AMEND THE MUNICIPAL CODE TO ADOPT AN UPDATED METER RATE
STRUCTURE FOR THE SOUTH LAKE PARKING METER ZONE, AND TO APPROVE A NEW RATE STRUCTURE FOR THE SHOPPER’S LANE PARKING LOTS
4. DIRECT THE CITY ATTORNEY TO PREPARE AND RETURN WITH AN ORDINANCE AMENDING SECTION 10.40.140 (STANDING IN ALLEYS) OF THE PASADENA
MUNICIPAL CODE TO PROVIDE LANGUAGE ALLOWING FOR ADDITIONAL
PARKING RESTRICTIONS IN ALLEYS
5. REC
EIVE ANNUAL REPORTS FOR FISCAL YEAR JULY 2023 THROUGH JUNE 2024 AND WORK PLANS FOR FISCAL YEAR 2024-2025 FOR:
a. DESIGN COMMISSION
b. HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE
c. HISTORIC PRESERVATION COMMISSION
d. HUMAN SERVICES COMMISSION
e. LIBRARY COMMISSION
f. PLANNING COMMISSION
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
INFORMATION ONLY
ADJOURN
NEW BUSINESS
01 08/27/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
AUGUST 27, 2024
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:23 p.m.
ROLL CALL:
Staff:
Councilmember Felicia Williams, Chair
Councilmember Tyron Hampton (arrived at 4:45 p.m.)
Councilmember Justin Jones
Councilmember Jason Lyon
David Reyes, Acting General Manager of Water and Power
Kelly Nguyen, Assistant General Manager of Water and Power Joaquin Siques, Transportation Director
Christopher Page, Project Manager
Lisa Hosey, Assistant City Attorney
Tamer Sabha, Recording Secretary
PUBLIC COMMENT Philippa Richter, Pasadena resident, advocated for a City-wide assessment to identify public areas where solar panels could be implemented.
APPROVAL OF MINUTES It was moved by Councilmember Lyon, seconded by Councilmember Jones, to approve the minutes of June 25, 2024, July 9, 2024, July 23, 2024, and August 13, 2024 as submitted. ( Motion unanimously approved) (Absent: Councilmember Hampton)
INFORMATION ONLY METROPOLITAN WATER DISTRICT UPDATE BY CYNTHIA KURTZ
Cynthia Kurtz, from the Metropolitan Water District Board of Direct ors, provided an update on the District’s current activities, their business model, upcoming projects, and responded to questions.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
Councilmember Hampton
arrived at 4:45 p.m.
OPTIMIZED STRATEGIC PLAN UPDATE BY E3
David Reyes, Acting General Manager of Water and Power, provided introductory remarks on the item. Kelly Nguyen, Assistant General Manager, provided a brief background on the item and introduced Nick Schlag, partner with Energy+Environmental Economics (E3), who gave a status update on the development of the Optimized Strategic Plan for Pasadena Water and Power. Mr. Schlag reported on the balance of carbon-free energy resources, a project timeline for the optimized strategic plan, and the Technical Advisory Panel used to provide community feedback on the plan.
Councilmember Hampton suggested adding two more Pasadena residents to the Technical Advisory Panel.
02 08/27/2024
The following individuals advocated for the City to increasingly incorporate rooftop solar and provide more opportunities/assistance for the community to convert to solar energy, and/or provided various comments:
Cynthia Cannady, representing Pasadena 100
Wes Reutimann, Pasadena resident
Claudia Funke, Pasadena resident
Davis Weeshoff, representing Pasadena Audubon Society
Joe Feinblatt, Pasadena resident
Yadi, Pasadena resident
Lauren Cor y, representing Pasadena 100 , advocated for homeowners to be able to install up to twice their current need of solar batteries.
Recording Secretary Sabha reported that two letters providing comments relating to this item were received by the City Clerk’s Office, distributed to the committee, posted online, and made part of the public record for the item.
In response to Councilmember Jones’ inquiry regarding the difficulties of installing solar, Acting General Manager Reyes noted that installing solar requires an electrical permit which may take some time with contractors; he noted that the Water and Power Department is working with the Planning Department to streamline a n online permit process.
Councilmember Hampton added that the process to install solar has greatly improved over the past two years and thanked staff for addressing cumbersome requirements.
Councilmember Hampton advocated for City staff to look into developing a community solar hub or finding alternatives that ensure extra power is available when needed.
Councilmember Williams advocated for City staff to provide residents with thorough information regarding the solar installation process to ensure that they are well informed, especially when picking a contractor for their project.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
NEW BUSINESS APPROVAL OF A PILOT PROGRAM TO ALLOW PERSONAL
DELIVERY DEVICES TO OPERATE ON CITY SIDEWALKS AND
PEDESTRIAN PATHS
Christopher Page, Economic Development Project Manager, gave a PowerPoint presentation on the benefits of Personal Delivery Devices (“PDD”) program, similar programs in other cities, and the community outreach conducted, and responded to questions.
In response to Councilmember Lyon’s inquiries regarding the logistics of the PDD s, Project Manager Pa ge, described how participating restaurants would operate the devices and how many devices are 03 08/27/2024
limited to each restaurant and area. He also noted that the PDDs are not allowed to block public right of ways or ADA access.
In response to Councilmember Hampton’s inquiry regarding prohibited items, Project Manager Page confirmed that alcohol and cannabis are among products on the list of prohibited items.
Joaquin Siques, Director of Transportation, reported th at City staff will work on routing the devices to alleyways in central areas where sidewalk space is limited.
Councilmember Hampton suggested that the PDDs could be utilized for more than deliveries; he stated that if the PDDs are equipped with cameras and surface scanning abilities, it could report street/sidewalk impediments to City staff to address such matters.
Councilmember Lyon cautioned that the PDDs may impact jobs and their ability to record may raise privacy concerns.
Carl Hanse n, representing Coco Robotics, shared some
background on the PDD company and their initiatives.
Yadi, Pasadena resident, expressed concerns relating to PDDs and the decrease in parking and shopping revenues, privacy concerns, and obstructive impacts on traffic.
Following discussion, it was moved by Councilmember Jones, seconded by Councilmember Lyon, to direct City staff to return with additional information regarding PDDs, relating to data collection, the impact on jobs, the vendor selection process, and the complaint process at the next Municipal Services Committee meeting . ( Motion unanimously approved) (Absent: None)
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:57 p.m.
ATTEST:
____________________
Christine Soo
Recording Secretary
__________________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
ITEM #1
ITEM #2
PILOT PROGRAM TO ALLOW
PERSONAL DELIVERY DEVICES TO
OPERATE ON CITY SIDEWALKS AND
PEDESTRIAN PATHS
Municipal Services Committee
October 8, 2024
Operations
1 Personal Delivery Device (PDD) Defined
• A device manufactured primarily for
transporting goods in a pedestrian area or
on the shoulder of a road.
• Equipped with automated driving
technology that enables the operation of
the device with the remote support and
supervision of a human.
Typical Operations
• Last mile delivery option
• 2-mile delivery radius
• Staged at partner businesses
• Travel at walking speed
• Locked container
Program Benefits
2 Support Local Businesses
Local merchants save on delivery costs,
streamline site operations, and grow business.
Prioritize Safety
Devices have environmental detection
capabilities and can perform a variety of
operating tasks, but human piloting is still
required. Devices remain locked and insulated
to protect food.
Ease Traffic and Parking Congestion
More efficient than delivering a sandwich
down the block in a 3000lb gas-powered car.
Combat Climate Change
Vehicles are fully electric and contribute no
carbon emissions to the atmosphere.
Where are PDDs Operating Now?
3 Active Cities
• Santa Monica – November 2020
• Los Angeles – January 2021
(Multiple neighborhoods across the City)
• West Hollywood – November 2023
Revenue Generated
• Santa Monica – Business license only
• Los Angeles – $10,000 annual permit
• Increases to $20,000 at +50 bots
• West Hollywood – Business license only
Approved Cities
• Chicago, IL
• Austin, TX
• San Diego, CA
• Miami, FL
Outreach Conducted
4 Completed Outreach by Coco
• Caltech
• Old Pasadena Management District
• Playhouse Village Association
• South Lake Business Association
• Pasadena Chamber of Commerce
Local Interest Includes
• Café Santorini – W Union
• Kreation – S Lake
• Sweetfin – S Madison
• Main Chick – Union
• Allied Food to Go – E Colorado
Completed Outreach by City
• City of Los Angeles
• City of Santa Monica
• City of West Hollywood
Pilot Program Requirements
5 Automation: must operate with a 1:1 pilot-to-
device ratio.
Operation: Devices must obey all traffic laws and
comply with ADA requirements.
Parking: PDDs must be parked outside of the
public right of way and may not inhibit the use of
sidewalks.
Roaming: PDDs moving must be operating
to/from a delivery, or as part of system
rebalancing. No operating without a purpose.
Prohibited Zones: City will reserve the right to
prohibit use in designated areas or during special
events.
Fleet Cap: Maximum of 40 devices for the entire
pilot program. Operators selected on a first-
come, first-served basis.
Marketing: City may partner with PDD operators
for purposes related to City’s public messaging.
Business License: Operators must procure a
Pasadena Business License and renew on an
annual basis.
Reporting: Operators must submit regular reports
to City related to deliveries completed, distance
traveled, and incidents occurred.
Insurance: Operator must execute an
indemnification agreement and comply with all
insurance requirements required by the City.
Delivery Goods: Goods delivered would be
similar to human delivery service (Grubhub, Uber
Eats etc.) Cannabis, alcohol, and prescription
drugs are prohibited.
Modification: City may modify any terms and
conditions at any time at the City’s sole
discretion.
Municipal Services Committee
• Data collection and reporting
> Monthly data reports
• Public Privacy
> Must comply with local, state, and federal laws
regarding customer data privacy.
> Video footage is encrypted
> Cannot be saved by pilot
• Impact on local jobs
> Devices supplement car delivery by taking less
desirable deliveries
> The program creates new jobs for a local field team to maintain and manage fleet
> Pilot program requires 1:1 pilot to device
6 Municipal Services Committee
• Operator selection process
> First come, first served with merchants choosing
operators based on their needs
• Reduce the number of PDDs
> 40 City-wide
• Partner with operators for marketing
> City-related marketing allowed
• Process for comments/concerns
> 24/7 customer support
> City notified within 24 hours of a significant incident 7 Recommendation
1. Find that the action proposed herein is exempt
from the California Environmental Quality Act
(CEQA) pursuant to State CEQA Guidelines per
Section 15061(b) (3), (Common Sense
Exemption); and
2. Direct the City Attorney to prepare and return
with an ordinance within 60 days amending Title
12 of the Pasadena Municipal Code establishing
a one-year pilot program for the use of Personal
Delivery Devices (PDDs) consistent with the
provisions set forth in the Agenda Report.
8 ITEM #3
ITEM #4
ITEM #5a
MEMORANDUM
DATE: AUGUST 20, 2024
TO: DESIGN COMMISSION
FROM: JENNIFER PAIGE, AICP, DIRECTOR OF PLANNING & COMMUNITY
DEVELOPMENT DEPARTMENT
SUBJECT: DESIGN COMMISSION ANNUAL REPORT
FOR FISCAL YEAR 2024 AND PROPOSEDWORK PLAN FOR FISCAL YEAR 2025
____________________________________________________________________________
Staff has prepared the Design Commission’s Annual Report for Fiscal Year (FY) 2024 (July 1, 2023 through June 30, 2024) and Work Plan for FY 2025 (July 1, 2024 through June 30, 2025).
The Annual Report is a summary of project types reviewed by the Commission, including:
• Design Review for private and public projects;
• Historic preservation review in the Central District; • Advisory reviews of proposals for updates to specific plans, planned developments, and amendments to master development plans, and revisions to design guidelines; • Appeals and calls for review of staff-level decisions; and • Preliminary Consultations of new development projects.
The Annual Report also notes the Commission’s participation on City -sponsored task forces, committees, and training sessions pertinent to design guidelines, CEQA, historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture, and urban design.
The Work Plan is a summary of proposed activities and objectives for the Commission, including attending regular and special meetings, conducting design review hearings, and completing tours of constructed projects.
At the August 27, 2024 Commission meeting, there will be an opportunity for Commissioners and the public to provide comments on the Annual Report and Work Plan before it is transmitted to the City Council.
Attachments:
A. Design Commission Annual Report for FY 2024
B. Design Commission Work Plan for FY 2025
C. Design Commission Meeting attendance record for FY 2024
ATTACHMENT - A
Annual Report: 2023-2024
Design Commission
CITY OF PASADENA DESIGN COMMISSION
ANNUAL REPORT FOR FISCAL YEAR 2024
(July 1, 2023 through June 30, 2024)
MISSION (as stated in Pasadena Municipal Code (PMC) Section 2.80.110):
The purpose of the Design Commission is to:
a) Establish procedures for developing design policies for the City;
b) Establish procedures and criteria for review of alterations to the urban and natural environments to assure appropriate design;
c) Encourage public understanding of and involvement in the design quality of the city, and strengthen civic pride in the beauty of Pasadena;
d) Protect and enhance the City’s attraction to residents seeking a pleasant way of life, increase its attraction for tourists and visitors, and support and stimulate business and industry by encouraging excellence of design; and
e) Safeguard and enhance the visual and aesthetic character, diversity and quality of the City.
LIST OF OBJECTIVES AND
ACCOMPLISHMENTS FOR FISCAL YEAR 2024:
I. At bimonthly meetings, review applications for design review as specified in PMC Section 17.61.030.
Status: COMPLETED.
A total of 21 projects were reviewed during the year including seven Preliminary Consultations, four Concept Design Reviews, one Consolidated Design Review, five Final Design Reviews, three Time Extensions, and one Advisory Review. In addition to these projects, the Commission reviewed six Information or Action Items.
▪ Preliminary Consultation:
1) 1200 E. California Boulevard
2) 2771 E. Foothill Boulevard
3) 555 N. Mentor Avenue
4) 369 S. Marengo Avenue
5) 861 E. Walnut Street
6) 1155 E. Colorado Boulevard
7) 713-719 Locust Street
▪ Concept Design Review:
1) 465-577 S. Arroyo Parkway
2) 141 S. Lake Avenue
3) 810 N. Marengo Avenue
4) 1200 E. California Boulevard
▪ Consolidated Design Review:
1) 170 N. Halstead Street
▪ Final Design Review:
1) 86 S. Fair Oaks Avenue
2) 130-140 Mar Vista Avenue
3) 270 N. Los Robles Avenue
4) 1501 E. Walnut Street
5) 280 Ramona Street
▪ Major Changes to Approved Project:
None
▪ Time Extension:
1) 127 N. Madison Avenue
2) 83 N. Lake Avenue
3) 690-700 N. Orange Grove Boulevard
▪ Advisory Review:
1) Colorado Street Bridge Barrier Enhancement Project Update (01/09/2024)
▪ Information/Action Items:
1) Central Library Earthquake Retrofit & Restoration
2) Selection of New Officer Nomination Committee (07/25/2023) 3) Selection of New Officers (FY2023-2024) (08/08/2023) 4) Historic Places Pasadena Project Overview
5) Selection of New Officer Nomination Committee (FY2024-2025) (05/14/2024) 6) Election of New Officers (FY2024-2025) (06/25/2024)
II. Conduct design reviews of City projects, as specified in the PMC Section 2.80.110.
Status: NOT APPLICABLE.
