AGENDA
MUNICIPAL SERVICES COMMITTEE
REGULAR MEETING NOTICE
NOVEMBER 12, 2024
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
David Reyes, Interim General Manager
Lisa Hosey, Assistant City Attorney
Elizabeth Ashikyan, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR NOVEMBER 12, 2024, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.
To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.
Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. The help line will open 30 minutes prior to the posted start time of the meeting.
4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE
AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
REGULAR MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
NOVEMBER 12, 2024
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, November 12, 2024, at 4:00 p.m., to discuss matters on the attached agenda.
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this November 7th, 2024, by 6:00 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
REGULAR MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
NOVEMBER 12, 2024
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
September 10, 2024 (Regular Meeting)
September 24, 2024 (Canceled Meeting)
October 8, 2024 (Regular Meeting)
October 22, 2024 (Regular Meeting)
1. APPROVAL OF A PILOT PROGRAM TO ALLOW PERSONAL DELIVERY DEVICES
TO OPERATE ON CITY SIDEWALKS AND PEDESTRIAN PATHS
2. SOLAR SYSTEM INSTALLATIONS AND PERMITTING PROCESS
3. CITYWIDE SIDEWALK PROGRAM OVERVIEW
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
OLD BUSINESS
ADJOURN
INFORMATION ONLY
1 01 09/10/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
SEPTEMBER 10, 2024
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:11 p.m.
ROLL CALL:
S
taff:
Councilmember Felicia Williams, Chair
Councilmember Tyron Hampton
Councilmember Justin Jones (arrived at 4:30 p.m.)
Councilmember Jason Lyon
David Reyes, Acting General Manager of Water and Power
Kelly Nguyen, Assistant General Manager of Water and Power Lisa Hosey, Assistant City Attorney
Sandra Robles, Recording Secretary
PUBLIC COMMENT Yadi, Pasadena resident, expressed privacy concerns related to the personal delivery devices and their ability to record/livestream footage; she urged the Committee to have other commissions to vet the proposal to determine impacts on other communities (i.e. senior, disabled, human services).
INFORMATION ONLY
Councilmember Jones arrived
at 4:30 p.m.
OPTIMIZED STRATEGIC PLAN UPDATE
David Reyes, Acting General Manager of Water and Power, provided introductory remarks on the item and introduced Nick Schlag, partner with Energy and Environmental Economics (E3), who provided an update on the development of the Optimized Strategic Plan for Pasadena Water and Power. Mr. Schlag reported on the City’s balance of carbon-free energy resources based on currently executed contracts, highlights from preparatory studies, highlights from the New & Emerging Technologies study, a summary of portfolio assumptions, and the next steps of the Optimized Strategic Plan.
The following individuals provided comments on the matter:
Cynthia Cannady, Pasadena resident
Gen
ette Foster, Pasadena resident
Eva Gonzalez, Representing the Environmental Sustainability Club at PCC
Recording Secretary Robles reported that one letter of correspondence was received by the City Clerk’s Office, distributed to the Committee, posted online, and made part of the public record.
In response to Councilmember Williams’ request for clarification on the portfolios presented, Acting General Manager Reyes reported that that portfolios depict multiple scenarios to achieve carbon free energy while taking various resources into account. Mr. Schlag added that the 2 02 09/10/2024
modeling process helps to right -size each component to determine optimal levels of solar and storage.
Councilmember Hampton suggested presenting all available options to the City Council to allow them to make a thoroughly informed decision as the process moves forward.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:12 p.m.
AT
TEST:
____________________
Christine Soo
Recording Secretary
___
_______________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
3 01 09/24/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
SEPTEMBER 24, 2024
MEETING
The regular meeting of the Municipal Services Committee, scheduled for Tuesday, September 24, 2024, at 4:00 p.m., was cancelled as ordered on September 24, 2024, due to a lack of quorum, and was posted.
A
TTEST:
____________________
Elizabeth Ashikyan
Recording Secretary
__________________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
4 01 10/08/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
OCTOBER 8, 2024
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:15 p.m.
ROLL CALL:
Staff:
Councilmember Felicia Williams, Chair
Councilmember Tyron Hampton
Councilmember Justin Jones (arrived at 4:36 p.m.)
