Public Safety Committee
November 20, 2024

AGENDA

PUBLIC SAFETY COMMITTEE

REGULAR MEETING NOTICE
NOVEMBER 20, 2024
PUBLIC MEETING 4:00 P.M.

MEMBERS
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Justin Jones, District 3
Steve Madison, District 6
STAFF
Nicholas G. Rodriguez, Assistant City Manager
Danielle St. Clair, Assistant City Attorney
Tamer Sabha, Recording Secretary

MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture, and unique character.

In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk's Office with a 24-hour advance notice.

Please call (626) 7 44-4124 to request use of a listening device.

Language translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.

Habra servicio de interpretaci6n disponible para estas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipaci6n.

Meetings are broadcast Jive on cable Channel 3 and on the Internet at http://pasadena.qranicus.com/mediaplaver.php?camera id=2&publish id=9 and https:l/www.pasadenamedia.org/watchl (Click on Video Streamlining on the right side of the screen).

Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
http://www.citvofpasadena.neVcommissionslcitv-counci/-public-safetv-committeel Materials related to an item on this Agenda submitted to the Public Safety Committee after distribution of the agenda packet will be posted online and listed as: "Supplemental Agenda Material Received after the Posting of the agenda"

PUBLIC COMMENT AT THE REGULAR PUBLIC SAFETY COMMITTEE MEETING FOR NOVEMBER 20, 2024, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.

Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:

1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.

2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.

Virtual
Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.

To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.

Participants' phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded.

Following is the connectivity information for virtual participation:

Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446

3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk's Office at: (626) 744-4124. • Help line will open 30 minutes prior to the posted start time of the meeting.

4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
[email protected], [email protected], or ed [email protected]
Correspondence will be forwarded to the Committee prior to the start of the meeting, posted on line, and made part of the legislative record for the item.

LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,

IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT

TO THE AMERICANS WITH DISABILITIES ACT

BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH

ABOVE, CONT ACT THE CITY CLERK'S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].

CORRECTED CORRECTED
ADDENDUM TO PUBLIC SAFETY COMMITTEE REGULAR MEETING AGENDA NOVEMBER 20, 2024 PUBLIC MEETING AT 4:00 P.M. COUNCIL CHAMBER, PASADENA CITY HALL 100 NORTH GARFIELD AVENUE, ROOM S249

Teleconference Location: Hotel Lodge Kohler Business Center 1950 South Ridge Road Green Bay, WI 54304 NOTICE IS HEREBY GIVEN that the Public Safety Committee‘s regular meeting agenda for Wednesday, November 20, 2024, is amended and revised to add the teleconference location listed above to the attached agenda. ___________________________ Victor M. Gordo, Mayor City of Pasadena I HEREBY CERTIFY that this notice, in its entirety, was posted on the Internet at www.cityofpasadena.net/councilagendas and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 North Garfield Avenue, this 17th day of November, 2024 at 3:00 p.m., and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution list set forth herein below. ________________________ Mark Jomsky, CMC City Clerk Distribution:

City Council Los Angeles Times
City Manager Colorado Boulevard.net
City Attorney Pasadena Now
Public Information Officer Pasadena Star News
Central Library Pasadena Weekly
Pasadena Independent La Opinion

REGULAR MEETING
AGENDA

PUBLIC SAFETY COMMITTEE
NOVEMBER 20, 2024
Public Meeting: 4:00 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

Teleconference Location:

Embassy Suites Madison
Business Center
231 South Pinckney Street
Madison, WI 53709

PUBLIC MEETING – 4:00 P.M.

ROLL CALL

PUBLIC COMMENT – Limited to items on this meeting agenda and will be heard at the time the item is considered.

Please limit comments to 3 minutes each.

APPROVAL OF MINUTES

July 17, 2024 – Regular Meeting*
August 21, 2024 – Regular Meeting*

OLD BUSINESS

1. CITY’S EFFORTS TO ADDRESS ISSUES ASSOCIATED WITH
HOMELESSNESS – MAINTAIN, ENHANCE, AND/OR IMPLEMENT NEW
PROGRAMS*

NEW BUSINESS

INFORMATION ONLY

2. RECEIVE ANNUAL REPORTS FOR FISCAL YEAR JULY 2023 THROUGH JUNE 2024 AND WORK PLANS FOR FISCAL YEAR 2024-2025 FOR:

A. CODE ENFORCEMENT COMMISSION*
B. COMMUNITY POLICE OVERSIGHT COMMISSION*
C. OLD PASADENA PARKING METER ZONE ADVISORY COMMISSION* D. RECREATION AND PARKS COMMISSION*

2 E. SOUTH LAKE PARKING PLACE COMMISSION*
F. RECEIVE TRANSPORTATION ADVISORY COMMISSION*

ADJOURN

* Attachments Included

APPPROVAL OF MINUTES
JULY 17, 2024- REGULAR MEETING*
AUGUST 21,2024 - REGULAR MEETING*

OPENING
ROLL CALL:

Staff:

PUBLIC COMMENT

CITY OF PASADENA

PUBLIC SAFETY COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER- S249
JULY 17, 2024

REGULAR MEETING
Vice Mayor Madison called the regular meeting of the Public Safety Committee to order at 4:52 p.m.

Mayor Victor M. Gordo (Chair) (Arrive 4:57 p.m.)
Vice Mayor Steve Madison
Councilmember Tyron Hampton
Councilmember Justin Jones
Nicholas Rodriguez, Assistant City Manager
Kris Markarian, Acting Director of Public Works
Chad Augustin, Fire Chief
Manuel Carmona, Deputy Director of Public Health
William Grisafe, Police Commander
Brent Maue, Assistant City Engineer
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary
No one appeared for public comment on matters not on the agenda.

Recording Secretary Sabha reported that one correspondence on matters not on the agenda was received by the City Clerk's Office and distributed to the Committee.

APPROVAL OF MINUTES It was moved by Councilmember Jones, seconded by Councilmember Hampton, to approve the minutes of April 17, 2024, May 15, 2024, and June 19, 2024 (Cancellation), as submitted. (Motion unanimously carried) (Absent: Mayor Gordo}

INFORMATION ITEM
Mayor Gordo arrived at 4:57
p.m.
01 COLORADO

STREET BRIDGE BARRIER ENHANCEMENTS -

PROJECT UPDATE
Kris Markarian, Acting Director of Public Works, summarized the staff memorandum as part of the PowerPoint presentation, providing an update on the Colorado Street Bridge Barrier Enhancements Project, and responded to questions.

Commander William Grisafe and Fire Chief Chad Augustin, jointly continued the presentation, providing information on first responder rescue protocols for individuals suffering from a mental health crisis, and responded to questions.
07/17/2024
02 Sandri Kramer, Director of Communications for Didi Hirsch Suicide Prevention Center, concluded the presentation by providing information on mental health considerations of adding a permanent barrier on the bridge, first responder exposure to traumatic events, results from the community survey, and responded to questions.

As part of the staff presentation, Bonnie Tang, a South Pasadena resident, shared her testimony on losing her son Nicholas to suicide on the Colorado Street Bridge in April 2021.

The following individuals provided comments on the matter:

Heavenly Hughes, representing My Tribe Rise
Susan Mossman, Pasadena resident
The Committee expressed condolences to the family of Nicholas Tang and appreciation for sharing their testimony.

Councilmember Hampton encouraged the Committee to move
forward and direct staff to return within 90 days with a recommendation. He advocated for the installation of vertical mesh as a suicide mitigation prevention measure. In addition, he recommended the installation of cameras on the bridge with motion detectors, including a 24-hour live feed to the Police Department.

Councilmember Hampton spoke on the need for staff to change the perception of the Colorado Street Bridge as the "Suicide Bridge," and asked staff to return to the Committee with information on the Pasadena Police Department's crisis negotiator. He also asked staff to provide additional information on rescue mattresses rated 150 feet or higher.

Vice Mayor Madison advocated for an engineering solution, rather than providing patrols and technology as a suicide prevention mitigation, and recommended that staff contact Caltech for input on the matter. He advocated for a ground cover option or other impediments for the Colorado Street Bridge as a suicide mitigation prevention method.

Maxim Nasab, representing Apex Architecture,
engineering and pricing information on the differences
installing
horizontal mesh and or a vertical barrier.
provided
between
Mayor Gordo advocated for technology that engages people in real time as a suicide mitigation prevention method for the Colorado Street Bridge.
07/17/2024
03 Councilmember Jones spoke in favor of moving forward with pursuing one of the two options presented by staff and advocated for staff to develop a plan and return to the Committee with an update.

Following discussion, the Committee asked staff to look into available federal grant funding to support barrier enhancements for the Colorado Street Bridge.

Following further discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.

REPORT ON GANG VIOLENCE OUTREACH AND
INTERRUPTION SERVICES FOR JANUARY-MARCH 2024
Due to time constraints on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.

Heavenly Hughes, representing My Tribe Rise, thanked City staff and local organizations for their efforts to address violence in the community and advocated to include family members in violence interruption program; asked that City staff correct inaccurate information related to gang culture narrative; and inquired on the training and certifications of the Gang Outreach and Violence Interruption (GOVIS) contractors.

In response to public comment, Councilmember Hampton asked Ms.

Hughes to contact the City Council or Public Safety Committee to share specifics about the inaccurate information so that City staff may respond. He also requested staff return with information on discussions for possible collaborations between the Public Health Department, the GOVIS contractors, and the Pasadena Unified School District.

Mayor Gordo requested that staff present an update on the California Violence Intervention and Prevention (CalVIP) program at a future Committee meeting.

UPDATE ON BLACK INFANT HEALTH PROGRAM
Due to time constraints on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.
07/17/2024

ADJOURNMENT
ATTEST:

Tamer Sabha
Recording Secretary
04 On the order of the Chair, the regular meeting of the Public Safety Committee was adjourned at 6:26 p.m.

Mayor Victor M. Gordo, Chair
Public Safety Committee
07/17/2024

OPENING
ROLL CALL:

Staff:

PUBLIC COMMENT

NEW BUSINESS
01 CITY OF PASADENA

PUBLIC SAFETY COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER- S249
AUGUST 21, 2024

REGULAR MEETING
The Chair called the meeting of the Public Safety Committee to order at4:39 p.m.

Mayor Victor M. Gordo (Chair)
Vice Mayor Steve Madison
Councilmember Tyron Hampton (Absent)
Councilmember Justin Jones
Nicholas Rodriguez, Assistant City Manager
Javan Rad, Chief Assistant City Attorney
Monica Cuellar, Police Lieutenant
Tamer Sabha, Recording Secretary
Yadi, Pasadena resident, spoke on Police Department recruitment and retention issues, and the perceived scrutiny from the Community Police Oversight Commission, which was mentioned in public comments from the members of the Pasadena Police Officers' Association to the City Council on August 19, 2024.

Suzanne York, Pasadena resident, advocated for imposing a ban on artificial turf installations, and sunsetting any City current related maintenance contracts.

Mayor Gordo requested staff from the Parks, Recreation and Community Services, Public Health, and Public Works departments meet to discuss artificial turf as a safety issue.

Vice Mayor Madison spoke on the legislative efforts to ban artificial turf in California and stated he would follow-up with the Legislative Policy Committee on the matter.

MILITARY EQUIPMENT ANNUAL REPORT AND RENEWAL OF

EXISTING MILITARY EQUIPMENT
Pasadena Police Lieutenant Monica Cuellar summarized the agenda report as part of her PowerPoint presentation on the item, and responded to questions.

The following individuals provided comments on the matter:

Yadi, Pasadena resident
08/21/2024

INFORMATION ITEM
02 Flavio Andrade, representing Brown & Black Foundation Councilmember Jones asked staff to provide a list of the suggestions that were made by residents at the community engagement meeting to review the 2023 Military Equipment Report, which was held at the Washington Park Community House on June 16, 2024. In addition, he asked staff to provide responses to the community suggestions.

Javan Rad, Chief Assistant City Attorney, provided information on Assembly Bill 481 (AB 481) that requires approval of the Military Equipment Use Policy by the City Council, and responded to questions.

Mayor Gordo echoed Councilmember Jones' request for staff to provide a report detailing the suggestions that were made at the community meeting in order to better understand the type of suggestions that were provided by the community. In addition, he asked staff to provide information on the suggestions that staff implemented and did not implement, and the rationale behind the implementation and non-implementation of suggestions.

Following discussion, it was moved by Vice Mayor Madison, seconded by Councilmember Jones, to approve the staff
recommendation, and forward the item to the City Council for consideration. (Motion unanimously carried) (Absent:

Councilmember Hampton)
2024 FIREWORKS MITIGATION EFFORTS
Due to time constraints, on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.

BLACK INFANT HEAL TH UPDATE
Due to time constraints, on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.

REPORT ON GANG VIOLENCE OUTREACH AND
INTERRUPTION SERVICES 2024 Q1-Q2 (JAN-JUN)
Due to time constraints, on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.
08/21/2024

ADJOURNMENT
ATTEST:

Tamer Sabha
Recording Secretary
03 On the order of the Chair, the regular meeting of the Public Safety Committee was adjourned at 5:03 p.m.

Mayor Victor M. Gordo, Chair
Public Safety Committee
08/21/2024

OLD BUSINESS
CITY’S EFFORTS TO ADDRESS ISSUES ASSOCIATED WITH
HOMELESSNESS – MAINTAIN, ENHANCE, AND/OR IMPLEMENT
NEW PROGRAMS*
Of
fice of the City Manager

MEMORANDUM
DATE: November 20, 2024
TO: Public Safety Committee
FROM: Alexander Hernandez, Assistant to the City Manager SUBJECT: CITY’S EFFORTS TO ADDRESS ISSUES ASSOCIATED WITH HOMELESSNESS – MAINTAIN, ENHANCE, AND/OR IMPLEMENT

NEW PROGRAMS
RECOMMENDATION:

It
is recommended that the Public Safety Committee receive this report and provide feedback to maintain, enhance, and/or implement new services and programs to address issues associated with homelessness.

BACKGROUND:

On Sept
ember 9, 2024, the City Council participated in a study session relating to the City’s efforts to address homelessness in Pasadena. City Councilmembers requested that several specific matters be referred to the Public Safety Committee for further discussion and consideration. Those items are presented in this memo and include:

1. HOPE Team – provide information on existing service levels and potential for increased hours through Los Angeles County for a clinician for additional mental health services and/or an additional HOPE Team

2. PORT Team – provide information on existing service levels and potential for increased funding for nursing hours, PORT team hours, and/or motel vouchers

3. Homeless Court – provide information on proposed Homeless Court program from the City Attorney/City Prosecutor’s Department
On a related matter, the City Council voted to support Measure A on the November 5, 2024 ballot. Election results to date show Measure A passing with approximately 56% of the vote in support of the measure. The new half cent sales tax is expected to become effective July 1, 2025, providing a new and long-term funding source to address homelessness in Los Angeles County.

Measure A will also provide capital funding for affordable housing development and funding for homeless prevention such a tenant protection and support programs. City staff will closely follow and provide updates to City Council as the Los Angeles County Board of Supervisors establishes funding priorities, allocation formulas, and performance metrics for its share of Measure A funds. City staff will also work with the Burbank-Glendale-Pasadena Regional Housing Trust

Memorandum – City’s Efforts to Address Issues Associated with Homelessness

staff to ensure that the City receives its statutory allocation of Measure A funding from the Los Angeles County Affordable Housing Solutions Agency.

HOMELESS OUTREACH PSYCHIATRIC EVALUATION (HOPE) TEAM
Program
Partners
Los Angeles County Department of Mental Health (LADMH) and support from Union Station service liaisons
HOPE Team Sworn Pasadena Police Department Officer and LADMH Clinician Service Hours HOPE Team 1 – Tuesday – Friday from 6 am to 4 pm HOPE Team 2 - Wednesday - Saturday from 6 am to 4 pm
HOPE Team 3 - Monday - Thursday from 6 am to 4 pm
Services Provides cooperative and compassionate mental health/law enforcement teams who serve as first responders to emergency mental health crisis calls. They assist the homeless in accessing mental health and social services, housing and shelter resources, drug rehabilitation referrals, hygiene aids, and mobile showering services.

Annual
Budget
City General Fund - $1,396,843 (officers and service liaisons) LADMH - $720,000 (clinicians)
LADMH assigns clinicians based on the need for “Direct Client Care Services.” Clinicians are required to spend 65% of their work time on these specific services which are based on calls for service and fluctuate throughout the year. At times, the 65% requirement is met or exceeded and other times it is not. LADMH intends to keep the current staffing level of 3 FTE/clinicians in place based on the history for calls for service.

If an additional HOPE Team is considered, a sworn police officer is $238,000 per year with other one-time costs to purchase and outfit a vehicle for $94,000 and equipping the officer for $10,000.

The cost for an additional clinician is approximately $180,000 per year.

While Sunday remains a day with no HOPE Team services, the costs to add a HOPE Team are significant, and the LADMH is challenged in finding a clinician to work later hours and on weekends. Staff recommends that the existing number of HOPE Teams and existing service hours be maintained with no changes to the program’s budget.

PASADENA OUTREACH RESPONSE TEAM (PORT)
Program
Partners
Pasadena Public Health Department (PPHD), Pasadena Fire Department, Huntington Health, and Union Station Homeless Services PORT
Team
Program coordinator (PPHD), social worker (PPHD), two firefighters, two peer outreach navigators (Union Station), and a registered nurse (Huntington Health).

Service
Hours
Monday - Friday from 8 am to 4:30 pm, align with operating hours of community resources and services that support HOPE clients.

Services Housing navigation and case management services, including linkage to primary care, dental care, mental health, substance use treatment, hygiene services, social services (DPSS), housing, and more.

Memorandum – City’s Efforts to Address Issues Associated with Homelessness

Annual
Budget
FY25
- Congressional Directive Spending - $450,000 ends March 2025 - Proposition 47 - $381,317 ends June 2026
- Encampment Resolution Fund - $279,482 will spend by June 2025 - General Fund - $237,000
- Children’s Health Outreach, Enrollment, Utilization, and Retention - $127,631
- Emergency Food and Shelter (United Way) - $20,000
Nursing Hours
The PORT nurse provides significant benefits, and Huntington Health is open to a discussion about expanding hours for a nurse, but operational needs would be best met by adding a nurse practitioner, physician’s assistant, or a physician.

Staff in the Pasadena Public Health Department have identified the most pressing clinical need for the PORT team is the ability to deliver field-based direct medical care with the ability to write prescriptions. This would address a significant barrier for clients and provide access to a higher level of medical expertise – commonly described as a “street medicine” model.

A physician who can provide medical care, advanced clinical assessment, and prescriptions in the field would enhance the overall quality of care and is expected to reduce the need for emergency response and emergency department visits. There are several challenges to adding a higher-level clinician to the team including securing funding and finding the right person. PORT has initiated discussions with key partners to assess interest by medical providers and determine potential costs. PORT is also consulting with other cities and programs who are already using similar models to assess factors needed before starting a street medicine model and what funding sources they are accessing.

Staff recommends that the existing nursing hours provided by Huntington Health on the PORT Team be maintained. Staff also recommends that the “street medicine” model to enhance PORT team services by adding a nurse practitioner, physician’s assistant, or a physician be considered. If supported, staff can continue conversations with key partners and medical providers to gauge costs and funding options, as well as the possibility of using the higher-level clinician on a trial basis for one day per week.

Motel Vouchers
Motel vouchers have been activated under specific conditions such as severe weather, emergency situations, or through targeted grants like the Encampment Resolution Fund (ERF), which serves the population experiencing homelessness in Pasadena who reside in ten specific state-identified encampments. Transitional housing, such as motel stays, is a critical resource that is used strategically to help clients access additional supports. For instance, a motel voucher can house a client the night before entering a detox program or rehabilitation appointment, ensuring the PORT team can transport them the next day. It can also provide a place for individuals to recover after medical procedures or be a safety measure for those who have experienced traumatic events on the streets. The PORT team does not view motel shelter, or any transitional housing, as a Memorandum – City’s Efforts to Address Issues Associated with Homelessness

solution to homelessness, in and of itself. To be effective, motel shelter needs to be part of a comprehensive approach to meeting client needs such as access to care, expediting housing readiness, and enrolling clients in enrichment programs such as clinical care, job training, and recidivism prevention courses. Short-term motel stays are essential for providing immediate, temporary relief while working on long-term housing solutions.

Currently, the city has funding such as the ERF that supports these approaches. The initial ERF grant awarded to the city was $2,808,380 through June 2027. Of this amount, $760,616 remains available this fiscal year but at the current rate of expenditure funds will run out by June 2025. In addition, the City Council appropriated $120,000 in general fund support for motel vouchers to supplement the bad weather shelter this Winter for PORT clients who meet specific criteria. At the rate of $110 per night, the cost for one person to stay is nearly $800 per week. Participants staying in motels may require additional case management support and supplies, which can result in additional cost. It should also be noted that not all clients thrive in these settings, despite the structured nature of motel stays. For these reasons, the need for short-term housing varies by season and caseload so it is a challenge to project if any additional funding will be needed this fiscal year. Staff recommends the budget/funding of motel vouchers be maintained with no changes to this item in FY25.

PORT Team Hours and Shifts
This fiscal year, total operational cost for the PORT team is $1,240,843, including General Fund support for $120,000 in motel vouchers and $237,000 for a 1.0 FTE Firefighter. PORT is supported through additional sources of funding including county, state, and federal funding.

One federal grant providing $450,000 will sunset in March 2025 and one state grant providing $381,317 each fiscal year will end in June 2026. The Pasadena Public Health Department continues to seek additional funding but grant opportunities have been scarce. In addition, management of the current portfolio of grants has proven difficult given the administration, reporting, and invoicing that is required. Grants are competitive, temporary, and come with specific conditions that need to be met according to the granting agency’s requirements. Based on expiring grant funding, the general fund contribution to maintain the existing level of PORT teams and services may need to increase starting in FY26 from $237,000 to $1,068,000.

The Pasadena Public Health Department is exploring options to stabilize funding without the use of grant awards. Stable funding would enhance the ability for more consistent planning and operations. Staff carefully considered expanding hours of a PORT Team into the evening and over the weekend but determined it would not be effective given that many of the resources and services offered to clients are not open at those times and operating at those times of the day pose challenges for team safety and the quality of care provided. The PORT team has surged hours to respond to emergency circumstances, such as from Tropical Storm Hillary, and remains committed to doing so if needed in the future. Staff recommends that the current level of service with the existing PORT Teams, schedule, and hours be maintained rather than expand operating hours and/or days of the week.

Memorandum – City’s Efforts to Address Issues Associated with Homelessness

PROPOSED HOMELESS COURT
The Homeless Court, which will also be referred to as the Neighborhood Court, is designed to take unhoused defendants charged with certain low-level crimes in the California Penal Code (“PC”) and Pasadena Municipal Code (“PMC”) and give them the opportunity to end the cycle of arrest(s), possible jail, continued criminal activity and the uncertainty of living in the streets, with initial interim housing and needed “life skills” services (mental health, drug/alcohol intervention, job training, etc.). The premise for the Homeless Court is that prosecution alone of the unhoused in Pasadena committing certain crimes, will not end the quality-of-life issues and ongoing and continued criminal activity for the benefit of the residents of Pasadena by their arrest and subsequent release over and over again; that there must be an opportunity for the defendant(s) to get to the root cause of their underlying problem(s) to end the cycle of criminal violations and with it, their homelessness. This avenue, coupled with other programs, such as those by the Housing Department, “PORT” and “HOPE” teams will address and lower the number of the Pasadena homeless and criminal activity in our city. This is being proposed as a “pilot program” which will be assessed for extension, expansion, or other options, after nine months of operation.

The Homeless Court will focus on cases where the criminal citation(s)/arrest(s) deals primarily with being homeless. These types of criminal activities include PC sections which involve:
trespassing and refusing to leave real property PC 602(o)(1) and (2) and (m), trespassing interfering with a business (PC 602(k)), defrauding an innkeeper (PC 537(a)(1)), and petty theft (PC484(a) or PC459.5 (shoplifting)); and PMC sections which involve criminal activity sections related to remaining in park/city property after 10pm (PMC 3.24.110A(23)), drinking in the park/city property (PMC 3.24.110A(11)), obstructing a public way (PMC 12.12.080(a)), and urination/defecation in public (PMC 9.26.020).

Proposed Operation
The proposed Homeless Court will be held in the Pasadena Superior Court, in one or two of the misdemeanor master calendar courtrooms the City Prosecution’s Office staffs daily. This will allow for our service provider to have a case manager on the day of the initial hearing to pick up and transport the defendant to be taken to interim housing that same day where the defendant will start the process of rehabilitation. This process alleviates the issue of having the defendant(s) to remember when to return for another court date for processing and/or waiting until that defendant(s) has all the necessary documentation (for example: birth certificate, California Identification from DMV, etc.)
In consultation with the Housing and Health Departments, it has been determined that having a Case Manager/Navigator at the point of contact for needed identification documents, assessment for needed services and status maintenance of participants is essential for program success. We have been in discussion with Illumination Foundation, as a potential “navigator” for the resource aspects of the program. The initial steps would include the defendant-participant(s) obtaining their identification, including a California ID card, Social Security, Medi-Cal, and other needed documentation with the help of the Case Manager/navigator. In addition, to Social Security payments and Medi-Cal Services to be utilized on behalf of the defendant-participant(s) there Memorandum – City’s Efforts to Address Issues Associated with Homelessness

must be initial housing to get the defendant-participant(s) from the streets and to keep him/her from going back to familiar places and regressing. The idea that the interim housing will be in one (1) or two (2) locations (most likely motels) which would have staff providing resources on- site, to create a new community of people working toward a goal of permanent housing and overcoming various problems that previously kept them on the streets. From this initial housing the defendant-participant(s) get assessed for their underlying problem(s) (ex: mental health, drug addiction, etc.). After the initial assessment, obtaining the required documentation and moving into interim housing the concept is in the first to second month to get the defendant-participant(s) into treatment, life skills, etc., done at the same location as the interim housing. In addition, if there are needed services (including doctor appointments, etc.) where the defendant - participant(s) must go off site, the Case Manager/Navigator will provide transportation. Finally, the goal is to get the rehabilitated defendant-participant(s) into permanent housing and movement toward independence, after being in the program for a six to nine month period. As defendant-participants leave successfully (or through failure, which will happen) we have an open room for another participant. Each month in Homeless Court, the defendant-participant(s) are reviewed for their progress with the goal of having their case(s) dismissed with successful completion with their rehabilitation. Transportation to actual courtroom occurs on milestones in treatment, success, and dismissal or due to failure.

The Presiding Judge for the Pasadena Superior Court has expressed strong support for the Homeless Court and will coordinate with the City Prosecutor’s Office in ensuring operation of the program in the designated courtroom(s).

Operational Costs
Additional funding is not being sought for City staff, nor for the Pasadena Superior Court.

The costs in the creation of this Homeless Court for Pasadena are for interim housing and the needed services provided by or through the navigator. As a pilot program, it is anticipated that through Fiscal Year 2025 (ending in June, 2025), the costs would be in the range of $500,000.