There were no City projects brought before the Commission for review during the reporting period.
III. Conduct historic preservation reviews in the Central District as specified in the PMC Chapter 17.62.
Status: COMPLETED.
The Commission conducted design review of the following projects in the Central District, which also included historic preservation review.
▪ 465-577 S. Arroyo Parkway (Concept Design Review)
▪ 86 S. Fair Oaks Avenue (Final Design Review)
▪ 280 Ramona Street (Final Design Review)
IV. Attend training sessions on design guidelines, the California Environmental Quality Act (CEQA), historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture, and urban design.
Status: COMPLETED.
Commission members attended seminars, workshops, and presentations as part of their continuing education and professional development on topics pertaining to historic preservation, architecture, and urban design. One such meeting was the “The Secretary of the Interior’s Standards Bootcamp, Parts 1 and 2 conducted by the California Preservation Foundation on July 27, 2023 and August 24, 2023. Detailed reporting of training sessions attended by Commissioners can be found in the City’s CLG Annual Report, which was submitted to the California Office of Historic Preservation earlier this year.
V. Conduct advisory reviews of proposals for updates to specific plans, planned developments, new master plans, amendments to master plans, and revisions to design guidelines.
Status: NOT APPLICABLE.
There were no specific plans updates, planned developments, new master plans, amendments to master plans and revision to design guidelines brought before the Commission for review during the reporting period.
VI. Provide comments on Environmental Impact Reports (EIRs) affecting aesthetics, biological resources, cultural resources, and other issues related to design and historic preservation.
Status: NOT APPLICABLE.
There were no new EIRs that required review by the Commission during the reporting period.
VII. Advise the Planning Commission and City Council on proposed code amendments, ordinances, and other projects as they may affect urban design, trees, and aesthetics, and in the Central District, historic preservation.
Status: COMPLETED.
The Commission provided Advisory Review to Council of the proposed Colorado Street Bridge Barrier Enhancement Project for aesthetic and urban design issues related to architecture, landscaping, site plan and related aesthetic issues, and historic preservation.
VIII. Act, when required, as decision maker on environmental studies when the Commission is the initial decision-maker for a project.
Status: COMPLETED.
The Commission adopted two new and re-affirmed seven Categorical Exemptions that were adopted previously by the Commission or another review body. While there were no Negative Declarations, Environmental Impact Reports, or Addenda to an Environmental Impact Report adopted by the Commission, it re-affirmed one Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program that was adopted by another review body. The Commission also re-affirmed one Sustainable Communities Environmental Assessment during the reporting period. The environmental determinations of projects reviewed is detailed in the table below:
CATEGORICAL EXEMPTION
▪ 130-140 Mar Vista Avenue (Final) ** ▪ 270 N. Los Robles Avenue (Final) * ▪ 141 S. Lake Avenue (Concept) ▪ 127 N. Madison Ave (Time Extension) * ▪ 170 N. Halstead Street (Consolidated) ▪ 83 N. Lake Avenue (Time Extension) * ▪ 1501 E. Walnut Street (Final) ** ▪ 690-700 N. Orange Grove Blvd (Time Extension) *
▪ 280 Ramona Street (Final) **
MITIGATED NEGATIVE DECLARATION
▪ 465 – 577 S. Arroyo Parkway (Concept) *
NEGATIVE DECLARATION
▪ N/A
FINAL SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT (FSEIR)
▪ N/A
ADDENDUM TO AN ENVIRONMENTAL IMPACT REPORT
▪ N/A
SUSTAINABLE COMMUNITIES ENVIRONMENTAL ASSESSMENT (SCEA) ▪ 86 S. Fair Oaks Avenue (Final) *
Notes:
* The environmental review was adopted by a different governing body, and re-affirmed by the Commission.
** The environmental review was adopted by the Commission at a prior design review meeting.
IX. Hear appeals of staff-level decisions (or calls for review of staff-level decisions), as needed.
Status: NOT APPLICABLE
The Commission did not request the review of any staff decisions or review any appeals on design review decisions.
X. Participate on City-sponsored task forces and committees.
Status: COMPLETED.
Members of the Commission participated in the following task forces, committees and subcommittees:
1. Urban Forestry Advisory Committee
2. Historic Preservation Commission
3. Planning Commission
4. Transportation Advisory Commission
5. Arts & Culture Commission
6. Concept Design Review Application Subcommittee
7. Las Encinas Psychiatric Hospital & Barn Subcommittee
8. Olivewood (North and South) Subcommittee
9. 1336 E. Colorado Blvd. Subcommittee
10. 139 & 150 S. Oak Knoll Avenue Subcommittee
11. 1200 E. California Blvd Subcommittee
12. 280 Ramona Street Subcommittee
13. 3200 E. Foothill Boulevard Subcommittee
14. 130-140 N. Fair Oaks Avenue Subcommittee
15. 170 N. Halstead Street Subcommittee
16. Design Awards Subcommittee
17. Field Trip Subcommittee
Pursuant to PMC Chapter 2.80, the Commission is to be comprised of nine (9) members, five (5) of which are appointed by the Mayor, and four (4) additional representatives from the Transportation Advisory Commission, the Arts and Culture Commission, the Cultural Heritage Commission, and the Planning Commission.
XI. Conduct Preliminary Consultations of projects that require Commission level Design Review.
Status: COMPLETED.
The Commission conducted seven (7) preliminary consultations of the following projects:
1. 1200 E. California Boulevard
2. 2771 E. Foothill Boulevard
3. 555 N. Mentor Avenue
4. 360 S. Marengo Avenue
5. 861 E. Walnut Street
6. 1155 E. Colorado Boulevard
7. 713-719 Locust Street
XII. Review requests for time extensions as specified in PMC Section 17.64.040.
Status: COMPLETED.
The Commission reviewed three (3) applications of a Time Extension request for the following projects:
1. 127 N. Madison Avenue
2. 83 N. Lake Avenue
3. 690-700 N. Orange Grove Boulevard
XIII. Conduct tours of completed projects approved through the design review process.
Status: NOT COMPLETED.
There were no annual tours conducted during the reporting period.
XIV. Conduct Commission organization training.
Status: NOT APPLICABLE
The Commission did not conduct an organization training meeting this reporting period. New Commissioners are provided with a link to a recorded training session conducted on July 26, 2022 and current Commissioners may also review this session when needed.
ATTACHMENT - B
Proposed Work Plan: 2024-2025
Design Commission
CITY OF PASADENA DESIGN COMMISSION
WORK PLAN FOR FISCAL YEAR 2025
(July 1, 2024 through June 30, 2025)
LIST OF OBJECTIVES FOR FISCAL YEAR 2025:
I. At bimonthly meetings, review applications for design review as specified in Pasadena Municipal Code (PMC) Section 17.61.030.
II. Conduct design reviews of City projects, as specified in PMC Section 2.80.110.
III. Conduct historic preservation reviews in the Central District as specified in PMC Chapter. 17.62.
IV. Attend training sessions on design guidelines, the California Environmental Quality Act (CEQA), historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture, and urban design.
V. Conduct advisory reviews of proposals for updates to specific plans, amendments to planned developments, new master plans, amendments to master plans, and revisions to design guidelines.
VI. Provide comments on Environmental Impact Reports (EIRs) affecting aesthetics, biological resources, cultural resources, and other issues related to design and historic preservation.
VII. Advise the Planning Commission and City Council on proposed code amendments, ordinances, and other projects as they may affect urban design, trees, and aesthetics and, in the Central District, historic preservation.
VIII. Act, when required, as decision maker on environmental studies when the Commission is the initial decision-maker for a project.
IX. Hear appeals of staff-level decisions (or calls for review of staff-level decisions) as needed.
X. Participate on City-sponsored task forces and committees.
XI. Conduct preliminary consultations of projects that require Commission level Design Review.
XII. Conduct tours of completed projects approved through the design review process.
ATTACHMENT - C
Annual Attendance: 2023-2024
Design Commission
Design Commission
MEETING ATTENDANCE RECORD
July 2023 - June 2024
MEMBERS
7/11/2023
REG
7/25/2023
REG
8/8/2023
REG
8/22/2023
REG
9/12/2023
REG
9/26/2023
REG
10/10/2023
REG
10/24/2023
CAN
11/14/2023
REG
11/28/2023
CAN
12/12/2023
REG
12/26/2023
CAN
1/9/2024
REG
1/23/2024
CAN
2/13/2024
CAN
2/27/2024
REG
3/12/2024
REG
3/26/2024
REG
4/9/2024
CAN
4/23/2024
CAN
5/14/2024
REG
5/28/2024
REG
6/11/2024
REG
6/25/2024
REG
TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
JULIANNA DELGADO
(PLANNING COMMISSION) P P P P P P A XX P XX P XX P XX XX P NQ P XX XX P XX P P 14 88%
ROBERT CARPENTER (ATLARGE/DISTRICT
1) P U P P U A P XX U XX P XX P XX XX P NQ P XX XX P XX P P 11 69%
PHILIP CHIAO
(AT LARGE/DISTRICT 6) P P P A A P P XX P XX P XX P XX XX P NQ P XX XX A XX P P 12 75%
KEVIN LITWIN
(TRANSPORTATION ADVISORY COMMISSION) P P P P P A P XX P XX A XX A XX XX P NQ A XX XX P XX P P 11 69%
SRINIVAS RAO
(AT LARGE/DISTRICT 6) P P P A P P A XX A XX P XX P XX XX P NQ A XX XX P XX A P 10 63%
LUCINDA OVER
(HISTORIC PRESERVATION) P P P P P P P XX P XX A XX P XX XX P NQ P XX XX P XX P P 14 88%
YOLANDA SEPULVEDA
(ARTS & CULTURE COMMISSION) P P P P A P P XX P XX P XX A XX XX P NQ P XX XX P XX P P 13 81%
MARIE-CLAUDIE FARES
(AT LARGE/DISTRICT 7) P P P P P A P XX P XX P XX P XX XX P NQ P XX XX P XX A P 13 81%
NOEL JOSE TORO
(AT LARGE/DISTRICT 5) P 1 100%
VACANT (AT LARGE/DISTRICT 5)
LEGEND
P - PRESENT
A - EXCUSED ABSENCE
U - UNEXCUSED ABSENCE
XX - CANCELED MEETING
NQ - NO QUORUM
ITEM #5b
100 N. Garfield Ave., Room N255 ∙ P.O. Box 7115 ∙ Pasadena, CA 91109-7215 (626) 744-4386 ∙ Fax (626) 744-6698
PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
September 3, 2024
TO: City Council
FROM: Hahamongna Watershed Park Advisory Committee
SUBJECT: Annual Report – July 2023 through June 2024 and Work Plan for Fiscal Year 2024-2025
Recommendation:
This report is submitted for information purposes only.
Attached are the following:
• Report of Accomplishments for July 25, 2023, through June 13, 2024 • Report of Commission Attendance for July 25, 2023, through June 13, 2024 • Work Plan for June 13, 2024, through June 24, 2025
The attached documents were reviewed and approved by the Hahamongna Watershed Park Advisory Committee at our meeting on June 13, 2024.
Respectfully submitted,
Tim Martinez, Chair
Hahamongna Watershed Park Advisory Committee Chair
HWPAC Report of Accomplishments FY 2023-2024. Approved June 13, 2024 City of Pasadena Hahamongna Watershed Park Advisory Committee Work Plan Accomplishments: 07/25/23 – 06/13/24
Mission:
The purpose and function of the Committee shall be to review and advise the City Council on matters related to the Committee, as defined and designated in Section
2.150.110 of the Pasadena Municipal Code, including:
1. Review and recommendation of the Hahamongna Watershed Park Master Plan and any addenda thereto;
2. Oversight of the preparation of the environmental documents associated with the Hahamongna Watershed Park Master Plan and any addenda thereto;
3. Oversight of the construction of the Hahamongna Watershed Park restoration project.
4. Review of revenue and financing proposals to fund the ongoing operations and maintenance of Hahamongna Watershed Park;
5. Development of a plan for public outreach and community involvement in accomplishing the four functions listed above and
6. Monitoring the Devil's Gate Reservoir Restoration Project, including the sediment removal phase of the project, and provide the community an opportunity to voice concerns.
7. Such other matters as the City Council may request.
HWPAC Report of Accomplishments FY 2023-2024. Approved June 13, 2024 FY 2023-2024 Ad Hoc Committees:
Ad Hoc Committee re: Objective #1 – Ensure the implementation of the Hahamongna Watershed Park Master Plan and any addenda thereto
Ad Hoc Committee re: Objective #2 – Oversight of the environmental impacts associated with Hahamongna Watershed Park
Ad Hoc Committee re: Objective #3 – Monitor the Hahamongna Watershed Park Restoration Projects, including the annual sediment removal
Ad Hoc Committee re: Objective #4 – Develop and implement a plan for public outreach and community involvement
HWPAC Report of Accomplishments FY 2023-2024. Approved June 13, 2024 Ad Hoc Committee re: Objective #1 – Ensure the implementation of the Hahamongna Watershed Park Master Plan and any addenda thereto
Committee Members: All Committee Members
Action Items:
• Complete - Identify and recommend projects that adhere to the Master Plan • Complete - Identify partners and potential funding for projects
Work Plan Updates:
July 2023:
• Established Work Plan
September 2023:
• No update
November 2023:
• No update
January 2024:
• Discussed Master Plan and relevance to the Annex
March 2024:
• Discussed Master Plan and relevance to the Annex via recap of the January meeting for Committee members who were not present for the discussion.
May 2024:
• Received an update regarding the Annex from Staff.
June 2024:
• Annual Meeting no update.
Status: Complete
HWPAC Report of Accomplishments FY 2023-2024. Approved June 13, 2024 Ad Hoc Committee re: Objective #2 – Oversight of the environmental impacts associated with Hahamongna Watershed Park
Committee Members: All Committee Members
Action Items:
• Complete - Receive updates from Pasadena Water and Power Projects. • Complete - Monitor invasive plant activity
• Complete - Review large grading and construction projects in the park • Complete - Review updates on the redevelopments and usage of the Annex
Work Plan Updates:
July 2023:
• Established Work Plan
September 2023:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal.
November 2023:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal.
January 2024:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal. Received an update from Darren Dowell regarding removing invasive plant species.
March 2024:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal. Discussed the Explorer Well project and the environmental impact study was realized for the project.
May 2024
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal and local wildlife, including declining Cotton Tail Rabbits.
June 2024:
• Annual Meeting no update.
Status: Complete
HWPAC Report of Accomplishments FY 2023-2024. Approved June 13, 2024 Ad Hoc Committee re: Objective #3 – Monitor the Hahamongna Watershed Park Restoration Projects, including the annual sediment removal
Committee Members: All Committee Members
Action Items:
• Complete - Monitor dam and reservoir maintenance operations in a manner that is compatible with the proposed features of the Master Plan and will result in minimal impacts to the surrounding area.
