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Agenda Report
October 21,2024
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CJ CONCRETE CONSTRUCTION, INC. FOR CURB RAMP ADA
IMPROVEMENTS AND MISCELLANEOUS SIDEWALK REPAIR
PROGRAM FOR AN AMOUNT NOT-TO-EXCEED $730,000
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act ("CEQA") pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities; and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
2. Award contract to lowest and best bid dated August 29, 2024 submitted by CJ Concrete Construction, Inc. in response to the plans and specifications for the Curb Ramp ADA Improvements and Miscellaneous Sidewalk Repair Program, Fiscal Years 2024 and 2025 projects, and authorize the City Manager to enter into a contract for an amount not-to-exceed $730,000 which includes the base contract amount of $642,800 and a contingency of $87,200 to provide for any necessary change orders.
BACKGROUND:
Sidewalk curb ramps provide an accessible route for pedestrians with disabilities to safely transition from a roadway to a curbed sidewalk and vice versa. Curb ramps are typically added or upgraded along with various street improvement projects, as well as private development and utility permits to comply with the Americans with Disabilities Act (ADA) requirements. In 2019, to enhance pedestrian accessibility across the City, staff completed an inventory of all street intersections to determine locations in need of curb ramps. Currently, approximately 600 locations remain citywide in need of ramps, causing non-ambulatory pedestrians to find alternate routes through intersections. !
MEETING OF _10/21/2024-AGENDA ITEM NO.1
1 Contract Award for Curb Ramp ADA Improvements and Miscellaneous Sidewalk, FY 24/25 October 21, 2024
Installation of missing curb ramps are prioritized along mobility corridors and around commercial/business districts where pedestrian volume is relatively high. Based on the project's budget, this project consists of installing 50 new curb ramps in various priority locations citywide and includes priority requests made by the City's Accessibility and Disability Commission, as well as public requests. Staff recently presented an update of the curb ramp program to the Accessibility and Disability Commission on August 27, 2024.
In addition, this contract includes repair of sidewalk locations paid for by adjacent property owners as required by Chapter 12.04 of the Pasadena Municipal Code. Under that ordinance, repair of damaged sidewalk is the responsibility of the adjacent property owner. This ordinance is triggered when a building permit for improvements valued at over $20,000 is obtained or when a property sale requires clearance through a Presale Certification Program. That portion of work on this contract will be paid for with private capital.
The Department of Public Works prepared the plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.060 of the Pasadena Municipal Code. On August 12, 2024, a Notice Inviting Bids for Curb Ramp ADA Improvements and Miscellaneous Sidewalk, Fiscal Year 2024 & 2025 Project was published in Pasadena Press as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 37 vendors downloaded the specifications, of which one was local. A total of four bids were received by the bid opening date, none from local vendors.
Following advertising, bids were received on August 29,2024, and are as follows:
Bidder Amount ($)
1. CJ Concrete Construction Inc., Santa Fe Springs, CA
2. Vart Construction, Inc., Glendale, CA
3. We R Builders, Inc., Glendale, CA
4. CT&T Concrete Paving Inc., Diamond Bar, CA
Engineer's Estimate
$ 642,800
$ 716,700
$ 848,600
$1,420,839
$ 660,000
The lowest and best bid received is within three percent of the Engineer's Estimate.
It is recommended that CJ Concrete Construction, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with CJ Concrete Construction, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the award of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give Contract Award for Curb Ramp ADA Improvements and Miscellaneous Sidewalk, FY 24/25 October 21, 2024
them preference, if all other factors are equal, for any new positions generated from this contract.
CJ Concrete Construction, Inc. has performed satisfactory work as a contractor for the City on four prior sidewalk repair projects totaling $6.3 million over the last five years.
Staff has confirmed the contractor's license and verified that their Department of Industrial Relations status is in good standing. The contractor received favorable reference checks from other agencies.
The contract for this project will be set as follows:
Base Bid $642,800
Contingency Allowance $ 87,200
Contract Not-to-Exceed Amount $730,000
A contingency of 12 percent is allocated to this contract to provide for additional curb ramps and sidewalk replacement as budget allows. It is anticipated that construction will begin in Fall 2024 and be completed by Summer 2025.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and to improve mobility and accessibility throughout the City. It also supports the Public Facilities Element of the General Plan by maintaining public facilities to enhance the quality of life of the community.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act ("CEQA") Guidelines in accordance with Title 14, Chapters, Article 19, Section 15301, Class 1, Existing Facilities. Class 1 consists of minor alternations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
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Contract Award for Curb Ramp ADA Improvements and Miscellaneous Sidewalk, FY 24/25 October 21,2024
FISCAL IMPACT:
The total cost of this contract including contingency is $730,000 and the total cost of this action will be $800,000. Funding for this action will be addressed by the utilization of existing funds in the Curb Ramp ADA Improvements Program (73937) and Miscellaneous Sidewalk Repair Program (73940) projects. It is anticipated all costs will be expended in FY2025. There is nc5 impact to the General Fund,
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Curb Ramp ADA Improvements FY 2024/25 (73937) $550,000
Miscellaneous Sidewalk Repair Program FY 25 (73940) $250,000 TOTAL $800,000
The following table represents a project summary:
Base Bid
Contract Contingency
Construction Administration,
Materials Testing, & Inspection
$642,800
$ 87,200
$ 70,000
Total Fiscal Impact$800,000
Respectfully submitted,
Pred by:
KRIS MARKARIAN, P.E.
Acting Director of Public Works
Brent Maue, P.&'
Acting City Engine^,
Approved j^y:
^MIGUELMARQUEZ
City Manager
NICHOLAS G. RODRIGUEZ
Assistant City Manager
Attachment A - List of Curb Ramps