This is based on interim housing at an approximate cost of $250,000, based on $90 per night for up to 16 defendant-participants, for approximately six months; an additional cost of approximately $250,000 would be provided to the navigator, which would provide staffing/case management, transportation and other resources to serve up to 16 defendant-participants. The number of participants during the pilot program would remain at, or below, 16 defendant- participants, and as individuals graduate from or otherwise leave the program, it is anticipated that a new participant would replace the individual. Staff in the City Prosecutor’s Office has been in communication with Los Angeles County Supervisor Kathryn Barger and her staff regarding providing funding to assist with implementation of the Homeless Court program. The Supervisor and her staff are very supportive and it is anticipated that the City and the County can share in providing funding needed for operation of this pilot program, with the hope and expectation that its success will result in an expansion and extension of the Homeless Court. Staff will present a request for funding to the full City Council to allow this pilot project to become operational.

INFORMATION ITEM
RECEIVE ANNUAL REPORTS FOR FISCAL YEAR JULY 2023
THROUGH JUNE 2024 AND WORK PLANS FOR FISCAL YEAR 2024-
2025 FOR:

A. CODE ENFORCEMENT COMMISSION*
B. COMMUNITY POLICE OVERSIGHT COMMISSION*
C. OLD PASADENA PARKING METER ZONE ADVISORY
COMMISSION*
D. RECREATION AND PARKS COMMISSION*
E. SOUTH LAKE PARKING PLACE COMMISSION*
F. TRANSPORTATION ADVISORY COMMISSION*
TO:

FROM:

Agenda Report
Honorable Mayor and City Council
Code Enforcement Commission
SUBJECT: ANNUAL REPORT- JULY 2023 THROUGH JUNE 2024, PROPOSED WORK PLAN FOR 2024-2025 AND COMMISSION ATTENDANCE
RECORD - JULY 2023 THROUGH JUNE 2024
RECOMMENDATION:

This report is submitted for information purposes only.

Attached is the following:

1. Report of Work Plan Performance for July 1, 2023, through June 30, 2024.

2. Proposed Work Plan for July 1, 2024, through June 30, 2025.1

3. Report of Commission Attendance for July 1, 2023, through June 30, 2024 The above documents were reviewed and approved by the Code Enforcement Commission at our meeting of August 1, 2024.

Respectfully Submitted,
Michael Warner, Chair
Code Enforcement Commission
1 The Commission included proposed workplan objectives "3" and "4". These are administrative matters and not within the scope of the Commission's purpose and function as set forth in Pasadena Municipal Code Section 2.55.110. Although it is not within the authority of the Commission to direct staff, staff will take note of these requests.

MEETING OF ______ _ AGENDA ITEM NO. ____ _

CITY OF PASADENA CODE ENFORCEMENT COMMISSION
WORK PLAN PERFORMANCE 7/1/23- 6/30/24
Year End Report of Accomplishments
MISSION:

The City of Pasadena continues to place a high priority on code compliance efforts to ensure adherence to the City's property maintenance standards and land-use requirements. To meet the City Council's goal of assuring a safe and secure community, staff assigned to the Code Compliance Section of the Planning and Community Development Department provide proactive and complaint-based code enforcement throughout the City.

Additionally, for more than 35 years the Code Enforcement Commission conducted all hearings on code enforcement matters and for more than 25 years heard those matters related to public nuisance animals. Heretofore it has been within the Commission's purview to interpret Pasadena Municipal Code Title 6 (Animals) to render a decision based on the evidence presented at a Commission hearing.

The City of Pasadena, thorough the Pasadena Public Health Department, has contracted with Pasadena Humane for the delivery of animal services and to satisfy the provisions of California Health and Safety Code, Section 121690.

These services include acting as the City's appointed poundmaster and performing all the powers and duties conferred and imposed upon the Poundmaster by the Pasadena Municipal Code and applicable state laws.

Within the 2023 - 2024 fiscal year, the Pasadena Public Health Department commenced review of alternative forms of enforcement adjudication for public nuisance animals used by eight other cities. When completed the review revealed that the quasi-judicial process in use by the City was an outlier adjudication model. Seven of the eight cities reviewed used a hearing officer model, with some allowing hearings to be conducted remotely using technology.

The eighth relied on hearings before the Los Angeles Superior Court, a process which is even more formal than a hearing officer. Upon completion of the review process, the Health Department determined that the hearing officer form of adjudication offered several benefits including the ability to efficiently satisfy due process requirements, especially if the hearing officer has sufficient training or guidance as to the matters of law or animal control. Additional advantages of the hearing officer model are a level of formality and experience that can include understanding rules of evidence, weighing conflicting testimony, considering the qualifications and recommendations of experts, and making appropriate findings of fact that support an appropriate ruling. The proposed adjudication alternative was initially brought before the Public Safety Committee and later approved by the City Council. Consequently, the fiscal year 2024 - 2025 workplan for the Code Enforcement Commission is modified to reflect discontinuance of hearing cases and appeals of matters under Title 6 of the Pasadena Municipal Code.

The Code Enforcement Commission will continue to hear and rule on other matters including the enforcement of particular provisions of Titles 8 (Health and Safety), 9 (Public Peace, Morals and Welfare), 14 (Building and Safety) and 17 (Zoning Code) of the Pasadena Municipal Code, and to order action on cases of noncompliance presented by City staff. The Commission hears and rules on matters concerning retailers operating under the auspices of the "Deemed Approved Alcoholic Beverage Retail Sale Ordinance."
OBJECTIVES:

I. Continue to conduct public hearings to resolve zoning, land-use, and property maintenance issues.

STATUS:

During the preceding fiscal year, the Code Enforcement Commission held eight public meetings. One meeting was held for adoption of the Commission's FY '23 - '24 workplan and election of officers, one was held for Commissioners' Brown Act training by staff from the City Attorney's office and six were held regarding violations of the Pasadena Municipal Code. Of those six, one of the matters was related to the operation of a recycling facility in violation of the City's Zoning Code, while the remaining five were public nuisance animal hearings (four of which were heard at the "Panel" level and one that was an appeal of a Panel determination.) The matrix below identifies the property location, hearing date and hearing matter.

ADDRESS ITEM DATE ITEM
1 N/A July 6, 2023 Annual Report/ Workplan
2 1610 Carriage House Road October 5, 2023 Public Nuisance Dog (Panel) 3 1610 Carriage House Road December 7, 2023 Public Nuisance Dog (Appeal) 4 N/A February 1, 2024 City Attorney's Office - Brown Act Training 5 21 E. Villa Street February 1, 2024 Zoning Code Violation (Panel) 6 934 S. Euclid Avenue February 15, 2024 Public Nuisance Dog (Panel) 7 1247 N. Raymond Avenue April 18, 2024 Public Nuisance Dog (Panel) 8 934 S. Euclid Avenue April 25, 2024 Public Nuisance Dog (Panel) II. Continue to conduct public hearings of matters referred under the auspices of the Deemed Approved Alcoholic Beverage Retail Sales Ordinance.

STATUS:

During the last fiscal year the Code Enforcement Commission heard no cases referred under the Deemed Approved Alcoholic Beverage Retail Sales Ordinance.

MISSION:

CITY OF PASADENA

CODE ENFORCEMENT COMMISSION
PROPOSED WORK PLAN 7/1/24 - 6/30/25
Notwithstanding the Health Department's recent change from a quasi-judicial to a hearing officer form of adjudication for public nuisance animal hearings and the Code Enforcement Commission's consequential relief from those hearings, the primary purpose of the Commission is to hear and rule on cases and appeals regarding enforcement of particular provisions of Titles 8 (Health and Safety), 9 (Public Peace, Morals and Welfare), 14 (Building and Safety) and 17 (Zoning Code) of the Pasadena Municipal Code, and to order action on cases of noncompliance presented by City staff. The Commission also hears and rules on matters concerning retailers operating under the auspices of the "Deemed Approved Alcoholic Beverage Retail Sale Ordinance.

OBJECTIVES:

1. Continue to conduct public hearings to resolve zoning, land-use, and property maintenance issues.

2. Continue to conduct public hearings of matters referred under the auspices of the Deemed Approved Alcoholic Beverage Retail Sales Ordinance.

3. Notify and guide the Commission of any complaint or lawsuit against the Commission or member.

4. Determine who will support the Commission if the Commission or members has an issue.

COMMISSION MEMBERS
lmran Chaudry (Panel 1)
Initial Appointment: T. Tomek
Later Appointment: A. Wilson
Later Appointment: J. Lyon
Harvey Cordner (Panel 1)
Initial Appointment: G. Masuda
Michael Warner (Panel 1)
Initial Appointment: V. Gordo
Later Appointment: J. Rivas
Mary Machado Schammel (Panel 2)
Initial Appointment: B. Bogaard
Later Appointment: T. Tomek
Later Appointment: V. Gordo
Renee Morgan-Hampton (Panel 2)
Initial Appointment: J. Kennedy
Later Appointment: J. Jones
Ellie Podway (Panel 2)
Initial Appointment: T. Tomek
Later Appointment: V. Gordo
Patrick Cabral (Panel 3)
Initial Appointment: T. Hampton
William Francis (Panel 3)
Initial Appointment: S. Madison
Corey Harper (Panel 3)
Initial Appointment: F. Williams
LEGEND

P- PRESENT
P* -PRESENT - ALTERNATE

A - EXCUSED ABSENCE

U -UNEXCUSED ABSENCE

XX -CANCELLED MEETING

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O F F I C E O F T H E C I T Y A T T O R N E Y / C I T Y P R O S E C U T O R 100 North Garfield Avenue, Room N210 ∙ P.O. Box 7115 ∙ Pasadena, CA 91109- 7215 (626) 744-4141 ∙ Fax (626) 744-4190
TO: Honor
able Mayor and City Council
FRO
M: Community Police Oversight Commission
DATE: A
ugust 21, 2024
SUBJECT: ANNUAL REPORT – JULY 1, 2023, THROUGH JUNE 30, 2024, AND WORK PLAN FOR FISCAL YEAR 2024-2025
RECOM
MENDATION:

This
Report is submitted for information purposes only.

Att
ached are the following:
 Report
of Work Plan Performance for July 1, 2023, through June 30, 2024  Report of Commission Attendance from July 1, 2023, through June 30, 2024  Proposed Work Plan for July 1, 2024, through June 30, 2025 The att
ached documents were reviewed and approved by the Community Police Oversight Commission at our meetings on Thursday, July 11, 2024, and Thursday, August 1, 2024.

Respec
tfully submitted,
_________
________________
Esprit Loren Jones, Chair
Community Police Oversight Commission

1 Ci
ty of Pasadena Community Police Oversight Commission
Report of Accomplishments: Fiscal Year 2023-24
Mis
sion
The purpose of the Community Police Oversight Commission (CPOC) is to enhance, develop, and strengthen community-police relations and review and make recommendations regarding the ongoing operations of the police department to the chief of police, city manager, and/or city council.

CP
OC Values and Focus/Lens
The CPOC is committed to making impactful change through its focused but ambitious work plan, in partnership with the City’s Independent Police Auditor (IPA). The key objectives listed below are the goals the Commission will be working towards achieving this year. All work and recommendations from the CPOC will always be guided by the following:
• The pr
ioritization of mental health resources for community members and police officers
• An acknowledgment of the cost of trauma and the need for resources for victims
• A commitment to creating policies, trainings, and cultures that eliminate the impacts of bias
• The importance of utilizing data and performance review mechanisms to understand how the department reports and tracks key information, and uses it as a learning mechanism
FY
2023-2024 Key Objectives
The following are the six key objectives for the CPOC in FY 2023-24, with more details for each of them noted on the following pages of this work plan.

1. Moni
tor and report on the implementation of OIR, NPF & IPA recommendations.

2. Develop a methodology to analyze the use of pretextual stops in Pasadena and make recommendations to PPD; to include convening community conversations to formally discuss and consider the pros and cons of PPD’s use of pretext stops.

3. Monitor PPD’s utilization of technology and how it impacts privacy and the community.

4. Assess the feasibility of a community-police mediation program.

5. Develop an informative program that emphasizes community involvement within community-based spaces, and bridges the community and PPD.

2 6. Collaborate with the IPA on IPA Key objectives.

FY
2023-2024 Key Objectives (IPA)

1. Tr
ack and report on past and current policy and training recommendations made to the PPD by the OIR, NPF, CPOC and IPA.

2. Review and assess PPD Internal Affairs investigations.

3. Review of Imposition of Discipline (& potential need for Discipline Matrix)

4. Review and assess PPD Early Warning/Intervention System.

5. Evaluation of PPD Use-of-Force Training.

6. Ongoing monitoring of Use of Force Review and Disciplinary Review Boards hearings.

7. Ongoing review and assessment of categorical UOF investigations.

8. Develop methodology (with CPOC subcommittee) to assess Pretext Search policy and practices.

9. Develop (with the CPOC subcommittee) a proposal for a Community-Police mediation program.

Long-Term Objectives and Goals
The Community Police Oversight Commission acknowledges that the key objectives for FY 2023-24 are critical items to focus on, but not the only goals of the Commission.

Rather, they are the foundational items that need to be completed to ensure the Commission can turn its attention to other goals in the coming years, knowing that the practice of police oversight is long-term and continual. Some of the current long-term goals of the CPOC are:
• Enha
ncing the mental health services offered to both officers and the community, with a key focus on trauma-informed care.
• Understanding PPD’s data and performance review mechanisms to understand how the department reports and tracks key information and uses it as a learning mechanism.
• Monitor and make recommendations on PPD’s training program through in- person observation and data reporting.
• Monitor and engage with the Department’s Wellness Unit to enhance mental health services offered to both officers and the community, with a key focus on mental health first aid and trauma-informed care.
3 Big-Picture & Key Accomplishments for FY 2023-24
The CPOC, in collaboration with the City’s IPA, had an impactful year, with multiple concrete accomplishments that directly increase transparency and accountability within the Police Department. In addition to continually monitoring PPD programs and processes at their monthly meetings (including the Street Crime Unit, media relations protocols, and military equipment), members of the CPOC:
• Worked with IPA Rosenthal and the Police Department to create an online, public-facing recommendations tracker to track how the Police Department is implementing recommendations they have received from all independent reviews and reports, including the OIR Group report on the shooting of Anthony McClain and IPA Rosenthal’s report on Use of Force investigations. • Developed a comprehensive methodology to assess the use of pretext stops in Pasadena, and completed the first half of the research needed to make an informed recommendation on their continued use by the PPD. This included hosting two community forums on pretext stops.
• Prepared a well-researched and community-focused policy recommendation related to the use of cellular site simulators, which the PPD ultimately adopted along with its purchase of the cellular site simulator. The adopted policy ensures both privacy safeguards and transparency in reporting the use of the equipment. • Worked with IPA Rosenthal and PPD to prepare a revised mediation program that better suits the community and officers. This included drafting a revised policy that updated and enhanced the Department’s former and currently dormant mediation policy. The PPD, in collaboration with the IPA and CPOC, will begin implementation in the next year.
• Prioritized finding spaces throughout Pasadena to host CPOC meetings and community forums, including the first CPOC meeting conducted outside of a City- owned facility, a pretext stops community forum, and a meet-and-greet with IPA Rosenthal.
• Worked with IPA Rosenthal to prepared recommended changes to the Body Worn Camera policy, which were ultimately adopted by PPD. These critical changes will provide clearer expectations for the use of Body Worn Camera and allow for better accountability when officers do not turn them on. • Assisted IPA Rosenthal in his work, offering community perspectives and insights that informed his reports and recommendations to PPD. This cumulated in the completion of IPA Rosenthal’s second public report on the complaint handling process.
• Attended multiple trainings and webinars offered by the National Association for the Civilian Oversight of Law Enforcement (NACOLE), attended their annual conference, and hosted them at a CPOC meeting to give a training on various models of civilian oversight.
4 • At the request of the City Council, engaged in significant research and discussion with IPA Rosenthal related to how the City could strengthen the oversight program through a Charter amendment. The CPOC ultimately recommended that City Council consider a switch to a monitor-form of oversight, as well as the allocation of more resources to better receive, process, and track community complaints.
5 Ob
jective 1 – Monitor and report on the implementation of OIR, NPF & IPA recommendations
(Recommendations Tracking)
Ad Hoc Committee Members: Commissioners Emeric-Ford, Lurvey, and Matthews Action Items
• Led by the IPA, identify methods for tracking and publicly reporting on policy, training, and practices recommendations made by the National Police Foundation (NPF), the Office of Independent Review (OIR), the Independent Police Auditor (IPA), and the CPOC.
• Review findings from policy reviews (not covered by other CPOC subcommittees) and provide recommendations to the Department depending on responses and the implementation status.
• Work in collaboration with the IPA to publish and update on a regular basis the status of policy recommendations and implementation of those recommendations.

Work Plan Updates
September 2023
• The ad hoc committee met with IPA Rosenthal to discuss possible ways to track the recommendations made to PPD and make the information accessible to the public. The committee will go through the current recommendations and prioritize the ones they believe are most important and need further review.

October 2023
• The ad hoc committee met with IPA Rosenthal and staff to make recommendations on how to categorize current recommendations and turn them into a publicly viewable and transparent tracking system. • The ad hoc committee also reviewed other online tracking systems for police departments and gave input on which would be best for Pasadena. • Staff is working with the Department of Information Technology and the Police Department on the creation of a web-based tracker within the next few months based on feedback from the ad hoc committee.

November 2023
• With direction from the ad hoc committee and IPA Rosenthal, staff worked further on the implementation tracker to refine the categories and worked with PPD and DoIT on how the implementation tracker will be published for full transparency. 6 Dec
ember 2023
• Staff continues to work with PPD on creating the public version of the implementation tracker based on commissioner feedback.

January 2024
• PPD staff recently completed a draft online version for feedback from the IPA and ad hoc committee. The IPA is currently reviewing and will be discussing with the ad hoc committee members in the upcoming month.

February 2024
• Ad hoc committee members, staff, and IPA Rosenthal reviewed and met to discuss the draft implementation tracker and provided recommended edits to the Police Department. The Police Department is currently making the edits prior to the public launch of the tracker.
• The ad hoc committee is also thinking through recommendations related to how the implementation tracker remains a living document and is planning upcoming conversations with PPD and IPA Rosenthal to create a strategy and plan.

March 2024
• PPD took the recommended edits of the CPOC ad hoc committee, IPA, and staff and created a revised draft of the online tracking tool. Commissioners and staff are currently reviewing the revised version and working with PPD to prepare for its public launch.

April 2024
• Staff is working with PPD to finalize and launch the online recommendations tracker.

May 2024
• The recommendations tracker is now published on the CPOC website’s and can be accessed here: https://www.cityofpasadena.net/commissions/community- police-oversight-commission/ipa-recommendations-tracker/ • Going forward, the tracker will be updated quarterly.

End
-of-Year Status
The implementation tracker is now live and available on the CPOC’s website. It will be updated quarterly to ensure accountability and transparency, and will be updated with new recommendations as they are made.
7 Objective 2 – Develop a methodology to analyze the use of pretext stops in Pasadena and make recommendations to PPD; to include convening community conversations to formally discuss and consider the pros and cons of PPD’s use of pretext stops (Pretext Stops)
Ad Hoc Committee Members: Chair Jones, Vice Chair Serrano, Commissioners Abernethy and Ibáñez
Action Items
• Work with IPA to develop a methodology to evaluate the use of pretext stops by the PPD with a focus on “best practices” and based on community, stakeholder, and expert input.
• Implement the methodology and make recommendations to the PPD.

Work Plan Updates
September 2023
• The ad hoc committee met with IPA Rosenthal to discuss formulating a methodology for gathering data on pretext stops via written, electronic, and other research methods while focusing on community engagement and participation.

October 2023
• With feedback from the ad hoc committee, IPA Rosenthal developed a draft methodology for the conversations and ultimate recommendations related to the use of pretext stops.
• Ad hoc committee members reviewed the document and provided edits, which IPA Rosenthal then incorporated. IPA Rosenthal will discuss the draft document with PPD before the ad hoc committee brings it in front of the full CPOC for their review and approval to move forward.
• IPA Rosenthal and the ad hoc committee also agreed to move forward with the plan of commissioning a literature review on pretext stops. IPA Rosenthal identified a professional to conduct the literature review and plans to subcontract with him. The literature review is expected to be done in December and will help center the rest of the work.

November 2023
• IPA Rosenthal discussed the draft methodology with PPD, and the ad hoc committee members reviewed the document for final edits. • The methodology is being presented for discussion and approval at the December 2023 CPOC meeting.
8 • The pretext stop literature review continued and is anticipated to be completed by mid December.

December 2023
• At the December CPOC meeting, the Commission approved the proposed methodology to begin the implementation of the CPOC’s assessment and ultimate recommendations on the use of pretext stops. The elements include a literature review, public forums, round tables, and community and police surveys. • After the meeting, the ad hoc committee met with staff to begin working on the implementation, with a focus on scheduling the two public forums in March and beginning the drafting of the surveys.
• The pretext stop literature review was completed and is being reviewed by the ad hoc committee for any necessary changes. This literature review will be used as one part of the full assessment of pretext stops.

January 2024
• The ad hoc committee met to discuss and give direction on next steps for implementing the pretextual stops methodology, including the literature review, creation of the community and officer survey, and the round tables. • It was decided that the Community Engagement ad hoc would take the lead in scheduling the public forums related to pretextual stops, which have been scheduled for March 7
th and 14th.
• The survey is currently being finalized and will be ready to go live in the coming month.

February 2024
• The ad hoc committee met to prepare for the March community forums and discuss next steps for the community survey and officer survey. Ad hoc members gave feedback and direction to IPA Rosenthal, who is working with a subcontractor to finalize the survey instruments.

March 2024
• The CPOC hosted two community forums/listening sessions for the community to share their thoughts and experiences with pretext stops in Pasadena. These findings will become part of the CPOC’s full review and assessment of pretext stops.
• IPA Rosenthal subcontracted with an expert in the field to help create and administer the community and officer survey. He is currently finalizing his draft of the survey instruments, which will then be shared with the ad hoc committee for their sign off.
9 April 2024
• The ad hoc committee, staff, and IPA Rosenthal worked this month to finalize the survey instruments, which will be the next step of the pretext stops methodology.

Ad hoc members provided their feedback on the draft surveys, which are now being finalized for public release shortly.
• Staff is working on creating a webpage with all literature and research received to date on pretext stops for commissioners and community members to review.

May/June 2024
• After conferral with PPD, the police officer and community surveys are being finalized and prepared for distribution in July.
• The completed literature review and other compiled research on pretext stops are now available on the CPOC’s website. Other information will be added to this section as it is compiled.

End-of-Year Status
As part of a recommendation made by the OIR Group in their review of the handling of the Anthony McClain shooting investigation, the CPOC and IPA Rosenthal embarked on a comprehensive assessment on the use of pretext stops in the City of Pasadena. They developed a methodology that included a literature review, community forums, a community and officer survey, and stakeholder focus groups. In FY 2023-24, the CPOC and IPA Rosenthal completed the literature review and community forums and finalized the survey instruments. The work will continue into FY 2024-25 with the launch of the surveys and the stakeholder focus groups, the completion of a comprehensive report on the results, and a formal recommendation by the CPOC on the continued use of pretext stops in Pasadena.
10 Objective 3 – Monitor PPD’s utilization of technology and how it impacts privacy and the community
(Technology)
Ad Hoc Committee Members: Commissioners Annang, Lurvey, Stacy, and Verrette
Action Items
• Identify technologies to be assessed.
• Meet with PPD to understand the technology being used and being considered for future use.
• Examine and research best practices.
• Develop a methodology for making recommendations to the PPD.

Work Plan Updates
September 2023
• The ad hoc committee met with IPA Rosenthal to discuss their approach and focus for collaborating with PPD to gather data on the technology used by PPD by understanding the procurement process, use, policy, and purpose of their technology. ShotSpotter and license plate readers will be the research focus for the ad hoc committee next month.

October 2023
• The ad hoc committee sent their specific questions to the Pasadena Police Department for them to prepare initial presentations for the ad hoc committee. • The ad hoc committee met with Police Department representatives to discuss the procurement process and license plate readers.
• Due to the breadth of information being discussed, staff is currently working with the ad hoc committee and Police Department to schedule a second meeting to continue their previous discussions and also receive more information about ShotSpotter.

November 2023
• The ad hoc committee met with PPD to hear a presentation on ShotSpotter, ask questions, and ask for further information.
• At the October CPOC meeting, the Technology ad hoc committee was tasked with reviewing and providing recommendations to the full Commission on the proposed cellular site simulator policy. The ad hoc committee got community feedback, researched best practices, and met to discuss their recommendations. • The ad hoc committee submitted a recommended policy to PPD for their review and feedback.
11 • At the December meeting, the full Commission will consider the recommendations of the ad hoc and PPD’s response to formulate its formal policy recommendation.

December 2023
• At the December CPOC meeting, the full Commission reviewed the ad hoc committee’s recommendation on the cellular site simulator policy and PPD’s response. The Commission motioned to recommend a revised policy based on the ad hoc committee’s suggestions, which PPD will now take to City Council for approval.

January 2024
• The ad hoc committee sent topics of continued interest to the Pasadena Police Department, including but not limited to license plate readers, the Axon signal side arm implementation, data retention/use policy, Shotspotter data, and any new technologies being considered.
• Staff is working with the ad hoc committee members and PPD to schedule their next meeting in February, and meanwhile PPD is preparing information on the areas listed above.

February 2024
• The ad hoc committee met with members of the Pasadena Police Department to discuss ShotSpotter data, Axon Signal Side-Arm and other Axon technologies, the installation of the Flock license plate readers, and other new and potential technologies being considered by the Department.
• PPD is following up with the committee on requests for one-pagers on key technologies and the data related to their usage.
• The ad hoc committee and PPD agreed that it would be helpful for the full Commission to learn about all the technologies being used by the Department and those being considered. Staff will be working to schedule this agenda item soon.

March 2024
• At the direction of the ad hoc committee, staff worked with PPD to schedule a fuller presentation on some upcoming technology purchases for the full Commission’s review at the April 4
th meeting.
• PPD is still working on preparing one-pagers on specific technologies at the request of the ad hoc committee.

April 2024
• At the April CPOC meeting, PPD presented to the CPOC on new proposed technology purchases, including Axon’s signal side arm technology and updated 12 body worn cameras. The commissioners asked questions and provided comments to PPD prior to PPD taking the item to the full City Council for their final approval.

May 2024
• The CPOC asked PPD to report on their annual military equipment use report, and PPD prepared a presentation and report for the June CPOC meeting.

June 2024
• At the June 2024 CPOC meeting, the Commission heard a presentation on the draft Annual Military Equipment Use Report, which included a conversation about key technologies the Department uses. The Commission made recommendations on the report structure and transparency/reporting expectations, and asked PPD to ensure that policies related to each item were available.

End
-of-Year Status
The technology ad hoc committee met on numerous occasions with PPD to understand both key technologies the Department already employs and potential upcoming purchases of new technology. The commissioners made recommendations related to reporting, tracking, and policies. Most notably, the CPOC was actively involved in the policy related to the Department’s purchase of a cellular site simulator, and worked with PPD to ensure that they adopted a best-practices policy that prioritized privacy, transparency, and public reporting.
13 Objective 4 – Assess the feasibility of a community-police mediation program
(Mediation)
Ad Hoc Committee Members: Commissioners Abernethy, Matthews, and Stacy Action Items
• Research, discuss, and evaluate the feasibility of a community police mediation program.
• Identify the key features needed to create a successful program. • Identify costs associated with implementation.
• Make recommendations to the CPOC for moving forward.

Work Plan Updates
September 2023
• The ad hoc committee met with IPA Rosenthal to discuss the logistics and purpose of mediation programs. IPA Rosenthal shared his experience with mediation programs while working in Denver and Portland, providing valuable insights to the committee. The committee plans to conduct further research on mediation programs as a next step.