• Complete - Receive updates from the Los Angeles County Department of Public Works on the construction overview, habitat restoration, hauling season, hauling routes, trail closures, traffic impacts, air quality and haul truck monitoring, and ongoing communication.
• Complete - Receive updates on the flood management program for Hahamongna Watershed Park.
Work Plan Updates:
July 2023:
• Established Work Plan
September 2023:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal.
November 2023:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal.
January 2024:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal.
March 2024:
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal.
May 2024
• The Committee received an update from Los Angeles County Public Works on the Reservoir Restoration Project, including an update on the annual sediment removal.
Status: Complete
HWPAC Report of Accomplishments FY 2023-2024. Approved June 13, 2024 Ad Hoc Committee re: Objective #4 – Develop and implement a plan for public outreach and community involvement
Committee Members: All Committee Members
Action Items:
• Ongoing - Conduct educational tours for the community of Hahamongna Watershed Park, highlighting its importance in Pasadena, Altadena, and La Canada- Flintridge.
• Complete - Committee members should attend community events to encourage residents to be outdoors and enjoy the native and natural beauty of the Arroyo Seco.
• Complete - Receive updates from Hahamongna Watershed Park Stakeholders. • Ongoing - Develop outreach materials for Hahamongna Watershed Park. • Ongoing - Develop a Stakeholder calendar of events.
Work Plan Updates:
July 2023:
• Established Work Plan
September 2023:
• No update
November 2023:
• No update
January 2024:
• The Committee had a robust discussion on a plan for outreach for the park and the Annex. Discussed having a stakeholder calendar of events happening in the park.
March 2024:
• The Committee continued their discussion on a plan for outreach for the park and the Annex. Discussed having a stakeholder calendar of events happening in the park and an event in the park.
May 2024
• The Committee set possible dates for an Open House at the Hahamongna Watershed Park.
Status: Complete
HWPAC Report of Accomplishments FY 2023-2024. Approved June 13, 2024.
Hahamongna Watershed Park Advisory
Committee Presentation Calendar FY 2023-2024
September 2023
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna
• Presentation on Pole Replacement Project near Berkshire Creek Brandon Ritz, Project Manager Southern California Edison November 2023
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project
January 2024
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project March 2024
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project May 2024
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project
June 2024
• Annual Meeting
HWPAC Meeting Attendance Record FY 2023-2024. Approved June 13, 2024.
HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE
July 2023 - June 2024
MEETING ATTENDANCE RECORD
MEMBERS
7/25/2023
Regular Meeting
9/26/2023
Regular Meeting
11/28/2023
Regular Meeting
1/23/2024
Regular Meeting
3/26/2024
Regular Meeting
5/7/2024
Regular Meeting
6/13/2024
Special Meeting
TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
MICHAEL CULLINS P P P U P P P 6 85.71%
TIM MARTINEZ P P P P U P P 6 85.71%
MARK MASTROMATTEO P A P A P P P 5 71.42%
BETSY MITCHELL U P A P A A U 2 28.57%
TREASURE SHEPPARD P P P P P P U 6 85.71%
HOWARD TAN P P P A P P P 6 85.71%
SUSANNE YORK P P P P P P P 7 100.00%
LEGEND TOTAL MEETINGS HELD: 7
P-PRESENT
A-EXCUSED
U-UNEXCUSED
XX-CANCELED MEETING
NQ-NO QUROUM
HWPAC Work Plan 2024-2025 Approved June 13, 2024.
City of Pasadena Hahamongna Watershed Park Advisory Committee Work Plan: 06/13/2024 – 06/24/2025
Mission:
The purpose and function of the Committee shall be to review and advise the City Council on matters related to the Committee, as defined, and designated in Section
2.150.110 of the Pasadena Municipal Code, including:
1. Review and recommendation of the Hahamongna Watershed Park Master Plan and any addenda thereto;
2. Oversight of the preparation of the environmental documents associated with the Hahamongna Watershed Park Master Plan and any addenda thereto;
3. Oversight of the construction of the Hahamongna Watershed Park restoration project.
4. Review of revenue and financing proposals to fund the ongoing operations and maintenance of Hahamongna Watershed Park;
5. Development of a plan for public outreach and community involvement in accomplishing the four functions listed above; and
6. Monitoring the Devil's Gate Reservoir Restoration Project, including the sediment removal phase of the project, and provide the community an opportunity to voice concerns.
7. Such other matters as the City Council may request.
HWPAC Work Plan 2024-2025 Approved June 13, 2024.
FY 2023-2024 Ad Hoc Committees:
Ad Hoc Committee re: Objective #1 – Ensure the implementation of the Hahamongna Watershed Park Master Plan
Ad Hoc Committee re: Objective #2 – Oversight of the environmental impacts associated within Hahamongna Watershed Park
Ad Hoc Committee re: Objective #3 – Monitor the Hahamongna Watershed Park Restoration Projects, including the annual sediment removal and other construction projects
Ad Hoc Committee re: Objective #4 – Develop and implement a plan for public outreach, events, and community involvement
HWPAC Work Plan 2024-2025 Approved June 13, 2024.
Ad Hoc Committee re: Objective #1 – Ensure the implementation of the Hahamongna Watershed Park Master Plan
Committee Members: All Committee Members
Action Items:
• Identify and recommend projects that comply with the Master Plan • Seek partners and potential funding for projects
Work Plan Updates:
July 2024:
• Hahamongna Watershed Park Advisory Committee Meeting Canceled.
Status:
HWPAC Work Plan 2024-2025 Approved June 13, 2024.
Ad Hoc Committee re: Objective #2 – Oversight of the environmental impacts associated within Hahamongna Watershed Park
Committee Members: All Committee Members
Action Items:
• Receive updates from Pasadena Water and Power on projects and water quality • Monitor invasive plant impacts
• Review construction projects in the park
Work Plan Updates:
July 2024:
• Hahamongna Watershed Park Advisory Committee Meeting Canceled.
Status:
HWPAC Work Plan 2024-2025 Approved June 13, 2024.
Ad Hoc Committee re: Objective #3 – Monitor the Hahamongna Watershed Park Restoration Projects, including the annual sediment removal and other construction projects
Committee Members: All Committee Members
Action Items:
• Monitor dam and reservoir maintenance operations
• Receive updates from the Los Angeles County Department of Public Works on the construction overview, habitat restoration, hauling season, hauling routes, trail closures, traffic impacts, air quality, flood management, and haul truck monitoring.
• Receive updates on redevelopment and usage of the Annex.
Work Plan Updates:
July 2024:
• Hahamongna Watershed Park Advisory Committee Meeting Canceled.
Status:
HWPAC Presentation Calendar FY 2024-2025. Approved June 13, 2024 Ad Hoc Committee re: Objective #4 – Develop and implement a plan for public outreach, events, and community involvement
Committee Members: All Committee Members
Action Items:
• Conduct educational tours for the community of Hahamongna Watershed Park, highlighting its regional importance.
• Committee members should attend community events.
• Engage with Hahamongna Watershed Park Stakeholders.
• Develop outreach strategy for Hahamongna Watershed Park. • Develop a Hahamongna Watershed Park Stakeholder calendar of events.
Work Plan Updates:
July 2024:
• Hahamongna Watershed Park Advisory Committee Meeting Canceled.
Status:
HWPAC Presentation Calendar FY 2024-2025. Approved June 13, 2024 Hahamongna Watershed Park Advisory Committee
Presentation Calendar FY 2024-2025
September 2024
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna
November 2024
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna
January 2025
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna
March 2025
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna
May 2025
• Los Angeles County Public Works Updates
o Devil's Gate Sediment Removal Project
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o Studies update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna
June 2025 Annual Meeting
ITEM #5c
MEMORANDUM
DATE: SEPTEMBER 3, 2024
TO: HISTORIC PRESERVATION COMMISSION
FROM: JENNIFER PAIGE, AICP, DIRECTOR OF PLANNING & COMMUNITY
DEVELOPMENT DEPARTMENT
SUBJECT: HISTORIC PRESERVATION COMMISSION ANNUAL REPORT FOR FISCAL YEAR 2024 AND PROPOSED WORK PLAN FOR FISCAL YEAR 2025
____________________________________________________________________________
Staff has prepared the Historic Preservation Commission’s Annual Report for Fiscal Year (FY) 2024 (July 1, 2023 through June 30, 2024) and Work Plan for FY 2025 (July 1, 2024 through June 30, 2025).
The Annual Report is a summary of project types reviewed by the Historic Preservation Commission, including:
• Designation of Landmark Districts;
• Designation of Individual Landmarks and Monuments;
• Reviews of applications for Certificate of Appropriateness; • Advisory reviews of Environmental Impact Reports affecting historic resources; • City-sponsored projects and Master Development Plans; and • Nominations of local resources to the California Register of Historic Resources and the National Register of Historic Places.
The Annual Report also notes the Historic Preservation Commission’s participation in the Historic Preservation Awards Program, Historic Property Contract Program (Mills Act), training sessions pertinent to Commissioners’ work, and volunteering.
The attached Work Plan is a summary of proposed activities and objectives for the Commission, including attending regular and special meetings, conducting design review hearings, and completing tours of constructed projects.
At the September 3, 2024 Commission meeting, the Commissioners will have the opportunity to provide comments on the report and work plan before it is forwarded to the City Council.
Attachments:
A. Historic Preservation Commission Annual Report for FY 2024 B. Historic Preservation Commission Work Plan FY 2025
C. Historic Preservation Commission Meeting Attendance Record FY 2024
ATTACHMENT A
CITY OF PASADENA HISTORIC PRESERVATION COMMISSION
ANNUAL REPORT FOR FISCAL YEAR 2024
(July 1, 2023 – June 30, 2024)
Year End Report of Accomplishments: June 30, 2024
MISSION (as stated in Pasadena Municipal Code §2.75.025):
The purpose of the Historic Preservation Commission is to:
(a) Implement the historic preservation goals, policies and programs of the Comprehensive General Plan;
(b) Protect, enhance and perpetuate historic resources that represent or reflect distinctive and important elements of the city's cultural, social, economic, political, archaeological and architectural history;
(c) Stabilize and improve property values, and enhance the visual and aesthetic character and environmental amenities of the city's historic areas;
(d) Recognize the city's historic resources as economic assets;
(e) Provide educational programs to promote and encourage restoration, rehabilitation and maintenance of existing historic resources for the culture, education, enjoyment and economic welfare of the city's residents and visitors, and to conserve reuseable material and energy resources;
(f) Foster civic pride in the beauty and noble accomplishments of the past by promoting private stewardship of historic resources that represent these accomplishments;
(g) Promote the city as a destination for tourists and as a desirable location for business;
(h) Ensure that the rights of the owners of historic resources and owners of properties adjacent to historic resources are safeguarded;
(i) Fulfill the city's responsibilities as a Certified Local Government under federal preservation laws; and
(j) Fulfill the city's responsibilities for Federal Section 106 reviews.
2 LIST OF OBJECTIVES AND
ACCOMPLISHMENTS FOR FISCAL YEAR 2024:
I. Continue Historic Preservation Awards Program as part of National Historic Preservation Month. Review and update award criteria.
STATUS: ON-GOING. On May 24, 2024 at The Washington Park Community House, the Commission held its annual awards program. This year’s celebration also recognized the 20th anniversary of the program and highlighted notable past projects and awards distributed. The Commission reviewed the award criteria on February 20, 2024 and did not make any changes.
II. Certified Local Government (CLG) Grant. Receive and review periodic updates from staff on CLG-funded projects. Review options and recommend to staff and City Council topics for CLG grant applications.
STATUS: ONGOING. The current staff work plan did not include any specific CLG- funded projects. However, the City submitted a CLG Annual Report in 2024 to remain qualified and maintain an active status.
III. Review applications for designation of landmark districts.
STATUS: NOT APPLICABLE. No applications were submitted for designation of a landmark district during the reporting period.
IV. Review applications for designation of individual landmarks and monuments.
STATUS: COMPLETED: The Commission held hearings for the following three Landmark Designations and referred them to City Council with its recommendations:
• 627 S. Euclid Avenue
• 656 S. Oak Knoll Avenue
• 701 W. Holly Street
V. Review applications for Certificate of Appropriateness, advisory reviews of Environmental Impact Reports affecting historic resources, City-sponsored projects, Master Development Plans, Adjustment Permits, and nominations of local resources to the California Register of Historical Resources and the National Register of Historic Places.
STATUS: COMPLETED by the Commission:
• Certificates of Appropriateness for demolition: 0
• Certificates of Appropriateness for alteration/addition: 3 o 959 N. Madison Avenue
o 619 E. Claremont Street
o 1459 E. Mountain Street
• Certificates of Appropriateness for relocation: 0
• Miscellaneous decisions: 1 (Request for Call for Review) 3 o 1270 N. Chester Avenue
• Advisory reviews of Environmental Impact Reports affecting historic resources, of City sponsored projects, Master Development Plans, and Adjustment Permits and projects requiring both Certificate of Appropriateness and Design Review: 2
o Central Library Earthquake Retrofit & Restoration Project o Colorado Street Bridge Barrier Project
• Advisory reviews of nominations to National Register: 0
VI. Historic Property Contract Program (Mills Act). Receive and comment on progress reports from staff.
STATUS: COMPLETED. Fifteen (15) applications were received during this year’s reporting period and their approvals are currently pending. Currently, the City has 402 properties enrolled in the program that was initiated in 2003.
In addition, City staff, in coordination with and at the direction of the Commission, formally introduced and promoted a plaque program for currently enrolled Mills Act properties.
VII. Support: Encourage and support new landmark districts and individual landmark designations (or listings in the National Register) and review nominations for new National Register listings.
STATUS: COMPLETED. The Commission recommended three individual landmark properties to City Council.
VIII. Training: Each Commissioner shall receive 2-5 hours of training applicable to their work. As part of training and education efforts, the Commission shall continue to meet with the neighborhood representatives of the City’s landmark districts and coordinate tours of the districts to remain current of any ongoing preservations issues.
STATUS: COMPLETED. Commission members attended seminars, workshops, and presentations as part of their continuing education and professional development on topics pertaining to historic preservation, architecture, and urban design. Detailed reporting of training sessions attended by Commissioners can be found in the City’s CLG Annual Report, which was submitted to the California Office of Historic Preservation earlier this year.
IX. Volunteerism: Seek opportunities to assist DHP staff by volunteering for work projects outside of regular meetings.
STATUS: COMPLETED. Commissioners provided additional assistance to staff by serving on subcommittees for programs including the Historic Preservation Awards and Mills Act Plaque Program.
X. Review progress updates from staff regarding the Citywide Historic Resources Survey project.
4 STATUS: COMPLETED. Staff has provided regular updates to the Commission regarding the Citywide Historic Resources Survey project.
