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Agenda Report
October 21,2024
1 TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE Cinf MANAGER TO ENTER INTO A CONTRACT WITH SELECT ELECTRIC, INC. FOR INSTALLATION OF A TRAFFIC
SIGNAL AT DEL MAR BOULEVARD AND MICHIGAN AVENUE FOR AN
AMOUNT NOT-TO-EXCEED $675,274
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and Section 15303, Class 3 - New Construction or Conversion of Small Structures, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Award contract to lowest and best bid dated August 29, 2024 submitted by Select Electric, Inc. in response to the project plans and specifications for the Installation of a Traffic Signal at Del Mar Boulevard and Michigan Avenue, and authorize the City Manager to enter into a contract for an amount not-to-exceed $675,274 which includes the base contract amount of $587,195 and a contingency of $88,079 to provide for any necessary change orders.
BACKGROUND:
This project provides for the installation of a new traffic signal at the intersection of Del Mar Boulevard and Michigan Avenue. The intersection meets the peak hour traffic signal warrants, per the California Manual on Uniform Traffic Control Devices. This location also has a significant volume of pedestrians crossing at a currently unsignalized intersection adjacent to the Caltech campus. Installation of a traffic signal at this intersection will reduce delay and enhance safety for motorists and pedestrians.
MEETING OF 10/21/2024AGENDA ITEM NO.3
New Traffic Signal at Del Mar Boulevard and Michigan Avenue October 21, 2024
The Department of Public Works prepared plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On August 1, 2024, a Notice Inviting Bids for the Installation of a Traffic Signal at the Intersection of Del Mar Boulevard and Michigan Avenue was published in the Pasadena Press as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 42 vendors downloaded the specifications, none local. A total of six bids were received by the bid opening date.
Following advertising, bids were received on August 29, 2024, and are as follows:
Bidder Amount ($)
1. Select Electric, Inc., Anaheim
2. Elecnor Belco Electric, Inc., China
3. Alfaro Communication Construction, Inc., Compton
4. DBX, Inc., Temecula
5. Baker Electric Inc., Cypress
6. POLO Engineering, Inc., Castaic
Engineer's Estimate
$587,195
$611,888
$ 653,077
$763,150
$ 774,561
$918,030
$ 600,000
The lowest bid received is 2 percent lower than the Engineer's Estimate.
It is recommended that Select Electric, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with Select Electric, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Select Electric, Inc. has performed satisfactory work as a contractor for the City on six signal related projects for a total amount of $3.5 million within the last five years. Staff has confirmed the contractor's license and verified that their Department of Industrial Relations status is in good standing. The contractor received favorable reference checks from other agencies.
New Traffic Signal at Del Mar Boulevard and Michigan Avenue October 21,2024
The contract for this project will be set as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$587,195
$ 88,079
$ 675,274
A contingency of fifteen percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in Fall 2024 and be completed by Summer 2025.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and improve mobility and accessibility throughout the City.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3. Class 1 consists of minor alternations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. Class 3 consists of construction of limited numbers of new, small facilities or structures. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
New Traffic Signal at Del Mar Boulevard and Michigan Avenue October 21,2024
FISCAL IMPACT:
The total cost of this contract including contingency is $675,274 and the total cost of this action will be $735,274. Funding for this action will be addressed by the utilization of existing funds in the Traffic Signal at Del Mar Blvd and Michigan Ave (75211) CIP budget.
It is anticipated all costs will be expended in FY 2025. This contract has no impact on the General Fund.
The following table represents a project summary.
Base Bid
Contingency
Construction Administration and Inspection
$ 587,195
$ 88,079
$ 60,000
Total Fiscal Impact$ 735,274
Respectfully submitted,
KRIS MARKARIAN, P.E.
Acting Director of Public Works
Pr^ared by:
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Bl^ntMaue, P.&f"
Acting City Engineer
Approved by:
r
^ MIGUIEL MARQUEZ
City Manager