October 2023
• IPA Rosenthal prepared a draft protocols and policy document for a mediation program and went over the details with the ad hoc committee and staff. • Ad hoc committee members provided feedback, and IPA Rosenthal and staff are making edits accordingly. The draft will then be shared with PPD for feedback and thoughts before being taken to the full CPOC for their review and discussion.

November/December 2023 and January/February 2024
• IPA Rosenthal is reviewing the draft mediation protocols with PPD. IPA Rosenthal and the ad hoc committee plan to bring the item to the full Commission in winter/spring 2024.

March – May 2024
• After conversations with PPD about next steps for the mediation program, IPA Rosenthal and the ad hoc committee prepared an updated draft policy related to the new mediation protocols for PPD to consider as part of their conversations. • Once PPD has reviewed and weighed in on the draft policy, the ad hoc committee will bring the item to the full Commission for their review and recommendations.
14 June 2024
• PPD reviewed and came to an agreement on the revised mediation policy that IPA Rosenthal and the mediation ad hoc committee proposed. The item will come to the full CPOC in early FY 2024-25 prior to program implementation.

End-of-Year Status
The mediation ad hoc committee worked closely with IPA Rosenthal to create a revised and revamped mediation program that would better suit the needs of both community members and police officers, in an effort to create an alternative method to resolving certain community complaints. After creating the key program protocols and principles, the ad hoc committee and IPA Rosenthal presented a revised policy to the PPD to reflect these changes. By the end of the year, PPD came to an agreement on the policy, and the updated policy will come to the CPOC prior to implementation happening in FY 2024-25.
15 Objective 5 – Develop an informative program that emphasizes community involvement within community-based spaces, and bridges the community and PPD
(Community Involvement)
Ad Hoc Committee Members: Commissioners Annang, Argento, Ibáñez, and Verrette
Action Items
• Create a program for community-space gatherings to inform and engage the community, as well as bridging the community and PPD.
• Identify appropriate training for CPOC and public.
• Identify issues of importance to the community for discussion at public forums and/or other community gatherings.

Wor
k Plan Updates
September 2023
• The ad hoc committee met with IPA Rosenthal to discuss potential venues, agenda items, and goals of his upcoming meet and greet with the community.

They also discussed strategies for advertising the event to the community and holding future events within all the districts of Pasadena.

October 2023
• On October 4
th, the ad hoc committee hosted a meet and greet and conversation with IPA Rosenthal at the Jackie Robinson Community Center. At the October 5th CP
OC meeting, the full Commission discussed their thoughts on the event and excitement for similar events in all parts of Pasadena in the coming year. • The ad hoc committee met to discuss plans for their next community-centered meeting and is currently working with Pasadena City College. • The ad hoc committee also suggested surveying all neighborhood associations to get a sense of police issues facing each community, and staff is currently preparing this for distribution
November 2023
• With direction from the ad hoc committee, staff prepared a draft survey to send to the neighborhood associations. This survey is being presented to the full Commission in December for their feedback prior to it being sent out. • The ad hoc committee and staff continued conversations with Pasadena City College to plan a community-centered CPOC meeting at the campus in early 16 2024. Staff and commissioners met with PCC staff to understand the technology needs for livestreaming the meeting.

December 2023
• The ad hoc committee met to discuss the logistical side of the community forums on pretext stops and directed staff to begin the process of securing venues and dates in March. The goal will be to have one forum during the March CPOC meeting at PCC, and a second community forum later that month in a different location in the city.
• The ad hoc also continued discussions on other off-site locations for future CPOC meetings in other parts of the City.

January 2024
• Working with staff, the ad hoc committee coordinated with PCC to host the CPOC’s March 7
th meeting at PCC in an effort to host meetings outside of City Hall and in other parts of the City. The main item on this agenda will be a community/public forum on pretextual stops to receive community input on this focus area.
• The ad hoc committee is also planning a special meeting for March 14 th at
Robinson Park for a second community/public forum on pretextual stops.

February 2024
• The ad hoc committee met to discuss how to best publicize the March 7th and March 14th community meetings on pretext stops and discussed logistical details to ensure the forums are accessible to all members of the community. • With the guidance of the ad hoc members, staff prepared flyers for the events and a press release. The City is also promoting the events on social media, and hard copies of the flyers have been distributed throughout Pasadena.

March 2024
• The ad hoc committee successfully coordinated the CPOC’s meeting at Pasadena Community College in an effort to bring CPOC meetings into the community.
• The ad hoc committee also gave advice and direction on how to promote and encourage attendance at the pretext stops community forums.

April-June 2024
• The ad hoc committee met to discuss how to ensure the pretext stops survey is properly promoted and distributed. They discussed having commissioners present with a tablet at upcoming community events as well as connecting with faith-based organizations.
17 • The ad hoc committee also directed staff to plan meetings with key community groups that they have not yet fully engaged like the Senior Center, Union Station, MPYD, and the Armenian community. Staff is currently working to set up ad hoc meetings with these groups in the coming months.

End-of-Year Status
The ad hoc committee was crucial in setting up meetings and forums in community spac
es. They hosted a meet-and-greet with IPA Rosenthal and Robinson Park Recreation Center, as well as two community forums on pretext stops. The ad hoc committee also worked to ensure that the community forums and pretext stops community forums were well advertised to all members of the community through press releases, community group outreach, and passing out flyers at key events.

18 Objective 6 – Collaborate with the IPA on IPA key objectives (IPA Collaboration)
Ad Hoc Committee Members: Chair Jones, Vice Chair Serrano, Commissioners Argento and Emeric-Ford
Action Items
• Meet regularly with IPA to discuss the status of projects not covered by other CPOC subcommittees to include:
o IPA review and assessment of PPD Internal Affairs investigations. o IPA review of Imposition of Discipline (& potential need for Discipline Matrix).
o IPA review and assessment of PPD Early Warning/Intervention System. o IPA m
onitoring and evaluation of PPD Use-of-Force Training.
o IPA o
ngoing monitoring of Use of Force Review and Disciplinary Review Boards hearings.
o IPA ong
oing review and assessment of categorical UOF investigations. o IPA review of PPD’s Use of Force policy: Shooting at or From a Moving Vehicle.
o Technical assistance related to PPD community training videos.

Wor
k Plan Updates
September 2023
• The ad hoc committee met with IPA Rosenthal to discuss his current projects, collaborations with PPD, plans for future on site visit, and current assessments with PPD policies and procedures.

October 2023
• The ad hoc committee met with IPA Rosenthal and staff to receive on update on his current work and give him their feedback and perspectives. • Commissioners suggested the creation of a status tracker to monitor the work of the IPA, and IPA Rosenthal and staff are currently finalizing this. • Ad hoc committee members also discussed and provided feedback on a proposed terms of reference for the creation of a Disciplinary Advisory Group and subsequent disciplinary matrix for the Police Department.

November 2023
• The ad hoc committee met with IPA Rosenthal and staff to receive updates and provide guidance on his work, with a particular focus on the creation of a Disciplinary Advisory Group and Body Worn Camera policy. 19 December 2023
• Prior to IPA Rosenthal leaving for the month of January, the ad hoc committee met with staff and IPA Rosenthal to review pending items, offer feedback, and in particular, review a revised version of the Body Worn Camera policy and terms of reference document for a Disciplinary Advisory Group. The full Commission will be reviewing the BWC policy at the January meeting, and with ad hoc feedback, IPA Rosenthal and staff will be discussing the draft terms of reference with PPD prior to bringing it to the full Commission in the coming months.

January 2024
• At the January CPOC meeting, the CPOC voted to recommend that PPD adopt the revised version of the Body Worn Camera policy, which made key enhancements to the policy based on recommendations made it IPA Rosenthal’s Use of Force Investigation Assessment report.
• IPA Rosenthal is reviewing the revised Terms of Reference for the proposed Disciplinary Advisory Committee with PPD.

February 2024
• IPA Rosenthal met with the ad hoc committee and staff to give an update on his review of internal affairs cases and to discuss the next steps for the creation of a disciplinary matrix.
• They also discussed and provided feedback on the conceptual language related to the CPOC’s Charter amendment recommendation.

March 2024
• The IPA ad hoc committee did not meet this month, but IPA Rosenthal continued the agreed upon work plan, including work on his assessment of internal affairs investigations.

April 2024
• IPA Rosenthal completed his coding and assessment of internal affairs investigations, findings and discipline and will provide a copy of a draft assessment report for comment to the ad hoc committee upon completion of a fact checking process.

May 2024
• IPA Rosenthal completed a draft of his internal affairs assessment and it is currently pending PPD response. Once he receives input, the ad hoc committee will review and provide any further input prior to publication and discussion at the July 11, 2024 CPOC meeting.
20 June 2024
• Ad hoc committee members reviewed the draft assessment and provided feedback in order for IPA Rosenthal to finalize his assessment of the complaint handling process in anticipation of the July CPOC meeting.

End-of-Year Status
Throughout the year, the IPA collaboration ad hoc committee regularly met with IPA Rosenthal to go over his work plan, advise him on community perspectives and priorities for his work, and review and edit documents. Two key accomplishments from the year were working with IPA Rosenthal and PPD to update the Body Worn Camera policy, and supporting IPA’s Rosenthal’s assessment of PPD’s complaint handling process, including the beginning foundational work on the creation of a disciplinary advisory group to create a discipline matrix.

ATTACHMENT 1 - Recommendations
Tracker

The recommendations tracker is now published on the CPOC website’s and can be accessed here: https://www.cityofpasadena.net/commissions/community-police- oversight-commission/ipa-recommendations-tracker/

ATTACHMENT 2 - Pretext Stop Flyer

COMMUNITY POLICE OVERSIGHT COMMISSION PRESENTS
Pretextual Stops Community Forums
The Community Police Oversight Commission
will be hosting two public forums to hear from
the community about their thoughts on the use of
pretextual stops by the Pasadena Police Department.

These conversations are part of a broader effort by the Commission to research and make recommendations
to the Pasadena Police Department about the use
of pretextual stops.

For those who cannot attend in person, your
thoughts and experiences can also be emailed
to [email protected].

Thursday , March 7, 2024 at 6:00 PM
Creveling Lounge, Pasadena City College
1570 E. Colorado Blvd.

Thursday , March 14, 2024 at 6:00 PM
Robinson Park Recreation Center
1081 N. Fair Oaks Ave.

For more information or to request a disability-related accommodation:

Call (626) 744-4141 or visit www.cityofpasadena.net/commissions/community-police-oversight-commission/

ATTACHMENT 3 - CPOC Website Pretext Stop
Literature

The completed literature review and other compiled research on pretext stops are now available on the CPOC’s website. Other information will be added to this section as it is compiled: https://www.cityofpasadena.net/commissions/community-police-oversight- commission/#pretext-stops

ATTACHMENT 4 - Recommended Changes to
Draft Cellular Site Simulator Policy

Community Police Oversight Commission

MEMORANDUM
TO: Community Police Oversight Commission
FROM: Community Police Oversight Commission - Technology Ad Hoc Committee
BY: Amanda Fowler, Principal Administrative Analyst, Oversight Commission Support Division, Office of the City Attorney/City Prosecutor RE: Recommended Changes to Draft Cellular Site Simulator Policy DATE: Dec ember 7, 2023
Background
At the November 2, 2023 Community Police Oversight Commission meeting, the Commission was asked to review and make recommendations on the Pasadena Police Department’s Cellular Site Simulator policy. Because the Commission had limited time to review the draft policy, they continued the discussion to the December meeting and asked the Technology Ad Hoc Committee to create a recommendation for the full Commission’s consideration.

Discussion
Ad Hoc Recommendation
After much discussion and collaboration with community members and each other, the members of the Technology Ad Hoc Committee are recommending that the Pasadena Police Department use the Vallejo Police Department’s policy as a framework, with adaptations where necessary. This is included as Attachment 1, with an example of a deployment log included as Attachment 2.

The language that is highlighted in yellow represents the differences from the Vallejo policy, most of which are related to proper names, titles, and the inclusion of the Independent Police Auditor and CPOC in the mechanisms of accountability and transparency.

To help contextualize why the Technology Ad Hoc Committee feels that this draft policy is a better fit Pasadena, it includes the following enhancements:

Community Police Oversight Commission

1. A basis for the policy that lays out California law and requirements in more detail

2. An explanation of the technology with a clear statement that Pasadena will not add software or otherwise modify the equipment in any way to enable cellular site simulator technology to capture or receive content like text messages, voicemails, etc.

3. Further description of information obtained for transparency and clarity to the public

4. It changes should to shall when talking about how CSS data will not be used to support probable cause for an arrest warrant

5. For exigent circumstances, it adds language to clarify that it should only be used with a concurrent application for a search warrant, not just receiving one within 72 hours.

6. It requires quarterly review of logs by IPA/PPD representative and any other review as needed, and the creation of deployment logs that are made public and posted online with redaction of any information related to ongoing investigations or other exempt materials

7. It requires an Annual Report to the CPOC

8. It lays out more comprehensive instructions on retention and disposal of information
Attachment 1 is a consensus document from the Technology Ad Hoc Committee.

Additionally, one commissioner has requested the consideration of additional language that would include the following:

1. The inclusion of a requirement that agencies requesting to use Pasadena’s cellular site simulator have their own usage policy with annual reporting and a deployment log requirement.

PPD
Review and Response
Prior to bringing this recommendation forward to the full Commission, the Ad Hoc Committee sent PPD their proposed policy for their review and feedback. PPD has agreed to the majority of recommendations made by the Ad Hoc Committee, with their changes noted in green highlighted text in Attachment 3. Attachment 4 is a proposed Deployment Log from PPD.

The purpose of the discussion at the December meeting will be for the Commissioners to discuss these documents with each other and PPD and ultimately come up with their Community Police Oversight Commission
recommended policy to share with the Public Safety Committee and City Council prior to their consideration of adoption of the policy.

Respec
tfully submitted,
_________
_______________
Amanda Fowler
Principal Administrative Analyst
Oversight Commission Support Division
Attac
hments

1. Technology Ad Hoc Committee Recommended Cellular Site Simulator Policy

2. Example of Deployment Log from Vallejo

3. PPD’s Response to Technology Ad Hoc’s Recommended Policy

4. PPD’s Draft Deployment Log

Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 1 Published with permission by Pasadena Police Department Policy
620
Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
620.1 PURPOSE AND SCOPE
The purpose of this policy is to set guidelines and requirements pertaining to cellular site simulator technology usage and privacy. Any changes to this policy - including authorized uses of the cellular site simulator technology by the Pasadena Police Department - will be made in compliance with California Government Code Section 53166 and in consultation with the Community Police Oversight Commission and the Independent Police Auditor. 620.2 POLICY
It is the policy of the Pasadena Police Department to respect the privacy rights and civil liberties of individuals and to follow the Constitution, particularly the First and Fourth Amendments, the California Constitution, and all applicable laws.
620.3 BASIS FOR POLICY
Government Code § 53166(b) requires all law enforcement organizations that use cellular communications interception technology, including cellular site simulator technology, to:

1. Maint
ain reasonable security procedures and practices, including operational, administrative, technical and physical safeguards, to protect information gathered through the use of cellular communications interception technology from unauthorized access, destruction, use, modification or disclosure.

2. Implement a usage and privacy policy to ensure that the collection, use, maintenance, sharing and dissemination of information gathered through the use of cellular communications interception technology complies with all applicable law and is consistent with respect for an individual's privacy and civil liberties. The usage and privacy policy shall be available in writing to the public, and, if the local agency has an internet website, the usage and privacy policy shall be posted conspicuously on that internet website. The usage and privacy policy shall, at a minimum, include all of the following:
a. The authorized purposes for using cellular communications interception technology and for collecting information using that technology
b. A description of the job title or other designation of the employees who are authorized to use or access information collected through the use of cellular communications interception technology
c. A description of how the local agency will monitor its own use of cellular communications interception technology to ensure the accuracy of the information collected and compliance with all applicable laws, including laws providing for process and time period system audits
d. The existence of a memorandum of understanding or other agreement with another local agency or any other party for the shared use of cellular communications ATTACHMENT 1 - CPOC TECHNOLOGY AD HOC POLICY RECOMMENDATION (YELLOW

HIGHLIGHTS INDICATE CHANGES FROM VALLEJO POLICY TEMPLATE) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 2 Published with permission by Pasadena Police Department interception technology or the sharing of information collected through its use, including the identity of signatory parties
e. The purpose of, the process for, and restrictions on the sharing of infor mation gathered through the use of communications interception technology with other local agencies and persons
f. The length of time information gathered through the use of communications interception technology will be retained and the process the local agency will utilize to determine if and when to destroy retained information Membe
rs shall use only department- approved devices and usage shall be in compliance with department security procedures, the department's usage and privacy procedures and all applicable laws.
620.4 HOW

THE TECHNOLOGY WORKS
Cellular site simulator technology relies on the use of cellular site simulators. Cellular site simulators, as governed by this policy, function by transmitting as a cell tower. In response to the signals emitted by the simulator, cellular devices in proximity of the simulator identify it as the most attractive cell tower in the area and thus transmit signals to the simulator that identifies the device in the same way that they would a networked tower. Cellular si te simulator technology does not capture nor receive any content such as text messages, voicemails, applications, multimedia messages, etc. It does not have the capability of listening to phone calls. The City of Pasadena will not add software or otherwise modify the equipment in any way to enable these capacities.

A cel
lular site simulator receives signals and uses an industry-standard unique identifying number assigned by a device manufacturer or cellular network provider to distinguish between the incoming signals until the targeted device is located. Once the cellular site simulator identifies the specific cellular device for which it is looking, it will obtain the signaling information relating only to that particular phone, rejecting all others.

When used
in a mass casualty event, the cellular site simulator will obtain signaling information from all devices in the simulator's target vicinity for the limited purpose of locating persons in need of assistance or to further recovery efforts. Any information received from the cellular devices during this time will only be used for these limited purposes and all such information received will be purged at the conclusion of the effort in accordance with this policy. A mass casualty incident is a natural disaster such as an earthquake or fire; a terrorist attack; or any event resulting in imminent loss of life or injury.
620.5 I

NFORMATION OBTAINED
By transmitting as a cell tower, cellular site simulators acquire identifying information from cellular devices. As employed by the Pasadena Police Department, this information is limited. Cellular site simulators employed by the Pasadena Police Department will be limited to providing only:

1. Azimuth (an angular measurement in a spherical coordinate system)

2. Signal strength

3. Device identifier for the target device when locating a single individual or all device identifiers for a mass casualty incident
Cellular
site simulators do not function as GPS locators, as they will not obtain or download any location information from the device or its applications.

ATTACHMENT 1 - CPOC TECHNOLOGY AD HOC POLICY RECOMMENDATION (YELLOW

HIGHLIGHTS INDICATE CHANGES FROM VALLEJO POLICY TEMPLATE) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 3 Published with permission by Pasadena Police Department Cellular site simulators used by the Pasadena Police Department shall not be used to collect the contents of any communication, in accordance with 18 U.S.C. § 3121 (c).

Cellular site simulators employed by the Pasadena Police Department shall not capture emails, texts, contact lists, images or any other data contained on the phone. In addition, the cellular site simulators shall not be used by the Pasadena Police Department to collect subscriber account information (for example, an account holder's name, address, or telephone number). 620.6 AUT

HORIZED PURPOSES
The authorized purposes for using cellular communications interception technology and for collecting information using that technology are to:

1. Locate missing persons

2. Locate at-risk individuals

3. Locate victims of mass casualty incidents

4. Assist in felony investigations

5. Apprehend fugitives
The cell
ular site simulator shall not be used to target First Amendment activities, such as protests and gatherings at places of worship. The cellular site simulator also shall not be used for immigration enforcement purposes, including the sharing of information derived from the equipment with federal immigration authorities including Immigrations and Customs Enforcement (ICE) and Customs and Border Patrol (CPB).
620.6.1

LEGAL AUTHORITY
Cellular site simulator technology may only be used by the Pasadena Police Department with a search warrant or for an identified exigency, with a concurrent application for a search warrant. A search warrant application shall be made no later than 72 hours after use in an identified exigency. When using cellular site simulator technology to assist in an investigation, Pasadena Police personnel may only attempt to locate cellular devices whose unique identifiers are already known to law enforcement unless used for a mass casualty incident.

When making any application to a court, members of the Pasadena Police Department shall disclose appropriately and accurately the underlying purpose and activities for which an order or authorization is sought. Search warrants for the use of a cellular site simulator must include sufficient information to ensure that the courts are aware that the technology is being used. An application for the use of a cellular site simulator shall inform the court about how law enforcement intends to address the deletion of data not associated with the target phone.

If cell
ular site technology is used based on exigency, then the above requirements will be met by applying for a search warrant concurrently with the use of the device whenever possible and no later than 72 hours after use. An exigency is defined as an emergency involving danger of death or serious physical injury.
620.7 J

OB TITLES, DESIGNATIONS, AND TRAINING REQUIREMENTS
The Pasadena Police Department's cellular site simulator shall be operated and maintained by the Pasadena Police Department ’s Criminal Investigations Division . Personnel shall be specifically trained in such technology and authorized for its use by the Chief of Police or their designee. Such ATTACHMENT 1 - CPOC TECHNOLOGY AD HOC POLICY RECOMMENDATION (YELLOW

HIGHLIGHTS INDICATE CHANGES FROM VALLEJO POLICY TEMPLATE) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 4 Published with permission by Pasadena Police Department personnel shall be limited to designated CSS investigators. No other personnel shall be allowed to use this technology or access information collected through the use of this technology. The Chief of Police may withdraw authorization for use of the technology as a consequence of a disciplinary proceeding, or as appropriate under any circumstances consistent with law.

Traini
ng requirements for the above employees include completion of training by the manufacturer of the cellular communications interception technology or appropriate subject matter experts as identified by the Pasadena Police Department. Such training shall include and follow applicable State and Federal laws, including California privacy laws. Investigators assigned to the Criminal Investigations Division at the time of the approval of this policy shall be trained by the manufacturer regarding use of the cellular site simulator. Prior to its use by subsequent investigators assigned to the Criminal Investigations Division , those investigators shall receive instruction from an individual previously trained by the manufacturer and designated by the Criminal Investigations Division Commander. The Criminal Investigations Division Commander shall maintain a record of individuals who have completed training and are authorized to use the cellular site simulator. 620.8 AGENCY MONITORING AND CONTROLS
The Pasadena Police Department will monitor its use of cellular site simulator technology to ensure the accuracy of the information collected and compliance with all applicable laws, including laws providing for process and time period system audits. Prior to approving use of the cellular site simulator, the Criminal Investigations Division Commander or their designee shall ensure that the proposed use complies with all applicable laws and this policy. The Criminal Investigations Division Commander or their designee and the Independent Police Auditor shall quarterly review all deployment logs for compliance with applicable laws and policy and shall conduct any further audits required by law. The Criminal Investigations Division Commander and the Independent Police Auditor shall ensure that process and time period system audits are conducted in accordance with law and this policy.
620.9 DEPLOYMENT LOG
Prior to deployment of the technology, the use of a cellular site simulator by the Pasadena Police Department must be approved by the Criminal Investigations Division Commander or their designee. Each use of the cellular site simulator device requires the completion of a log by the user. The log shall include the following information at a minimum:

1. The name of the search warrant affiant/operator

2. The reason for each use (fugitive, investigation, etc.), list authorized use

3. Whether the target phone was located or not, and if not the reason the search was

4. unsuccessful or incomplete

5. Whether the equipment was used pursuant to a warrant or legally permissible exigency with a warrant subsequently obtained

6. The effectiveness of each deployment
The deploym
ent log will be made available to the public and posted online on a quarterly basis with redaction of information related to any ongoing investigations or other exempt material. 620.10 A

NNUAL REPORT
The Criminal Investigations Division Commander or their designee shall provide the Chief of Police, Independent Police Auditor, the Public Safety Committee and/or City Council, and Community Police Oversight Commission with an annual report that contains all of the above information. The report shall also contain the following information for the preceding 12-month period:

ATTACHMENT 1 - CPOC TECHNOLOGY AD HOC POLICY RECOMMENDATION (YELLOW

HIGHLIGHTS INDICATE CHANGES FROM VALLEJO POLICY TEMPLATE) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 5 Published with permission by Pasadena Police Department

1. The number of times cellular site simulator technology was used

2. The number of times the Pasadena Police Department used the cellular site simulator for another agency

3. The number of times the equipment was deployed:
a. To make an arrest or attempt to make an arrest
b. To locate an at-risk person
c. To aid in search and rescue efforts
d. For any other reason
620.11 I

NTER-AGENCY COOPERATION
Any request from an outside agency to use the Pasadena Police Department's cellular site simulator must be approved by the Criminal Investigations Division Commander or their designee.

Prior to the device being used on behalf of the requesting agency, there must be a written agreement between the requesting agency and the Pasadena Police Department. The requesting agency must agree to adhere to this policy, which shall be provided to them. The cellular site simulator will be operated by trained members of the Pasadena Police Department. No outside agency members shall operate the cellular site simulator.

Upon approv
al, the cellular site simulator will be utilized for the requesting agency pending availability and only for the purposes authorized under Section 620.6.

Should t
here be simultaneous requests from outside agencies to utilize the cellular site simulator, the Criminal Investigations Division Commander or their designee will determine which agency incident has priority.
620.12

SHARING OF INFORMATION
The Pasadena Police Department will share information gathered through the use of cellular site simulator technology with other law enforcement agencies that have a right to know and a need to know the information requested. A right to know is the legal authority to receive information pursuant to a court order, statutory law or case law. A need to know is a compelling reason to request information such as direct involvement in an investigation.

Info
rmation will be shared only with agencies in accordance with a lawful purpose and limited to a court order, search warrant, or identified exigency on the part of the agency. The Pasadena Police Department will not share information outside of the legal parameters necessary for the lawful purpose. All requests for information shall be reviewed by the Criminal Investigations Division Commander or other individual as designated by the Chief of Police.

The agency w
ith which the information is shared ("recipient agency") shall be designated as the custodian of such information. The recipient agency shall be responsible for observance of all conditions of the use of the information including the prevention of unauthorized use, retention of information and destruction of information.
620.13 RE

TENTION AND DISPOSAL OF INFORMATION
The Pasadena Police Department may keep captured data as evidence for use in a felony criminal investigation only when specifically authorized in a search warrant and in accordance with applicable state laws regarding search warrants and electronic information. The storage of this information shall be documented in a Pasadena Police Department crime report.

ATTACHMENT 1 - CPOC TECHNOLOGY AD HOC POLICY RECOMMENDATION (YELLOW

HIGHLIGHTS INDICATE CHANGES FROM VALLEJO POLICY TEMPLATE) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 6 Published with permission by Pasadena Police Department In all other circumstances where it is not specifically authorized by a search warrant, the Pasadena Police Department shall destroy all information intercepted by the cellular site simulator equipment as soon as the objective of the information request is accomplished in accordance with the following:

1. When the cellular site simulator equipment is used to locate a known cellular device, all data shall be deleted upon locating the cellular device and no fewer than once daily for a known cellular device

2. When the cellular site simulator equipment is used in a search and rescue operation, all data must be deleted as soon as the person or persons in need of assistance have been located, and in any event no less than once every ten days

3. Prior to deploying the cellular site simulator equipment for a subsequent operation, ensure the equipment has been cleared of any previous operational data

4. No data derived or recorded by cellular site simulator software or equipment will be stored on any server, device, cloud-based storage system or in any capacity ATTACHMENT 1 - CPOC TECHNOLOGY AD HOC POLICY RECOMMENDATION (YELLOW

HIGHLIGHTS INDICATE CHANGES FROM VALLEJO P OLICY TEMPLATE) 1 Vallejo Police Department
Cell Site Simulator (CSS)
Deployment Log
Calendar Year 2021
The Vallejo Police Department recognizes the public interest in ensuring that cell site simulator technology is appropriately used and monitored and seeks to be transparent with its usage. Please note that the cell site simulator is merely an investigative tool to find a cell phone. Results from the cell site simulator alone are never used establish probable cause for an arrest or search.