ATTACHMENT B
CITY OF PASADENA HISTORIC PRESERVATION COMMISSION
WORK PLAN FOR FISCAL YEAR 2025
(July 1, 2024 - June 30, 2025)
OBJECTIVES:
I. Continue Historic Preservation Awards Program as part of National Historic Preservation Month.
II. Certified Local Government (CLG) Grant. Review options and recommend to staff topics for a CLG grant application.
III. Review applications for designation of landmark districts.
IV. Review applications for designation of individual landmarks and monuments.
V. Review applications for Certificate of Appropriateness; advisory reviews of Environmental Impact Reports affecting historic resources, city-sponsored projects, Master Development Plans, and projects requiring both Certificate of Appropriateness and Design Review; and nominations of local resources to the California Register of Historical Resources and the National Register of Historic Places.
VI. Historic Property Contract Program (Mills Act). Receive and comment on progress reports from staff.
VII. Support: Encourage and support new landmark districts and individual landmark designations (or listings in the National Register) and review nominations for new National Register listings.
VIII. Training: Each Commissioner shall receive 2-5 hours of training applicable to their work. As part of training and education efforts, the Commission shall continue to meet with the neighborhood representatives of the City’s landmark districts and coordinate tours of the districts to remain current of any ongoing preservations issues.
IX. Volunteerism: Seek opportunities to assist DHP staff by volunteering for work projects outside of regular meetings.
X. Continue to review progress updates from staff regarding the Citywide Historic Resources Survey project.
ATTACHMENT C
Historic Preservation Commission
July 2023 - June 2024
MEETING ATTENDANCE RECORD
MEMBERS
7/4/2023
CAN
7/18/2023
REG
8/1/2023
CAN
8/15/2023
REG
9/5/2023
REG
9/19/2023
REG
10/3/2023
CAN
10/17/2023
CAN
11/7/2023
REG
11/21/2023
CAN
12/5/2023
REG
12/19/2023
CAN
1/2/2024
CAN
1/16/2024
CAN
2/6/2024
CAN
2/20/2024
REG
3/5/2024
CAN
3/19/2024
CAN
4/2/2024
CAN
4/16/2024
REG
5/7/2024
CAN
5/21/2024
CAN
6/4/2024
REG
6/18/2024
REG
TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
COMMISSION
MEMBERS
TINA MILLER
(DISTRICT 2) XX P XX P P P XX XX P XX P XX XX XX XX P XX XX XX P XX XX P P 10 100%
HELEN RAHDER
(AT LARGE) XX A XX P P A XX XX P XX P XX XX XX XX A XX XX XX P XX XX P A 6 60%
LAURA LUNA
(DISTRICT 4) XX P XX P P P XX XX P XX A XX XX XX XX P XX XX XX P XX XX A A 7 70%
JUAN DE LA CRUZ
(MAYOR) XX P XX P P P XX XX P XX P XX XX XX XX P XX XX XX P XX XX A P 9 90%
CINDY CLARK-SCHNUELLE
(DISTRICT 5) XX P XX P P P XX XX P XX P XX XX XX XX P XX XX XX A XX XX P A 8 80%
CARYN HOFER
(DISTRICT 3) XX P XX A P P XX XX A XX A XX XX XX XX P XX XX XX P XX XX A P 6 60%
PHYLLIS MUELLER
(DISTRICT 6) XX P XX P P P XX XX P XX P XX XX XX XX P XX XX XX P XX XX P P 10 100%
LUCINDA OVER
(DISTRICT 7) XX P XX P A A XX XX P XX A XX XX XX XX P XX XX XX P XX XX P P 7 70%
CAROL POTTER
(DISTRICT 1) XX P XX P P P XX XX P XX P XX XX XX XX P XX XX XX P XX XX A A 8 80%
LANDMARK DISTRICT
REPRESENTATIVE
Kenneth Ayala
Crawford's Vista XX XX XX XX XX XX XX XX XX XX XX XX XX Darin Beamin
Rose Villa/Oakdale XX XX XX XX XX XX XX XX XX XX XX XX XX Caroline Girard
N. Pasadena Heights XX XX XX XX XX XX XX XX XX XX XX XX XX P Fred Pickel
Garfield Heights XX XX XX XX XX XX XX XX XX XX XX XX XX Carol A. Polanskey
Bungalow Heaven XX XX P XX XX XX XX XX XX XX XX XX XX XX Frangeskou Yiorgos
Banbury Oaks XX XX XX XX XX XX XX XX XX XX XX XX XX
Barbara Lamprecht
Orange Heights XX XX XX XX XX XX XX XX XX XX XX XX XX
John S. Miller
Prospect XX XX XX XX XX XX XX XX XX XX XX XX XX
Steven Sunshine
Madison/South Oakland XX XX XX XX XX XX XX XX XX XX XX XX XX Historic Preservation Commission
July 2023 - June 2024
MEETING ATTENDANCE RECORD
MEMBERS
7/4/2023
CAN
7/18/2023
REG
8/1/2023
CAN
8/15/2023
REG
9/5/2023
REG
9/19/2023
REG
10/3/2023
CAN
10/17/2023
CAN
11/7/2023
REG
11/21/2023
CAN
12/5/2023
REG
12/19/2023
CAN
1/2/2024
CAN
1/16/2024
CAN
2/6/2024
CAN
2/20/2024
REG
3/5/2024
CAN
3/19/2024
CAN
4/2/2024
CAN
4/16/2024
REG
5/7/2024
CAN
5/21/2024
CAN
6/4/2024
REG
6/18/2024
REG
TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
Caroline Purvis
Historic Highlands XX XX XX XX XX XX XX XX XX XX XX XX XX Jordan Vannini Washington
Square XX XX XX XX XX XX XX XX XX XX XX XX XX
ITEM #5d
PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
September 3, 2024
TO: City Council
FROM: Human Services Commission
SUBJECT: Annual Report – July 2023, through June 2024 and Work Plan for Fiscal Year 2024-2025
Recommendation:
This report is submitted for information purposes only.
Attached are the following:
• Report of Accomplishments for July 12, 2023, through June 12, 2024 • Report of Commission Attendance for July 12, 2023, through June 12, 2024 • Work Plan for July 10, 2024, through June 11, 2025
The attached documents were reviewed and approved by the Human Services Commission at our special meeting on June 12, 2024, and regular meeting on July 10, 2024.
Respectfully submitted,
Ana Maria Apodaca, Chair
Human Services Commission
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024 1 City of Pasadena Human Services Commission
Report of Accomplishments: 07/12/2023 – 06/12/2024
Mission:
The purpose of the commission is to advise and make recommendations to the council regarding the human service needs of people of all ages in this community. This commission will aid the City in facilitating collaborative efforts and a coordinated approach to improve and expand the delivery of quality human services in Pasadena.
This commission is established to respond to significant unmet human service needs and gaps as identified in such documents that include, but are not limited to, the Early Child Development Policy; Needs Assessment; and related materials.
The commission shall:
1. Facilitate bringing City and community resources together to ensure the delivery of effective human services to people of all ages;
2. Formulate ideas and suggest plans and programs designed to promote the availability and effectiveness of human services;
3. Promote cooperation and collaboration among local agencies, organizations and commissions involved in the delivery of human services, consistent with the roles and responsibilities outlined in such documents as the Human Services Commission work plan;
4. Recommend priorities to the council for City resources which respond to identified unmet human service needs;
5. Collaborate with commissions, advisory groups, community agencies, provider organizations, groups, and individuals to facilitate effective collaboration in addressing human service issues in Pasadena;
6. Advise the council on ways to achieve human service goals consistent with council-adopted policies which address human services.
FY 2023-2024 Ad Hoc Committees:
Ad Hoc Committee re: Objective #1: Diversity, Equity, Inclusion, and Access Ad Hoc Committee re: Objective #2: Early Childhood Development Ad Hoc Committee re: Objective #3: Unhoused Constituents in Pasadena Ad Hoc Committee re: Objective #4: Higher Education Access Ad Hoc Committee re: Objective #5: Access to Mental Health Services
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024 2 Ad Hoc Committee re: Objective #1 – Diversity, Equity, Inclusion, and Access
Objective Purpose: Ensuring diversity, equity, inclusion, and access for all community members in the City of Pasadena who are the recipients of Parks, Recreation and Community Services Department services.
Commissioners: Isaacs (lead), Albrecht, Guirguis, Miskey, Apodaca
Action Items:
• Discontinued - Identify barriers impacting equitable access to community opportunities, resources, and needs for all individuals. • Continued - Identify organizations that support advocacy around racial housing injustices.
Work Plan Updates:
July 2023:
• No update provided
August 2023:
• Chair Apodaca appointed Commissioner Isaacs as the lead for the Diversity, Equity, Inclusion, and Access ad hoc committee.
• Chair Apodaca requested the ad hoc committee clarify the objective purpose for the Diversity, Equity, Inclusion, and Access objective.
September 2023:
• Commissioner Isaac reported the ad hoc committee met on Wednesday, September 6 and discussed the shift in demographics within Pasadena due to the increase in people of color moving out of Pasadena. • The ad hoc committee recommends adding the following action item to the objective:
o Identify organizations that support advocacy around racial housing injustices.
October 2023:
• Commissioner Isaacs reported the ad hoc committee met on Tuesday, October 10 and the committee reported they contacted organizations that support advocacy around racial housing injustices and were waiting for a response from the organizations with the information requested.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024 3 November 2023:
• Commissioner Miskey reported the ad hoc committee met on Monday, November 6, and recommended the following action item be discontinued for FY 2023 - 2024:
o Identify barriers impacting equitable access to community opportunities, resources, and needs for all individuals.
• Commissioner Miskey stated the ad hoc committee will focus on the issue of racial housing injustice.
• Commissioner Albrecht reported the City Council’s Legislative Policy Committee recently directed staff to develop a comprehensive non-discrimination ordinance for Pasadena and to hold discussions on the draft ordinance with the Accessibility and Disability Commission, Commission on the Status of Women and Human Relations Commission, before it was submitted back to the Committee. Commissioner Albrecht recommended to Councilmember Madison that the Human Services Commission be included in the discussions to provide feedback on the draft ordinance. Staff (Osborne) will follow up on the status of the draft ordinance and provide an update to the Commission at the meeting scheduled for December 13.
December 2023:
• Chair Apodaca reported the ad hoc committee met on Monday, December 11 and discussed the action items for the objective and established a standing monthly meeting on the 1st Tuesday of each month.
• Commissioner Albrecht reported that Commissioners will be able to provide public comment to the Legislative Policy Committee regarding the potential City of Pasadena Anti-Discrimination Policy and requested Staff (Osborne) to notify the Commission when the review of the proposed policy is on the meeting agenda for the Committee.
January 2024:
• No update provided
February 2024:
• No update provided
March 2024:
• No update provided
April 2024:
• No update provided
May 2024:
• No update provided
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024 4 June 2024:
• The Commission recommended the following action item be continued for the next fiscal year:
o Identify organizations that support advocacy around racial housing injustices.
Status: Completed
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024 5 Ad Hoc Committee re: Objective #2 – Early Childhood Development
Objective Purpose: Support the implementation and areas of recommendation of the Early Child Development Policy adopted in 2022.
Commissioners: Guirguis (lead), Chen Stammer, Matthes, Paccerelli, Apodaca
Action Items:
• Completed - Determine how to best support the implementation of the Early Child Development Policy with a beginning focus to supporting children with special needs and early childhood hubs.
Work Plan Updates:
July 2023:
• No update provided
August 2023:
• Vice Chair Guirguis requested Staff (Osborne) arrange a meeting for the ad hoc committee with Carla Hegwood, (Early Development Coordinator, Office of the Young Child), to discuss the action items for the Early Childhood Development objective.
September 2023:
• Chair Apodaca stated that Vice Chair Guirguis was unable to attend the meeting and provided an update for the objective by email. The update stated the ad hoc committee met with Carla Hegwood (Early Development Coordinator, Office of the Young Child) on Friday, September 1 and created a list of ways the Commission could support the implementation of the Early Child Development Policy. The ad hoc committee will review the list of items and determine if additional action items are needed for the objective.
• Chair Apodaca reported the ad hoc committee recommended scheduling a presentation for the Commission from Ms. Hegwood to provide an update on the implementation of the Early Child Development Policy.
October 2023:
• Commissioner Paccerelli reported the California Innovations in Services and Partnerships for Inclusion, Resilience, and Empowerment (Cal-InSPIRE), a new program at the Pasadena Public Health Department, is hosting a weekly Parent Social Hour program, in person and virtually, for parents and caregivers of children with special healthcare needs and distributed a flyer with more information about the program.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024 6 November 2023:
• The Commission received an update on the implementation of the Early Child Development Policy from Carla Hegwood.
• Vice Chair Guirguis reported the ad hoc committee met on Friday, November 3 and created a list of questions for the presentation regarding the update on the Early Child Development Policy.
• Vice Chair Guirguis reminded the Commission to review the web-based resource directory by accessing the link that was emailed to the Commission on Monday, November 6 and send feedback to the ad hoc committee.
December 2023:
• Vice Chair Guirguis provided the following updates:
o Reported the ad hoc committee met on Monday, December 11 and discussed the update provided by Carla Hegwood regarding the implementation of the Early Child Development Policy.
o Announced the Pasadena Public Library is planning a city-wide event to recognize the Week of the Young Child on Saturday, April 6, 2024 o Reported the ad hoc committee is working on the language for the proclamation from the City to recognize the April 1 – 5, 2024 as the Week of the Young Child.
• Staff (Osborne) stated she sent the ad hoc committee the date the proclamation will be presented at the City Council meeting.
January 2024:
• Vice Chair Guirguis reported that she spoke to Carla Hegwood (Early Development Coordinator, Office of the Young Child) on Monday, January 8 regarding the proclamation from the City Council recognizing the Week of the Young Child from April 6 – 12, 2024. The presentation of the proclamation is tentatively scheduled for the City Council meeting on Monday, March 25. • Vice Chair Guirguis will meet with the ad hoc committee to discuss ideas on how the Commission can support the work of the Office of the Young Child.
February 2024:
• Vice Chair Guirguis requested the ad hoc committee notify her of their availability to meet with Carla Hegwood (Early Development Coordinator, Office of the Young Child) in February to begin planning activities to recognize the Week of the Young Child from April 6 – 12, 2024.
March 2024:
• Commissioner Matthes reported the ad hoc committee met virtually on Friday, March 1 and discussed the plans for the Week of the Young Child with Carla Hegwood (Early Development Coordinator, Office of the Young Child) including the marketing strategy for the events.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 7 • The Commission received a list of the activities planned for children and caregivers during the Week of the Young Child and discussed ways the Commission can assist and support the planned activities. • The ad hoc committee requested Staff (Osborne) provide the Commission with contact information for Carla Hegwood to confirm their availability to assist with the planned activities.
April 2024:
• Chair Apodaca reported that she and Vice Chair Guirguis attended the City Council meeting on Monday, March 25 along with Carla Hegwood (Early Development Coordinator, Office of the Young Child) and other community partners to accept the Proclamation recognizing the week of April 6 – 12 as the Week of the Young Child.
• Chair Apodaca provided information about Pasadena Unified School District Community Advisory Committee’s Resource Fair on Saturday, April 27 from 10:00 A.M. – 1:00 P.M. at the school district office located at 351 S. Hudson Ave. for families to learn about resources and information for students with Individualized Education Plans (IEPs).