Councilmember Jason Lyon
David Reyes, Acting General Manager of Water and Power
Joaquin Siques, Director of Transportation
Jen Guess Mayo, Customer Relations Manager
Dulce Gomez, Assistant Parking Manager
Lisa Hosey, Assistant City Attorney
Sandra Robles, Recording Secretary
APPROVAL OF MINUTES It was moved by Councilmember Lyon, seconded by Councilmember Hampton, to approve the minutes of August 27, 2024, as submitted. (Motion unanimously approved) (Absent: Councilmember Jones)
NEW BUSINESS AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE CHAPTER 13.04 TO INCREASE ELECTRIC UTILITY ASSISTANCE
PROGRAM MONTHLY BENEFITS AND RELATED CHANGES
Councilmember Jones arrived
at 4:36 p.m.
David Reyes, Acting General Manager of Water and Power , provided introductory comments, and Gordon Algermissen, Customer Program Manager, summarized the agenda report as part of the PowerPoint presentation on the item, including providing information on the Electric Utility Assistance Program (EUAP) and other City utility assistance programs, and responded to questions.
Councilmember Hampton expressed concerns on the amount of assistance provided and its sufficiency ; and advocated for staff to proactively reach out to customers who are in arrearages to inform them of the various assistance programs. He asked staff to provide information on surrounding jurisdictions customer assistance programs, including the amount of assistance provided, and a breakdown of the dollar amount in order to provide comparable information to that of the City of Pasadena. In addition, he asked staff to provide information on the number of utility customers who are currently on payment plans.
Councilmember Lyon agreed the rate of assistance should change with rate increases to match the fixed charge rate components of the Customer and Grid Access charges; and asked staff to ensure residents were made aware of the assistance programs through the call center and various City outreach events.
5 02 10/08/2024
Jen Guess Mayo, Customer Relations Manager, provided information on the Department’s strong relationship with the Call Center staff , who are trained in providing information on the different customer assistance programs, and responded to questions.
Chair Williams asked staff to provide a pie chart with information on the Public Benefit Charge (PBC) (i.e., how the funds are allocated, the availability of the funds) in order to provide a better understanding of the funding limitations.
The following individuals provided comments on the matter:
Cynthia Cannady, representing Pasadena 100
Genette Foster, Pasadena Resident
Claudia Funke, Pasadena Resident
Sam Berndt, representing Pasadena 100
Donna Sider, representing Pasadena 100
The Recording Secretary reported that one letter of correspondence was received by the City Clerk’s Office, which was distributed to the Committee, posted online, and made part of the public record.
Councilmember Jones articulated concerns related to residents who do not qualify for the City’s EUAP and other assistance programs but are equally burdened with the high cost of utilities and other expenses; and advocated for staff to create an income guideline more responsive to the needs and expenses of Pasadena residents. He asked staff to provide information on the number of calls received by the City’s Call Center that are related to utility assistance or bill extensions.
Following discussion, it was moved by Councilmember Jones, seconded by Councilmember Hampton, to approve the staff recommendation with direction to staff to return to the committee with additional proposals for the EU AP and the information requested as detailed above. (Motion unanimously approved) (Absent: None)
APPROVAL OF A PILOT PROGRAM TO ALLOW PERSONAL
DELIVERY DEVICES TO OPERATE ON CITY SIDEWALKS AND
PEDESTRIAN PATHS
Chair Williams announced that this item will not be considered and will be agendized at a future Committee meeting.
AMEND THE MUNICIPAL CODE TO ADOPT AN UPDATED METER
RATE STRUCTURE FOR THE SOUTH LAKE PARKING METER
ZONE, AND TO APPROVE A NEW RATE STRUCTURE FOR THE
SHOPPER’S LANE PARKING LOTS
Joaquin Siques, Director of Transportation, provided introductory comments, and Dulce Gomez, Assistant Parking Manager, summarized the agenda report as part of the PowerPoint presentation on the item, including providing information on escalating parking meter rates and occupancy-based lot rates, and responded to questions.
6 03 10/08/2024
Councilmember Hampton asked staff to work with the South Lake Avenue businesses to determine the number of parking spaces need for their staff and to provide affordable parking for their staff . He expressed concerns that the proposed rate change would result in employees of the south lake businesses parking in the surrounding residential areas in order t o avoid paying for parking. In addition, Councilmember Hampton advocated for designated short-term parking for food delivery workers.
Following discussion, it was moved by Councilmember Lyon, seconded by Councilmember Hampton, to approve the staff recommendation. (Motion unanimously approved) (Absent: None)
DIRECT THE CITY ATTORNEY TO PREPARE AND RETURN WITH
AN ORDINANCE AMENDING SECTION 10.40.140 (STANDING IN
ALLEYS) OF THE PASADENA MUNICIPAL CODE TO PROVIDE
LANGUAGE ALLOWING FOR ADDITIONAL PARKING
RESTRICTIONS IN ALLEYS
Joaquin Siques, Director of Transportation, provided introductory comments, and Dulce Gomez, Assistant Parking Manager, summarized the agenda report as part of the PowerPoint presentation on the item, and responded to questions.