A deployment is defined as any time the cell site simulator is turned on and used to find a target phone. The cell site simulator might be deployed several times to find the same phone even if previously successfully located. Each deployment in the log is not necessarily a separate phone that was searched for. An arrest is not necessarily effected even if a phone is located. There are many factors that determine when and arrest will be effected.

Authorized Purpose Codes:
(A) Locate missing persons
(B) Locate at-risk individuals
(C) Locate victims of mass casualty incidents
(D) Assist in felony investigations
(E) Apprehend fugitives
ATTACHMENT 2 - EXAMPLE OF VALLEJO DEPLOYMENT LOG
2 # DATE Operator/ Affiant Case
Number
Crime
Code
Located
(Y/N)
Search Warrant
Obtained Prior to
Deployment
Used under
Exigency
(Y/N)
Warrant
Obtained
After Use
(Y/N or N/A)
Arrest Made
(Y/N)
Purpose
Code
(Y/N)

JANUARY
1 01/06/21 Pittman/ Thompson 20-9176 187PC Y Y N N/A N D 2 01/13/21 Samida/ Thompson 21-148 187PC Y Y N N/A N D
3 01/14/21 Samida/ Thompson 21-148 187PC Y Y N N/A N D
4 01/15/21 Samida/ Thompson 21-148 187PC Y Y N N/A N D
February
6 2/13/21 Pittman/Pittman 21-148 187 PC Y Y N N/A N D
7 02/18/21 Pittman/Tonn 21-6630` 187 PC Y Y N N/A N D
8 02/27/21 Pittman/Samida 21-336 215 PC Y Y N N D
9 02/27/21 Pittman/Samida 21-148 187 PC Y Y N N/A N D
March
10 03/05/21 Pittman/Pittman 21-2495 207 PC Y N Y Y N D
11 03/25/21 Samida/Tonn 21-2495 187 PC Y Y N N Y D
April
12 04/01/21 Pittman/Pittman 20-10067 187 PC Y Y N N/A N D 13 04/07/21 Samida/Pittman 20-10067 187 PC Y Y N N/A Y D 14 04/16/21 Pittman/Wagoner 21-4166 245(a)(2) Y N Y Y N D 15 04/17/21 Tonn/Wagoner 21-4166 245(a)(2) Y N Y Y Y D
May
16 05/06/21 Tonn/Thebeau Sac PD 187 PC Y Y N N/A Y D
17 05/06/21 Pittman/Pittman 20-9711 187 PC Y Y N N/A Y D 18 05/12/21 Tonn/CCAT Sac PD 288A(C)2 PC Y Y N N/A Y D
19 05/13/21 Pittman/Wagoner 21-4166 245(a)2 PC Y Y N N/A Y D June
Not used Not Used Not Used Not used
July
20 07/11/21 Samida/Samida 21-6668 187 PC N Y N N/A N D
21 07/11/21 Samida/McLaughlin 21-7628 246 PC Y Y N N/A N D 22 07/14/21 Pittman/Kraintz Sac PD 187 PC Y Y N N/A N D 23 07/27/21 Pittman/Coleman Napa SO 245 PC Y Y N N/A N D 24 07/27/21 Pittman/Coleman Napa SO 245 PC Y Y N N/A N D ATTACHMENT 2 - EXAMPLE OF VALLEJO DEPLOYMENT LOG
3 25 07/27/21 Pittman/Samida 21-6075 245a2 PC Y Y N N/A N D August
26 08/10/21 Samida/Pittman 21-7898 187 PC Y Y N N/A N D 27 08/19/21 Pittman/Coleman Napa SO 246 PC Y Y N N/A N D 28 08/19/21 Pittman/Coleman Napa So 246 PC Y Y N N/A N D September
Not Used
29 30
31 32
33 34
35 36
37 38
39 40
41 42
ATTACHMENT 2 - EXAMPLE OF VALLEJO DEPLOYMENT LOG
Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 1 Published with permission by Pasadena Police Department Cellular Site Simulator Usage and Privacy
620.1 PURPOSE AND SCOPE
The purpose of this policy is to set guidelines and requirements pertaining to cellular site simulator technology usage and privacy. Any changes to this policy - inc luding authorized uses of the cellular site simulator technology by the Pasadena Police Department - will be made in compliance with California Government Code Section 53166 and in consultation with the Community Police Oversight Commission and the Independent Police Auditor. 620.2 POLICY
It is the policy of the Pasadena Police Department to respect the privacy rights and civil liberties of individuals and to follow the Constitution, particularly the First and Fourth Amendments, the California Constitution, and all applicable laws.
620.3 BASIS FOR P OLIC Y
Government Code § 53166(b) requires all law enforcement organizations that use cellular communications interception technology, including cellular site simulator technology, to:

1. Maint
ain reasonable security procedures and practices, including operational, administrative, technical and physical safeguards, to protect information gathered through the use of cellular communications interception technology from unauthorized access, destruction, use, modification or disclosure.

2. Implement a usage and privacy policy to ensure that the collection, use, maintenance, sharing and dissemination of information gathered through the use of cellular communications interception technology complies with all applicable law and is consistent with respect for an individual's privacy and civil liberties. The usage and privacy policy shall be available in writing to the public, and, if the local agency has an internet website, the usage and privacy policy shall be posted conspicuously on that internet website. The usage and privacy policy shall, at a minimum, include all of the following:
a. The authorized purposes for using cellular communications interception technology and for collecting information using that technology
b. A description of the job title or other designation of the employees who are author
ized to use or access information collected through the use of cellular communications interception technology . The policy shall identify the training requirements necessary for those authorized employees
c. A description of how the local agency will monitor its own use of cellular com
munications interception technology to ensure the accuracy of the information collected and compliance with all applicable laws, including laws providing for process and time period system audits
d. The existence of a memorandum of understanding or other agreement with another local agency or any other party for the shared use of cellular communications interception technology or the sharing of information collected through its use, including the identity of signatory parties
e. The purpose of, the process for, and restrictions on the sharing of information gathered through the use of communications interception technology with other local agencies and persons
Policy
620
ATTACHMENT 3 - PPD RESPONSE TO AD HOC RECOMMENDATION
(CHANGES IN GREEN)
Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 2 Published with permission by Pasadena Police Department f. The length of time information gathered through the use of communications interception technology will be retained and the process the local agency will utilize to determine if and when to destroy retained information Membe
rs shall use only department- approved devices and usage shall be in compliance with department security procedures, the department's usage and privacy procedures and all applicable laws.
620.4 HOW

THE TECHNOLOGY WORKS
Cellular site simulator technology relies on the use of cellular site simulators. Cellular site sim
ulators, as governed by this policy, function by transmitting as a cell tower. In response to the signals emitted by the simulator, cellular devices in proximity of the simulator identify it as the most attractive cell tower in the area and thus transmit signals to the simulator that identifies the device in the same way that they would a networked tower. Cellular site simulator technology does not capture nor receive any content such as text messages, voicemails, applications, multimedia messages, etc. It does not have the capability of listening to phone calls. The City of Pasadena will not add software or otherwise modify the equipment in any way to enable these capacities.

A cell
ular site simulator receives signals and uses an industry-standard unique identifying number assigned by a device manufacturer or cellular network provider to distinguish between the incoming signals until the targeted device is located. Once the cellular site simulator identifies the specific cellular device for which it is looking, it will obtain the signaling information relating only to that particular phone, rejecting all others.

CSS technology may be used to gather information leading to the identity or whereabouts of fugitives, suspects, victims or missing persons. Authorized department investigators can use the CSS to help locate cellular devices whose unique identifiers are already known to law enforcement, or to determine the unique identifiers of an unknown device by collecting limited signaling information from the devices in the simulators user’s vicinity.

When used
in a mass casualty event, the cellular site simulator will obtain signaling information from all devices in the simulator's target vicinity for the limited purpose of locating persons in need of assistance or to further recovery efforts. Any information received from the cellular devices during this time will only be used for these limited purposes and all such information received will be purged at the conclusion of the effort in accordance with this policy. A mass casualty incident is a natural disaster such as an earthquake or fire; a terrorist attack; or any event resulting in imminent loss of life or injury.
620.5 I

NFORMATION OBTAINED
By transmitting as a cell tower, cellular site simulators acquire identifying information from cellular devices. As employed by the Pasadena Police Department, this information is limited. Cellular site simulators employed by the Pasadena Police Department will be limited to providing only:

1. Azimuth (an angular measurement in a spherical coordinate system)

2. S
ignal strength

3. Device identifier for the target device when locating a single individual or all device identifiers to determine the unique identifiers of an unknown device ATTACHMENT 3 - PPD RESPONSE TO AD HOC RECOMMENDATION (CHANGES IN GREEN) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 3 Published with permission by Pasadena Police Department Cellular site simulators do not function as GPS locators, as they will not obtain or download any location information from the device or its applications.

Cellular site simulators used by the Pasadena Police Department shall not be used to collect the contents of any communication, in accordance with 18 U.S.C. § 3121 (c).

Cellular site simulators employed by the Pasadena Police Department shall not capture emails, texts, contact lists, images or any other data contained on the phone. In addition, the cellular site simulators shall not be used by the Pasadena Police Department to collect subscriber account information (for example, an account holder's name, address, or telephone number). 620.6 AU

THORIZED PURPOSES
The authorized purposes for using cellular communications interception technology and for collecting information using that technology are to:

1. Locate missing persons

2. Locate at-risk individuals

3. Locate victims of mass casualty incidents

4. Assist in felony investigations

5. Apprehend fugitives
The cell
ular site simulator shall not be used to target First Amendment activities, such as protests and gatherings at places of worship. The cellular site simulator also shall not be used for immigration enforcement purposes, including the sharing of information derived from the equipment with federal immigration authorities including Immigrations and Customs Enforcement (ICE) and Customs and Border Patrol (CPB).
620.6.1

LEGAL AUTHORITY
Cellular site simulator technology may only be used by the Pasadena Police Department with a search warrant or for an identified exigency, w ith a subsequent application for a search warrant. A search warrant application shall be made no later than 72 hours after use in an identified exigency. When using cellular site simulator technology to assist in an investigation, Pasadena Police personnel may only attempt to locate cellular devices whose unique identifiers are already known to law enforcement, or to determine the unique identifiers of an unknown device.

When making any application to a court, members of the Pasadena Police Department shall disclose appropriately and accurately the underlying purpose and activities for which an order or authorization is sought. Search warrants for the use of a cellular site simulator must include sufficient information to ensure that the courts are aware that the technology is being used. An application for the use of a cellular site simulator shall inform the court about how law enforcement intends to address the deletion of data not associated with the target phone.

1. The search warrant shall include:
a. An advisement that the CSS sends signals to all cellular devices within range, which will cause the devices to emit unique identifiers
b. An advisement when the intent is to determine unique identifiers at multiple locations and/or multiple times
c. An advisement that all data collected during use of the CSS will be deleted at the conclusion of the mission
ATTACHMENT 3 - PPD RESPONSE TO AD HOC RECOMMENDATION (CHANGES IN GREEN) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 4 Published with permission by Pasadena Police Department If cellular site technology is used based on exigency, then the above requirements will be met by applying for a search warrant no later than 72 ho urs after use. The search warrant shall set forth the facts and probable cause giving rise to the exigency. An exigency is defined as an emergency involving danger of death or serious physical injury.
620.7 J

OB TITLES, DESIGNATIONS, AND TRAINING REQUIREMENTS
The Pasadena Police Department's cellular site simulator shall be operated and maintained by the Pasadena Police Department ’s Criminal Investigations Division . Personnel shall be specifically trained in such technology and authorized for its use by the Chief of Police or their designee. Such personnel shall be limited to designated CSS investigators. No other personnel shall be allowed to use this technology or access information collected through the use of this technology. The Chief of Police may withdraw authorization for use of the technology as a consequence of a disciplinary proceeding, or as appropriate under any circumstances consistent with law.

Traini
ng requirements for the above employees include completion of training by the manufacturer of the cellular communications interception technology or appropriate subject matter experts as identified by the Pasadena Police Department. Such training shall include and follow applicable State and Federal laws, including California privacy laws. Investigators assigned to the Criminal Investigations Division at the time of the approval of this policy shall be trained by the manufacturer regarding use of the cellular site simulator. Prior to its use by subsequent investigators assigned to the Criminal Investigations Division , those investigators shall receive instruction from an individual previously trained by the manufact urer, or appropriate subject matter experts , and designated by the Criminal Investigations Division Commander or their designee. The Criminal Investigations Division Commander or their designee shall maintain a record of individuals who have completed training and are authorized to use the cellular site simulator. 620.8 AGENCY MONITORING AND CONTROLS
The Pasadena Police Department will monitor its use of cellular site simulator technology to ensure the accuracy of the information collected and compliance with all applicable laws, including laws providing for process and time period system audits. Prior to approving use of the cellular site simulator, the Criminal Investigations Division Commander or their designee shall ensure that the proposed use complies with all applicable laws and this policy. The Criminal Investigations Division Commander or their designee and the Independent Police Auditor shall quarterly review all deployment logs for compliance with applicable laws and policy and shall conduct any further audits required by law. The Criminal Investigations Division Commander or their designee and the Independent Police Auditor shall ensure that process and time period system audits are conducted in accordance with law and this policy.
620.9 DEPLOYMENT LOG
Prior to deployment of the technology, the use of a cellular site simulator by the Pasadena Police Department must be approved by the Criminal Investigations Division Commander or their designee. Each use of the cellular site simulator device requires the completion of a log by the user. The log shall include the following information at a minimum:

1. The name of the search warrant affiant/operator

2. The reason for each use (fugitive, investigation, etc.), list authorized use

3. Whether the target phone was located or not, and if not the reason the search was unsuccessful or incomplete

4. Whether the equipment was used pursuant to a warrant or legally permissible exigency wi
th a warrant subsequently obtained
ATTACHMENT 3 - PPD RESPONSE TO AD HOC RECOMMENDATION (CHANGES IN GREEN) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 5 Published with permission by Pasadena Police Department The effectiveness of each deployment: The deployment log will be made available to the Independent Police Auditor (IPA) semi -annually for audit purposes with redaction of information related to any ongoing investigations or other exempt material. 620.10 A

NNUAL REPORT
The Criminal Investigations Division Commander or their designee shall provide the Chief of Police, Independent Police Auditor, the Public Safety Committee and/or City Council, and Community Police Oversight Commission with an annual report that contains all of the above information. The report shall also contain the following information for the preceding 12 -month period:

1. The number of times cellular site simulator technology was used

2. The number of times the Pasadena Police Department used the cellular site simulator for another agency

3. The number of times the equipment was deployed:
a. To make an arrest or attempt to make an arrest
b. To locate an at-risk person
c. To aid in search and rescue efforts
d. For any other reason
620.11 I

NTER-AGENCY COOPERATION
Any request from an outside agency to use the Pasadena Police Department's cellular site simulator must be approved by the Criminal Investigations Division Commander or their designee.

Prior to the de vice being used on behalf of the requesting agency, there must be an agreement between the requesting agency and the Pasadena Police Department. The requesting agency must agree to adhere to this policy, which shall be provided to them. The cellular site simulator will be operated by trained members of the Pasadena Police Department. No outside agency members shall operate the cellular site simulator.

Upon approval, the cellular site simulator will be utilized for the requesting agency pending availability and only for the purposes authorized under Section 620.6.

Should t
here be simultaneous requests from outside agencies to utilize the cellular site simulator, the Criminal Investigations Division Commander or their designee will determine which agency incident has priority.
620.12 S

HARING OF INFORMATION
The Pasadena Police Department will share information gathered through the use of cellular site simulator technology with other law enforcement agencies that have a right to know and a need to know the information requested. A right to know is the legal authority to receive information pursuant to a court order, statutory law or case law. A need to know is a compelling reason to request information such as direct involvement in an investigation.

Inf
ormation will be shared only with agencies in accordance with a lawful purpose and limited to a court order, search warrant, or identified exigency on the part of the agency. The Pasadena Police Department will not share information outside of the legal parameters necessary for the lawful purpose. All requests for information shall be reviewed by the Criminal Investigations Division Commander or other individual as designated by the Chief of Police.

ATTACHMENT 3 - PPD RESPONSE TO AD HOC RECOMMENDATION (CHANGES IN GREEN) Pasadena Police Department
Policy Manual
Cellular Site Simulator Usage and Privacy
________________________________________________________________________________________________________________________________ Copyright Lexipol, LLC 2023/11/01, All Rights Reserved Cellular Site Simulator Usage and Privacy - 6 Published with permission by Pasadena Police Department The agency with which the information is shared ("recipient agency") shall be designated as the custodian of such information. The recipient agency shall be responsible for observance of all conditions of the use of the information including the prevention of unauthorized use, retention of information and destruction of information.
620.13 RE

TENTION AND DISPOSAL OF INFORMATION
The Pasadena Police Department may keep captured data as evidence for use in a felony criminal investigation only when specifically authorized in a search warrant and in accordance with applicable state laws regarding search warrants and electronic information. The st orage of this information shall be documented in a Pasadena Police Department crime report.

In all other circumstances where it is not specifically authorized by a search warrant, the Pasadena Police Department shall destroy all information intercepted by the cellular site simulator equipment as soon as the objective of the information request is accomplished in accordance with the following:

1. When the cellular site simulator equipment is used to locate a known cellular device, all data shal
l be deleted upon locating the cellular device and no fewer than once daily for a known cellular device

2. When the cellular site simulator equipment is used to determine the unique identifiers of an unknown device, all data must be deleted at the conclusion of the mission, and in any event no less than once every ten days

3. Prior to deploying the cellular site simulator equipment for a subsequent operation, ensur e the equipment has been cleared of any previous operational data

4. No data derived or recorded by cellular site simulator software or equipment will be stored on any server, device, cloud-based storage system or in any capacity ATTACHMENT 3 - PPD RESPONSE TO AD HOC RECOMMENDATION (CHANGES IN GREEN) Pasadena Police Department
Cell Site Simulator (CSS)
Deployment Log
Calendar Year 2023
The Pasadena Police Department recognizes the public interest in ensuring that cell site simulator technology is appropriately used and monitored and seeks to be transparent with its usage. Please note that the cell site simulator is merely an investigative tool to find a cell phone.

A deployment is defined as any time the cell site simulator is turned on and used to find a target phone. The cell site simulator might be deployed several times to find the same phone even if previously successfully located. Each deployment in the log is not necessarily a separate phone that was searched for. An arrest is not necessarily effected even if a phone is located. There are many factors that determine when and arrest will be effected.

Authorized Purpose Codes:
(A) Locate missing persons
(B) Locate at-risk individuals
(C) Locate victims of mass casualty incidents
(D) Assist in felony investigations
(E) Apprehend fugitives
ATTACHMENT 4 - PPD PROPOSED POLICY LOG
# Date Operator / Affiant Case # Crime Code Located
(Y/N)
Search Warrant
Obtained Prior to
Deployment (Y/N)
Used Under
Exigency (Y/N)
Warrant Obtained
After Use
(Y/N or N/A)
Arrest Made
(Y/M) Purpose Code
1 12/1/2023 E. Sanchez 2023-12345 PC 187 Y Y N N/A Y D
Purpose Codes: (A) Locate missing persons - (B) Locate at-risk individuals - (C) Locate victims of mass casualty incidents - (D) Assist in felony investigations - (E) Apprehend fugitives ATTACHMENT 4 - PPD PROPOSED POLICY LOG
ATTACHMENT 5 - IPA Community Meet and
Greet

Join us for an opportunity to share
your experiences, thoughts, and
concerns about police accountability
and the future of policing in Pasadena.

WEDNESDAY, OCTOBEIR 4, 6-8 P.M.

ROBINSON PARK REC. CENTER, AUDITORIUM
1081 N. FAIR OAKS AVE.

R For more information about this event or to request a aJ disability-related accommodation, call (626) 744-4141.

ATTACHMENT 6 - Revised Body Worn
Camera (BWC) Policy

Policy
450
Pasadena Police Department
Policy Manual
Copyright Lexipol, LLC 2023/12/08, All Rights Reserved.

Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 1 Portable Audio/Video Recorders
450.1 PURPOSE AND SCOPE
Best Practice MODIFIED
In-car (Mobile Audio Video) cameras and body worn cameras (BWC) provide additional documentation of police/public encounters and may be an important tool for collecting evidence and maintaining public trust. Persons reviewing recordings must be cautious before conclusions are reached about what the video shows.

It is the policy of the Pasadena Police Department to equip sworn personnel, and a select number of civilian employees, with BWCs. The cameras are intended to:
• Capture crimes in progress, whether perpetrated against the officer or the community, and to maintain this evidence for presentation in court. • Document initial police response, the discovery of evidentiary items, and the actions of the police pursuant to an investigation including calls for service or self-initiated police contacts.
• Mitigate potentially confrontational interactions with members of the public through the presence of the BWC.
• Prevent and investigate complaints made against officers during the course of their police duties.
• Serve in training and performance feedback - ensuring the professionalism, accountability, and transparency of members of the Pasadena Police Department.

Officers shall utilize BWCs in accordance with the provisions in this general order and state and federal law to complement the performance of patrol personnel, investigators, and detention officers.

While recordings obtained from BWCs provide an objective record of events, it is understood that video recordings do not necessarily reflect the experience or state of mind of the individual member(s) in a given incident. Moreover, the recordings, especially video, have limitations and may depict events differently than the events recalled by the involved member.

Video captures 2-dimensional images, which may be different from a member's 3-dimensional observations. Lighting and angles may also contribute to different perceptions. Specifically, it is understood that the recording device will capture information that may not have been heard and/ or observed by the involved member and that the involved member may see and hear information that may not be captured on video.
450.2 POLICY
Discretionary MODIFIED
This policy provides guidelines for the use of BWCs by members of this department while in the performance of their duties, including all recording systems whether body-worn, hand-held or ATTACHMENT 1 - Revised PPD Policy
Pasadena Police Department
Policy Manual
Portable Audio/Video Recorders
Copyright Lexipol, LLC 2023/12/08, All Rights Reserved.

Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 2 integrated into portable equipment. The use of recorders is intended to enhance the mission of the Department by accurately capturing contacts between members of the Department and the public.

This policy does not apply to lawful surreptitious audio-video recording, interception of communications for authorized investigative purposes, or to mobile audio/video recordings (see the Investigation and Prosecution and Mobile Audio/Video policies). 450.3 MEMBER PRIVACY EXPECTATION
Discretionary MODIFIED
All recordings made by members acting in their official capacity shall remain the property of the City of Pasadena, regardless of whether those recordings were made with department-issued or personally owned recorders. Members shall have no expectation of privacy or ownership interest in the content of these recordings. Members shall maintain full privacy and ownership interest in the unrelated content stored on personally owned recorders, including cellular telephones. 450.4 MEMBER RESPONSIBILITIES
Discretionary MODIFIED
Each uniformed member (Officers, Detention Officers, Park Safety, and Community Safety Officers) shall be responsible for making sure that he/she is equipped with a BWC issued by the Department, and that the recorder is in good working order prior to each shift.If the recorder is not in working order or malfunctions at any time, the member shall promptly report the failure to his/ her supervisor and obtain a functioning device as soon as practicable. Uniformed members shall wear the BWC in a conspicuous manner and the cameras shall be forward facing on the uniform to facilitate optimal recording field of view.

Any member assigned to a non-uniformed position (Detectives and Special Investigative Units) shall carry an approved BWC any time the member believes that such a device may be useful. Non-uniformed members wearing a BWC shall wear the device in a conspicuous manner and forward facing to facilitate optimal recording field of view. This section does not apply to members acting in an undercover capacity.

When using a BWC, the assigned member shall record his/her name, PPD identification number and the current date and time at the beginning and the end of the shift or other period of use, regardless of whether any activity was recorded. This procedure is not required when the recording device and related software captures the user's unique identification and the date and time of each recording.

Members shall document the use of a BWC and the existence of a recording in any report or other official record of the contact, including any instance where the recorder malfunctioned or the member deactivated the recording prior to the conclusion of the investigation. Members shall include the reason for deactivation.

When a member reasonably believes a recorded contact may lead to a review by a subsequent supervisor, the member should promptly notify their supervisor of the existence of the recording.

Pasadena Police Department
Policy Manual
Portable Audio/Video Recorders
Copyright Lexipol, LLC 2023/12/08, All Rights Reserved.

Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 3 Members shall not tamper with or dismantle any hardware or software component of the body worn camera.

All Department members using BWCs shall be trained and provided a copy of the policy prior to use of equipment. The training and course outline shall be documented in the Department's Training Management System. Supervisors with Department members assigned BWCs shall conduct setion training twice a year on the policy expectations, and use and maintenance of the BWC equipment. Employees will also be tested yearly via the Department's web-based policy review.
450.4.1 TRANSFER PROCEDURES
Agency Content
Members shall dock their issued body worn camera for automated upload of data files daily or when directed by a supervisor to ensure the timely transfer of data. This procedure will ensure that storage capacity is not exceeded within the device and to view uploaded audio/video files for report writing.

Members uploading audio/video files into storage shall include incident information (metadata) for any recording which has the likelihood of resulting in a criminal, civil, or administrative review or investigation. These incidents shall include those in which an employee may only be a secondary or peripheral responder. All associated recordings for these events, whether evidence or not, shall include general offense and case number.

Personnel assigned a BWC should allow sufficient time to upload files at the end of their shift to avoid incurring unnecessary overtime expenditures. All Department policies and MOUs regarding the use of overtime will apply.
450.5 SUPERVISOR RESPONSIBILITIES
Best Practice MODIFIED
Supervisors shall not use BWCs or online storage system until they have successfully completed the required training.

Supervisors shall ensure members assigned a BWC are utilizing the equipment according to policy guidelines. Supervisors may also conduct random or directed review of recordings to assess performance related to its use and note videos that may be appropriate for training and/ or administrative review. Such reviews must comply with auditing section 450.14. Supervisors completing an audit should memorialize in the Notes field the purpose for each video audited.

When an incident arises that requires the immediate retrieval of BWC media for chain of custody purposes (including, but not limited to, officer involved shootings, in-custody deaths, critical incidents involving great bodily injury, or other incidents as determined by policy/supervision), a supervisor will respond to the scene, ensure the position/location of the BWC is documented and photographed, retrieve and take custody of the BWC, and ensure the data is uploaded and access is restricted (Penal Code § 832.13). Supervisors shall review relevant video recordings prior to submitting any administrative reports.

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Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 4 450.6 ACTIVATION OF THE BODY WORN CAMERA
Best Practice MODIFIED
This policy is not intended to describe every possible circumstance where the activation of the BWC is appropriate and/or required. Not all situations will clearly start out necessitating documentation by the BWC nor will all recorded events have a clear ending for when the BWC is no longer required. BWC activation shall begin upon arriving at a call or initiating enforcement action. BWC shall remain activated during any investigation-related activity.