May 2024:
• The commission received a presentation from Marie Plug, Library Technician, with the Pasadena Public Library regarding the Sensory Storytime Program for special needs children.
June 2024:
• Commissioner Paccerelli recommended that children with special needs should be included in the action items in the FY 2024-2025 Work Plan.
Status: Completed
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 8 Ad Hoc Committee re: Objective #3 – Unhoused Constituents in Pasadena
Objective Purpose: Advocate for the procurement of temporary and permanent housing and supportive services for the unhoused population.
Commissioners: Isaacs (lead), Albrecht, Paccerelli, Apodaca
Action Items:
• Continued - Propose recommendations for usage of Kaiser building on Lake Ave. and Villa St. to ensure it will be used to house those experiencing homelessness.
• Completed - Identify gaps and services for Transitional Age Youth (TAY) population including:
o Collection of data from local agencies.
Work Plan Updates:
July 2023:
• Commissioner Miskey reported the ad hoc committee met to discuss the action items and are currently in the process of contacting local agencies providing services for Transitional Age Youth (TAY) to collect information about their services for unhoused individuals.
August 2023:
• Chair Apodaca appointed Commissioner Miskey as the lead for the Unhoused Constituents in Pasadena ad hoc committee.
• Commissioner Paccerelli reported he attended the Senior Commission meeting on Tuesday, August 8 to provide information about the work of the Commission regarding unhoused constituents in Pasadena. The ad hoc committee will follow up to determine the feasibility of collaborating with the Senior Commission to avoid a duplication of efforts regarding the needs of unhoused seniors.
September 2023:
• Commissioner Isaacs reported the ad hoc committee met on Wednesday, September 6 to review the information received from the local agencies providing services for Transitional Age Youth (TAY).
• Commissioner Isaacs reported D’Veal Family and Youth Services provides services for 176 Transitional Age Youth and will be sending her the 2021 Key Performance Indicator (KPI) report for their agency.
• Commissioner Bonner recommended the ad hoc committee also contact Hillsides regarding their programs for Transitional Age Youth.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 9 • Commissioner Paccerelli reported the ad hoc committee discussed adding an action item to the objective regarding unhoused seniors but determined the concern for seniors is housing instability and insecurity based on a Los Angeles County research study. The ad hoc committee will continue to monitor the issue of unhoused seniors.
October 2023:
• Commissioner Miskey reported she met with Erica Hoitsma, from Sycamores Transitional Age Youth (TAY) program who reported that housing and employment were the critical issues for youth leaving the foster care system.
Commissioner Miskey stated that Ms. Hoitsma will provide additional data to the ad hoc committee and is confirmed to make a presentation to the Commission at the meeting in February 2024.
November 2023:
• Commissioner Miskey reported the ad hoc committee met on Monday, November 6 and discussed the information received regarding gaps in service for Transitional Age Youth (TAY):
o Sycamores reported the number one need for the youth is employment opportunities.
o Pasadena City College (PCC) reported that youth need pathways to livable wage jobs and stable housing since many of the students are homeless or housing insecure.
• Commissioner Miskey announced that the City closed escrow on the purchase of the former Kaiser building on Lake Ave. and Villa St. and the ad hoc committee will begin discussing a recommendation to the City Council to provide housing for those experiencing homelessness.
December 2023:
• Staff (Osborne) provided information regarding the North Lake Avenue Specific Plan Study Session scheduled for Wednesday, January 10 at 6:30 P.M at City Hall, Council Chambers, Room S249 and encouraged the ad hoc committee to attend the meeting to receive an update on the plans for the former Kaiser building on Lake Ave. and Villa St. Information about the meeting will be sent to the Commission.
January 2024:
• The Commission received a presentation from Akila Gibbs (Executive Director, Pasadena Senior Center) regarding access to services for seniors to assist with basic needs and housing.
• Commissioner Albrecht stated that he will be representing the Commission as a volunteer assisting with the City’s homeless count.
• Chair Apodaca stated she will be representing Pasadena Unified School District (PUSD) as a volunteer assisting with the Youth homeless count.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 10 • Commissioner Paccerelli reported on behalf of Commissioner Miskey that there is no new information regarding the plans for the former Kaiser Building on the corner of Lake Ave. and Villa St.
February 2024:
• The Commission received a presentation from Erica Hoitsma regarding services provided by Sycamores Transitional Age Youth (TAY) program addressing youth homelessness.
March 2024:
• The Commission received a presentation from Manuel Carmona regarding the programs and services provide by the Department of Public Health including for the unhoused population in Pasadena.
• Commissioner Paccerelli expressed concern regarding the discontinuation of the Department of Public Health‘s GEM (Geriatric) and TAY (Transitional Age Youth) programs for unhoused individuals and recommended the ad hoc committee discuss how the Commission can advocate for the services to be provided by another organization or agency.
• Chair Apodaca announced the resignation of Commissioner Miskey from the Human Services Commission and appointed Commissioner Isaacs as the lead for the Unhoused Constituents in Pasadena ad hoc committee.
April 2024:
• Commissioner Albrecht requested Commissioners contact their councilmember and ask the following questions regarding the purchase of the former Kaiser building property on North Lake Avenue:
o Has the City received the funds from Los Angeles County to purchase the property? If not, why not?
o Where did the funds come from to purchase the property? • Staff (Osborne) provided the following update regarding the purchase of the property of the former Kaiser building:
o The City purchased the site this past fall. In March, staff issued a Request for Information seeking responses from highly qualified development firms for the design, planning, financing, and development of the City owned property at 434-470 North Lake Avenue. While the City hopes to partner with the County to provide outpatient mental health services in part of the building, no formal agreement with the County is in place yet.
May 2024:
• Commissioner Isaacs stated she is still waiting for response from her councilmember regarding former Kaiser building property on North Lake Avenue. • Commissioner Chen Stammer confirmed with councilmember Lyon that no funding was provided from County of Los Angeles for the purchase of the former Kaiser building property on North Lake Avenue.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 11 June 2024:
• The Commission recommended the following action item be continued for the next fiscal year:
o Propose recommendations for usage of Kaiser building on Lake Ave. and Villa St. to ensure it will be used to house those experiencing homelessness.
Status: Completed
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 12 Ad Hoc Committee re: Objective #4 – Higher Education Access
Objective Purpose: To assess the programs and services enabling access to higher education for residents of Pasadena.
Commissioners: Jarso (lead), Cervantes, Isaacs, Matthes, Medel, Apodaca
Action Items:
• Discontinued – Review the availability and access to public transportation to higher education institutions within Pasadena and provide recommendations to the City Council for addressing potential shortcomings. • Completed – Identify services and resources for the unhoused student population.
• Continued – Develop a survey to identify gaps and distribute the survey at citywide events.
Work Plan Updates:
July 2023:
• No update provided
August 2023:
• Commissioner Jarso reported the ad hoc committee met on Monday, August 7 and recommend adding the following action items for the objective:
o Identify services and resources for the unhoused student population. o Develop a survey to identify gaps and distribute the survey at citywide events.
• Commissioner Guirguis suggested the ad hoc committee research Safe Parking LA, an organization that works with students that are unhoused, to verify if services are available for students in Pasadena.
• Staff (Osborne) recommended the ad hoc committee meet with Jennifer Paige, Department Director, Planning and Community Development, to discuss the Safe Parking ordinance in Pasadena.
September 2023:
• Commissioner Jarso reported the ad hoc committee met on Friday, September 6 to review the action items and will contact local educational institutions including Pasadena City College (PCC), Pacific Oaks, ArtCenter College of Design, and Caltech to identify resources and services for unhoused students including if the institution provides on campus “safe parking” for unhoused students. • The ad hoc committee will develop a survey once the information is gathered from the institutions.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 13 October 2023:
• Commissioner Isaacs reported the ad hoc committee regularly meets the 1st Wednesday of each month; however, the October meeting was cancelled since there were no updates to report.
November 2023:
• Commissioner Cervantes provided the following update from Commissioner Jarso regarding data received from Pasadena City College (PCC):
o The number of In-District students currently enrolled is 7,477 or 32% of the total student population. In-District students includes residents of Pasadena, Altadena, South Pasadena, La Canada, Arcadia and other surrounding communities.
o Students experiencing a housing insecurity, homelessness, or housing displacement are able to connect with the Lancer Care Center and meet with a caseworker to get connected to the appropriate resources.
Resources vary depending on the specific need and circumstance, but may include a hotel voucher, placement in transitional housing options, problem solving, entrance into host programs, etc.
o PCC does not currently have a safe parking policy. Students are referred to safeparkingla.com as a resource.
o A recent survey of 1,327 PCC students, with 557 students responding to the question of housing insecurity, 41.7% of the 557 that responded reported experiencing a housing insecurity.
o PCC does not have actual data on the number of students from Pasadena that are homeless or that have accessed services due to homelessness.
December 2023:
• Commissioner Jarso provided the following updates:
o Reported the ad hoc committee met on Tuesday, December 12 and discussed plans to contact community organizations that support unhoused populations to learn about resources and services for students attending higher education institutions.
o Provided an update from Pasadena City College (PCC) and stated there are currently 3,140 Pasadena residents enrolled at PCC which is approximately 15% of the total student enrollment.
o She will contact Youth Moving On to request a presentation for the ad hoc committee to learn about the services provided by the organization to support unhoused students in Pasadena.
January 2024:
• Commissioner Jarso reported she contacted Hillsides Youth Moving On program to schedule a presentation for the Commission and is waiting to receive confirmation regarding their availability.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 14 February 2024:
• Chair Apodaca reported the ad hoc committee met on Wednesday, February 7 and received a presentation from Youth Moving On regarding their programs and services for youth. The organization will meet with the ad hoc committee again in February to provide information on gaps in services for unhoused youth. • Commissioner Miskey reported the City recently approved Trinity Evangelical Lutheran Church’s request for a Minor Conditional Use Permit to allow Safe Parking use in conjunction with a religious facility. The Safe Parking program will allow up to 10 vehicles of unhoused individuals or families to park on-site overnight. She recommended the ad hoc committee follow up to monitor if the City will allow additional Safe Parking programs at other religious institutions to support unhoused students.
March 2024:
• No update provided
April 2024:
• Commissioner Medel reported the ad hoc committee met on Wednesday April 10 and reviewed the action items for the objective.
• The ad hoc committee recommended the following action item be discontinued:
o Review the availability and access to public transportation to higher education institutions within Pasadena and provide recommendations to the City Council for addressing potential shortcomings. • Commissioner Paccerelli reported that the local higher education institutions do not offer housing to assist unhoused students but refers students that report the need for housing assistance to local agencies such as Friends in Deed and Union Station Homeless Services. However, Pasadena City College (PCC) provides additional resources for students experiencing housing insecurity, homelessness, or housing displacement.
• The ad hoc committee deemed the following action item completed:
o Identify services and resources for the unhoused student population.
May 2024:
• Commissioner Jarso reported she contacted Dan Cole with Department of Housing who provided information on their actions to assist the unhoused student population and how this is communicated to the community. • Commissioner Paccerelli reported he spoke with several higher education institutions who stated they assist students by reaching out to local non-profits for housing assistance. However, Pasadena City College (PCC), has a working relationship with Pasadena Continuum of Care for similar assistance.
June 2024:
• Commission discussed tabling this objective until a more clearly defined objective purpose and action items could be determined.
Status: Completed
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 15 Ad Hoc Committee re: Objective #5 – Access to Mental Health Services
Objective Purpose: Increase availability and improve access to mental health services in Pasadena.
Commissioners: Apodaca (lead), Chen Stammer, Cervantes, Jamal, Paccerelli, Bonner
Action Items:
• Completed - Assist parents and families access mental health services for children ages 10 – 18.
• Completed - Identify available mental health services in Pasadena.
Work Plan Updates:
July 2023:
• Chair Apodaca reported the ad hoc committee met on Tuesday, July 11 and heard a presentation from individuals that provide mental health services for families in Pasadena. The ad hoc committee will review the presentation to determine if the information will assist the Commission in achieving their work plan goals.
August 2023:
• Chair Apodaca appointed herself as lead for the Access to Mental Health Services ad hoc committee.
• Commissioner Paccerelli reported he attended the Senior Commission meeting on Tuesday, August 8 to provide information about the work of the Commission regarding the access to mental services in Pasadena. The ad hoc committee will follow up to determine the feasibility of collaborating with the Senior Commission to avoid a duplication of efforts regarding mental health services for seniors.
September 2023:
• Chair Apodaca reported the ad hoc committee met on Thursday, September 7 and discussed defining the target population for identifying mental health services in Pasadena.
• The ad hoc committee is scheduled to meet with the Mental Health Service Coordinators for Pasadena Unified School District (PUSD) regarding the services provided for students and how families are able to access the services. • Chair Apodaca reported the ad hoc committee is working on identifying the following information:
o Contacting the Pasadena Public Health Department to gather information on how the City identifies and promotes mental health services for residents.
HSC Report of Accomplishments FY 2023-2024. Approved June 12, 2024. 16 o Identify service providers in Pasadena that provide mental health services for specific populations.
October 2023:
• Chair Apodaca reported the ad hoc committee met on Monday, October 9 and received a presentation from Pasadena Unified School District (PUSD) Mental Health Services regarding the services provided for students and how families are able to access the services.
• Chair Apodaca reported the ad hoc committee received information about the Pasadena Emotional Health and Resource Guide that was created by the Pasadena Public Library in May 2022. The ad hoc committee requested additional information about the guide and Staff (Osborne) will follow up to identify the appropriate staff to contact at the library and provide the information to the ad hoc committee.
• The ad hoc committee will review the guide at their next meeting and discuss the process to update the document and how to assist with distribution of the guide to the community.
November 2023:
• Chair Apodaca sent the Pasadena Emotional Health and Resource Guide to the ad hoc committee to review and discussed possible recommendations regarding updates to the guide.
• Staff (Osborne) stated that the questions requested by the ad hoc committee regarding the Pasadena Emotional Health and Resource Guide were sent to Tim McDonald, Director of Library and Information Services. Staff (Osborne) will follow up and provide the requested information to the ad hoc committee.
December 2023:
• The Commission received a presentation from Whitney Harrison, Public Health Division Manager, Social and Mental Health, Pasadena Public Health Department and Brenda Miranda, Program Coordinator, Pasadena Public Health Department regarding California Violence Intervention Program (CalVIP). • Staff (Osborne) requested the ad hoc committee contact Jane Gov, Senior Librarian at the Jefferson Branch Library regarding their questions about the Pasadena Emotional Health and Resource Guide. Chair Apodaca will follow up with Ms. Gov. and send her the questions.
January 2024:
• Chair Apodaca stated she contacted Jane Gov (Senior Librarian) regarding the Pasadena Emotional Health and Resource Guide and reported the City is planning to update the booklet within the next year. Chair Apodaca stated she will meet with the ad hoc committee to discuss ways the Commission can assist with updating the booklet.
• Commissioner Bonner requested information from Staff (Osborne) on how the Commission can be involved in the development of services that will be provided at the former Kaiser Building on the corner of Lake Ave and Villa St.