Councilmembers Jones and Hampton expressed concern s with the proposed ordinance, and how it will negatively impact food delivery drivers.
Councilmember Hampton expressed traffic congestion concerns with Colorado Boulevard changing from two lanes to one lane. He stated that he believes additional work (i.e. consider traffic on Colorado Blvd., consideration of impacts to food delivery drivers) by staff should be completed before he can support the staff recommendations.
Councilmember Jones asked staff to provide information on the number of double-parking citations issued in residential areas, including a map of the locations throughout the City where the citations were issued.
Councilmember Lyson stated his support for the staff recommendation as he believes the proposed ordinance is limited to locations where there are issues with the blocking of alleyways and creating a potential hazard.
MOTION: Following discussion, it was moved by Councilmember Lyon, seconded by Councilmember Jones, to approve the staff recommendation.
AYES: Councilmembers Jones, Lyon, Chair Williams
NOES: Councilmember Hampton
ABSENT: None
ABSTAIN: None
(Motion passed)
INFORMATION ONLY RECEIVE ANNUAL REPORTS FOR FISCAL YEAR JULY 2023 THROUGH JUNE 2024 AND WORK PLANS FOR FISCAL YEAR
2024-2025 FOR:
a. DESIGN COMMISSION
7 7
04 10/08/2024
b. HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE
c. HISTORIC PRESERVATION COMMISSION
d. HUMAN SERVICES COMMISSION
e. LIBRARY COMMISSION
f. PLANNING COMMISSION
On the order of the Chair, and by consensus of the Committee, the information was received and filed.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:42 p.m.
ATTEST:
____________________
Elizabeth Ashikyan
Recording Secretary
__________________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
8 01 10/22/2024
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
OCTOBER 22, 2024
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:08 p.m.
ROLL CALL:
Staff:
Councilmember Felicia Williams, Chair
Councilmember Tyron Hampton (arrived at 4:31 p.m.)
Councilmember Justin Jones
Councilmember Jason Lyon
David Reyes, Acting General Manager of Water and Power
Kelly Nguyen, Assistant General Manager of Water and Power Lynne Chaimowitz, Assistant General Manager of Water and Power Varoojan Avedian, Assistant General Manager of Water and Power Kimberly Huynh, Principal Electrical Engineer
Caroline K. Monroy, Deputy City Attorney
Sandra S. Robles, Recording Secretary
PUBLIC COMMENT No one appeared for public comment on matters not on the agenda.
NEW BUSINESS AUTHORIZE THE CITY MANAGER TO ENTER INTO A POWER
SALES AGREEMENT WITH SOUTHERN CALIFORNIA PUBLIC
POWER AUTHORITY FOR RENEWABLE SOLAR ENERGY FOR AN
AMOUNT NOT -TO-EXCEED $137,197,368 FOR THE WATER AND
POWER DEPARTMENT
David Reyes, Acting General Manager of Water and Power , provided introductory comments, and Kelly Nguyen, Assistant General Manager of Water and Power , summarized the agenda report as part of the PowerPoint presentation on the item, including providing information on the Grace Orchard Solar Project, and proposed contract terms, with both responding to questions.
Cynthia Cannady, representing Pasadena 100, spoke in support of the proposed contract and shared that members of Pasadena 100 submitted thank you letters to staff and Committee members for their work on this matter.
Sandra S. Robles, Recording Secretary , reported that one correspondence was received by the City Clerk’s Office, which was distributed to the Committee, posted online, and made part of the record for this item.
Following public comment, Chair Williams requested that City staff provide copies of the “thank you” letters to the City Council with the agenda report when this item is presented to the City Council. 9 02 10/22/2024
Motion: Following discussion, it was moved by Councilmember Lyon, seconded by Councilmember Hampton, to approve the staff recommendation and forward the item to the City Council for consideration:
AYES: Councilmembers Jones, Lyon, Chair Williams
NOES: None
ABSENT: Councilmember Hampton
ABSTAIN: None
AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE
CHAPTER 13.04 TO REMOVE DIRECT ACCESS PROVISIONS AND
RELATED TARIFFS, AND AMENDING LONG -TERM CONTRACT
PROVISIONS
David Reyes, Acting General Manager of Water and Power , provided introductory comments, and Lynne Chaimowitz, Assistant General Manager of Water and Power, summarized the agenda report as part of the PowerPoint presentation on the item, including providing information on the City’s Electric Rate Study, direct access services, long-term contract, and contract changes, with both responding to questions.