The BWC should shall be activated in:

A. All enforcement and investigative contacts, including but not limited to:
• Calls for service
• Traffic stops
• Pedestrian stops (including member-initiated consensual encounters) • Field interviews
• Witness and victim interviews (except as noted below in Section 450.8) • Detentions
• Arrests (Including Miranda advisement)
• Searches (service of warrants, warrantless or consensual searches) • Crowd management and control
• Canine deployments
• Use of force investigations
• Suspicion of crime occurring (narcotic investigations, problem locations, etc.) • Any activity the member believes may be criminal in nature B. Any other contact that becomes adversarial after the initial contact in a situation that would not otherwise require recording.

Members should consider activating their BWC prior to any contacts noted above. Activating the BWC prior to arrival may help in capturing critical information during an incident. At no time is a member expected to jeopardize his/ her their safety in order to activate a BWC or other recording medium. If the immediate activation of the BWC is not feasible due to an imminent risk to the safety of the officer or others, the officer will activate the BWC at the first available opportunity after the immediate threat has been addressed. Once a recording is initiated, a continuous recording of the event must take place until completion of the incident or contact.

If an officer manually depresses the event button, a buffering period of 1 minute prior to the officer manually depressing the event button will occur. The buffering period will record video only and sound will only be captured upon activation of the event button.

Members should remain sensitive to the dignity of all individuals being recorded and exercise sound discretion to respect privacy by discontinuing video recording whenever it reasonably Pasadena Police Department
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Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 5 appears to the member that such privacy may outweigh any legitimate law enforcement interest in video recording. When video recording is discontinued, officers should utilize other means of capturing the audio. Video recording should
shall resume when privacy is no longer an issue
unless the circumstances no longer fit the criteria for recording.

Members shall not use BWC devices to record communications or discussions with co-workers or supervisors, non-work related activities or non-law enforcement contacts. Members shall not use BWC devices to record discussion pertaining to tactical operations, such as those by SWAT personnel.
450.6.1 FIRST AMENDMENT ACTIVITY
Agency Content
Members shall not use BWC devices to record individuals who are engaged in peaceful protest or First Amendment protected speech or activities; unless the officer believes a violation of criminal law is occurring, may occur, or if the officer has direct interaction with a participant or third party to the event.
450.6.2 SURREPTITIOUS USE OF THE PORTABLE RECORDER
Agency Content
Penal Code § 632 prohibits an individual from surreptitiously recording a "confidential" conversation if there is a reasonable expectation of privacy or confidentiality. However, Penal Code § 633 expressly exempts law enforcement from this prohibition during the course of a criminal investigation. Members of the Department may surreptitiously record any conversation during the course of a criminal investigation in which the member reasonably believes that such a recording will be lawful and beneficial to the investigation (Penal Code § 633).
450.7 ADVISEMENT ABOUT RECORDING
Agency Content
Private Citizens do not have a reasonable expectation of privacy when talking with police personnel during the scope of an officer's official duties.Private citizens may have a reasonable expectation of privacy in their homes or place of business except when officers are lawfully present during the course of official duties (warrant, consent, exigent circumstances).Therefore, members are not required to give notice they are recording and/or obtain consent. 450.8 TERMINATION OF RECORDING
Best Practice MODIFIED
Once activated, the BWC should remain on continuously until the member's direct participation in the incident is complete, the situation no longer fits the criteria for activation, or unless tactical or practical reasons dictate otherwise. Recording may be stopped during significant periods of inactivity, such as report writing or other breaks from direct participation in the incident.

If the BWC is used during an enforcement situation and it becomes necessary to discuss issues or concerns related to privacy or officer-safety with another employee or supervisor, the device may Pasadena Police Department
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Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 6 be turned off. The intention to stop the recording should be noted by the officer verbally such that it is recorded by the BWC before the deactivation. When the aforementioned conversation has ended, the member should reactivate the camera promptly and the member shall note verbally that the recording has continued.

After initiation of a BWC recording connected with an investigation related activity, an employee may pause an audio and/or video recording when not actively engaged in an investigative action; to confer with a supervisor or colleague, or to discuss matters not related to the investigation at hand. The recording device shall be reactivated upon re-engagement of any investigative or enforcement action. Both the intention to cease recording and the re-initiation of recording shall be announced on the BWC using the following codes: 43 - non investigative; 44 - investigation related; 45 - resuming recording.

Members shall cease recording whenever necessary to ensure conversations are not recorded between a person in custody and the person's attorney, religious advisor or physician, unless there is explicit consent from all parties to the conversation (Penal Code § 636).

Circumstances when a member is not required to activate the BWC or may cease recording include, but are not limited to:

A. Officer and citizen safety would be compromised (e.g. a confidential informant, citizen informant, or undercover member);
B. A health care provider is discussing medical issues with a patient; C. While in a hospital for an extended security detail with a subject or an arrestee. However, the BWC should
shall be turned on in the hospital if a situation
arises which requires police action or to garner investigative statements; D. On a primary school campus, unless officers are responding to an imminent threat to public safety, such as assault in progress, or effecting an arrest; E. Non-enforcement contacts in restrooms, dressing rooms, and locker rooms; F. A witness or victim refuses to provide a statement if recorded and the encounter is non-confrontational;
G. In the members judgment, a recording would interfere with his or her ability to conduct an investigation, or may be inappropriate because of the victim or witness's physical condition, emotional state, age, or other sensitive circumstance (e.g. sexual assault victim);
H. If a member is on a perimeter post or assigned to a static post where he/she is not in contact with citizens, involved in an enforcement action, or actively part of the investigation;
I. Other examples as covered in instructional training sessions. 450.8.1 EXPLOSIVE DEVICE
Agency Content
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Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 7 Many portable recorders, including BWCs and audio/video transmitters, emit radio waves that could trigger an explosive device. Therefore, these devices should not be used where an explosive device may be present.
450.9 PROHIBITED USE OF BODY WORN CAMERAS
Agency Content
Members are prohibited from personally retaining recordings of activities or information obtained while acting in their official capacity, whether the recording was created with department-issued or personally owned recorders. Members shall not duplicate or distribute such recordings, except for authorized Department purposes. All such recordings shall be retained at the Department.

Members are prohibited from using personally owned BWCs while acting in their official capacity. Any member who uses a personally owned recorder for department-related activities shall comply with the provisions of this policy, including retention and release requirements.

Recordings shall not be used by any member for the purpose of embarrassment, intimidation or ridicule.

Generally, BWCs shall not be used as a surveillance tool to record members of the public engaged in lawful activity (see section 450.6 for exceptions).
450.10 RETENTION REQUIREMENTS
Agency Content
All recordings of evidentiary value shall be retained for a period consistent with the requirements of the organization's records retention schedule, but no less than 1 year pursuant to Government Code § 34090.6.

In the event of an accidental recording of a department member where the resulting recording is of no investigative or evidentiary value, the member who made the recording shall notify a supervisor and the recorded employee of the footage as soon as he/she becomes aware of its existence. An employee may request, via the chain of command, that the video be isolated. The supervisor shall email his/her Division Commander with sufficient information to locate the video and an explanation for the request. The Division Commander shall review the video, approve or deny the request, and forward to the Strategic Services Division Commander for action through the System Administrator.All requests to isolate video shall be maintained by the Strategic Services Division Commander.
450.11 REVIEW OF RECORDINGS
Agency Content
Except for those situations otherwise contained within this policy, Department members will be allowed to review recordings for the following reasons:

A. To test the device to ensure it is operating properly; Pasadena Police Department
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Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 8 B. When preparing written reports.Members should review recordings to assist with their investigation prior to the completion of their report. Recorded statements shall be summarized and documented in the narrative of the report; C. Follow-up to an assigned criminal investigation;
D. Prior to courtroom testimony or for courtroom presentation; E. By an authorized supervisor/investigator participating in an investigation or inquiry of a meritorious conduct, personnel complaint, or administrative or criminal investigation; F. Pursuant to lawful process or by court order.

In the event video files are utilized for training purposes and the involved employee(s) object to the use of the video, such objection shall be submitted to the employee's section Lieutenant.The value of the video for training will be weighed against the employee's objections and basis for the objection.

Anytime a Department member reviews a recording pursuant to a criminal investigation, or in authoring a report or memorandum, the viewing person shall document in the report the fact that the recording was viewed.

BWC recordings shall not replace employees' investigative notes taken at the scene and members should not use the fact that a recording was made as a reason to write a less detailed report.

Whenever a BWC is present during a critical incident, such as an officer-involved shooting or in-custody death, the involved party or witness shall notify an on-duty supervisor as soon as practical. The supervisor shall secure the device until turned over to the Pasadena Police Department supervisor assigned to the investigation. The BWC recording shall be uploaded to the storage system as soon as practical and access to the recording shall be restricted.

A Department member involved in an officer-involved shooting, in-custody death, incident resulting in great bodily injury, or suspected of criminal activity shall be given the opportunity to review his/her own BWC video recording of the incident prior to providing a statement to criminal investigators. In the event the involved member does not provide a voluntary statement to criminal investigators, the member will not be allowed to view any recordings until the administrative investigation. If deemed necessary and appropriate by the assigned investigative supervisor, the involved Department member shall be given the opportunity to review other relevant BWC recordings that memorialized the encounter from a similar vantage point. The member may have his/her representative present during the viewing of the video recordings and will be afforded the opportunity to privately consult with his/her representative before providing a statement.

Members are not authorized to play back BWC recordings to allow members of the public to review the recordings without approval from a Lieutenant.

Subject to the provisions of this policy, the Chief of Police has the discretion to prohibit the review of any recordings by department employees if such review may jeopardize a criminal investigation.

If review of any audio or video media is denied, the Chief will articulate their rational for the denial.

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Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 9 450.11.1 ADMINISTRATIVE INVESTIGATION
Agency Content
As part of the administrative investigation, the member shall be given the opportunity to view the video recordings of the incident from his/her own BWC immediately within a reasonable amount of time prior to his/her interview. The member may have his/her representative present during the viewing of the video recordings and will be afforded the opportunity to privately consult with his/ her representative before providing a statement.
450.12 BWC RECORDING REQUESTS THROUGH CALIFORNIA PUBLIC RECORDS ACT

AND THROUGH DISCOVERY IN CRIMINAL PROCEEDINGS
Agency Content
If the Pasadena Police Department receives a public request for BWC recordings, refer to policy 810 Records Maintenance and Release.

Although the data contained within audio/video systems is not considered Criminal Offender Record Information (CORI), it shall be treated in the same manner as CORI data. All access to the systems is logged and subject to audit at any time. Access to the data from the systems is permitted on a right to know, need to know basis.

Pursuant to discovery requests in preparation for criminal trials, the investigator can make a copy of a BWC recording for release to the District Attorney's Office, City Attorney's Office, and/or other Judicial Department. The release shall be memorialized in a report by the investigator and signed as received by the prosecuting attorney, in compliance with current Department practice.

Prior to the public release of a recording containing the image of a readily identifiable Department member, that member shall be notified of the pending release as soon as practicable. 450.13 COORDINATOR
Agency Content
The Chief of Police or the authorized designee shall appoint a member of the Department to coordinate the use, maintenance, and training of BWC recording devices and the storage of recordings, including:

A. Establishing a system for downloading, storing, and security of recordings; B. Designating persons responsible for downloading recorded data; C. Establishing a maintenance system to ensure availability of operable BWC devices; D. Establishing a system for tagging and categorizing data according to the type of incident captured;
E. Establishing a system to prevent tampering, deleting, and copying recordings and ensure chain of custody integrity;
F. Working with the City Attorney's Office to ensure an appropriate retention schedule for recordings and associated documentation;
G. Isolating accidental recordings upon request of the applicable Division Commander; Pasadena Police Department
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Published with permission by Pasadena Police Department ***DRAFT*** Portable Audio/Video Recorders - 10 H. Maintaining logs of access and isolations of recordings (Penal Code § 832.18). 450.14 AUDITING
Agency Content
For the purpose of ensuring incidents are being recorded per this Policy, a supervisor may randomly audit the system to evaluate policy compliance and performance.

Generally, minor infractions regarding the use of the BWC and related equipment may be viewed as training opportunities and documented rather than means to take disciplinary action, especially in the implementation stage of the project.

The Policy and Risk Management Unit will be responsible for routinely reviewing an updating applicable policies to meet state and federal law and industry best practices. 450.15 PROHIBITION AGAINST MODIFICATION OF RECORDINGS Agency Content
Members shall not copy, edit, alter, erase, or otherwise modify in any manner audio/video recordings except as authorized by law or Department policy. Audio/video recordings shall not be disseminated via electronic mail.
1 | P a g e
To: Community Police Oversight Commission
Copy: Amanda Fowler, Principal Administrative Analyst, Oversight Commission Support Division, Office of the City Attorney/City Prosecutor From: Richard Rosenthal, Ph.D., Independent Police Auditor Date: January 8, 2023
Subject: PPD Proposed & Updated Body Worn Camera Policy In a Use-of-Force Investigation Assessment Report, dated May 1, 2023, I recommended that “the [Pasadena Police] Department [] update its Body Worn Camera policies and training to ensure consistency as to when BWC’s are activated and deactivated,” After ongoing conversations with Pasadena Police Department (PPD) Command Staff, on August 14, 2023, I provided the Department with samples of Body Worn Camera (BWC) policies relating to the activation and deactivation of BWC’s from the Cleveland Division of Police, the Los Angeles County Sheriff’s Department, and the Santa Ana Police Department.1 I affirmed my position that the current PPD police is vague as to at what point officers should be activating their cameras, resulting in inconsistent times of activations, according to individual officer preference: PPD policy (Section 450.6 ) “…The BWC should be activated when safe in A. All enforcement and investigative contacts, including but not limited to…” (emphasis added).

I also noted that the Cleveland, Los Angeles, and Santa Ana policies all appeared to provide more direction, particularly with respect to the time of activation. I highlighted that Cleveland officers are required to “activate their camera prior to responding to all calls for service;” Los Angeles County Sheriff Deputies are required to “activate their body worn cameras prior to initiating or upon arrival at, any enforcement or investigative contact involving a member of the public;” and Santa Ana officers are required to activate their BWC “prior to arriving at a call or initiating enforcement action…” (emphasis added).

I recommended that the Department consider adopting highlighted language in the Santa Ana PD policy (which is similar to that of Cleveland and the LASD), and which contains clear and concise language relating to both activation and deactivation. I also recommended that the Department encourage officers to activate their cameras immediately upon receiving and responding to a call for service (to include the driving of their vehicle to the scene) and, in all cases, prior to leaving their vehicle.

After conferral with the Pasadena Police Officers Association, the Department has now provided a draft of an amended BWC policy which includes language that: “BWC activation shall begin upon arriving at a call or initiating enforcement action.” The policy also requires that “BWC shall remain activated during any investigation-related activity” (Section 450.6). The updated 1 See Attached Memo.

ATTACHMENT 2 - MEMO FROM IPA ROSENTHAL REGARDING REVISED BWC POLICY 2 | P a g e
policy also laudably, and consistent with a recommendation made by the OIR Group,2 would now provide the Chief of Police with “the discretion to prohibit the review of any recordings by department employees if such review may jeopardize a criminal investigation” (Section 450.11).

Additional improvements to the policy include three places where the word “should” is changed to “shall” (Sections 450.6 and 450.8(C)), all intended to highlight the necessity of when officers need to have their cameras activated.

Even though the Department did not adopt the exact Santa Ana language as I initially recommended, I believe that the updated policy that the Department has agreed to adopt is an excellent improvement on the original policy and is likely to improve officer compliance with community and Department expectations as to when body worn cameras will capture actions taken by officers. It is my intent to conduct a follow-up review of BWC compliance after the policy is adopted and implemented and will report back on officer and Department compliance at that time.
2 RECOMMENDATION 8: “The City should revisit its agreement with the PPOA requiring the Department to preview recorded evidence with officers prior to being interviewed about officer-involved shootings.” 1 | P a g e
To: Art Chute, Deputy Chief
From: Richard Rosenthal, Ph.D., Independent Police Auditor Cc: Javan Rad, Chief Assistant City Attorney
Date: August 14, 2023
Subject: Body Worn Camera Policies – Activation & Deactivation As per your request, and as a supplement to my Assessment Report, dated May 1, 2023, which recommended that “the Department [] update its Body Worn Camera policies and training to ensure consistency as to when BWC’s are activated and deactivated,” I have compiled a few sample policies for the Department’s review which include more specific provisions regulating when officers are expected to activate and (in some cases) deactivate their body worn cameras.

I note that current PPD policy is vague as to at what point officers should be activating their cameras, resulting in inconsistent times of activations, according to individual officer preference:

PPD policy (Section 450.6 ) “…The BWC should be activated when safe in A. All enforcement and investigative contacts, including but not limited to…” (emphasis added).

The following policies appear to provide more direction, particularly when supplemented with Department training as to Command Staff expectations:
• Cleveland Police Department (4.06.04): provides that: “All officers assigned a WCS, while in the field, shall activate their camera prior to responding to all calls for service, prior to all investigative or enforcement contacts with the public, or other contact with the public that may or does become adversarial after the initial contact…” (emphasis added).
• The Los Angeles County Sheriff’s Department (3-06/200.08): also provides for officers to “activate their body worn camera (BWC) prior to initiating, or upon arrival at, any enforcement or investigative contact involving a member of the public, …” (emphasis added).
• Santa Ana Police Department (435.4): provides that “Department personnel are required to activate the BWC to record any general duties, investigative or enforcement-related contacts or activity. BWC activation shall begin prior to arriving at a call or initiating enforcement action and shall terminate the recording once the involved officer has cleared the call that initiated activation.”
I am recommending that the Department consider adopting the highlighted language in the Santa Ana PD policy (which is similar to that of Cleveland and the LASD), which contains clear and concise language relating to both activation and deactivation. I would also recommend that the Department encourage officers to activate their cameras immediately upon receiving and responding to a call for service (to include the driving of their vehicle to the scene) and, in all cases, prior to leaving their vehicle.

ATTACHMENT 3 - IPA ROSENTHAL'S PRIOR MEMO TO PPD REGARDING BWC POLICY RECOMMENDATIONS 2 | P a g e
For your assistance, I have attached highlighted copies of these policies along with this memo. I have also highlighted policy provisions relating to officer viewing of BWC footage after a critical incident (relevant to OIR McClain Report, Recommendation No. 8).1 Please do not hesitate to contact me to discuss further. 1 RECOMMENDATION 8: “The City should revisit its agreement with the PPOA requiring the Department to preview recorded evidence with officers prior to being interviewed about officer-involved shootings.” Policy
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435.1 PURPOSE AND SCOPE
The Santa Ana Police Department recognizes that audio and video recording of contacts between Department members and the public can provide an objective record of these events. The use of a recording system assists Department personnel in the performance of their official police duties by providing a record of enforcement and investigative contacts. A recording of an event or contact assists the Department in evaluating and improving Department practices, tactics, strategy, officer training and safety practices, and community policing objectives.

The Department provides Body Worn Cameras (BWC) to its members for use while on- duty.

The primary purpose and objective of the BWC Program is to collect evidence for use in criminal investigations, including identifying and apprehending offenders and obtaining, collecting, and preserving evidence for use in criminal prosecutions. These recorders will also assist members in the performance of their official police duties by providing audio and video records of contacts.

Except as provided in this policy, all enforcement and investigative contacts, as well as all contacts specifically related to a call for service, will be recorded to collect evidence for use in criminal investigations, including identifying and apprehending offenders, and obtaining, collecting and preserving evidence for use in criminal prosecutions. These recordings will also promote accountability and enhance public trust and confidence in the actions of Department members.

While recordings obtained from a BWC provide an objective record of these events, it is understood video recordings captured by a BWC (or any recording device) do not necessarily reflect the experience or state of mind of the individual employee(s) in a given incident. Further, video cameras generally record only a portion of an incident, may lack the context of the event and may not faithfully record light levels leaving out significant aspects of an incident. Also, video is a two-dimensional representation of an incident from a particular perspective that may distort distance and other factors associated with depth of field. A video recording has limitations and may depict events differently than the events recalled by the involved employee and does not present the incident as viewed through human eyes. Differences between human and mechanical processing of information prevent a video from exactly matching what a person sees and hears during a critical confrontation. These differences have to do with field of view, focus of attention, and interpretation. It is understood the BWC may capture information that may not have been heard and/or observed by the involved employee and may not capture information observed by the employee.
435.2 DEPARTMENT PERSONNEL RESPONSIBILITIES
Prior to going into service, each employee trained to operate and issued a BWC is responsible for ensuring that the BWC is in proper working order by inspecting and testing the BWC. Personnel assigned to field and enforcement duties during regular and extra duty assignments shall wear ATTACHMENT 4 - POLICY EXAMPLES PROVIDED TO PPD FROM IPA ROSENTHAL Santa Ana Police Department
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the BWC on their person in a forward facing position above the midline torso to maximize the recording field of view.

Personnel are required to upload their digital audio/video files at the end of each work shift, unless otherwise approved by a supervisor. Recordings made at extra duty events will be uploaded on or prior to the employee's next work shift unless otherwise approved by a supervisor.

POLICY EXCEPTIONS
Exclusive to Motor Officers and Canine Officers ONLY:

Motor Officers and Canine Officers may, at minimum, intermittently upload their BWC footage once per on-duty work week, or as their respective workloads permit during any given shift. On the last day of their respective work week, a Motor Officer or Canine Officer may find it necessary to leave their issued BWC docked at the station for proper uploading and charging, and shall resume normal operation on their first day back to work. No Motor Officer or Canine Officer shall go for more than one (1) on-duty work week without uploading BWC footage.Supervisor approval is not necessary for this exception. A supervisor may reasonably check for policy compliance not to be considered an audit.

The BWC is the responsibility of the employee and will be used with reasonable care to ensure proper functioning and reliability. When an employee determines a BWC is not in proper working order, the employee shall notify a supervisor as soon as practicable to obtain a replacement BWC. The employee shall also send an email to the BWC Coordinator so arrangements for immediate replacement can be made. If the BWC Coordinator is not available for immediate replacement, the affected officer (regardless of officer/unit assignment) will immediately report to the on-duty watch commander for temporary issuance of a loaner BWC. At no time will any officer go into the field to conduct law enforcement duties or investigative services, including overtime assignments at special events without a BWC.
435.2.1 ADDITIONAL DEPARTMENT PERSONNEL RESPONSIBILITIES Members working plain-clothes assignments may utilize a department issued BWC when they believe such a device may be beneficial and in accordance with this policy. All non-uniformed personnel who are engaging in pre-planned enforcement activities such as serving a search or arrest warrant or conducting or participating in parole/probation searches shall utilize a BWC, unless the use of the BWC unreasonably compromises the identity of undercover officers or jeopardizes tactics or if the officer/detective is assigned to an outside Multi-Agency Task Force.

Officers not wearing a BWC during search/arrest warrants and parole/probation searches must have prior approval from a manager at the rank of Commander or higher.

Field Training Officers will be responsible for ensuring their assigned trainee is recording all contacts in accordance with this policy.
435.3 IDENTIFYING INFORMATION REQUIRED FOR RECORDINGS To ensure proper incident tagging of BWC footage via CAD (Computer Aided Dispatching) integration, officers shall notify dispatch of all activity, or self-assign an incident via their unit’s Santa Ana Police Department
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mobile computer unless doing so would compromise their immediate personal safety or the safety of others. In cases where CAD is inoperable or a Motor Officer elects to tag their own recordings, officers shall minimally include the following basic information:
(a) CI or CAD Incident number in the following format: "SAPD 16-99999", "P5219374", etc.
(b) Type of incident: "Traffic stop", "Call for service", etc. 435.4 ACTIVATION OF BODY WORN CAMERAS
Department personnel are required to activate the BWC to record any general duties, investigative or enforcement-related contacts or activity. BWC activation shall begin prior to arriving at a call or initiating enforcement action and shall terminate the recording once the involved officer has cleared the call that initiated activation. At no time is any officer expected to compromise their immediate personal safety or the safety of others for the purpose of activating their BWC. BWC activation includes, but are not limited to: traffic or vehicle stops, pedestrian stops (including officer-initiated consensual encounters), calls for service, covering another city employee or law enforcement officer during an enforcement contact, field interviews, Code-3 responses (including vehicle pursuits), foot pursuits, consensual encounters (including consensual encounters in which the member is attempting to develop reasonable suspicion concerning the subject of the encounter), detentions, arrests, searches (including searches involving the use of a K-9), a Fourth Amendment waiver search or a consent search in which the officer is looking for evidence or contraband, use of force, encounters with persons present at calls for service who are accused of crimes, prisoner transportation, crowd management and control involving enforcement or investigative contacts, interviews (of suspects, victims, and witnesses), and any contact with members of the public that become adversarial or confrontational. These events shall be recorded without interruption unless an exception outlined in this policy occurs. Officers may, but are not required to, advise members of the public that a recording is in progress.

In the event a Public Safety Statement is required as part of an Officer-Involved Shooting (“OIS”) or investigation of a critical incident, the Supervisor ordering a Public Safety statement shall activate his/her BWC and notify the involved officer that their statement is being recorded. The Public Safety Statement shall include questions included in the Officers Index and/or the Public Safety Statement checklist.

When a member believes it is necessary and feasible to interrupt a recording before the end of the contact or activity, he/she should verbally indicate the intent to stop the recording, and upon reactivation, state that he/she has restarted the recording. This interruption and the underlying reasoning shall be documented in the police report. The recording will continue until contact with the member(s) of the public ends as a result of, but not limited to, the following circumstances:
(a) T
he completion of the booking process and any suspect interview(s), if the contact ended in arrest or juvenile detention
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(b) I f a subject being detained or arrested is in a holding facility, jail or hospital the officer may temporarily interrupt recording during periods when he/she is out of contact with the subject
(c) Th e member has completed his/her contact or activity and is no longer interacting with the involved member(s) of the public
(d) A recording exception allowed by this policy occurs In the event a member is unable to activate his/her BWC as directed above, or in any instance during which a member determines a BWC cannot or should not be used, he/she shall document the reason why the BWC was not used in the accompanying police report. If no report has been generated, the member will document the circumstances in the incident's CAD history. If no CAD history was created for the incident, the member shall create one and document the circumstances in the incident's CAD history.
435.4.1 EXCEPTIONS TO ACTIVATION
Residents have a reasonable expectation of privacy in their homes. However, when peace officers are lawfully present in a home (warrant, consent, exigent circumstances) in the course of official duties, there is no reasonable expectation of privacy, and recording is lawful. If a resident objects to the BWC recording inside their private residence, the officer may turn off the device in accordance with this policy after considering the totality of the circumstances. Before terminating a recording for reasons of privacy or other concerns, the officer shall at a minimum document the reasons for not recording in accordance with this policy.

Circumstances when a BWC may not be used include, but are not limited to:
(a) Officer safety would be compromised due to an unexpected or sudden altercation. (b) A health care provider is discussing medical issues with a patient and there is no immediate safety risk to the officer.
(c) While in the hospital for the sole purpose of waiting for an arrestee to be medically cleared and there is no immediate safety risk to the officer.

1. However, the BWC should be turned on in the hospital if a situation arises which requires police action
(d) While the officer is on break or otherwise engaged in personal activities or when the officer is in a location where there is a reasonable expectation of privacy, such as a restroom, locker room, or dressing room or during briefings, meetings or roll calls (e) During encounters with undercover officers or confidential informants (f) For officer safety, when officers are handling, reviewing, or discussing an operational plan, conducting undercover surveillance or discussing, developing, planning or engaging in police/investigative tactics or strategies during a pending investigation. 435.4.2 DEMONSTRATIONS
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(a) As a general policy, Department personnel should refrain from video recording or photographing peaceful demonstrations.
(b) When there is a reason to believe a planned event has the potential for unlawful activity, Commanding Officers should make the determination whether visual recording or photographing is appropriate.
(c) During demonstrations, officers should operate cameras in buffering/stand-by mode.