HSC Presentation Calendar FY 2023-2024. Approved June 12, 2024. 17 • Staff (Osborne) stated the Planning Commission is holding a study session regarding the North Lake Avenue Specific Plan this evening to provide an update on the plan that will guide future development in the plan area which includes the intersection of Lake Ave. and Villa St.
• Chair Apodaca appointed Commissioner Bonner to the Access to Mental Health Services ad hoc committee.
• On Monday, January 22, Staff (Osborne) sent information to the Commission on how to access the meeting materials and recording from the Planning Commission's study session held on Wednesday, January 10 regarding the North Lake Avenue Specific Plan.
February 2024:
• Staff (Osborne) reported that the presentation from the Department of Public Health scheduled for the March meeting is confirmed and that Deputy Director Manuel Carmona will be the presenter.
March 2024:
• Chair Apodaca reported that Pasadena Unified School District (PUSD) collaborated with Huntington Health and Exer Urgent Care hosted a Town Hall meeting for students and families regarding youth mental health on Thursday, February 28. The meeting provided information on signs of mental health conditions including anxiety and depression, therapy options and resources for students and families.
April 2024:
• Chair Apodaca reported the ad hoc committee met on Tuesday, April 8 to review the action items and discussed recommendations for next year’s work plan. • The ad hoc committee deemed the following action items completed:
o Assist parents and families access mental health services for children ages 10 – 18.
o Identify available mental health services in Pasadena
May 2024:
• No update provided
June 2024:
• Commissioner Jamal stated the goal of the ad hoc committee was two-fold:
o Understand what mental health services were provided by each entity that presented to the commission
o Gather information from each presenter in the form of a handout or pamphlet to provide to the City so it can be posted on the City website to ensure the community has access and are aware of the services available.
Status: Completed
HSC Presentation Calendar FY 2023-2024. Approved June 12, 2024. 18 Human Services Commission
Presentation Calendar FY 2023-2024
July 2023:
• Meeting cancelled
August 2023:
• No presentation
September 2023:
• Presentation from Pasadena & San Gabriel Valley Planned Parenthood regarding their LGBTQ+ Care programs and services provided for individuals experiencing homelessness – Christian Port, MPA, Director of Business Development and Policy Initiatives
October 2023:
• Presentation from the Pasadena Citizens Service Center (CSC) regarding the process to respond to citizen requests by phone call or the CSC application – Lydia Diaz, Customer Service Specialist and Lari Burney, 311 Call Center Representative
November 2023:
• Presentation of Community Development Block Grant (CDBG) Program Year 2022- 2023 Consolidated Annual Performance and Evaluation Report (CAPER) Public Services
• Presentation from Carla Hegwood (Early Development Coordinator, Office of the Young Child) regarding and update on the implementation of the Early Child Development Policy
December 2023:
• Presentation regarding the California Violence Intervention Program (CalVIP), Whitney Harrison, Manager, Social and Mental Health, Pasadena Public Health Department
January 2024:
• Presentation from Pasadena Senior Center regarding access to services to assist with basic needs and housing – Akila Gibbs, Executive Director, Pasadena Senior Center
February 2024:
• Presentation from Sycamores Transitional Age Youth (TAY) program regarding services addressing youth homelessness – Erica Hoitsma, Assistant Director
HSC Meeting Attendance Record FY 2023-2024. Approved June 12, 2024. 19 March 2024:
• Overview of City of Pasadena Public Health Department Programs and Services – Manuel Carmona, Deputy Director
April 2024:
• Presentation regarding staff recommendations for PY24 Community Development Block Grants (CDBG) - Noah White, Program Coordinator, Department of Housing
May 2024:
• Presentation from the Parks, Recreation and Community Services Department regarding the Adaptive and Inclusive Recreation Programs for children and adults – Erik Lomeli, Recreation Coordinator
• Presentation from Pasadena Public Library regarding the Sensory Storytime Program for special needs children – Marie Plug, Library Technician
June 2024: Annual Meeting
(updated May 8, 2024)
HSC Meeting Attendance Record FY 2023-2024. Approved June 12, 2024. 20 City of Pasadena Human Services Commission
Meeting Attendance Record for FY 2023-2024
HUMAN SERVICES COMMISSION
MEETING ATTENDANCE RECORD
July 2023 - June 2024
MEMBERS
07/12/23 REGULAR08/09/23 REGULAR09/13/23 REGULAR10/11/23 REGULAR11/08/23 REGULAR12/13/23 REGULAR01/10/24 REGULAR02/14/24 REGULAR03/13/24 REGULAR04/10/24 REGULAR05/08/24 REGULAR06/12/24 REGULAR TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
ANA MARIA APODACA
(PUSD) NQ P P P P P P P P P A A 9 81.82%
LILA GUIRGUIS
(Mayor) NQ P A A P P P P A A P P 7 63.64%
LATASHA JAMAL
(District 1) NQ A P P P P A P A P A P 7 63.64%
CHRISTOPHER MATTHES
(District 2) NQ P A P P P P A P A A A 6 54.55%
NADINE ISAACS
(District 3) NQ P P P A A A A P P P P 7 63.64%
GEORGE PACCERELLI
(District 4) NQ P P P P P P P P P P P 11 100.00%
GLORIA MEDEL
(District 5) NQ P A A P P A P P P A 6 54.55%
MICHAEL ALBRECHT
(District 6) NQ A P A P P P P A P P A 7 63.64%
XILIAN CHEN STAMMER
(District 7) NQ A P P P A P P P P P P 9 81.82%
HILINA JARSO
(PCC) NQ P P A A P P A P A P P 7 63.64%
QUARTNEY CERVANTES
(Agency Representative) NQ P P P P P P A P P 8 72.73%
ANN MISKEY
(Agency Representative) NQ P A P P A A P A 4 36.36%
SHERI BONNER
(Agency Representative) P P P A P A P A A P 6 54.55%
LEGEND Total Meetings Held 11
P - PRESENT
A - EXCUSED ABSENCE
U - UNEXCUSED ABSENCE
XX - CANCELED MEETING
NQ - NO QUORUM
HSC Work Plan FY 2024 – 2025. Approved July 10, 2024. 21 City of Pasadena Human Services Commission
Work Plan: 07/10/2024 – 06/11/2025
Mission:
The purpose of the commission is to advise and make recommendations to the council regarding the human service needs of people of all ages in this community. This commission will aid the City in facilitating collaborative efforts and a coordinated approach to improve and expand the delivery of quality human services in Pasadena.
This commission is established to respond to significant unmet human service needs and gaps as identified in such documents that include, but are not limited to, the Early Child Development Policy; Needs Assessment; and related materials.
The commission shall:
1. Facilitate bringing City and community resources together to ensure the delivery of effective human services to people of all ages;
2. Formulate ideas and suggest plans and programs designed to promote the availability and effectiveness of human services;
3. Promote cooperation and collaboration among local agencies, organizations and commissions involved in the delivery of human services, consistent with the roles and responsibilities outlined in such documents as the Human Services Commission work plan;
4. Recommend priorities to the council for City resources which respond to identified unmet human service needs;
5. Collaborate with commissions, advisory groups, community agencies, provider organizations, groups , and individuals to facilitate effective collaboration in addressing human service issues in Pasadena;
6. Advise the council on ways to achieve human service goals consistent with council-adopted policies which address human services.
FY 2024-2025 Ad Hoc Committees:
Ad Hoc Committee re: Objective #1: Mental Health
Ad Hoc Committee re: Objective #2: Unhoused Constituents in Pasadena Ad Hoc Committee re: Objective #3: Early Childhood Development
HSC Work Plan FY 2024 – 2025. Approved July 10, 2024. 22 Ad Hoc Committee: Objective #1 – Mental Health
Objective Purpose: Enhance mental health education and awareness within the community, to ensure accessibility.
Commissioners: Bonner (lead), Paccerelli, Edoria, Apodaca
Action Items:
• Identify sources of mental health resources in the Pasadena area. Once resources are identified, then convene Pasadena mental health providers together to identify gaps and how they can better service the community. • Share with Pasadena Public Health mental health resources to disseminate information to the community and other City Departments. • Given the opportunity presented by the new Kaiser building and its forthcoming mental health programs, we would like to make recommendations to Pasadena’s Mayor after conducting an inventory of the current mental health landscape resources and gaps to guide these efforts.
Work Plan Updates:
July 2024:
• Chair Guirguis appointed Commissioners Edoria and Apodaca to the Mental Health ad hoc committee.
• Commissioner Bonner requested members of the ad hoc meet to discuss the objective and action items.
August 2024:
• Commissioner Paccerelli reported he attended a Town Hall Meeting at American Legion Post 280 on July 22 where Los Angeles County Supervisor Kathryn Barger spoke about homelessness and Measure H. He spoke to Supervisor Barger about the plans for mental health services at the former Kaiser building and the need for additional funding to provide a mental health clinic for Pasadena residents.
Status:
HSC Work Plan FY 2024 – 2025. Approved July 10, 2024. 23 Ad Hoc Committee: Objective #2 – Unhoused Constiuents in Pasadena
Objective Purpose: Identify resources for temporary and permanent supportive housing, as well as supportive services, for the unhoused population.
Commissioners: Paccerelli (lead), Bonner, Isaacs
Action Items:
• Revisit recommendations for the usage of the Kaiser Building • Identify housing opportunities for college students and senior individuals, considering both individual rooms and shared housing options. • Identify organizations that support advocacy around racial housing injustices.
Work Plan Updates:
July 2024:
• Commissioner Paccerelli stated he reached out to Councilmember Masuda for status on the Kaiser building.
August 2024:
• The Commission received presentations from the Pasadena Police Department’s Homeless Outreach Psychiatric Evaluation (H.O.P.E.) Team and the Fire Department’s Pasadena Outreach Response Team (PORT) regarding the services provided for unhoused constituents.
• Commissioner Paccerelli reported he spoke to Supervisor Kathryn Barger on July 22 and to Noreen Sullivan, District Liaison for Councilmember Masuda on August 5 about the need to have community input on the plans for the former Kaiser building.
• Commissioner Paccerelli also reported he spoke by phone with Tyler Cash, Supervisor Barger’s Homeless Deputy about additional funding for local agencies in Pasadena that provide services for unhoused constituents in Pasadena. • Vice Chair Isaacs stated the ad hoc committee met on August 8 and discussed the idea of developing a shared housing resource list for students and seniors in Pasadena. The ad hoc committee will begin researching the need for the list and develop a process on how to make the list available to the community. • Staff (Osborne) informed the ad hoc committee that Dave Klug, Director of Economic Development Department can provide information and updates about the plans for the former Kaiser building and provided his contact information for follow up.
Status:
HSC Work Plan FY 2024 – 2025. Approved July 10, 2024. 24 Ad Hoc Committee: Objective #3 – Early Childhood
Objective Purpose: Assess and support current developmental health of children in Pasadena.
Commissioners: Guirguis (lead), Paccerelli, Apodaca, Bonner
Action Items:
• Overview of what the Early Developmental Instrument is o Examine the developments and changes since the onset of the COVID-19 pandemic.
o Kindergarten Assessment: Evaluate the readiness and developmental progress of children entering kindergarten.
o Data Interpretation: Gain a comprehensive understanding of the collected data.
o Geographical Analysis: Analyze the data through maps and locations to identify trends and patterns.
• Have another proclamation by partnering with the hubs to do a celebration that is data focused.
• Work with councilmembers and their field representatives to develop and implement a plan to publicize the 2022 Early Childhood Development Policy with the community, the City’s initiative to support our youngest children and families. • Working with the agencies represented on the Commission to outreach to various organizations and share the 2022 Early Childhood Development Policy.
Through this outreach, develop a plan and report that identifies the specific needs, wants, and desires of our youngest children and families.
Work Plan Updates:
July 2024:
• Chair Guirguis reached out to Carla Hegwood, Coordinator of Office of the Young Child, asking about the Early Developmental Instrument and suggestions for new action items.
• Chair Guirguis proposed adding the following new action items of sharing 2022 Early Childhood Development Policy results since the result of the Early Development Instruments will not be available until Spring 2025. o Work with councilmembers and their field representatives to develop and implement a plan to publicize the 2022 Early Childhood Development Policy with the community, the City’s initiative to support our youngest children and families.
o Working with the agencies represented on the Commission to outreach to various organizations and share the 2022 Early Childhood Development Policy. Through this outreach, develop a plan and report that identifies the specific needs, wants, and desires of our youngest children and families.
HSC Work Plan FY 2024 – 2025. Approved July 10, 2024. 25 • Chair Guirguis appointed Commissioners Apodaca and Bonner to the Early Childhood ad hoc committee.
August 2024:
• Chair Guirguis reported the ad hoc committee met on August 13 and discussed the timeline to work on the action items as follows:
o The Early Development Instrument (EDI) data for Pasadena will not be available until Spring 2025 and the ad hoc committee will request a presentation from UCLA for the Commission when the report is available. o The ad hoc committee will start working with Jane Gov, Senior Librarian, to coordinate the activities for the Week of the Young Child scheduled for the 1st week in April 2025.
o Chair Guirguis spoke to Vera Vignes, Chair of the Early Child Development and Early Learning Task Force about coordinating distribution of the 2022 Early Childhood Policy within the community. She reported Dr. Vignes will follow up with the ad hoc committee with the recommendations from the Task Force for the distribution of the report.
Status:
HSC Work Plan FY 2024 – 2025. Approved July 10, 2024. 26 Human Services Commission
Presentation Calendar FY 2024-2025
July 2024:
• No presentation
August 2024:
• Presentation from the Pasadena Police Department regarding the Homeless Outreach Psychiatric Evaluation (H.O.P.E.) Team - Officer Jacob Younan, Officer Charles Tucker, and Officer Aaron Lopez
• Presentation from the Pasadena Fire Department regarding the Pasadena Outreach Response Team (PORT) - Tony Zee, Firefighter and Chris Figueroa, Firefighter
September 2024:
• Presentation from Shepherd’s Door regarding their services - Linda Offray, Founder & Executive Director, and Tunisia Offray, Board Vice President & Co- Director (Apodaca)
October 2024:
• Presentation from Pacific Clinics about mental health services provided by the agency (Guirguis)
November 2024:
• Presentation from Flintridge Center about their programs (Grater)
December 2024:
• Presentation from Pasadena Planning Department on the status of the Kaiser building(Staff – Washington)
January 2025:
• Presentation from Ability First about their programs (Edoria)
February 2025:
• Presentation by Pasadena Police Department on Spotter update (Staff – Washington)
• Presentation by Pasadena Housing Department on Homeless Count (Staff - Washington)
• Presentation by Manuel Carmona, Acting Director from Pasadena Health Department on City Health Plan (Staff – Washington)
March 2025:
• Presentation from UCLA regarding the Early Development Instrument (EDI) - Guirguis
HSC Work Plan FY 2024 – 2025. Approved July 10, 2024. 27 April 2025:
• Presentation on CBDG Funding (Staff - Washington)
May 2025:
•
June 2025: Annual Meeting
(updates approved July 23, 2024)
ITEM #5e
July 1, 2024
TO: City Council
FROM: Library Commission
SUBJECT: Annual Report – July 2023 through June 2024 and Work Plan for Fiscal Year 2024 - 2025
Recommendation:
This report is submitted for information purposes only.