Following a brief discussion, it was moved by Councilmember Jones, seconded by Councilmember Lyon, to approve the staff
recommendation and forward the item to the City Council for consideration. (Motion unanimously approved) (Absent:
Councilmember Hampton)
INFORMATION ONLY ELECTRIC RATE STUDY
Councilmember Hampton
arrived at 4:31 p.m.
David Reyes, Acting General Manager of Water and Power , provided introductory comments, and Lynne Chaimowitz, Assistant General Manager of Water and Power, and Tony Georgis, Managing Director of Newgen Strategies and Solutions, LLC (City’s contractor) summarized the staff memo as part of the PowerPoint presentation on the item, including providing information on phase one of the City’s Electric Rate Study, electric rates roadmap, rate study process, and next steps, with all responding to questions.
Councilmember Jones requested City staff to educate and inform the City residents as early as possible on the City’s Electric Rate Study process.
Cynthia Cannady, representing Pasadena 100, expressed concerns with staff analyzing costs associated with electric rates, prior to the City completing the Optimized Strategic Plan, and provided comments on the matter.
Following discussion, o n the order of the Chair, and by consensus of the Committee, the information was received and filed.
POWER DELIVERY SYSTEM RELIABILITY AND
SUBTRANSMISSION SYSTEM UPGRADE
David Reyes, Acting General Manager of Water and Power and Varoojan Avedian, Assistant General Manager of Water and Power, 10 10
03 10/22/2024
Councilmember Lyon was
excused and left the meeting
and dais at 5:01p.m.
provided introductory comments, and Kimberly Huynh, Principal Electrical Engineer, presented a PowerPoint presentation on the item, including providing information on underground and overhead cables in the City, outage duration reliability goals, causes of customer interruptions, and underground vault conditions, with all responding to questions.
Councilmember Jones requested City staff to provide additional fiscal and schedule information related to the m aster plan project ’s, accelerated Plans A and B when the item is presented to the City Council.
Councilmember Hampton requested City staff to provide a map of the City’s infrastructure that needs to be repaired or replaced.
Following discussion, o n the order of the Chair, and by consensus of the Committee, the information was received and filed.
SOLAR SYSTEM INSTALLATIONS AND PERMITTING
Chair Williams announced that this item will not be considered and will be agendized at a future Committee meeting.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:06 p.m.
ATTEST:
____________________
Sandra S. Robles
Recording Secretary
__________________________
Councilmember Felicia Williams, Chair
Municipal Services Committee
11 ITEM #1
12 13
14 15
16 17
PILOT PROGRAM TO ALLOW
PERSONAL DELIVERY DEVICES TO
OPERATE ON CITY SIDEWALKS AND
PEDESTRIAN PATHS
Municipal Services Committee
November 12, 2024
18 Operations
1 Personal Delivery Device (PDD) Defined
• A device manufactured primarily for
transporting goods in a pedestrian area or
on the shoulder of a road.
• Equipped with automated driving
technology that enables the operation of
the device with the remote support and
supervision of a human.
Typical Operations
• Last mile delivery option
• 2-mile delivery radius
• Staged at partner businesses
• Travel at walking speed
• Locked container
19 Program Benefits
2 Combat Climate Change
Vehicles are fully electric and contribute no
carbon emissions to the atmosphere.
Ease Traffic and Parking Congestion
More efficient than delivering a sandwich
down the block in a 3000lb gas-powered car.
Support Local Businesses
Local merchants save on delivery costs,
streamline site operations, and grow business.
Prioritize Safety
Devices have environmental detection
capabilities and can perform a variety of
operating tasks, but human piloting is still
required. Devices remain locked and insulated
to protect food.