If officers witness crimes occurring among the demonstrators, and/or believe an arrest is likely, they should begin recording in Event mode.
435.4.3 <B>ACTIVATION BY CRIME SCENE INVESTIGATORS (CSI)</B> Personnel within the Crime Scene Investigations Unit (CSI) assigned to the field shall activate their assigned BWC when:
(a) Obtaining consent or refusal to recover any evidence from a person (DNA, buccal swab, fingerprints, clothing, hair sample, photos of tattoos, etc.). Footage capturing verbal consent or refusal shall serve in lieu of the SAPD Consent to Search Form. (b) Capturing the initial walkthrough of a crime scene or an administrative investigation. (c) Recovering any items of value or notable significance (cash, narcotics, jewelry, equipment, etc.).

1. At the discretion of the CSI officer, capturing footage may cease once evidence is sealed or secured.

EXCEPTIONS TO ACTIVATION FOR CSI INVESTIGATORS
(a) CSI investigators are not required to activate their assigned BWC when:

1. Recovering evidence pursuant to a search warrant or when recovering sensitive evidence from a victim’s breasts, genital area, buttocks, or any anatomically bare area deemed sensitive by a CSI investigator or at the request of the individual from whom the sample is being recovered.

2. After the initial walkthrough, when recovering crime scene evidence as it may take several hours beyond the BWC battery capability.
435.5 SURREPTITIOUS RECORDINGS
Penal Code § 632 prohibits an individual from surreptitiously recording a conversation in which any party to the conversation has a reasonable belief the conversation is private or confidential; however, Penal Code § 633 expressly exempts law enforcement officers from this prohibition during the course of a criminal investigation in which the officer reasonably believes that such a recording will be for lawful investigative purpose. The following requirements shall apply:
(a) No member of this department may surreptitiously record a conversation of any other member of this department without the express knowledge and consent of all parties (b) A sworn member of this department may surreptitiously record any conversation during the course of a criminal investigation if the officer reasonably believes that such a recording will be beneficial to the investigation
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1. Any officer contacting an individual suspected of violating any law or during the course of any official law enforcement related activity is presumed to be engaged in a criminal investigation.
435.6 PERSONAL USE
Employees shall not use a department-issued BWC for personal use. Employees shall not use a personal BWC during their official duties.
435.7 STATEMENTS AND REPORTING
All recorded victim, witness and suspect statements, as well as any other evidence specifically recorded, shall be documented as evidence in the corresponding police report. BWC footage shall not replace a thorough report documenting any statement from a victim, witness, arrestee, or juvenile detainee.

To assist in retrieval of a recorded statement for prosecution purposes, report narratives describing these statements shall include:
(a) If the statement or evidence was recorded
(b) If the statement or recording was uploaded (booked) as evidence (c) By whom it was recorded
(d) Time and date of the recording
Whenever any employee believes a particular contact may lead to a citizen complaint, he/she should bring the contact to the attention of their supervisor or their Watch/Division Commander. 435.8 RETENTION OF BODY WORN CAMERA MEDIA FILES
Recorded media uploaded to Evidence.com will be retained according to the BWC footage retention schedule (see BWC Retention Procedure) Inadvertent/accidental recordings of personal events and conversations shall be purged as soon as practicable upon the approval of a Watch/ Division Commander or the BWC Program Coordinator or the Assistant to the BWC Coordinator.

Officers and employees shall not edit, alter, erase, duplicate, copy, share, record, or otherwise distribute in any manner BWC images and information without the prior approval of the Chief of Police or his/her designee. Officers and employees shall not remove, dismantle or tamper with any hardware or software components of the BWC system unless for purposes of maintenance, repair, upgrade, or replacement and only at the direction of the Body Worn Camera Coordinator or the Assistant to the BWC Coordinator.Personal computer equipment and software programs shall not be utilized when making copies of the BWC data or files. Using a secondary device such as a video camera, cell phone, or any other electronic device to record or capture BWC data or files is strictly prohibited.

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435.9 REVIEW OF BODY WORN CAMERA MEDIA FILES
Unless prohibited by applicable law, recorded files may be reviewed on designated Department equipment only, in any of the following circumstances:
(a) By the officer who originally recorded the incident.

1. With prior supervisory approval at the rank of sergeant or above, an employee may review another employee's recording, provided the other employee was also directly involved in the incident in question.
(b) By a supervisor reviewing or investigating a specific incident involving a member of this department and for which he/she can articulate a reason for review (c) By members of the City Attorney's Office or City Risk Management in connection with litigation or anticipated litigation, or for other official purposes (d) By a Department employee who is conducting an official investigation such as a personnel, administrative or criminal investigation
(e) Pursuant to the law, lawful process, or by court personnel otherwise authorized to view evidence in a related case
(f) At the discretion of the Chief of Police, members of the Major Incident Review Team or Shooting Review Board may review recordings to assess a critical incident, administrative investigation, use of force review or other internal review (g) If an employee is the subject of a disciplinary investigation, the employee shall have the option of reviewing his/her BWC recording(s) in the presence of his/her attorney or labor representative. The employee shall also be allowed to review recordings from other BWC's capturing the employee's image or voice during the underlying incident (h) In conjunction with department-approved training
(i) Supervisors should review BWC recordings to assist in investigating and/or resolving citizen complaints. Supervisors have discretion to show BWC recordings to a complainant when it relates to his or her complaint, to assist in clarifying the complaint, resolving the complaint, or having the complaint withdrawn Subject to the provisions of this policy, the Chief of Police or his/her designee has the discretion to prohibit the review of any recordings by Department employees if it is determined to be in the best interest of the Department or the City.
435.10 AUDITS
As directed by the Chief or the Chief's designee, the BWC program shall be audited according to the Monthly-Randomized BWC Audits by Supervisors Procedure. These audits will also ensure compliance with operational, retention, and security policies and procedures.

Commander's Responsibilities
(a) Commanders whose personnel have been issued BWC’s are required to conduct monthly audits at the direction of the affected Deputy Chief. The audits will ensure the BWC’s are being used in compliance with this policy.

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(b) Commanders will conduct random audits on a monthly basis in accordance with the Monthly-Randomized BWC Audits by Supervisors Procedure. 435.11 MEDIA FILE STORAGE, RETENTION, AND RELEASE
Storage and transfer of media files (recordings) from Body Worn Camera recordings shall comply with the following provisions:
(a) Only members designated by the BWC Program Coordinator may transfer or copy recordings onto any third party media storage device. These devices include but are not limited to: Compact discs, floppy disks, portable hard drives, memory sticks, thumb-drives, DVD's, or other electronic media devices. (b) Only the BWC Program Coordinator may produce, reproduce or modify recordings for production in response to a subpoena, Public Records Act request or other official request.
(c) All recordings are considered official Department records and shall not be shared with any person not having authorization to access the files as part of his/her official duties, or otherwise authorized by law.
(d) Digital files may not be deleted by any person from the recording device or the archival storage media without the authorization of the Chief of Police or the BWC Program Coordinator.
(e) At the discretion of the Chief of Police, recorded files may be viewed or released outside the organization, if he/she determines it is in the best interest of the Department or the City. When appropriate, involved employees should be notified before viewing or release.
(f) At the discretion of the Chief of Police or the BWC Coordinator, or his designee, footage may be shared via an Evidence.com link with an allied law enforcement agency charged with investigating an incident.
(g) At the discretion of the Chief of Police, or his designee, footage may be shared via an Evidence.com link with an allied law enforcement agency charged with investigating an incident related to employee misconduct by of another law enforcement agency’s employee.

Employees and supervisors may find it useful, and are encouraged, to review recordings of incidents in which they were involved when beneficial for the purpose of conducting a tactical debrief. When an incident is recorded which may be of value as a training aid for a broad section of the Department, the recording employee or that employee’s supervisor should receive approval from their Division Commander to contact the Training Commander who will review the digital evidence to determine the value of the incident for training. If the Training Commander determines the incident would be an appropriate training aid, he/she shall first obtain approval from the Department Legal Advisor and from the involved employees’ Bureau Commander(s). 435.11.1 RELEASE OF MEDIA FILES
Digital evidence captured by BWC shall be treated as an investigative record and handled pursuant to existing Department policies and procedures. A copy of a recording may only be Santa Ana Police Department
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released to a third party in response to a valid court order or by approval of the Chief of Police or his/her designee. All requests for BWC media files generated by the District Attorney, Attorney General’s Office, Grand Jury, City Attorney and/or a Defense Attorney, sworn law enforcement officers of other municipal, state or federal agencies (FBI, U.S. Marshall, etc.) will be handled by the BWC Program Coordinator the Assistant to the BWC Coordinator assigned to BWC Discovery Unit. Requests for BWC media files generated by the U.S. Attorney may be handled by either the Career Criminal Apprehension Unit supervisor or the BWC Program Coordinator.

Requests for recordings in civil matters will be handled by the BWC Program Coordinator. 435.11.2 BODY WORN CAMERA DEVICE AS EVIDENCE
In unusual circumstances, the BWC device itself may be booked into evidence prior to any uploading of media storage. Unusual circumstances may include:
• Major or significant incidents
• At the direction of a Watch/Division Commander or above • If data cannot be uploaded due to a mechanical or technological malfunction If the BWC device is booked into evidence, established booking procedures shall be followed and documented in the accompanying police report. The booking officer shall notify the BWC Coordinator directly for immediate BWC footage recovery. 435.12 BODY WORN CAMERA PROGRAM COORDINATOR
The Department shall designate a Body Worn Camera Program Coordinator who has program oversight including, but not limited to:
(a) Documenting system malfunctions and equipment failures related to Body Worn Cameras
(b) Providing training to administrative and investigative staff regarding BWC use, media file retention, and confidentiality of video records
(c) Maintaining digital video files and equipment in a secure and confidential environment (d) Ensuring media files are only released in accordance with Department/City Policy and applicable laws
(e) Coordinating issuance of BWC devices.
(f) Providing training and instruction to BWC users on device usage and operation (g) Providing department management recommendations on policy development and equipment integrity, to be reviewed annually.
(h) Provide Deputy Chiefs with the monthly audit list on or about the 15th of every month 435.13 BODY WORN CAMERA DEVICE ISSUANCE
The BWC coordinator or the Assistant to the BWC Coordinator Santa Ana Police Department
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435.14 ASSISTANT TO THE BODY WORN CAMERA COORDINATOR
The Assistant to the Body Worn Camera Coordinator shall be responsible for the following duties, but not limited to:
(a) Processing the daily requests pursuant to a BWC Discovery Request (b) Retaining period category changes of BWC Footage as requested by the Orange County District Attorney’s Office
(c) Assisting with and monitoring the day to day operations of the BWC Program (d) Assisting department personnel with the use and navigation of Evidence.com (e) Troubleshooting BWC equipment errors and failures
(f) Assisting with the training of personnel in the use of BWC equipment and related systems

CLEVELAND DIVISION OF POLICE

GENERAL POLICE ORDER
EFFECTIVE DATE:

JANUARY 1, 2020
CHAPTER:
4 - Field Operations
PAGE:
1 of 15
NUMBER:

4.06.04 SUBJECT:

WEARABLE CAMERA SYSTEM
CHIEF:

Calvin D. Williams, Chief
PURPOSE: To establish guidelines for use, management, storage, retrieval, and supervision regarding the Wearable Camera System (WCS) , and t o provide officers with clear guidance on the use of the WCS and preservation of recordings to foster transparency, increase accountability, build trust, and protect the privacy rights of individuals.

POLI
CY: The WCS shall be deployed to ensure transparency and foster trust with in our community.

It shall be the responsibility of each officer to deploy their WCS in accordance with this order.

DEFINI
TIONS:

Buff
ering Mode - after the WCS is powered on, it continuously loops thirty seconds of video only.

Event
Mode - a ctivated when the WCS is in buffering mode and the event button is pressed two times within one second. The indicator light will begin blinking red giving users a visible indicator that the WCS is now actively recording video and audio. Thirty seconds of pre -event video without audio will be captured from buffering mode. An audible tone will also alert officers that the WCS is activated.

Evid
ence.com - an online, web-based digital storage medium facility. This virtual warehouse stores the digitally encrypted data in a highly secure environment accessible to personnel based on their security clearance.

Evide
nce Sync - the desktop or Mobile Data Computer (MDC) application that allows WCS users to view captured media from their WCS via a standard USB cable. Officers may also tag, categorize, add notes, and/or incident report numbers to captured media and will allow for upload to their e vidence.com account.

Evid
ence Transfer Manager (ETM) - the docking unit used to recharge the WCS and upload the encrypted captured media. The ETM then transfers the encrypted data digitally to evidence.com.

Plain C
lothes - clothing and accessories common to civilian attire. An officer whose predominant attire is civilian, regardless of insignia suggesting otherwise, is considered to be in plain clothes.

Underco
ver - officers attired in civilian clothing, lacking police insignia and equipment and performing duties in which recognition of such person as a law enforcement off icer would jeopardize their personal safety and/or current or future investigations.

Undercover Vehicles - those vehicles not equipped with police radio, lights and/or sirens, specifically used in undercover operations. Undercover vehicles do not include unmarked vehicles issued to investigative units and assigned by the city.

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SUBJECT:

WEARABLE CAMERA SYSTEM
NUMBER:

4.06.04 Unmarked Vehicles - those vehicles equipped with police radio, lights and/or sirens, specifically used by officers in plain clothes. Unmarked vehicles are vehicles issued to inves tigative units, assigned by the city, and are not used for undercover operations.

Wear
able Camera System - a body worn digital recording device with secured internal memory for storage of recorded video and audio, which operates in two modes, buffering and event. The Cleveland Division of Police currently uses Taser Axon wearable cameras.

PRO
CEDURES:

I. Gen
eral Guidelines
A. Al
l officers assigned a WCS, while in the field, shall activate their camera prior to responding to all calls for service, prior to all investigative or enforcement contacts with the public, or other contact with the public that may or does become adversarial after the initial contact. Officers shall understand there are exceptions and prohibited times to record set forth in Section II.C. and II.D. below.

B. If
an on-duty or off-duty officer is the subject of an incident, the responding officer’s WCS shall not be returned to buffering mode until the incident has been fully invest igated by a superior officer on scene or if permission is granted by a c ommander or a Force Investigation Team (FIT) Officer-in-Charge (OIC).

C. If p
lacing the WCS in event mode is not feasible due to an immediate risk to the safety of the officer or others, the officer shall place the WCS in event mode as soon as the immediate threat has been addressed.

D. Officers shall not edit, delete, or alter captured media. The security features of evidence.com ensure compliance and track all access to captured media.

E. The existence of captured media shall not replace a thorough, accurate, and complete incident report, Form-1, or investigation.

F. Offi
cers shall be responsible for all WCS equipment assigned to them. If an officer ’s issued WCS is damaged, lost, stolen, or malfunctioning , the officer shall immediately notify a supervisor and as necessary complete a Form -1 and/or an incident report, and contact the Mobile Support Unit to receive a replacement camera.

G. Offi
cers shall surrender their WCS to the OIC, or designee, of the F IT, Accident Investigation Unit (AIU), Internal Affairs Unit, or any supervisor upon request.

H. The
Division reserves the right to limit or restrict an officer’s ability to view captured media based on the circumstances surrounding the incident.

1. Offi
cers are authorized to access their own WCS recording for a legitimate law enforcement purpose, including but not limited to completion of reports.

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SUBJECT:

WEARABLE CAMERA SYSTEM
NUMBER:

4.06.04 a. If a FIT response is not required, officers may view their own or another officer’s WCS recording, only as necessary to complete required reports or to complete a supervisory investigative/administrative function. b. If
a FIT response is required, officers may only view their WCS recording when authorized by the FIT OIC.

I. Offi
cers shall detail in a Form- 1 successful court challenges to the use or appropriateness of captured media and shall forward it to the Chief’s Office and the Mobile Support Unit.

The Form -1 shall include a summary of the ruling as well as a description of any restriction or sanction resulting from the ruling.

J. Offi
cers shall be subject to the disciplinary process for intentional, repeated or otherwise unjustified failure to activate their WCS in violation of the Division policy.

K. Officers shall use only Division issued recording devices (WCS, video/audio recorders) while on-duty. THE USE OF PERSONAL RECORDING DEVICES (VIDEO AND/OR AUDIO) WHILE ON-DUTY IS STRICTLY PROHIBITED.

II. C
amera Deployment
A. Be
ginning of tour of duty officers shall:

1. In
spect the WCS and related equipment to ensure there are no visible or obvious signs of damage.

2. Pl
ace the WCS, with the camera in the upright position, in a location, on the upper chest, that will most closely capture the officer’s field of view. a. Th
e WCS shall not be placed on the belt or lower chest area. b. If
the WCS is secured to an outer garment that is removed, the WCS shall be removed from the outer garment and placed as required above.

3. Tur
n on the WCS, press the activation button twice, and listen for the audible signal to verify the unit is receiving power and functioning properly (Refer to Section I.F.).

4. Le
ave the camera in buffering mode, for the duration of their tour of duty, so the WCS can be easily placed into event mode when required.

5. Conduct a 360- degree walk around inspection of their assigned police vehicle, in appropriate lighting conditions, recording and verbally noting any fresh damage discovered and report it to their immediate supervisor. The 360-degree walk around inspection shall include an inspection of the interior, back seat, and trunk. a. Onl
y the driver of the vehicle shall conduct this inspection. b. Unde
rcover vehicles are exempt from this recorded inspection.

PAGE:
4 of 15
SUBJECT:

WEARABLE CAMERA SYSTEM
NUMBER:

4.06.04 B. Dur
ing tour of duty requirements for recording officers shall:

1. Pri
or to responding to all calls for service and prior to all investigative or enforcement contacts with the public, place their WCS into event mode, including but not limited to:
a. Cal
ls for service.
b. Tra
ffic stops.
c. Arre
sts.
d. Sear
ches.
e. Int
erviews.
f. Pur
suits.
g. Pr
isoner/citizen transports.
h. An
y situation an officer believes captured media may be of use.

2. Pl
ace their WCS into event mode during other contacts with the public that may or does become adversarial.

3. Un
less impractical due to officer safety issues, advise citizens that a camera is on and recording audio and video.

4. Keep
the WCS in event mode until the contact has concluded or when ordered by a Cleveland Division of Police supervisor.

5. Doc
ument the existence of captured WCS media, using the acronym “WCS”, when completing incident reports, when documenting dispositions in duty reports and the Mobile Computer Aided Dispatch (MCAD), and when completing documents such as UTTs, MMs and PINs. Include the incident number on any citation.

6. Reco
rd an inspection of the backseat of a zone car after any incident when a person is detained or transported.

7. Doc
ument the re ason that a WCS unit has been returned to buffering mode.

Documentation shall take the form of making a recorded announcement on the WCS. Examples include:
a. Co
ntact complete.
b. In
cident complete.
c. Or
dered by supervisor (name) to end recording.

PAGE:
5 of 15
SUBJECT:

WEARABLE CAMERA SYSTEM
NUMBER:

4.06.04 i. Ex
ceptions to recording (Section II.C.1.a-i).
ii. Pr
ohibited recording (Section II.D.1.a-f).

8. No
tify a supervisor when a WCS was not placed into event mode in compliance with this order as soon as practical.

C. Eve
nt mode: exceptions to recording

1. The WCS may be returned to buffering mode for the following circumstances after obtaining approval from their immediate supervisor or the sector/unit supervisor, or the supervisor in charge of the scene (e.g., FIT):
a. Wh
en entering a private home or building where consent of the owner or person with authority to consent to the entrance is required and that person expressly declines to permit video and/or audio recording inside the home or building. This exception will not apply to an entrance where consent is not required or no longer required once inside the home/building, including entrances related to a search warrant, arrest warrant, domestic violence calls, and emergency or exigent circumstances. If possible, officers shall request that the citizen step outside or, depending on the circumstances and with supervisory approval, return the WCS to buffering mode. b. Whe
n interacting with a victim or witness who refuses to cooperate if the WCS is in event mode. If practicable and reasonable, record the victim or witness requesting the WCS be turned off.
c. Whe
n interacting with a juvenile victim or witness, a parent or legal guardian may refuse to allow the juvenile to cooperate while the WCS is in event mode. If practical and reasonable, record the parent or guardian requesting the WCS be turned off.
d. Whe
n requested by a victim of dome stic violence or sexual assault. I f practicable and reasonable, record the victim’s request that the WCS be turned off.
e. Whe
n the incident or event is of such duration that deactivating the WCS i s necessary to conserve available recording time and there would be no loss of critical documentary information.
f. Whe
n investigative personnel arrive on scene and begin the formal investigative process.
g. Whe
n an officer is involved in a traumatic incident and need s one on one contact with family, officers, friends, and/or co -workers to manage any emotional stress created by the incident, t he officer shall be removed to the outer perimeter.

PAGE:
6 of 15
SUBJECT:

WEARABLE CAMERA SYSTEM
NUMBER:

4.06.04 h. Protected health information and treatment when requested by the pa tient, medical facility staff, Emergency Medical Service personnel, or Division of Fire personnel.
i. Im
ages of confidential informants or undercover officers, unless requested by the undercover officer, their supervisor, or commanding officer.

2. Offi
cers shall record, while the WCS is in event mode, the reason the WCS is being returned to buffering mode (Refer to Section II.B.7.).

D. Eve
nt mode: prohibited recording

1. Offi
cers shall not record in event mode in the following circumstances/situations:
a. Int
ernal non-investigative staff meetings, hearings, and non- enforcement related encounters with other officers, supervisors, command staff, or city employed civilians assisting the Division.
b. Conve
rsations of fellow officers or civilian employees without their knowledge during routine, non-enforcement related activities. c. An
y place where there is a reasonable expectation of personal privacy (e.g., dressing rooms, restrooms) unless necessary to fulfill a law enforcement objective.
d. Conve
rsations of/with citizens an d/or officers unrelated to investigative or enforcement contacts (e.g., administrative duties, court, community meetings).
e. Un
dercover vehicles
f. Pl
ain clothes/undercover investigative procedures and techniques including, but not limited to surv eillance ope rations, cultivating confidential informants, and buy busts.

E. End of
tour of duty officers shall:

1. Conduct a 360- degree walk around inspection of their assigned police vehicle recording and verbally noting any fresh damage, not discovered during the tour and report it to their immediate supervisor . The 360- degree walk around inspection shall include an inspection of the interior, back seat, and trunk. a. Onl
y the driver of the vehicle shall conduct this inspection. b. Un
dercover vehicles are exempt from this recorded inspection.

2. Ins
pect the WCS and related equipment to ensure there are no visible or obvious signs of damage. If signs of damage are discovered, report the damage to the officer’s immediate supervisor.

PAGE:
7 of 15
SUBJECT:

WEARABLE CAMERA SYSTEM
NUMBER:

4.06.04 3. Cat
egorize captured video, throughout their tour, by using a MDC or city computer, using the Evidence Sync/Axon View application. Officers may use a cellular device to categorize captured media.

4. If using Axon View on a cellular device officers shall not:
a. Us
e the video for anything other than official use.
b. Tr
ansfer the video anywhere other than evidence.com.

5. Pr
ior to uploading , place a title, enter an ID (incident number), and categorize the captured media.
a. Use E
vidence Sync/Axon View and properly tag all captured media. b. Title
the captured media similar to a duty r eport or MCAD entry, including the address, nature, and disposition.
c. Add i
ncident numbers when appropriate, double checking the accuracy of incident numbers, to corresponding captured media as four digit year, dash, and six digit incident number (20XX-XXXXXX).
d. Pl
ace all captured media into the appropriate category. If multiple categories apply, place the captured media into the category with the longest retention period.

6. Pl
ace the WCS into the ETM slot for uploading of captured media and charging.

7. No
tify their immediate supervisor if they are unable to upload or if the uploading, categorizing, or tagging procedure will cause them to accrue overtime. Officers shall not, while on- duty, wait for a WCS to upload in order to use t he WCS at secondary employment.

III. S
upervisor Responsibilities
A. Supe
rvisors shall:

1. Vi
ew captured media using evidence.com.

2. Ens
ure officers assigned a WCS are using the device in compliance with this order and complete an investigation for violations of this order as appropriate.

3. Doc
ument in their daily duty report any incident in which an officer notifies them about an incident in which the WCS should have been activated but was not.

4. In
struct officers to return their WCS to buffering mode only when the exceptions to recording (Section II.C.) or prohibited recording (Section II.D.) apply.

PAGE:
8 of 15
SUBJECT:

WEARABLE CAMERA SYSTEM
NUMBER:

4.06.04 5. Record on their WCS which exception to recording or prohibited recording they used to instruct the officer to return their WCS to “buffering mode” or “OFF”.

6. Ref
erence the existence of captured media in a distinct and separate heading in a supervisory investigation including:
a. Al
l captured media reviewed.
b. An
y discrepancies between the captured media and reports.

7. Co
mplete a supervisory investigation (including involved of ficers’ Form -1s and incident reports) into the damaged, lost, or stolen WCS and forward it through the chain of command via the tracking software.

8. Whe
n notified that an officer is unable to complete the tagging of captured media, determine if immediate attention is required or if the task can be completed at the start of the officer’s next tour of duty. Supervisors shall note on their daily duty report any permission and justification for overtime or delay in tagging recorded events.

9. Co
ntact the Mobile Support Unit OIC to arrange for pick up or to drop off a ny damaged or malfunctioning WCS.

10. Dur
ing WCS reviews, move captured media into correct categories if needed, adding notes indicating the reason for moving the captured media.

IV. S
upervisor Reviews of Blue Team Entries with Video Attached A. Tr
acking software entries with video attached include, but are not limited to:

1. Us
e of force.

2. In
jury to officer.

3. Ve
hicle pursuits.

4. Mot
or vehicle collisions.

5. Com
mendations.

6. Dis
trict Bureau Investigations (DBI).

7. Divi
sional charges.

B. Th
e initial investigating supervisor in the routing shall:

1. Ens
ure WCS recordings from officers who were present during the incident are attached to the incident being reviewed or investigated.

PAGE:
9 of 15
SUBJECT:

WEARABLE CAMERA SYSTEM
NUMBER:

4.06.04 2. Ensure all video is categorized as a critical incident if there is potential for corrective action (e.g., observing damage to zone car during beginning/ending vehicle inspection).

3. Rev
iew all available electronic media sources so that they may be able to render a reasonably conclusive decision on whether policy and procedures were followed during the incident. The focus of the review will be on relevant portions of the electronic media recording, looking for proper use of force, safe tactics, and appropriate citizen interaction.

4. Pl
ace markers at the beginning and end of relevant portions of the recordings. Each marker shall be edited to include an explanation of that marker (e.g. , beginning of use of force, end of use of force, or any description of violations observed) .

Markers shall include, but not be limited to the following areas:
a. Al
l portions of video that require attention.
b. Us
e of force. Pl ace the beginning marker prior to where the initial contact is made with the involved citizen and the ending marker after the conclusion of the use of force.
c. In
juries. Place the beginning marker before the injury and the end marker after any actions causing the injury.
d. Veh
icle pursuits. Place the markers before the beginning and at the end of the pursuit (e.g., pursued vehicle is stopped or stops, or the pursuit is terminated).

C. Ea
ch additional supervisor in the chain of command who reviews the entry shall:

1. Rev
iew the portion of captured media that is recorded between the markers of the incident being reviewed or investigated.