Attached are the following:
• Report of Accomplishments for July 1, 2023 through June 30, 2024 • Report of Commission Attendance for July 19, 2023 through June 26, 2024 • Work Plan for July 1, 2024 through June 30, 2025
The attached documents were reviewed and approved by the Library Commission at our meetings on May 29, 2024 and June 26, 2024.
Respectfully submitted,
/s/ Adrienne Bass
Adrienne Bass, Chair
Library Commission
285 East Walnut Street ● Pasadena, CA 91109
PASADENA PUBLIC LIBRARY COMMISSION
FY24 WORK PLAN/ANNUAL REPORT
The role of the Pasadena Public Library Commission is to advise the City Council on matters relating to the public library system, in order that the library is well managed in a manner consistent with the law and policies, and to advise library administration on the development of library policies. The 2023/2024 Work Plan outlines how the Pasadena Public Library Commission aims to support and advise the Library in the upcoming year. Whereas this work plan will span an entire fiscal year, the Commission will evaluate the progress of each of these goals on a quarterly basis to ensure progress is being made and the goals are completed.
With the Central Library Retrofit and Renovations Project ongoing, the Library Commission’s primary focus in the upcoming year is to:
• Raise awareness of the Central Library Retrofit and Renovations Project • Support the efforts to renovate the Central Library
• Assist with bringing Central Library services back to the community (either through alternative sites and/or via the branches), including providing awareness to the community on where and how to access important resources
The following goals and objectives, which make up the Pasadena Public Library Commission Work Plan for 2023/2024 also provide ways the Library Commission will support the Central Library Project.
Goal One – Advocacy – advocate and be a champion for Pasadena Public Library services at the local, state, and national levels.
a. Support and advocate for the library by serving as community ambassadors, attending major library events, interfacing with City Council, advocating for budget needs, and supporting library staff. Represent Library Commission at district meetings, State of the City, local and regional meetings, and local community events.
b. Actively support and promote library programs, services, and initiatives such as Office of the Young Child, the Central Library Retrofit and Renovations Project, One City One Story, special events, and day‐to‐day programs, as well as promote them to commissioners’ sphere of influence. c. Library Commissioners will establish regular communication channels with respective Council members to foster collaboration and enhance promotion of library programs. d. Library Commissioners will actively monitor state and national library legislation, ensuring they are up to date with the latest developments and changes, and provide necessary support and advocacy when required.
e. Library Commissioners will serve as liaisons to other commissions, such as the Human Services Commission, fostering collaboration, sharing information, and promoting the intersectionality of library services with broader social and community needs. f. Library Commissioners will actively support the Friends of the Pasadena Public Library by attending meetings, promoting membership, assisting with fundraising efforts, and personally becoming members themselves, fostering a strong partnership between the library and the Friends group. g. Library Commissioners will ensure their presence and visibility at public events and outreach to organizations such as the Pasadena Unified School District and Pasadena Village outreach, actively representing the library, establishing connections, and fostering partnerships with these entities to enhance collaboration and community engagement.
PASADENA PUBLIC LIBRARY COMMISSION
FY24 WORK PLAN/ANNUAL REPORT
2023/2024 Update:
Over the past fiscal year, the Library Commission has made significant strides in achieving its goals by actively supporting and advocating for the library through various community engagements and events.
Commissioners facilitated mayoral proclamations, highlighting collaboration with city officials, and participated in support groups such as the Friends of the Pasadena Library and associate library groups. They attended conferences such as Serving with a Purpose and participated in programs and events like One City, One Story, the Pasadena Festival of Women Authors, the Armenian Genocide Memorial, and the Holocaust Memorial, demonstrating their commitment to community engagement. The commission promoted One City, One Story by sending books and spreading the word to other city commissioners. One commissioner provided books for Reading is Fundamental, and they fostered an active partnership with PUSD beautification projects.
Commissioners also leveraged social media to increase visibility, advocated for the Central Library and Jefferson Branch Library through speeches and letters, and attended District Commission meetings, community meetings, and advisory boards to support the library and exchange ideas. A Commissioner notably helped attend and coordinate Gruen Associate community meetings, disseminating information related to the Central Library Retrofit Project. Their involvement in key programs and initiatives, such as the Central Library Retrofit and Renovations Project, strengthened partnerships with groups like the Friends of the Pasadena Public Library and ensured consistent communication with Council members, enhancing advocacy for the library’s needs and highlighting its role in meeting broader community needs.
Goal Two – Fiscal Responsibility and Stability
a. Continue to work with the Director of Libraries and Information Services on library fiscal issues and challenges, including regular updates on library budget. b. Meet with respective City Council members, as necessary, to highlight library budget, attend or watch City Council meetings during library budget hearings, etc.
2023/2024 Update
This year, the Library Commission has been dedicated to addressing library fiscal issues and challenges in collaboration with the Director of Libraries and Information Services, ensuring consistent updates on the budget. Commissioners have proactively met with their respective City Council members to highlight the importance of the library budget, advocating for necessary funds and resources. They have also attended or watched City Council meetings, particularly during library budget hearings, to stay informed and provide timely support. Additionally, they have actively participated in these meetings by speaking as public commenters, asking pertinent questions related to budgets and processes during monthly commission meetings, and encouraging community members to contact staff with inquiries, including the director.
Furthermore, they have referred constituents to the library director for specific concerns. Commissioners have also represented the library on advisory boards, assisting with directing questions and encouraging relevant meeting attendance, including central library community meetings. These comprehensive efforts have been crucial in maintaining the library's financial health and securing the necessary support from the City Council.
Goal Three – Commission Business and Roles
a. Serve as conduit to the community and through community engagement, determine community needs and messaging back to the community.
b. Support the Friends of the Pasadena Public Library and Associates Groups, review financials annually, and uphold guidelines defined in the Library Commission bylaws. c. Review existing statistics, such as collection statistics, trends in library usage, program attendance, etc.
d. Continue to develop and grow partnerships with community groups and organizations that can benefit the Pasadena Public Library.
PASADENA PUBLIC LIBRARY COMMISSION
FY24 WORK PLAN/ANNUAL REPORT
e. Attend and participate in library conferences and meetings. f. Support recruitment and onboarding of Library Commissioners. g. Library Commissioners will prioritize attending the Serving With a Purpose conference to acquire valuable knowledge and insights on effectively serving the Pasadena community and optimizing library services, ensuring continuous professional development and a strong commitment to meeting the needs of the community.
2023/2024 Update
This year, the Library Commission has effectively served as a conduit to the community, actively engaging with residents to understand their needs and communicate important information back to them. The Commission has supported the Friends of the Pasadena Public Library and Associates Groups by reviewing financials annually and upholding the guidelines defined in the Library Commission bylaws. Through the analysis of existing statistics, such as collection trends and program attendance, the Commission has stayed informed about library usage and community engagement. They have continued to develop and grow partnerships with various community groups and organizations, enhancing the library's reach and impact.
Commissioners have actively attended and participated in library conferences and meetings, ensuring they stay updated on best practices and new developments in the field. They have also supported recruiting and onboarding new Library Commissioners, fostering a strong and capable team. Additionally, a commissioner recruited a new at-large commissioner, and the new commissioner orientation was brought on with a thorough new orientation style, including a folder full of information related to the commission. The Commission has asked for annual presentations on collection development programs, prioritizing attendance at conferences like Serving With a Purpose to equip Commissioners with valuable knowledge and insights, enhancing their ability to serve the Pasadena community and optimize library services effectively.
Goal Four – Diversity, Equity, and Inclusion
a. Support the Pasadena Public Library’s efforts in equity, diversity, and inclusion (EDI). b. Assist library staff in reviewing current programs and services with an EDI lens. c. Highlight library’s diverse offerings during outreach and advocacy efforts.
2023/2024 Update
This year, the Library Commission has been dedicated to supporting the Pasadena Public Library's efforts in equity, diversity, and inclusion (EDI) while achieving several key goals. Commissioners have actively assisted library staff in reviewing current programs and services through an EDI lens, ensuring that offerings are inclusive and equitable for all community members. They attended the Accessibility and Disability Commission for the Central Library and contributed to public comments at that meeting to advocate for the Central Library's accessibility. The commission has also supported cultural heritage months by advocating, attending, and actively participating in related events. Additionally, they were instrumental in securing a proclamation for therapy dogs, which was presented at City Council, and they attended the Octavia Butler book club and celebrations. The commission ensures that the library collections are diverse and fights against book banning, further reinforcing the library's role as a welcoming and inclusive community hub serving Pasadena's population's varied needs.
### Library Commission
July (2023) ‐ June (2024)
MEETING ATTENDANCE RECORD
MEMBERS
JULY 19, 2023 REGULAR
AUGUST 16, 2023 CANCELED
SEPTEMBER 20, 2023 REGULAR
OCTOBER 18, 2023 REGULAR
NOVEMBER 15, 2023 REGULAR
DECEMBER 20, 2023 REGULAR
JANUARY 17, 2024 REGULAR
FEBRUARY 21, 2024 REGULAR MARCH 20, 2024 REGULAR
APRIL 17, 2024 REGULAR
MAY 29, 2024 SPECIAL
JUNE 26, 2024 SPECIAL TOTAL
MEETINGS
ATTENDED
BASS, ADRIENNE
(District 2 Nomination) P X X P P P X X A PPP P P 9 90% BLANTON, JUDITH
(District 5 Nomination) PX X A PP X X P P A P P P
8 80%
DICKERSON, CHELSEA
(District 1 Nomination) PX X P PA X X P P A P A A 6 60% VACANT (District
3 Nomination)
MARION GOMEZ (District
4 Nomination) P X X A P A X X P PPP P P 8 80%
PATATIAN, BOGHOS
(At Large Nomination) P X X P P P X X P PPP P P 10 100% ROSENTHAL, LESLIE
(District 6 Nomination) A X X P P P X X P PPP P P 9 90% STAMMER, MICHAEL
(District 7 Nomination) P X X P P P X X P PPP A P 9 90% BRANIN, JOAN
(At Large Nomination) PP 2 100%
Legend
P ‐ PRESENT
A ‐ EXCUSED ABSENSE
U ‐ UNEXCUSED ABSENCE
XX ‐ CANCELED MEETING
NQ ‐ NO QUORUM
CO‐19 ‐ CANCELED DUE TO
COVID ‐19
PASADENA PUBLIC LIBRARY COMMISSION
FY25 WORK PLAN
The role of the Pasadena Public Library Commission is to advise the City Council on matters relating to the public library system, to ensure the library is well managed in a manner consistent with the law and policies, and to advise library administration on the development of library policies. The 2024/2025 Work Plan outlines how the Pasadena Public Library Commission aims to support and advise the Library in the upcoming year. Whereas this work plan will span an entire fiscal year, the Commission will evaluate the progress of each of these goals on a quarterly basis to ensure progress is being made and the goals are completed.
With the Central Library Earthquake Retrofit and Building Repairs P roject ongoing, the Library Commission’s primary focus in the upcoming year is to:
• Raise awareness of the Central Library Earthquake Retrofit and Building Repairs Project • Support the efforts to reopen the Central Library
The following goals and objectives, which make up the Pasadena Public Library Commission Work Plan for 2024/2025 also provide ways the Library Commission will support the Central Library Project.
Goal One – Advocacy – advocate and be a champion for Pasadena Public Library services at the local, state, and national levels.
a. Enhance community partnerships by conducting outreach or collaborating with neighborhood associations, senior communities, or other Pasadena organizations, and participating in outreaches.
b. Promote library services and programs by encouraging library use, and promoting libraries as community centers through attendance at community events. Promote literacy programs like "1000 Books Before Kindergarten" by signing up children or adults for such events. c. Increase visibility and engagement by boosting social media presence and sharing library events with their respective networks. Distribute information such as "Off-The-Shelf" and ensure each Commissioner brings or signs people up for at least one library event per quarter. d. Educate the community on the ongoing Central Library Earthquake Retrofit and Building Repairs Project through community meetings.
e. Library Commissioners will actively support the Friends of the Pasadena Public Library by attending meetings, promoting membership, assisting with fundraising efforts, and fostering a strong partnership between the Library and the Friends group.
Goal Two – Fiscal Responsibility and Stability
a. Expand outreach efforts to inform the community of our programs and financial needs, engage community groups and organizations for program participation and financial support, and advocate for Central Library construction funding.
b. Communicate regularly with the commissioner’s respective City Council members to highlight the library budget, attend or watch City Council meetings during library budget hearings, and continue to work with the Director of Libraries and Information Services on library fiscal issues and challenges, including regular updates on the library budget. c. Review existing statistics, such as collection statistics, trends in library usage, and program attendance, and help inform and ask questions of library staff.
PASADENA PUBLIC LIBRARY COMMISSION
FY25 WORK PLAN
Goal Three – Diversity, Equity, and Inclusion
a. Advise staff on developing a diverse materials collection including a sufficient number of books in Braille, multiple languages and advocating for greater locational accessibility to our libraries and advising staff on services to homebound community members. b. Recruit new commissioners focusing on diversity, expand partnerships with community groups such as reading advocacy groups, PTAs, Boys and Girls Club, etc., and promote local libraries as community cultural centers, highlighting cultural heritage programming. c. Advocate for training sessions for library staff on EDI principles and inclusive practices. d. Gather feedback from diverse community members to ensure their needs and perspectives are represented in library programming and services.
e. Promote equality and accessibility across all our library facilities to ensure they are accommodating and inviting, allowing all community members to enter, move around, and use library spaces easily, efficiently, and safely.
ITEM #5f
CITY OF PASADENA PLANNING COMMISSION
ANNUAL REPORT FOR FY 2024
PROPOSED WORKPLAN FOR FY 2025
PRESENTED TO PLANNING COMMISSION ON JULY 24, 2024
Planning Commission 2 Annual Report for FY 2024
CITY OF PASADENA PLANNING COMMISSION
ANNUAL REPORT FOR FY 2024 AND
PROPOSED WORKPLAN FOR FY 2025
PURPOSE:
Section 2.105.110 of the Pasadena Municipal Code spells out the functions of the Planning Commission (the “Commission”). The purpose of the Commission is to advise the City Council on the preparation and review of the General Plan, as well as the adoption or implementation of programs under the General Plan, including the creation of zoning districts, modification to and administration of zoning regulations, review of the Capital Improvements Program (CIP), and review of other programs and projects which affect city development. State law also grants the Commission the broad responsibility for advising the City Council on all land use planning issues.
The Commission consists of nine members, with each Councilmember appointing one member and the Mayor appointing two members. Commissioners are appointed for three-year terms and may be reappointed to serve a maximum of six years. See Attachment A for a roster of Commission members. Each fiscal year (FY), the Commission elects a chair and vice-chair to serve for the upcoming FY. For FY 2024, Commissioner Mic Hansen served as the Chair and Commissioner Carol Hernandez served as the Vice Chair.
The Commission regularly meets on the second and fourth Wednesday of each month and these meetings are open to the public and advertised as required by law. Meetings are broadcast through KPAS and the public can provide comments in person or remotely. Of the 24 regularly scheduled meetings this past FY, ten were cancelled. In addition, there were two special meetings. See Attachment B for an attendance record of the Commission members.