20 Where are PDDs Operating Now?
3 Active Cities
• Santa Monica – November 2020
• Los Angeles – January 2021
(Multiple neighborhoods across the City)
• West Hollywood – November 2023
Revenue Generated
• Santa Monica – Business license only
• Los Angeles – $10,000 annual permit
• Increases to $20,000 at +50 bots
• West Hollywood – Business license only
Approved Cities
• Chicago, IL
• Austin, TX
• San Diego, CA
• Miami, FL
21 Outreach Conducted
4 Completed Outreach by Coco
• Caltech
• Old Pasadena Management District
• Playhouse Village Association
• South Lake Business Association
• Pasadena Chamber of Commerce
Local Interest Includes
• Café Santorini – W Union
• Kreation – S Lake
• Sweetfin – S Madison
• Main Chick – Union
• Allied Food to Go – E Colorado
Completed Outreach by City
• City of Los Angeles
• City of Santa Monica
• City of West Hollywood
22 Pilot Program Requirements
5 Automation: must operate with a 1:1 pilot-to-
device ratio.
Operation: Devices must obey all traffic laws and
comply with ADA requirements.
Parking: PDDs must be parked outside of the
public right of way and may not inhibit the use of
sidewalks.
Roaming: PDDs moving must be operating
to/from a delivery, or as part of system
rebalancing. No operating without a purpose.
Prohibited Zones: City will reserve the right to
prohibit use in designated areas or during special
events.
Fleet Cap: Maximum of 40 devices for the entire
pilot program. Operators selected on a first-
come, first-served basis.
Marketing: City may partner with PDD operators
for purposes related to City’s public messaging.
Business License: Operators must procure a
Pasadena Business License and renew on an
annual basis.
Reporting: Operators must submit regular reports
to City related to deliveries completed, distance
traveled, and incidents occurred.
Insurance: Operator must execute an
indemnification agreement and comply with all
insurance requirements required by the City.
Delivery Goods: Goods delivered would be
similar to human delivery service (Grubhub, Uber
Eats etc.) Cannabis, alcohol, and prescription
drugs are prohibited.
Modification: City may modify any terms and
conditions at any time at the City’s sole
discretion.
23 Municipal Services Committee
• Data collection and reporting
> Monthly data reports
• Public Privacy
> Must comply with local, state, and federal laws
regarding customer data privacy
> Video footage is encrypted
> Cannot be saved by pilot
• Impact on local jobs
> Devices supplement car delivery by taking less
desirable deliveries
> The program creates new jobs for a local field team to maintain and manage fleet
> Pilot program requires 1:1 pilot to device
6 24
Municipal Services Committee
• Operator selection process
> First come, first served with merchants choosing
operators based on their needs
• Reduce the number of PDDs
> 40 City-wide
• Partner with operators for marketing
> City-related marketing allowed
• Process for comments/concerns
> 24/7 customer support
> City notified within 24 hours of a significant incident 7 25
Recommendation
1. Find that the action proposed herein is exempt
from the California Environmental Quality Act
(CEQA) pursuant to State CEQA Guidelines per
Section 15061(b) (3), (Common Sense
Exemption); and
2. Direct the City Attorney to prepare and return
with an ordinance within 60 days amending Title
12 of the Pasadena Municipal Code establishing
a one-year pilot program for the use of Personal
Delivery Devices (PDDs) consistent with the
provisions set forth in the Agenda Report.
8 26
ITEM #2
27 P ASAD EN A W AT ER A N D PO W ER
MEMORANDUM
October 22, 2024
To:
Municipal Services Committee
From
: David Reyes
Interim General Manager
Subj
ect: Solar System Installations & Permitting Process
This
memorandum is for information only.
BACKG
ROUND:
The att
ached presentation provides the Municipal Services Committee with detailed information on current solar system installations and the associated permitting process. It includes general insight into residential solar systems, their impact on the power grid, rate structure, and the steps residents must follow to obtain the necessary permits for safe solar system installation and operation in Pasadena. Additionally, the presentation highlights recent improvements made by the Pasadena Water and Power, the Planning, and the Fire Departments.