2. Rev
iew any pertinent parts of the video preceding and following the sections indicated with the markers to ensure markers were properly placed.

3. Doc
ument in the notes section of the evidence.com video page, the date and the parts of the video that were viewed (e.g., Lieutenant Smith, 05/28/XX, viewed from start of video through 5:15).

V. Supe
rvisor Reviews of Captured Media
A. Supe
rvisors shall conduct adequate and direct reviews of WCS recordings created by officers under their command to confirm compliance with Cleveland Division of Police policy and to identify areas where additional training or guidance is needed.

B. Th
e OIC shall:

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4.06.04 1. During their tour of duty, check all WCS videos (uploaded to evidence.com) of officers assigned to their respective platoon or unit for the current wor kday as follows:
a. Ch
eck for categorization and ensure the incident number is properly documented using a four-digit year and six-digit CAD number (e.g., 20XX- XXXXXX).
b. Th
e following is the procedure for checking WCS video for your shift:
i. Lo
g into evidence.com.
ii. Cl
ick on the word ‘Evidence’ in the top left corner of the screen. iii. Unde
r ‘User Name or Group’, type the officer’s name in the box. iv. For Uncategorized video only , select ‘Uncategorized’ from the ‘Category’ box.
c. Ens
ure officers who have not entered incident numbers properly or who have not categorized WCS video c orrectly, immediately do so in evidence.com.
d. Doc
ument in their daily duty r eport all corrections made and/or reasons corrections were not able to be made (e.g., officer on v-days, furlough).

C. Lie
utenants shall:

1. Ens
ure the OIC completes the daily review of categorized and uncategorized captured media described in section V.B.

2. Rev
iew each officer (sergeants and patrol officers) under their command once per year. Twenty-five percent of reviews shall be completed per quarter. a. Rev
iew two videos from each of four separate categories, excluding category 4-Administrative and Alarms, per sergeant/officer under review, if available.
b. Co
mplete at minimum, a five -minute review of each video being revi ewed.

When officers/sergeants have no video of more than fi ve minutes, a review shall be conducted of the entire chosen video. The review shall be of video showing sergeant/officer interactions with individuals.

3. Co
mplete the Quarterly Lieutenant Level WCS Review Report.

D. Ca
ptains shall:

1. Rev
iew each lieutenant under their command once per quarter.

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4.06.04 a. Review two videos from each of four separate categories, excluding category 4 -Administrative and Alarms, per lieutenant under review, if available.
b. Co
mplete at minimum, a five-minute review for each video being reviewed.

When lieutenants have no video of more than five minutes, a review shall be conducted of the entire chosen video. The review shall be of video showing lieutenant interactions with individuals.

2. Rev
iew and forward the Quarterly Captain and Lieutenant Level WCS Review Report.

3. Conduc
t weekly checks of their sections uncategorized videos to ensure compliance, following steps set forth in section V.B.1.b.

E. Qu
arterly Lieutenant/Captain Level WCS Review Report

1. Com
pletion dates.
a. Qu
arterly Captain and Lieutenant WCS Reviews are required to be completed for the quarters ending on the following dates: March 31, June 30, September 30, and December 31.
b. All W
CS Review Reports shall be filed w ith the Inspection Unit within ten working days from the end of the quarter.

VI. C
ompletion of the WCS Review Report
A. One
form shall be completed per quarter per unit/platoon.

B. Pr
oper completion of the form.

1. F irs
t Initial, Last Name, Badge Number - Name of Officer Under Review.

2. In
cident Number and Date of Recording - e.g., 20XX-001234 and 01-02-20XX.

3. Dur
ation of video reviewed - e.g., viewed from 14:00 – 14:08 mark.

4. Com
pliant or non-compliant.
a. Wh
en viewing for compliance, ensure WCS usage falls within guidelines.

Review for proper field of view, properly activating and deactivating WCS.

5. Co
rrective action taken.
a. If it is
determined that an officer was non -compliant, list corrective actions taken; for example, ‘video title corrected’, ‘ incident number corrected’. If PAGE:
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WEARABLE CAMERA SYSTEM
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4.06.04 the error/offense observed requires a recommendation for discipline, the entry should state, ‘see DBI entry for details’.

6. In
specting Supervisor - Badge Number.

7. D
ate of Inspection - Date the video was viewed - e.g., 01-02-20XX.

C. For
warding the Report

1. A s
igned hard copy of the review r eports shall be forwarded to the respective commander’s office, through the chain of command.

2. Com
manders shall:
a. Scan
and save the hard copy of the Review Report in the District/Unit electronic files.
b. Keep
the signed hard copy of the review report on file.
c. For
ward the review reports electronically to their respective Deputy Chief.

3. De
puty Chiefs shall:
a. Rev
iew all reports.
b. Fo
rward the electronic version to the Inspection Unit for archiving.

D. Th
e discovery of irregularities may not necessarily result in discipline, but may instead be used as a training opportunity. Misconduct and/or repeated violations or irregularities, which have been previously addressed, shall be forwarded through the chain of command to the respective Deputy Chief with conclusions and recommendations.

VI
I. Secondary Employment
A. Use of the WCS while working authorized secondary employment is recommended but not required.

B. Offi
cers choosing to wear their WCS at secondary employment shall:

1. Ens
ure the WCS is charged and ready for use during their next tour of duty.

2. Whe
n tagging captured media from secondary employment, use Secondary Employment as the title.

3. Pl
ace the WCS into the ETM slot for uploading of captured media and charging of the unit at the end of their next scheduled Division tour of duty.

4. Adhe
re to all WCS requirements while working secondary employment.

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4.06.04 VIII
. Media Storage and Access
A. All c
aptured media shall be uploaded from the ETM and stored at e vidence.com according to the City of Cleveland records retention policy.

B. Offi
cers shall not use any recording device to record captured media (still pictures, audio, and/or video) from evidence.com or Evidence Sync.

C. Offi
cers shall add notes to captured media stating the reason for each view of captured media (e.g., completing report, court preparation review, use of force).

D. Offi
cers are encouraged to note video that they feel may have training value. A Form -1 shall be completed stating the reason and emailed to the OIC of the Training Section fo r supervisory review and assessment of training value.

IX. A
ccess and Public Records Request
A. All c
aptured media is an official record of the Cleveland Division of Police. Officers accessing, copying, or releasing any captured media for any purpose other than law enforcement related is strictly prohibited and shall subject the officer to discipline. All requests to exhibit, display, or demonstrate the WCS to outside parties shall be directed to the Chief’s Office.

B. Ca
ptured media obtained in Cleveland Hopkins International Airport shall not be released until reviewed and approved by the Transportation Security Administration, Federal Aviation Administration, or the United States Department of Homeland Security.

C. Th
e Mobile Support Unit is responsible for reviewing and redacting recordings in coordination with the Law Department and pursuant to state public records laws. The Mobile Support Unit shall also screen and forward requests for any law enforcement purpose (e.g., court, case files, and supervisory investigations).

D. Unus
ual or exceptional incidents related to law enforcement activities are often the subject of heightened public curiosity and interest. However, officers are strictly prohibited from allowing persons outside of law enforcement to view or listen to any media captured by the WCS or any other Divisional evidence capture system without prior authorization from the Chief.

E. Un
less otherwise directed by the Chief, no video and/or audio recordings captured on-duty shall be disseminated outside of l aw enforcement. Officers shall refer all non -Divisional requests for captured media to a public records request.

F. Th
e Office of Professional Standards (OPS) shall be provided access to requested video without having to file a public record request. Requests from OPS shall be forwarded to the Mobile Support Unit.

G. Th
e public may request captured media through a public records request. Release of any captured media will be in accordance with the Ohio Public Records Law.

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4.06.04 X. Ca
tegorizing and Retention of WCS Captured Media
A. Ca
ptured media that an officer believes needs to be retained longer than the retention period shall be documented in a Form-1. The officer shall describe the reason and forward through the chain of command to the Mobile Support Unit.

B. Offi
cers shall use the following categories to assist in maintaining and filing captured WCS media:

1. Ho
micide/Sex Crimes (permanent retention).
a. De
ad body investigations.
b. Se
xual assault investigations.
c. Can
ine contacts.
d. Mo
tor vehicle crashes with fatalities.

2. Cr
itical Incidents (retention of five years).
a. All mo
tor vehicle crashes.
b. An
y use of force incident.
c. All a
rrests.
d. Com
plaints of misconduct.
e. Sear
ch warrant video.
f. Fel
ony crimes.
g. Inv
estigative detentions.
h. Ac
cidents involving city property (Injury to Person/City Property). i. Pur
suits (vehicle and foot).

3. Mi
sdemeanors, Traffic Stops, Citations, and Citizen Encounters (retention of two years).
a. Mi
sdemeanors.
b. Cita
tions issued without and arrests (UTTs/MMs).
c. Ci
tizen encounters where none of the other category criteria apply.

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4.06.04 d. Traffic stops.
e. Ala
rms with citizen contact.
f. Ca
ptured media that does not fall into any of the above categories.

4. Ad
ministrative and Alarms (retention of ninety days)
a. Ala
rms without citizen contact.
b. St
art of tour vehicle inspection recordings.
c. End of
tour vehicle inspection recordings.

5. Fat
al and Non-Fatal Overdoses (permanent retention).

XI. T
raining
A. Offi
cers assigned a WCS shall successfully complete training on all WCS directives and instructions (e.g., inspection, start up, use, shutdown, tagging, and upload).

B. All
WCS training shall be conducted by the Mobile Support Unit.

C. Th
e Mobile Support Unit is responsible for identifying areas related to the WCS where additional training, guidance or potential changes are needed to this order.

D. Addi
tional and continuous training will be provided to address changes in technology, legal standards, and policies or procedures.

TH

IS ORDER SUPERSEDES ANY PREVIOUSLY ISSUED DIRECTIVE OR POLICY FOR THIS SUBJECT AND WILL REMAIN EFFECTIVE UNTIL RESCINDED OR SUPERSEDED.

CDW/
rcs
Bureau of Compliance
Attachments
3-06/200.00 - Body Worn Cameras
The purpose of this policy is to establish responsibilities and procedures for the use and deployment of the Department issued body worn camera (BWC) and the Digital Evidence Management System (DEMS).

The following provisions provide Department members with instructions on the use of BWCs to ensure reliable recording of enforcement and investigative contacts with the public. The Department has adopted the use of BWCs by uniformed personnel to:

Collect evidence for use in criminal investigations and prosecutions; Deter criminal activity and uncooperative behavior during law enforcement interactions with the public; Assist personnel with completing reports and providing testimony; Promote accountability;
Assist with resolving public complaints and administrative investigations; and Provide additional information for employee evaluation, training, and improvement.

BWCs provide additional information regarding enforcement and investigative contacts with a member of the public. The quality and utility of BWC recordings may be limited by factors including lighting, camera position, and movement. A BWC recording may not capture the Department member’s line-of-sight, record the events as the Department member experienced them, record the Department member’s perceptions and/or fears, or account for the Department member’s reaction time to an event. It is incumbent upon the criminal and administrative investigators, and the reviewers to understand and account for limitations of video and all other available evidence, including witness statements and forensic analysis when evaluating a Department member’s actions.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.00 - Body Worn Cameras ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.03 - Definitions
Audit Trail - An electronic tracking system which provides a record of uploads, views, downloads, transfers, and modifications to copies of the original record.

Body Worn Camera (BWC) – A video and audio recording device worn by a Department member which allows an event to be recorded and saved as a digital file.

Body Worn Camera Unit (BWCU)
– Unit responsible for the issuance of BWC equipment, California Public Records Act requests (CPRA), and oversight of the BWC program.

Buffering Mode or Standby Mode
- The BWC power is on and in a state where the device is capturing only video, but not saving the recording to memory. The device is continually recording for a designated time and will only save once the BWC is activated to record both sound and video.

Desktop Application – A stand-alone program residing on a Department computer that accomplishes the same function as the docking station. The sync application is only for personnel who do not have access to a docking station.

Digital Evidence – BWC files (including digital photographs), documents, video, or audio recordings, suitable for upload to the Digital Evidence Management System (DEMS).

Digital Evidence Management System (DEMS)
– A secure, “cloud” based storage system managed by the BWCU, externally hosted by the vendor, and available to authorized users. DEMS is used to organize, classify, manage, view, share, and archive digital evidence. DEMS tracks and provides an extensive audit log of all activity to protect the chain of custody. Levels of access can be set and restricted within DEMS.

Docking Station
– A hardware device which allows for a BWC to be mounted securely while the BWC is charging and allows for uploading files to the DEMS system. When the camera is docked, video data stored on the camera is automatically uploaded to the DEMS.

Manual of Policy and Procedures : 3-06/200.03 - Definitions ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 2
Metadata - Searchable data specific to the digital file, URN numbers, tag numbers, and other descriptors used to identify digital evidence, and required to be added to digital files to facilitate searching for the file.

Mobile Application – An application installed on a smartphone or smart device (viewer), which allows for connection to the DEMS system, connection to the BWC, or other integration.

Point-of-View Camera
– A BWC which has the ability to be mounted to glasses, headgear, epaulette, or collar.

Recording off
– The process of turning off the BWC and ensuring it is not recording. This discontinues the recording being saved to memory, but does not prevent the device from buffering.

Recording on
– The process of turning on the BWC and recording video and/or audio to memory.

Power On/Off – The process of powering on or off the recording device. This merely turns the device on or off, and does not refer to recording.

Tagging
– A method to add metadata to digital files which can be retrieved by URN number, date/time, etc.

Viewer (Smart Device) – A device which allows review and tagging of videos. It can also be used to take photographs and provide geographic location data.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.03 - Definitions ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 2 / 2
3-06/200.05 - Body Worn Cameras-Equipment
Body Worn Camera (BWC) equipment consists of a body-mounted camera with a built-in microphone and a handheld viewing device. The BWC is worn on the outside of a Department member’s uniform, facing forward to make video and audio recordings. The BWC audio and video recordings are stored on the BWC and can be viewed on a handheld viewer or on a Department computer.

Department personnel trained and issued a BWC device are required to wear and use their BWC while on duty, consistent with the terms of this policy. The on-duty watch commander or incident commander may grant exceptions for wearing a BWC to personnel who are working outside overtime assignments, special operations, or due to shortage of replacement cameras.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.05 - Body Worn Cameras-Equipment ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.08 - Body Worn Cameras-Activation
Department personnel shall activate their body worn camera (BWC) prior to initiating, or upon arrival at, any enforcement or investigative contact involving a member of the public, including all:

Vehicle stops;
Pedestrian stops (including self-initiated consensual encounters); Calls for service;
Code-3 responses, including vehicle pursuits;
Foot pursuits;
Searches;
Arrests;
Uses of force, including any transportation of the subject; In-custody transports of persons who are uncooperative, belligerent, or threatening; Suspect, victim, and witness interviews (except as indicated below); and/or Any encounter with a member of the public who is or becomes uncooperative, belligerent, or otherwise hostile.

Department personnel may activate their BWC for the following reasons:

Transportation of a member of the public; and/or
Other investigative or enforcement activities where, in the Department member's judgment, a video recording would assist in the investigation or prosecution of a crime or when a recording of an encounter would assist in documenting the incident for later investigation or review.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.08 - Body Worn Cameras-Activation ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.10 - Inability to Activate Body Worn Camera Prior to Initiating Enforcement or Investigative Contact
If a Department member fails to or is unable to activate their body worn camera (BWC) prior to initiating any of the enforcement or investigative contacts listed in section 3-06/200.08, they shall activate it as soon as it is practical and safe to do so. As in all enforcement or investigative contacts including vehicle and pedestrian stops, the safety of Department personnel and members of the public are the highest priorities. A member who fails to activate a BWC because an incident unfolds too quickly making activation impracticable or unsafe does not violate this policy
Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.10 - Inability to Activate Body Worn Camera Prior to Initiating Enforcement or Investigative Contact ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.13 - Recording of the Entire Contact
The body worn camera (BWC) shall continue recording until the enforcement or investigative contact involving a member of the public has ended. If an investigative or enforcement contact involving a member of the public resumes after the video has stopped, the Department member shall reactivate the BWC device and continue recording.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.13 - Recording of the Entire Contact ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.15 - Documentation Required for Failing to Activate Body Worn Camera or Recording the Duration of the Contact
If a Department member is unable or fails to activate their body worn camera (BWC) prior to initiating an enforcement or investigative contact, fails to record an entire contact, or interrupts the recording for any reason, other than the exceptions listed in section 3-06/200.18, they shall document their reasons in any accompanying log entries, reports, memoranda, and metadata Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.15 - Documentation Required for Failing to Activate Body Worn Camera or Recording the Duration of the Contact ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.18 - Body Worn Camera Recording Exceptions
Department members may stop a recording of the body worn camera (BWC) during a required activation period with a member of the public when:

A witness or victim refuses to provide a recorded statement and the encounter is non-confrontational; In the Department member’s judgment, a recording would interfere with their ability to conduct an investigation, or may be inappropriate, because of the victim or witness' physical condition, emotional state, age, or other sensitive circumstances (e.g., a victim of rape, incest, or other form of sexual assault);
The recording would risk the safety of a confidential informant, community member informant, or undercover officer; and/or
Inside patient-care areas of a hospital, rape treatment center, or other healthcare facility unless an enforcement action is taken in these areas.

Department members may stop a recording during a required activation period, while not engaged with a member of the public, when:

Discussing points-of-law, tactics, or debriefing an incident with other Department members or other law enforcement agencies away from any member of the public; Directed to do so by an on-scene supervisor at the rank of sergeant or above; A deputy participating in the field training program is directed to do so for the purpose of providing instruction and/or insight in furtherance of the training mission; and/or Performing station details entered as a call for service, such as mail runs, message deliveries, that will not involve contacts with members of the public.

If a recording exception is utilized by a BWC-equipped Department member, they shall:

Announce the reason for stopping the video prior to turning the BWC recording off.

Document the deactivation reason in the metadata file for the event in the Digital Evidence Management System (DEMS); and
Document the deactivation in any associated written report.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.18 - Body Worn Camera Recording Exceptions ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.20 - Los Angeles County Sheriff Custody Facilities Department members are permitted to use a body worn camera (BWC) inside any Department custody facility for recording any investigative or enforcement activity.

Department members are prohibited from recording a strip search pursuant to section 5-03/030.05 of this manual.

Department members shall not initiate a BWC recording in areas where inmates are engaged in attorney- client privileged communications, unless an enforcement action is taken in these areas.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.20 - Los Angeles County Sheriff Custody Facilities
______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.23 - Los Angeles County Superior Courthouses
Department members shall not initiate a recording of a body worn camera (BWC) in a courtroom that is in session, unless an investigative or enforcement action is taken in these areas.

Department members shall not initiate a BWC recording of inmates in secured areas designated and marked as attorney rooms or satellite lockup areas of attorney/client communications, except by court order or emergency.

On-duty Department members who appear in court to testify while equipped with a BWC shall turn the camera to the “recording off” position to avoid unauthorized recording of a courtroom proceeding.

If a Department member accidentally initiates a recording inside a courtroom while court is in session, the member shall immediately notify the court and their immediate supervisor of the existence of the recording.

The supervisor will communicate any direction from the court to the Body Worn Camera Unit (BWCU). The BWCU will facilitate compliance with any and all orders by the court.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.23 - Los Angeles County Superior Courthouses ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.25 - Confidential Nature of Recordings
Body Worn Camera (BWC) use is limited to enforcement or investigative activities involving members of the public. The BWC recordings will capture video and audio evidence for use in criminal investigations, administrative reviews, and other proceedings protected by confidentiality laws and Department policy.

Department members shall comply with all applicable laws and policies regarding confidential information.

Unauthorized use or release of BWC recordings may compromise ongoing criminal and administrative investigations or violate the privacy rights of those recorded. Any unauthorized use or release of BWC recordings in violation of confidentiality laws and/or Department policies is prohibited Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.25 - Confidential Nature of Recordings ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.28 - Prohibition Against Modification of Recordings Department members shall not copy, edit, alter, erase, or otherwise modify in any manner body worn camera (BWC) recordings except as authorized by law or Department policy Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.28 - Prohibition Against Modification of Recordings
______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.30 - Notice to Member of the Public of Body Worn Camera Recording
Department members may, but are not required to, inform individuals that they are being recorded.

Department members are not required to obtain consent from members of the public when the member is lawfully in the area where the recording takes place. For example, a member who lawfully enters a business or residence shall record any enforcement or investigative contact in accordance with this policy, and is not required to obtain consent from members of the public who may also be present. Department members shall not playback body worn camera (BWC) recordings for any member of the public absent the need to do so for purposes of conducting or furthering an investigation or in exigent circumstances.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.30 - Notice to Member of the Public of Body Worn Camera Recording
______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.33 - Prohibition Against Recording Personnel in Non- Enforcement or Investigation Situations
Body Worn Camera (BWC) equipment shall only be used in conjunction with official law enforcement and investigative activities involving members of the public. BWCs shall not be used to record Department personnel during briefings, meetings, trainings, or while in private spaces such as locker rooms, restrooms, or private offices. BWCs shall not be used to record Department personnel in any Department facility, except in the context of enforcement or investigative contacts involving a member of the public.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.33 - Prohibition Against Recording Personnel in Non-Enforcement or Investigation Situations
______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.38 - Property of the Department
Body Worn Camera (BWC) equipment and all data, images, video, and metadata captured, recorded, or otherwise produced is the sole property of the Department and any unauthorized release is strictly prohibited Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.38 - Property of the Department ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.40 - Training Required
Department members who are assigned a body worn camera (BWC) must complete Department-approved training in the proper use, maintenance, and policies of the devices and Digital Evidence Management System (DEMS) before deploying a BWC or utilizing DEMS.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.40 - Training Required ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.43 - Inspection and Testing of Equipment
Body worn camera (BWC) equipment is the responsibility of the assigned Department member and will be used with reasonable care to ensure proper functioning and reliability. At the start of a shift, members shall inspect and test their BWC and make sure it is undamaged and operating properly.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.43 - Inspection and Testing of Equipment ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.45 - Damaged, Malfunctioning, or Inoperable Equipment If a Department member’s body worn camera (BWC) malfunctions or is damaged, the member shall notify the watch sergeant and complete an e-mail to the Body Worn Camera Unit (BWCU). The member is required to provide the malfunctioning or damaged equipment to the watch sergeant and obtain a functional BWC as soon as practicable.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.45 - Damaged, Malfunctioning, or Inoperable Equipment
______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.48 - Identifying Recordings
For each incident recorded on a body worn camera (BWC), Department members shall enter metadata for the event type and other required information using the BWC equipment and software that best describes the content of the recording (i.e. arrest, traffic stop, report) prior to the end of their shift. BWC recordings are not a replacement for written reports or other required documentation such as a log summary in the Deputy Daily Worksheet (DDWS).

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.48 - Identifying Recordings ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.50 - Storage of Recordings
At the end of each shift, members shall upload all body worn camera (BWC) recordings to secure storage by docking the device at the station/unit.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.50 - Storage of Recordings ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.53 - Viewing of Body Worn Camera Recordings
All body worn camera (BWC) video will be reviewed only on a right-to-know and need-to-know basis, and will only be viewed in furtherance of a criminal investigation, administrative necessity, or audit. Recordings shall not be routinely or randomly viewed solely for the purpose of searching for policy violations where no independent allegation or evidence of a policy violation exists.

Department members are permitted to view BWC recordings through two mediums (Department-issued smartphone device or Department computer). All Department members who view a video other than their own shall document in the audit trail their reason for viewing the video.

The accuracy of reports, Department member statements, and other official documentation is essential for the proper administration of justice and complying with the Department's obligation to maintain full and complete records of enforcement and investigative activities. Investigators, supervisors, prosecutors, and other officials rely on complete and accurate records to perform their essential duties and responsibilities. Department members are encouraged to review BWC recordings on their assigned smartphone device or Department computer prior to documenting an enforcement or investigative activity to ensure their reports, statements, and documentation are as accurate and complete as possible.

If a Department member does not review the BWC recording before submitting a report, the member must document that fact in the report. If any portion of an enforcement or investigative contact resulting in an arrest was captured by BWC equipment, members shall identify the existence of a BWC recording in all reports.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.53 - Viewing of Body Worn Camera Recordings ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.55 - Use of Force Incidents
Category 1 or Category 2 Use of Force Incidents
Department members involved in or witnessing Category 1 or Category 2 use of force incidents shall be permitted to review body worn camera (BWC) recordings and, if deemed necessary by the handling supervisor, review other recordings to ensure complete and accurate reports and documentation of the incident.

Category 3 Use of Force Incidents, Including Deputy-Involved Shootings Department members involved in or witnessing known Category 3 use of force incidents, including deputy- involved shootings, shall not view any recordings until authorized by the handling Internal Affairs Bureau (IAB) lieutenant or, in cases where IAB does not handle the matter, the handling Homicide Bureau lieutenant or watch commander.

Once authorized, the Department member shall have a right to review their BWC recording and any other relevant video recording in possession of the Department, as deemed appropriate by the assigned lieutenant, prior to being interviewed.

A Department member may have an employee representative present during the review of the BWC recording(s) without any investigator or supervisor present. The separation and monitoring of Department members involved in a shooting shall be maintained during the review of BWC recording(s) and such review shall not occur jointly among involved members.

Supervisor’s Responsibilities
Following a known Category 3 use of force incident, including deputy-involved shootings, the on-scene supervisor shall, once the scene is secured:

Take possession of all BWCs devices from involved personnel; Manual of Policy and Procedures : 3-06/200.55 - Use of Force Incidents ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 2
Power off the devices and secure them;
Turn the devices over to the handling lieutenant or watch commander; and Upload the video and secure the viewing rights, or ensure a member of the Body Worn Camera Unit (BWCU) does so.

For deputy-involved hit shootings and in-custody deaths, the handling Homicide Bureau lieutenant will authorize the review of video by the involved Department member. For non-hit shootings and known Category 3 use of force incidents, the IAB force shooting response team lieutenant will authorize the review of video by the involved Department member. For Category 3 use of force incidents not handled by Homicide Bureau or IAB, the unit watch commander will authorize the review of video by the involved Department member.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.55 - Use of Force Incidents ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 2 / 2
3-06/200.58 - Guidelines for Administrative Reviews of Body Worn Camera Recordings
The Department requires thorough documentation and multiple levels of review for all incidents resulting in an administrative documentation packe, including but not limited to:

Use of force;
Allegation of force;
Foot pursuit;
Vehicle pursuit;
Watch Commander Service Comment Report (WCSCR);
On-duty traffic collision;
Civil claim; or
Lawsuit.

Unit commanders determining appropriate and reasonable responses to possible misconduct and other deviations from established policies and procedures discovered during the review of body worn camera (BWC) recordings shall be guided by the following:

Administrative Documentation Packet Review
An Administrative Documentation Packet Review is the evaluation of a BWC recording in connection with, but not limited to, use of force, allegation of force, foot pursuit, vehicle pursuit, Watch Commander Service Comment Report (WCSCR). On-duty traffic collisions, civil claims, or lawsuits should focus on the incident that is the subject of review, and not broaden into allegations of misconduct based on conduct observed that was not part of, or irrelevant to, the main inquiry. Consistent with this section, unit commanders shall evaluate the facts and circumstances surrounding the incident and exercise appropriate judgment to determine if the Department member should receive counseling, training, or a performance log entry to correct the behavior, unless the conduct observed would likely result in suspension or termination.

