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Agenda Report
October 28, 2024
TO: Honorable Mayor and City Council
FROM: Department of Transportation
SUBJECT: REJECT THE SOLE BID FOR 2023 OR NEWER FOUR-DOOR
ELECTRIC VEHICLES FOR THE DEPARTMENT OF
TRANSPORTATION
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the action proposed herein is statutorily exempt from the California Environmental Quality Act ("CEQA") per CEQA Guidelines Section 15270, Projects Which Are Disapproved; and
2. Reject the sole bid received on September 12, 2024, in response to the Notice Inviting Bids for 2023 or Newer Four-Door Electric Vehicles for the Department of Transportation, Project ID: 2024-IFB-MS-0607.
BACKGROUND:
The Department of Transportation is in need of five all electric vehicles. Four vehicles are needed for Parking Enforcement staff and one vehicle will be shared by the department for offsite needs.
The Department of Transportation issued a Notice Inviting Bids for 2023 or Newer Four- Door Electric Vehicles for the Department of Transportation. The bid specification invited responses to award a contract to the lowest responsible and responsive bidder for up to five (5) used electric Chevy Bolts. The Chevy Bolt was selected because of the current use of this model within the City fleet, the range of the vehicle, and the ample cabin space allowing for equipment required to be installed on parking enforcement vehicles.
A Notice Inviting Bids was posted on OpenGov on August 26, 2024. The electronic posting generated 2,930 notices to prospective bidders who have previously registered with the City for this commodity class. A total of 17 vendors downloaded the specifications. One bid was received on September 12, 2024, from A1 Financial Services LLC.
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MEETING OFJ.0/28/_2024AGENDA ITEM NO.JQ_
Reject the Sole Bid for 2023 or Newer Four-Door Electric Vehicles October 28, 2024
The submitted bid amount exceeds the budget by over 50%. As such, staff concluded it is in the City's best interest for the City Council to reject the current bid received as required by the Pasadena Municipal Code. Subsequently, staff will revise the bid, consider other all electric vehicle models, and increase outreach to local dealers within the region.
COUNCIL POLICY CONSIDERATION:
The proposed action is consistent with the City Council's goals to maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
The proposed action to reject the sole bid received for four-door electric vehicles is statutorily exemption from the California Environmental Quality Act ("CEQA") per CEQA Guidelines Section 15270, which states that CEQA does not apply to projects which a public agency rejects or disapproves.
Reject the Sole Bid for 2023 or Newer Four-Door Electric Vehicles October 28, 2024
FISCAL IMPACT:
There is no fiscal impact as a result of this action.
Respectfully submitted,
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Prepared b^
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Gloria Flares
Acting Management Analyst V
JOAQUIN T. SIQUES
Director, Department of Transportation
Approved by:
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7TARQUEZ
City Manager