At
tachment: PowerPoint presentation
cc: J
ennifer Paige, Director of Planning & Community Development Chad Augustin, Fire Chief
28 City of Pasadena
City of Pasadena
Solar System Installations
& Permitting Process
Pasadena Water and Power
&
Planning & Community Development
Item 4
November 12, 2024
29 City of Pasadena
Agenda
• Solar System Interconnections and Statistics
• Impact of Solar Systems on Distribution System
• Net Energy Metering (NEM) Rate Structure
• Permitting Process
• Improvements
2 30
City of Pasadena
Typical Residential Solar System with
Energy Storage
3 31
City of Pasadena
4 • Pasadena Municipal Code
• PMC 13.04-177 - Solar system size is intended to offset all or part of the facility's own electrical requirements
• Pasadena’s Regulations 21 and 23
• Regulation 21 – Electric Service Requirements (ESR)
• Regulation 23 – Distributed Generation Facilities Interconnection Requirements
Solar System Installation Requirements
32 City of Pasadena
5 Cumulative Totals
2013 (513 – 4.5MW)
2014 (661 – 6.0MW)
2015 (824 – 6.9MW)
2016 (1043 – 8.3MW)
2017 (1188 – 9.5MW)
2018 (1420 – 10.7MW)
2019 (1588 – 12.0MW)
2020 (1820 – 14.5MW)
2021 (2045 – 18.7MW)
2022 (2353 – 23.4MW)
33 City of Pasadena
6 Cumulative Size of Solar Systems
Solar Only (87%)
As of 07/01/2024
• Average residential solar
system size ~6kW
34 City of Pasadena
7 Solar Installations by Customer
Sector and Capacity
Solar Only (87%)
Commercial,
11,371 , 40%
Residential,
17,056 , 60%
Capacity of Solar Systems (KW AC)
Commercial, 107 , 4%
Residential,
2,813 , 96%
Number of Solar Systems
35 City of Pasadena
Impact to Distribution Network
8 Positive Impacts
• Renewable distributed energy resource closer to the
load
• Reduces system load during high demand periods
Negative Impact *
Potential overloading and/or voltage rise beyond
acceptable limits when multiple solar systems are
connected to the same local network (i.e. transformer
and wires)
* Requires costly distribution system improvements
36 City of Pasadena
Solar Rates: A Brief History
http://www.leginfo.ca.gov/pub/95-96/bill/sen/sb_0651-0700/sb_656_bill_950804_chaptered.html The structure as we know it today (NEM
1.0) was first adopted in 1995 (SB656).
There have been many change since. State Legislation
NEM 1.0 applied to all California publicly-
owned utilities (except LADWP) and
investor-owned utilities
Impacted Power
Utilities
• Customers must have eligible generating
systems
• Billed/credits through a net metering
structure
Structure
37 City of Pasadena
Solar Rates: A Brief History
http://www.leginfo.ca.gov/pub/95-96/bill/sen/sb_0651-0700/sb_656_bill_950804_chaptered.html Compensation rate adopted by Utility’s
ratemaking authority – i.e. City Council.
Rate ordinance in place since 2008 in
PMC.
Compensation Rate
Program is subject to cap (i.e. the
incentive can be replaced after a certain
amount of customer adoption). Pasadena
reached its cap in 2020.
Limits/Sunset
Many have gone to a model beyond
“NEM”, once their cap had been
reached. Glendale is on NEM 1.0,
Burbank is not considering NEM 3.0+
State of Our Peers
38 City of Pasadena
11 Rate Structure
Energy Charge with PCA
$0.1381
Transmission Charge
$0.0161
Distribution Charge
$0.0575
Public Benefits Charge
$0.0068
Grid Access Charge
$0.0088
Customer Charge
$0.0076
FY2025 Proposed Operating Budget Average System Rate = $0.2349 per kWh Charged based on usage (per kWh
charge)
Charged per account
Charged based on State law (non-
discretionary charge)
39 City of Pasadena
A Day for NEM customers
40 City of Pasadena
Energy Charge with PCA
$0.1381
Transmission Charge
$0.0161
Distribution Charge
$0.0575
$0.2117 per
kWh
Amount per kWh not billed or
credited for renewable electrical
generation facility use
On a sunny morning
Customer Avoided
Costs - self-generation
and use that is not
billed
41 City of Pasadena
Energy Charge Credit
$0.1381
Renewable Energy Attributes
or Credits
$0.025
Bi-monthly Net Metering
Credit
$0.066
Mid-day - Credit
Customer CREDIT of
$0.2291 per kWh
for a bi-monthly customer
42 City of Pasadena
Energy Charge with PCA
$0.1381
Transmission Charge
$0.0161
Distribution Charge
$0.0575
After sundown - Charge
Customer CHARGE of
$0.2117 per kWh
43 City of Pasadena
16 NEM Rate Structure
FY2025 Proposed Operating Budget Average System Rate = $0.2349 per kWh This process is repeated every day of the billing cycle. Charges and credits are determined either monthly, bi-monthly or annually depending on account status and interconnection agreement when self-generation is installed Net Creditis $0.0174 per kWh on bill +
full retail amount saved by consumed before the meter
@ 750 kWh/month (500 internal use, 125 export,
125 import) = $108.025 return on investment for solar/mo Per kWh Charge
(Credit)
Bill Component
$0.1381Energy Charge with PCA
$0.0161Transmission Charge
$0.0575Distribution Charge
$(0.1381)Energy Charge Credit
$(0.025)Renewable Energy Attributes or Credits
$(0.066)Bi-monthly Net Metering Credit
$(0.2291)
$0.2117
44 City of Pasadena
Building Permit Process
17 PWP
Application
submitted on
PowerClerk
PWP Initial
Review
Building
Permit
PTO Request &
PWP
Inspection
PWP Meter
Installation
•Permission to
Operate
Building
& Safety
Building
Permit
Building
Inspection
Fire
Fire
Inspection on
ESS
• Same Day Permit Issuance
> Over the Counter or Express Solar
> Building Permit is valid for 2-Years on Single Family properties and 3-Years on Multifamily and Commercial properties in accordance with City Council Ordinance 7416 (November 2023).