The Commissioners also serve on committees to address specific issues and provide policy direction on planning matters. The first assignment is the Board of Zoning Appeals (BZA). It has the authority to hear appeals and calls for review of decisions on use permits, variances, interpretations, and sign exceptions in accordance with the provisions of the City’s Zoning Code. The BZA met twice in FY 2024. The second committee assignment is serving as a representative on the City’s Design Commission.
The third assignment is Subcommittees (including Standing and Ad Hoc Subcommittees). See Attachment C for a list of committee members.
Planning Commission 3 Annual Report for FY 2024
ANNUAL REPORT FOR FY 2024
(July 1, 2023 through June 30, 2024)
1. General Plan Administration
STATUS: ONGOING.
The Commission conducted Study Sessions to provide feedback on the following Specific Plans, as directed in the Land Use Element:
a. Lamanda Park.
b. North Lake (including two regular meetings and three Ad Hoc Subcommittee meetings) (item revised by the Planning Commission on July 24, 2024).
The Commission conducted a Study Session to provide feedback on the following new General Plan Element:
a. Environmental Justice.
The Commission adopted a General Plan Conformity Finding for a street vacation:
a. Nina St. (east of Sunnyslope Ave.).
Other items:
a. Lincoln Avenue, East Colorado and South Fair Oaks Specific Plans (an annual review of the Implementation Action Items is pending). b. Central District Specific Plan (recommended by the Planning Commission in FY 2023 and approved by the City Council in FY 2024).
2. Housing Element Implementation
STATUS: COMPLETED.
The Commission conducted Study Sessions of the following Housing Implementation efforts:
a. Entitlement Time Limits and Extensions – Residential and nonresidential projects.
b. Objective Design Standards – High density residential projects (two meetings).
The Commission recommended approval of the following Housing Implementation efforts to the City Council:
a. Accessory Dwelling Units (ADUs).
b. Entitlement Time Limits and Extensions – Residential and nonresidential projects.
Other items:
a. The 2023 Housing Element Annual Report was submitted to the state.
Planning Commission 4 Annual Report for FY 2024
3. Zoning Code Amendments
STATUS: COMPLETED.
The Commission conducted Study Sessions for the following:
a. Research and Development (R&D) Land Uses.
b. Entitlement Time Limits and Extensions – Residential and nonresidential projects.
c. Adaptive Reuse.
d. Restaurants – Walk-up windows, on-site alcohol Conditional Use Permits (CUPs) and outdoor dining on private property.
e. Objective Design Standards (two meetings).
The Commission recommended the City Council adopt the following Zoning Code Amendments:
a. ADUs (approved by the City Council).
b. R&D Land Uses (approved by the City Council).
c. Entitlement Time Limits and Extensions (approved by the City Council). d. Restaurants and Miscellaneous Zoning Code Updates (approved by the City Council).
Other items:
a. Emergency Shelters, Low Barrier Navigation Centers, Safe Parking, Design Review and Modifications for Individuals with Disabilities (recommended by the Planning Commission in FY 2023 and approved by the City Council in FY 2024).
4. Planning Applications
STATUS: ONGOING.
Major Projects:
a. CUP #6926 and Street Vacation (Porsche) at 2915 E. Colorado Blvd. (which included meetings with an Ad Hoc Subcommittee) (item revised by the Planning Commission on July 24, 2024).
Planned Development Extensions:
a. PD #35 (Colorado/Hill) at 1347-1355 E. Colorado Blvd. and 39 N. Hill Ave. and 1336 E. Colorado Blvd.
5. Board of Zoning Appeals
STATUS: COMPLETED.
The Board of Zoning Appeals (BZA) meets to consider appeals to the decisions of the Hearing Officer and decisions, determinations and interpretations of the Zoning Administrator, Film Commissioner and Planning and Community Development Director. The following items were considered by the BZA:
Planning Commission 5 Annual Report for FY 2024
a. Appeal of a Director Determination for property at 615 S. Catalina Ave. (BZA decision upheld by the City Council).
b. Appeal of a Film Commissioner Decision for property at 380 S. San Rafael Ave. (not appealed to the City Council).
6. Capital Improvement Program (CIP)
STATUS: COMPLETED.
The Commission and CIP Subcommittee conducted the following meetings:
a. Subcommittee (September 2023) – Reviewed the FY 2024-2028 CIP and reviewed the Implementation Action Items for the Lincoln Avenue, East Colorado and South Fair Oaks Specific Plans for incorporation in the CIP. b. Commission Action Item (October 2023) – Discussed the CIP criteria and adoption process. Identified potential CIP items for inclusion in FY 2025-2029 CIP. Forwarded items to Public Works as part of the “Call for New Projects.” c. Commission Study Session (February 2024) – Reviewed the CIP process. d. Subcommittee (March 2024) – Reviewed the projects proposed for inclusion in the FY 2025-2029 CIP.
e. Commission Action Item (March 2024) – Reviewed the General Plan Consistency findings for 22 new projects for inclusion in the FY 2025-2029 CIP.
7. Environmental Impact Reports (EIRs)
STATUS: NOT APPLICABLE.
The Commission did not conduct a scoping session to provide comments on an EIR.
8. Information Items
STATUS: ONGOING.
The Commission had informational presentations on:
a. Recent state housing and other planning related legislation. b. Discussion with City Manager Miguel Márquez.
As part of the 2023 Annual Report, the Commission requested the following:
a. Meeting on Sustainability, Climate Change and Land Use – This was partially completed as part of the Study Session on the new Environmental Justice Element.
b. Meeting on Placemaking, including the Public Realm – This was partially completed as part of a Study Session on the Public Realm on the North Lake Specific Plan.
c. Meeting with the Reconnecting Communities 710 Advisory Group as it relates land use and transportation – An information item on the 710 Project will be carried over to the FY 2025 Workplan (scheduled for September 2024).
Planning Commission 6 Proposed Workplan for FY 2025
PROPOSED WORKPLAN FOR FY 2025
(July 1, 2024 through June 30, 2025)
1. General Plan Administration
Conduct the following:
a. Specific Plans – Conduct Study Sessions and Public Hearings for the Lamanda Park, North Lake, East Pasadena and Fair Oaks/Orange Grove Specific Plans.
b. Annual Reviews – Conduct a review of the Implementation Action Items of the adopted Specific Plans (for non-CIP related items).
c. General Plan Elements – Conduct Study Sessions on the Environmental Justice and Safety Elements.
2. Housing Element Implementation
Conduct the following:
a. Housing Element Implementation Work Program.
b. Program #6: Housing Sites – Adaptive Reuse.
c. Program #8: Inclusionary Housing – Inclusionary Housing and Workforce Housing Feasibility Study.
d. Program #9: Removal of Constraints – Development Review Process for Predevelopment Plan Reviews (PPRs) and Design Review Thresholds (for affordable housing, other residential uses and nonresidential uses). e. Program #10: Regulatory Incentives – Density Bonus.
f. Program #12: Financial Assistance – Investigate the most effective means available to generate funds locally to support the construction of affordable housing (item added by the Planning Commission on July 24, 2024). g. Program #23: Zoning Code Updates – Objective Design Standards for High Density Residential and Employee Housing in Single-family Zones.
3. Zoning Code Amendments
Conduct Study Sessions and Public Hearings on the following:
a. Adaptive Reuse, Shared Parking and Variance for Historic Resources (completed in July 2024).
b. PPRs and Design Review Thresholds – Residential and nonresidential c. PS Zoning District.
d. Objective Design Standards.
e. Density Bonus.
f. Inclusionary Housing and Workforce Housing (if supported by a feasibility study – see #2d above).
g. Other Zoning Code updates necessary to comply with new state legislation.
Planning Commission 7 Proposed Workplan for FY 2025
4. Planning Applications
Review other applications that are under the purview of the Commission as they arise, such as Zoning Map Amendments, Landmark Districts, Major Projects, Master Plans/Master Plan Amendments and Planned Development Amendments/ Extensions.
5. Board of Zoning Appeals
Consider appeals to decisions of the Hearing Officer and decisions, determinations and interpretations of the Zoning Administrator, Film Commissioner and Planning and Community Development Director.
6. Capital Improvement Program (CIP)
Conduct the following:
a. Review the FY 2025-2029 CIP for compliance with the goals of the General Plan and make appropriate recommendations to the City Council for consideration in the FY 2026-2030 CIP (item added by the Planning Commission on July 24, 2024).
b. Review the FY 2025-2029 CIP and Implementation Action Items for the adopted Specific Plans for incorporation and/or status updates in the CIP. c. Invite the public to a Planning Commission meeting to provide input during the “Call for New Projects” period (item revised by the Planning Commission on July 24, 2024).
d. Review the General Plan Consistency findings for new projects for inclusion in the FY 2026-2030 CIP.
7. Environmental Impact Reports (EIRs)
Conduct scoping sessions and provide comments for EIRs.
8. Information Items
Conduct informational meetings on the following:
a. Historic Places Pasadena – Citywide Historic Resources Survey (completed in July 2024).
b. 710 Project Overview (scheduled for September 2024). c. Recent state housing and other planning related legislation. d. Items added by the Planning Commission on July 24, 2024 – i. Economic Development Strategic Plan.
ii. Placemaking and its role in shaping the City’s future. iii. Overview and discussion on City’s comprehensive approach to address issues related to climate change.
iv. Present a mid-year update on the FY 2025 Workplan.
Planning Commission 8 Proposed Workplan for FY 2025
Attachments (3):
Attachment A – Roster
Attachment B – Attendance Record
Attachment C – Committee Assignments
ATTACHMENT A
PLANNING COMMISSION ROSTER
FISCAL YEAR 2024
July 1, 2023 through June 30, 2024
MEMBER POSITION DISTRICT
Beverly Sims Commissioner District 1
Julianna Delgado Secretary District 2
Steven Olivas Commissioner District 3
Lambert Giessinger Commissioner District 4
Rick Cole Commissioner District 5
Jennifer Higginbotham Commissioner District 7
Mic Hansen Chair Mayor
Carol Hunt Hernandez Vice-chair At Large/5
PAST MEMBER POSITION DISTRICT
David Coher Commissioner District 1
Andrea Rawlings Commissioner District 6
FISCAL YEAR 2025
July 1, 2024 through June 30, 2025
CURRENT MEMBER POSITION DISTRICT
Beverly Sims Commissioner District 1
Julianna Delgado Commissioner District 2
Steven Olivas Commissioner District 3
Lambert Giessinger Vice-chair District 4
Rick Cole Commissioner District 5
Michael Albrecht Commissioner District 6
Jennifer Higginbotham Secretary District 7
Mic Hansen Commissioner Mayor
Carol Hunt Hernandez Chair At Large/5
Planning Commission
MEETING ATTENDANCE RECORD
July 2023 - June 2024
MEMBERS
7/12/2023
REG
7/26/2023
REG
8/9/2023
REG
8/23/2023
REG
9/13/2023
REG
9/27/2023
REG
10/11/2023
REG
10/25/2023
REG
11/8/2023
REG
11/22/2023
REG
12/13/2023
REG
12/27/2023
REG
1/10/2024
REG
1/24/2024
REG
2/7/2024
SPEC
2/14/2024
REG
2/28/2024
REG
3/12/24SPEC
3/13/2024
REG
3/27/2024
REG
4/10/2024
REG
4/24/2024
REG
5/8/2024
REG
5/22/2024
REG
6/12/2024
REG
6/26/2024
REG
TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
David Coher
(District 1) A XX A P 1 33%
Rick Cole
(District 5) P XX P P P XX P P P XX XX XX P P P XX XX P XX P P P P XX P XX 16 100% Julianna Delgado
(District 2) P XX P P P XX A P P XX XX XX P P P XX XX P XX P P P P XX P XX 15 94% Lambert Giessinger
(District 4) P XX P A P XX P P A XX XX XX P P P XX XX P XX P P P P XX A XX 13 81% Mic Hansen
(Mayor) P XX P P P XX P P P XX XX XX P P P XX XX P XX P P P P XX P XX 16 100% Jennifer Higginbotham
(District 7) P XX P P P XX P P P XX XX XX P P P XX XX P XX P P P P XX P XX 16 100% Carol Hunt Hernandez
(At Large/5) P XX P P A XX P P P XX XX XX A P P XX XX P XX P P P P XX P XX 14 88% Steven Olivas
(District 3) P XX P P A XX P P P XX XX XX P P P XX XX A XX P P P A XX P XX 13 81% Beverly Sims
(District 1) P XX P A P XX XX XX P A P XX XX P XX A P P P XX P XX 10 77% Andrea Rawlings
(District 6) P XX P P P XX P P P XX XX XX 7 100%
Number of Meetings for the Year 16
LEGEND
P - PRESENT
A - EXCUSED ABSENCE
U - UNEXCUSED ABSENCE
XX - CANCELLED MEETING
NQ - NO QUORUM
Attachment B
FY24 Attendance
ATTACHMENT C
PLANNING COMMISSION
FY 2024 & FY 2025 COMMITTEE ASSIGNMENTS
Revised by the Planning Commission on July 24, 2024 to add Ad Hoc Subcommittees
FISCAL YEAR 2024
July 1, 2023 through June 30, 2024
STANDING COMMITTEES
Design Commission
Meets the 2nd and 4th Tuesday of each month
Chair Delgado (nominated by Planning Commission)
Board of Zoning Appeals
Meets the 3rd Thursday of each month
July – August 2023
Chair Coher, Vice Chair Giessinger, Commissioners Hernandez, Olivas, and Rawlings
August – December 2023
Vice Chair Giessinger, Commissioners Hernandez, Higginbotham, Olivas, and Rawlings
January – June 2024
Vice Chair Giessinger, Commissioners Delgado, Hernandez, Higginbotham, and Olivas
CIP Subcommittee
Meets as needed - Met once in 2023 and once in 2024
July – August 2023
Chair Coher, Commissioners Higginbotham, and Cole
August 2023 - June 2024
Chair Higginbotham, Commissioners Cole, and Giessinger
AD HOC COMMITTEES
Porsche Project Subcommittee – Met three times in 2023
Commissioners Giessinger, Delgado, and Rawlings
North Lake Specific Plan Subcommittee – Met three times in 2024 Chair Hernandez, Commissioners Delgado, Cole, and Sims
Nominating Subcommittee – Appointed in 2024
Chair Olivas, Commissioners Higginbotham, and Sims
ATTACHMENT C
PLANNING COMMISSION
FY 2024 & FY 2025 STANDING COMMITTEE ASSIGNMENTS
EXPECTED FISCAL YEAR 2025
July 1, 2024 through June 30, 2025
Design Commission
Meets the 2nd and 4th Tuesday of each month
Chair Delgado (nominated by Planning Commission)
Board of Zoning Appeals
Meets the 3rd Thursday of each month
Chair Giessinger, Vice Chair Higginbotham, Commissioners Delgado, Hernandez, and Olivas
CIP Subcommittee
Meets as needed
Chair Higginbotham, Commissioners Cole, and Giessinger
Ad Hoc Subcommittees – Create and meet as needed