45 City of Pasadena
Building Permit Types
18 SB379
38.4 KW
Single Family Residential
Roof Mounted Solar
Battery Optional
• Solar Express
• Over the Counter
• Standard Solar Permit
> All other types of Solar and Battery Systems
46 City of Pasadena
Building Permit Inspection Requirements
19 Battery
Interior
Battery
Exterior
Solar
OnlyInspections Required
XFire Alarm and Fire Ratings
XXFire Final Inspection
XXXBuilding Final Inspection
XXXPWP Inspection
47 City of Pasadena
City Improvements Since Last Update
• Maintenance fixes on Express Solar Permitting
system that complies with SB379 (Wiener, 2022)
> Improved system integration with PowerClerk software. > Improved immediate customer feedback on the
application validation.
• Simplified inspection request options via online
scheduling system.
• Improved inspection coordination between
Building and Fire services.
• Currently evaluating the effectiveness of Solar
Express system implemented in 2023.
20 48
City of Pasadena
PWP Improvements Since Last Update
• Insurance requirements for systems above
15kW
• Electronic/Adobe signatures
• Usage History – only latest bill
21 49
City of Pasadena
Resources for Customers/Contractors
22 Websites
• PWP Solar: PWPweb.com/solar
• PWP Solar Application Portal: pwpinterconnect.powerclerk.com • Pasadena Solar App
Express: https://mypermits.cityofpasadena.net/Permit/Express Contact Information
• PWP Electric Service Planning (626) 744-4495 (option 1) • PWP Customer Service (billing questions) (626) 744-4005 • Pasadena Permit Center (626) 744-4200
50 City of Pasadena
Questions?
23 51
ITEM #3
52 Department of Public Works
Citywide Sidewalk
Program Overview
Information Item Only
Municipal Services Committee
November 12, 2024
53 Department of Public Works
Presentation Outline
2 • City Goals
• Responsibilities Under Pasadena Municipal
Code (PMC)
• Sidewalk Programs
• Annual Sidewalk Repair Program
• City Service Center Requests
• Private Capital or “Miscellaneous Sidewalk Repair Program” • Challenges
• Opportunities
54 Department of Public Works
Sidewalk Program Goals
3 Minimize City’s Liability Maximize Pedestrian Access
Complete 2014/2015 Inventory
Repairs
55 Department of Public Works
4 Municipal Code Chapter 12.04
PMC 12.04.030 – Notice - To abutting property owner
• Adopted in 1942
• Property owner responsible for adjacent sidewalk maintenance and repair • Upon notice, City mails notice to property owner that sidewalk is in disrepair and needs repair
PMC 12.04.031 - Inspection required for permit clearance • Adopted in 1991; enforceable as of January 1, 1993
• Established City to inspect sidewalk fronting property prior to issuing a building permit valued at greater than $5,000
In practice, a Building and Safety permit value threshold of $20,000 has been utilized over the last 20+ years
• Requires sidewalk repairs to be made by property owner prior to permit issuance or pay City to perform
Fees are established under Council adopted General Fee Schedule 56 Department of Public Works
Sidewalk Programs
5 Citywide
Sidewalk
Maintenance
CSC Requests
& Street
Maintenance
Crew Repairs
Annual
Sidewalk
Program
•General Fund
• CDBG Fund
“Private Capital”
Sidewalk Repair
Program
• Building Permits > $20,000
57 Department of Public Works
Annual Sidewalk Repair Program
• Initiated in 2014 to identify and
prioritize needs Citywide
• Identified 18,000 damaged
locations amounting to
approximately 1.1 million square
feet of sidewalk replacement
• List was prioritized and has
served as basis of replacement
locations for last decade
6 Resulted in CIP Annual Sidewalk Repair Program
58 Department of Public Works
Annual Sidewalk Repair Program
Annual ADA Sidewalk Improvement Program
• Council-approved CIP project since FY 2016
• Council has generally appropriated $1 million General Fund Annually
• $12.9 Million appropriated to date including
> $9.0 million General Fund
> $3.9 million in CDBG Fund
• Approximately 13,300 sidewalk locations addressed to
date and 4,700 inventory locations remain
7 59
Department of Public Works
Annual Sidewalk Repair Program (cont’d)
Prioritization Criteria
• Locations prioritized for reconstruction per below:
> High traffic volume streets - complete
> High pedestrian routes - complete
> Highest vertical deviation of sidewalk – complete > 3” > ADA-related citizen complaints – completed annually
• Criteria established by the Accessibility and
Disability Commission and presented to City
Council at time of FY 2016 Program adoption
8 60
Department of Public Works
CSC Requested Sidewalk Repairs
• Resident concerns received by City’s Citizen Service
Center via phone call, smart phone App or on-line
Download the App: “Pasadena Citizen Service Center”
City’s website: www.cityofpasadena.net
Call: 626-744-7311
> City yard crews will generally install a temporary asphalt patch within one week from time of notice then notify Engineering Division.
After patching, adjacent property owner receives a courtesy letter required under City Code 12.04.030 since CSC Notice becomes a liability for both the property owner and the City.
> Engineering Division will add locations to its citywide inventory for future permanent concrete repair
• City receives an average of 500 sidewalk repair
requests each year.
9 61
Department of Public Works
Private Capital Program
Sidewalk replacement under PMC 12.04.031
• Triggered for building permit value exceeding $20,000 • During plan review, Public Works inspects sidewalk condition • If sidewalk damage is identified, the applicant has option to hire a contractor to repair the sidewalk under a Public Works permit or pay City to perform
• Sidewalk inspection and repair fees per City’s General Fee Schedule > Established fees recover City’s costs
Inspection fee $451; basic sidewalk replacement $23.31/SF • Payment part of the Building Permit fees at the time of issuance • Paid locations included in City’s sidewalk repair projects; repairs take place approximately 6 to 12 months after payment
10 62
Department of Public Works
Private Capital Program (Cont’d)
• Accessory Dwelling Units (ADU) are exempt per
Government Code Section 65852.2
• Statistics in the past 12 months:
> 300 inspections and 120 payments
> Range of repair fees collected - $500 to $10,000
Typical residential property - $2,000 to $4,000
• Currently generates $300k to $500k annually
• Approximately to 30% to 50% of City’s General Fund
investment
11 63
Department of Public Works
Sidewalk Reimbursement Program
• Incentive program for residents to
proactively repair sidewalks
• Work performed under a Public
Works permit by a licensed
contractor hired by the owner
• City pays 50% of sidewalk repair cost
subject to $1,000 max
• Updating program and plan to raise
max to $2,000
12 64
Department of Public Works
Challenges
Claims and lawsuits
> Growing in number and exposure to the City and often property owners themselves
Limited Budget and Increasing Costs
> Annual concrete bid price more than doubled over 8 years from $6.00/SF to $14.00/SF
> Annual appropriations for sidewalk repair remains same > Costs for private capital repairs increasing in comparison to permit threshold
Recurring and Continuing Damage
> Uplifts by tree roots are perpetual often requiring repeated maintenance
> Though focus is on repair of inventory locations, new and recurring damage continues to grow
13 65
Department of Public Works
Opportunities
PMC Updates
• Driveway approach is the responsibility of serviced property > Clarify repair and maintenance responsibility of driveway approach • Update $5,000 Building Permit Valuation Trigger for Sidewalk Inspection
> $5,000 under PMC
> $20,000 by practice
Need to fully Address 2014/15 Sidewalk Inventory
Repair Locations
• Approximately 4,700 locations remain
• $1 million for temporary asphalt repairs
• $6 million for sidewalk replacement
14 In Today’s
Dollars
66 Department of Public Works
Opportunities
15 Assumptions
• Annual Unit Cost Growth | 10%
• Maintains Initial Repair Assessment
$6,000,000
$7,000,000
$9,000,000
$12,000,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2 Years 4 Years 6 Years 12 Years
total cost to complete
Time to Complete
Inventory List Completion
Total Cost to Complete
67 Department of Public Works
Citywide Sidewalk Repair Program
16 Questions
68