Note: Conduct observed in a BWC recording connected with an audit, inspection, or administrative review, should not become the sole basis for allegations of misconduct unrelated to the incident that is the subject of the review. However, allegations of misconduct may be appropriate when the conduct observed would likely result in suspension or termination.

Manual of Policy and Procedures : 3-06/200.58 - Guidelines for Administrative Reviews of Body Worn Camera Recordings
______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 3
When supervisory and management personnel conduct audits, inspections, or reviews of BWC recordings and discover activity that may constitute misconduct, the Department member’s actions in the BWC recordings alone should not result in the initiation of an administrative investigation. Rather, the member should receive counseling, training, or a performance log entry to alert them and correct their behavior.

However, the foregoing does not apply where the activity discovered would likely result in suspension or termination.

False and/or Misleading Statement Complaints/Allegations If the Department intentionally withholds a BWC recording from a Department member before they are required to submit to an interview or complete an official report, the withheld BWC recording will not be used as the sole basis for the Department’s initiation of a complaint or allegation against the Department member for making a false and/or misleading statement unless the Department can otherwise establish that the Department member made an intentionally false material statement. When considering allegations of false and/or misleading statements in any case involving a BWC recording, the Department will consider the materiality of the discrepancy and factors that are reasonably likely to affect the Department member’s memory including the stress caused by the incident, the time elapsed between the incident and the interview, and fatigue.

The Department will also take into account that a BWC recording may not include the full incident, the context of the incident known or understood by the Department member at the time, the precise viewpoint or perspective of the Department member, or what the Department member heard.

Note: It is not the intent of the Department to initiate complaints or additional allegations of false and/or misleading statements for discrepancies between a Department member’s memory of an incident and what is on the BWC recording unless there is a material discrepancy.

Unintentionally Recorded Personal Communications
In the event an employee’s personal communication is recorded, the personal communication will not be used to initiate an administrative investigation or used against an employee in the adjudication of a personnel complaint, or during any subsequent hearings, unless there is independent evidence or allegations of criminal Manual of Policy and Procedures : 3-06/200.58 - Guidelines for Administrative Reviews of Body Worn Camera Recordings
______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 2 / 3
conduct or misconduct that would likely result in suspension or termination that may be confirmed by the video. 90-Day Transition Period
During the first 90 days a member is assigned a BWC, following completion of training, unintentional deviations in policy and procedure in the use and deployment of a BWC will be considered training issues.

During the transition period, Department employees should receive non-documented counseling and training only. Performance log entries should not be generated.

Note: This does not apply to intentional acts to circumvent Department policy and procedure, such as intentionally not activating a BWC when required, intentionally de-activating a BWC prior to completion of an incident, or disabling or tampering with a BWC. Such acts will not be considered a training issue within the 90-day transition period.

Upon completion of the 90-day transition period, Department members will be expected to be proficient in the use and deployment of the BWC. For corrective action after the transition period, unit commanders may use counseling, training, and performance log entries for unintentional deviations, in lieu of initiating an administrative investigation, unless an administrative investigation is deemed warranted due to the frequency of violations.

Demonstrably False Allegations
Consistent with Department policy, all allegations of misconduct initiated by a member of the public must be recorded on a Watch Commander Service Comment Report (WCSCR). However, when a BWC recording clearly establishes that an allegation of misconduct is false, the watch commander may terminate the WCSCR under the authority of “Watch Commander Discretion.” The watch commander should mark the box; “Watch Commander has personal knowledge the complaint is false.” The watch commander shall state in the memorandum they have reviewed the video and specifically why the video is the basis for the “false complaint” disposition.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.58 - Guidelines for Administrative Reviews of Body Worn Camera Recordings
______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 3 / 3
3-06/200.60 - Training
Body worn camera (BWC) recordings may be used for training purposes. Prior to the use of any BWC video for training, any involved Department member shall be given the opportunity to object to its viewing.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.60 - Training ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.63 - Supervisor Responsibilites
Supervisors assigned to a unit with body worn camera (BWC) equipped personnel shall:

Ensure that personnel assigned BWC equipment have completed Department-required training and are familiar with applicable policies and procedures;
Conduct periodic inspections of personnel assigned BWC equipment and ensure the BWC is properly affixed to their uniforms and fully operable;
Ensure members upload all BWC recordings at the end of their shifts; Review relevant BWC recordings prior to submitting any administrative reports (e.g. use of force, allegation of force, foot pursuit, vehicle pursuit, Watch Commander Service Comment Report, on-duty traffic collision, civil claim, or lawsuit);
Perform field audits for compliance;
Ensure personnel report all damaged BWC equipment to the Body Worn Camera Unit (BWCU) and ensure a replacement BWC is assigned to the Department member; Review relevant BWC recordings and documents when performing inspections and audits; Conduct daily inspections of all BWC docking equipment to ensure they are active; Inspect any BWC devices returned as inoperative;
Conduct briefings on expectations, use, and maintenance of the BWC equipment and debrief BWC captured incidents of training value;
Review deviations from BWC policy and procedures and take appropriate action; Review supervisor inspections regarding defective equipment, systems, and ensure necessary steps are taken to have them repaired; and
Ensure inspections of sworn personnel assigned BWC’s are being conducted and document such inspections in the watch commander log.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.63 - Supervisor Responsibilites ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.65 - Unit Commander Responsibility
Unit commanders are responsible for ensuring compliance with body worn camera (BWC) training, policies, and procedures by ensuring supervisors regularly monitor and inspect BWC equipment under their command.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.65 - Unit Commander Responsibility ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.68 - Body Worn Camera Unit Responsibilites
The Body Worn Camera Unit (BWCU) is responsible for the Department’s body worn camera (BWC) program, including all associated equipment, software, BWC smartphones and the Digital Evidence Management System (DEMS). The BWCU will be responsible for:

Issuing all BWC equipment;
All training related to the BWC program;
Coordinating warranty service and maintenance through Department-approved vendor; Providing technical assistance;
Acting as subject matter experts;
Coordinating the replacement of inoperable, malfunctioning, or damaged equipment and/or systems; Conducting system compliance audits;
Conducting annual command inspections;
Any Public Records Act request as it relates to BWC video records; Any redaction of BWC video records for public release;
Providing access to users of DEMS;
Fulfilling requests for any BWC records in furtherance of any investigation; Providing statistical and analytical support for BWC and DEMS; Category 3 use of force on-screne upload, file restriction, and forensic review.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.68 - Body Worn Camera Unit Responsibilites ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.70 - Digital Evidence Management System (DEMS) The Digital Evidence Management System (DEMS) is the Department’s official repository for body worn camera (BWC) digital evidence. The DEMS system tracking will be the official record of digital evidence chain-of-custody. The Property, Evidence and Laboratory Information Management System (PRELIMS) will continue to be the system for tracking physical evidence, including physical media which stores digital files.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.70 - Digital Evidence Management System (DEMS) ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.73 - Retention
All body worn camera (BWC) records will be stored by the cloud-based Digital Evidence Management System (DEMS) from the manufacturers for the term of the contract using the following criteria:

All recordings shall be retained for a minimum period of three years; Recordings associated with an URN number and a statistical code which represents a 9 retention, shall be held for 9 years; and
Recordings associated with an URN number and a statistical code which represents a 0 retention shall be held indefinitely.

With respect to any incident that requires administrative documentation including, but not limited to, a traffic collision, employee injury, use of force, allegation of force, Watch Commander Service Comment Report (WCSCR), vehicle pursuit, foot pursuit, civil claim, or damage to property, the involved supervisors are responsible for adding the categorization of “Administrative Hold” for the concerned BWC records in the DEMS.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.73 - Retention ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 1
3-06/200.75 - Public Release of Critical Incidents
Consistent with statutory law but notwithstanding other policy provisions, the Department shall retain the sole discretion to publicly release any portion of body worn camera (BWC) recordings upon the approval of the Sheriff, or his designee, under any of the following conditions:

The release of any portion of such BWC recordings may assist with the furtherance of an ongoing investigation; and/or
The release of any portion of such BWC recordings may serve to dispel erroneous or inaccurate information in the public domain or may otherwise serve to educate the public without interfering with any ongoing investigation.

Nothing in this section shall be considered a waiver of any statutory provisions or otherwise require the public release of any portion of any BWC recording or other materials not released under such terms.

In response to any written request under the California Public Records Act (PRA), BWC video and audio recordings of any critical incident (defined below) shall be subject to release unless any of the following conditions apply:

If the release of any such recording(s) would substantially interfere with an active criminal or administrative investigation, disclosure may be delayed for up to forty-five calendar days after the date the Department knew or reasonably should have known about the critical incident. If such delay is asserted, the Department shall provide the requester with a written response specifying the basis for the delay and an estimated date for disclosure;
If after the forty-five days it is determined the release of such recording(s) would continue to substantially interfere with an active criminal or administrative investigation, disclosure may be further delayed up to one year with written notice to the requester of the specific basis for the further delay and an estimated date for disclosure;
Any delay beyond a total of one year must be supported by clear and convincing evidence that release of the recording(s) would substantially interfere with an active criminal or administrative investigation.

The requester shall promptly be provided with a written response setting forth the specific basis for the determination that the interest in preventing interference with an active investigation outweighs the public's interest in disclosure, as well as an estimated date for release. Such delay shall be reassessed every thirty days with ongoing written notice to the requester; or If, at any time, it is determined that, based on the facts and circumstances depicted in any recording, that the public interest in withholding such recording clearly outweighs the public interest in disclosure due to a violation of the reasonable expectation of privacy of any subject depicted in the recording, the requester shall be promptly provided with written notice of the specific basis for the expectation of privacy and the public interest served by withholding the recording.

Manual of Policy and Procedures : 3-06/200.75 - Public Release of Critical Incidents ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 1 / 3
The Department may use redaction technology to blur or distort images or audio in order to obscure specific portions of the recording in order to protect the privacy interest of any subject depicted in the recording.

Where a recording is withheld from the public because the reasonable expectation of privacy of a subject depicted in the recording cannot be adequately protected through the use of redaction technology and that interest outweighs the public interest in disclosure, the recording (redacted or unredacted) may nonetheless be disclosed (subject to any applicable delays), upon written request, if so doing does not pose an unreasonable threat to, or endanger the lives of, the peace officers or any person depicted therein, of any of the following:

The subject of the recording whose privacy is to be protected, or his or her authorized representative; The parent or legal guardian of any minor whose privacy is to be protected; or The heir, beneficiary, designated immediate family member or authorized legal representative or guardian of the deceased person whose privacy is to be protected; For purposes of this policy, video and audio recordings of any critical incident shall include any of the following:

Any incident involving the discharge of a firearm at a person by a Department member; Any incident involving a strike with an impact weapon or projectile to the head or neck of a person by a Department member;
Any incident in which the use of force by a Department member against a person results in death or great bodily injury, including, but not limited to, loss of consciousness, concussion, bone fracture, protracted loss or impairment of function of any bodily member or organ, a wound requiring extensive suturing, or serious disfigurement; and/or
The death of any arrestee or detainee in custody.

Notifications
Absent exigent circumstances, reasonable attempts shall be made to notify the following individuals or entities prior to the release of video:

Department members depicted in the video and/or significantly involved in the use of force; Manual of Policy and Procedures : 3-06/200.75 - Public Release of Critical Incidents ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 2 / 3
Subject upon whom force was used;
If the subject upon whom force was used is deceased, the next of kin; If the subject upon whom force was used is a juvenile, the subject's parents or legal guardian; If the subject upon whom force was used is represented by legal counsel, and such representation is known to the Department;
District Attorney's Office and/or City Attorney's Office; Employee unions representing Department members; and
Other individuals or entities connected to the incident as deemed by the Department as appropriate to notify.

Revised: 8/12/2020
Manual of Policy and Procedures : 3-06/200.75 - Public Release of Critical Incidents ______________________________________________________________________________________________________ Current Revision
Printed: 9/4/2020 (LASD)
______________________________________________________________________________________________________ Los Angeles County Sheriff's Department Pg. 3 / 3
FY 2023 - 24 REPORT OF

COMMISSION ATTENDANCE

Community Police Oversight Commission
July 2023 - June 2024

MEETING ATTENDANCE RECORD

MEMBERS
07/06/2023 REGULAR08/03/2023 REGULAR09/07/2023 REGULAR10/05/2023 REGULAR11/02/2023 REGULAR12/07/2023 REGULAR01/11/2024 SPECIAL02/08/2024 SPECIAL03/07/2024 SPECIAL03/14/2024 SPECIAL04/04/2024 REGULAR05/02/24 REGULAR06/06/2024 REGULAR TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE
Alexis Abernethy (Comm.

Based Org.) P A P P P P P P P P A P A 10 77%
Florence Annang (Comm.

Based Org.) P P P P P P P P P P P P P 13 100%
Phillip Argento
(Mayor) A P A P A P P A P P P A P 8 62%
Noemi Emeric-Ford
(District 2) P P P P P A P P A A P P P 10 77%
Raúl Ibáñez
(District 5) P A P P A P P P P P A P P 10 77%
Esprit Loren Jones
(District 1) P P P P P P P A P P P P P 12 92%
Lawrence Lurvey
(District 7) A A P P P P P P P P P P P 11 85%
Donald Matthews
(District 3) P P P P P P P P A P A P A 10 77%
Juliana Serrano
(Comm. Based Org.) P P P P A P P P P P P P P 12 92%
Barbara Stacy
(District 4) P P P P P P P P A A P P P 11 85%
Paula Verrette
(District 6) P P P P P P P P A P P P P 12 92%
LEGEND Total Meetings Held 13

P - PRESENT

A - EXCUSED ABSENCE

U - UNEXCUSED ABSENCE

XX - CANCELED MEETING

NQ - NO QUORUM
FY 2024 - 25 CPOC PROPOSED

WORK PLAN

1 Ci
ty of Pasadena Community Police Oversight Commission
Work Plan: Fiscal Year 2024-25
Mis
sion
The purpose of the Community Police Oversight Commission is to enhance, develop, and strengthen community-police relations and review and make recommendations regarding the ongoing operations of the police department to the chief of police, city manager, and/or city council.

CP
OC Values and Focus/Lens
The Community Police Oversight Commission (CPOC) is committed to making impactful change through its focused but ambitious work plan, in partnership with the City’s Independent Police Auditor (IPA). The key objectives listed below are the goals the Commission will be working towards achieving this year. All work and recommendations from the CPOC will always be guided by the following:
• The pr
ioritization of mental health resources for community members and police officers;
• An acknowledgment of the cost of trauma and the need for resources for victims;
• A commitment to creating policies, trainings, and cultures that eliminate the impacts of bias; and
• The importance of utilizing data and performance review mechanisms to understand how the department reports and tracks key information and uses it as a learning mechanism.

FY
2024-2025 Key Objectives
The following are the five key objectives for the CPOC in FY 2024-25, with more details for each of them noted on the following pages of this work plan.

1. Gai
n community input on pretext stops and make formal recommendation to the PPD on continued use of pretext stops in Pasadena (Pretext Stops)

2. Moni
tor PPD’s technology purchases to ensure effective policies are in place to protect privacy and the community (Technology Policies)

3. Rev
iew and make recommendations on PPD’s complaint handling process and consider how CPOC can better take in and follow up on complaints (Complaint Handling)

2 4. Engage with community groups at their events and partner with PPD at other community events to ensure that all members of the community understand the purpose and priorities of the CPOC (Community Education)

5. Supp
ort the selection and onboarding of new IPA (IPA Selection and Onboarding)
Long-T
erm Objectives and Goals
The Community Police Oversight Commission acknowledges that the key objectives for FY 2024-25 are critical items to focus on, but not the only goals of the Commission.

Rather, they are the foundational items that need to be completed to ensure the Commission can turn its attention to other goals in the coming years, knowing that the practice of police oversight is long-term and continual. Some of the current long-term goals of the CPOC are:
• Enha
ncing the mental health services offered to both officers and the community, with a key focus on trauma-informed care.
• Understanding PPD’s data and performance review mechanisms to understand how the department reports and tracks key information, and uses it as a learning mechanism.
• Monitoring and make recommendations on PPD’s training program through in- person observation and data reporting.
3 Objective 1 – Gain community input on pretext stops and make formal recommendation to the PPD on continued use of pretext stops in Pasadena (Pretext Stops)
Ad Hoc Committee Members:

Action Items
• Having completed the methodology, literature review, and community forums in FY 2023-34, work with IPA to complete the community survey and focus groups to gain a better understanding of community thoughts related to the use of pretext stops
• Create a comprehensive report on findings from full methodology • Make a formal recommendation to PPD related to their use of pretext stops in Pasadena
4 Objective 2 – Monitor PPD’s technology purchases to ensure effective policies are in place to protect privacy and the community (Technology Policies)
Ad Hoc Committee Members:

Action Items
• Building on the work of last year, monitor all new technology purchases – both upgrades and new items – by the PPD
• Work with PPD to ensure that all new technologies have an associated policy that prioritizes privacy and community safety
5 Objective 3 – Review and make recommendations on PPD’s complaint handling process and consider how CPOC can better take in and follow up on complaints (Complaint Handling)
Ad Hoc Committee Members:

Action Items
• In collaboration with IPA, work with PPD to implement recommendations for IPA’s July 2024 assessment on the complaint handling process • Make further recommendations as the CPOC sees necessary related to internal affairs and the complaint handling process
• Develop a program and process that will allow the CPOC to directly receive community complaints related to PPD that includes a mechanism for follow up and report outs in order to prioritize transparency, timeliness, and accountability 6 Objective 4 – Engage with community groups at their events and partner with PPD at other community events to ensure that all members of the community understand the purpose and priorities of the CPOC (Community Education)
Ad Hoc Committee Members:

Action Items
• Partner with PPD to have a CPOC presence at PPD events, and create joint community events to better engage the community in the work of the CPOC • Prioritize commissioner attendance at all types of community events • Meet with community groups directly to engage them in the work the CPOC is doing and form partnerships
7 Objective 5 – Support the selection and onboarding of new IPA (IPA Selection and Onboarding)
Ad Hoc Committee Members:

Action Items
• With IPA Rosenthal’s departure expected in December 2024, support the City Council in the recruitment and selection process of the next IPA • Once a new IPA is selected, work with the new IPA to ensure a deep understanding of Pasadena and our work to date
• Together with the new IPA, set a work plan for the 2025 calendar year

THIS PAGE INTENTIONALLY LEFT BLANK
TO: City Council
FROM: Old Pasadena Parking Meter Zone Advisory Commission DATE:

SUBJECT:

September 10, 2024
ANNUAL REPORT- JULY 1, 2023 THROUGH JUNE 30, 2024 AND WORK PLAN FOR - 2024-2025
RE COMMENDATION:

This report is submitted for information purposes only.

Attached is the following:
• Report of Work Plan Performance for July 1, 2023 through June 30, 2024 • Proposed Work Plan for July 1, 2024 through June 30, 2025 These documents were reviewed and approved by the Old Pasadena Parking Meter Zone Advisory Commission at a special meeting held on Thursday, September 5, 2024.

Respectfully submitted,
���
Marilyn Buchannan, Chair
Old Pasadena Parking Meter Zone Advisory Commission
CITY OF PASADENA
OLD PASADENA PARKING METER ZONE ADVISORY COMMISSION
Year End Report of Accomplishments: July 1, 2023 – June 30, 2024 PURPOSE:

The Old Pasadena Parking Meter Zone Advisory Commission was formed in 1993, as part of the Parking Meter Installation program in the Old Pasadena area. The purpose of the commission is to:

1. Recom
mend to City Council priority expenditures of net revenues from parking meters within the Old Pasadena Parking Meter Zone for streetscape and parking related expenditures within the zone, and,

2. Study and examine any other parking related issues referred to it by the City Council or by the Director of Trans
portation which may include, but without limitation,
proposed changes and amendments to parking meter rates.

Objectives:

I. By August 15, 2024, submit to City Council an Annual Report that includes accomplishments of the 2023‐2024 Work Plan, attendance records for 2023‐2024, and a Work Plan for 2024‐ 2025.

STATUS: Completed
II. Continue to work with th
e Mayor to fill expired terms and vacancies on the commission.

STATUS: Ongoing
III. Examine  the financial impact of Parklets on the parking meter fund and determine feasibility of continuation of the program.

STATUS: Ongoing
IV. Review and evaluate effectiveness  of meter time limits and pricing, including any appropriate mitigation of credit card processing fees.

STATUS: Ongoing
V. Maintain a prioritized list of streetscapes improvement projects to be funded.

STATUS: Ongoing
VI. Review any and all expenditures to be allocated from the Old Pasadena parking meter fund and seek recovery where available.

STATUS: Ongoing
VII. Continually evaluate best practi
ce and technology advances to identify means by which to improve ease of parking meter payment, which may include but is not limited to: expanding the use of multi‐space meters, credit card capable single head meters, and improved or additional phone apps.

STATUS: Ongoing
VIII. Review revenues, maintenance, and performance measures as they relate to the Old Pasadena Parking Meter Plan program.

STATUS: Ongoing
IX. Commission to continue working with city staff from the Department of Public Works  to determine the plan and budget for repairs/improvements to the Streetscapes and Alleyways in Old Pasadena.

STATUS: Ongoing
X. Work with city staff to economize where possible on budgetary line items.

STATUS: Ongoing
XI. Review program specifics to monitor and ensure proper, effective, and appropriate parking enforcemen
t, and explore the feasibility of utilizing enforcement as a means of ambassadorship to improve the image and optics of Old Pasadena parking.

STATUS: Ongoing
XII. Implement approved recommendations from the Old Pasadena loading zone study, including the transition of red zone to loading zone or metered parking spaces, consistent signage for on and off‐street loading areas, and appropriate and consistent parking enforceme
nt of alley loading areas.

STATUS: Ongoing
XIII. Develop comprehensive strategy for taxi zones and ride‐share drop‐off/pick‐up zones.

STATUS: Ongoing
XIV. Commission to review and provide feedback on the city‐wide Parking Strategic Plan by collaborating with consulta
nts during its development and working with staff to prioritize and determine best course of implementation for approved recommendations.

STATUS: Ongoing
CITY OF PASADENA
OLD PASADENA PARKING METER ZONE ADVISORY COMMISSION
Work Plan: July 1, 2024 – June 30, 2025
PURPOSE:

The Old Pasadena Parking Meter Zone Advisory Commission was formed in 1993, as part of the Parking Meter Installation program in the Old Pasadena area. The purpose of the commission is to:

1. Recomm
end to City Council priority expenditures of net revenues from parking meters within the Old Pasadena Parking Meter Zone for streetscape and parking related expenditures within the zone, and,

2. Study and examine any other parking related issues referred to it by the City Council or by the Director of Transp ortation which may include, but without limitation, proposed changes and amendments to parking meter rates.

Objectives:

XV. By August 15, 2025, submit to City Council an Annual Report that includes accomplishments of the 2024‐2025 Work Plan, attendance records for 2024‐2025, and a Work Plan for 2025‐ 2026.

XVI. Continue to work with the Mayor to fill expired ter ms and vacancies on the commission.

XVII. Examine the financial impact of Parklets on the parking meter fund and determine feasibility of continuation of the program.

XVIII. Review  and evaluate effectiveness of meter time limits and pricing, including any appropriate mitigation of credit card pr
ocessing fees.

XIX. Maintain a prioritized list of streetscapes improvement projects to be funded.

XX. Review any and all expenditures to be allocated from the Old Pasadena parking meter fund and seek recovery where available.

XXI. Continually evaluate best practice and technology advances to iden tify means by which to improve ease of parking meter payment, which may include but is not limited to: expanding the use of multi‐space meters, credit card capable single head meters, and improved or additional phone apps.

XXII. Review revenues, maintenance, and performance measures as they relate to the Old Pasadena Parking Meter Plan program.

XXIII. Commission to continue working with city staff from the Department of Public Works to determine the plan and budget for repairs/improvements to the Streetscapes and Alleyways in Old Pasadena.

XXIV. Work with city staff to economize where possible on budgetary line items.

XXV. Review program specifics to monitor and ensure proper, effective, and appropriate parki ng enforcement, and explore the feasibility of utilizing enforcement as a means of ambassadorship to improve the image and optics of Old Pasadena parking.

XXVI. Implement approved recommendations from the Old Pasadena loading zone study, including the transition of red zone to loading zone or metered par king spaces, consistent signage for on and off‐street loading areas, and appropriate and consistent parking enforcement of alley loading areas.

XXVII. Develop comprehensive strategy for taxi zones and ride‐share drop‐off/pick‐up zones.

XXVIII. Commission to review and provide feedback on the city‐wide Parking Strategic Plan by collaborating with consultants du
ring its development and working with staff to prioritize and determine best course of implementation for approved recommendations.

Old Pasadena Parking  Meter Zone Advisory  Commission
July 2023  ‐ June  2024
MEETING ATTENDANCE RECORD

MEMBERS
7/20/23   Cancelled
10/19/23  Cancelled
11/30/23  Cancelled
1/18/24  Regular
4/18/24  Regular TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE
Marilyn Buchannan
(At Large/Owner) X X X X PPP 3 100%
Debbie Meymarian
(At Large/Leasee/District 3) XX XX A P P 2 67%
Steve Mulheim
(At Large/Owner) X X X X PPP 3 100%
VACANT
(At Large/At Large/District 6) N/A N/A N/A N/A N/A
Sally Lunetta
(At Large/Owner) X X X X PPP 3 100%
VACANT
(At Large/Leasee/District 6) N/A N/A N/A N/A N/A
VACANT
(At Large/Leasee/District 2) N/A N/A N/A N/A N/A
LEGEND
P ‐ PRESENT
A ‐ EXCUSED ABSENCE
U ‐ UNEXCUSED ABSENCE
XX ‐ CANCELED MEETING
NQ ‐ NO QUORUM

THIS PAGE INTENTIONALLY LEFT BLANK

PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
September 3, 2024
TO: City Council
FROM: Recreation and Parks Commission
SUBJECT: Annual Report - July 2023 through June 2024 and Work Plan for Fiscal Year 2024-2025
Recommendation:

This report is submitted for information purposes only.

Attached are the following:
• Report of Accomplishments for August 1, 2023, through June 4, 2024 • Report of Commission Attendance for August 1, 2023, through June 4, 2024 • Work Plan for July 11, 2024, through June 4, 2025
The attached documents were reviewed and approved by the Recreation and Parks Commission at our Annual meeting on June 4, 2024, and at the Regular Meeting on August 6, 2024
Respectfully submitted,
Mark Mastromatteo, Chair
Recreation and Parks Commission
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 1 City of Pasadena Recreation and Parks Commission Work Plan Accomplishments: 07/11/23 – 06/04/2024
Mission:

The purpose of the Commission is to advise the City Council on all matters concerning recreation, recreational use and programs, and all related features of “dedicated parkland,” as defined and designated in chapter 3.23 of the Pasadena Municipal Code and of ‘parks,’ as defined and designated in section 3.24.020 (f) of the Pasadena Municipal Code.

Overall Objective:

Develop recommendations for recreation programs, park and open space resources and infrastructure, direct resource utilization, and identify funding sources to support these resources.

FY 2023-2024 Ad Hoc Committees:

Ad Hoc Committee re: Objective #1 – Capital Improvement Program (CIP) Committee Ad Hoc Committee re: Objective #2 – Hahamongna Watershed Park Advisory Committee (HWPAC)
Ad Hoc Committee re: Objective #3 – Maintenance and Safety Committee Ad Hoc Committee re: Objective #4 – Recreation and Parks Foundation Committee Ad Hoc Committee re: Objective #5 – Recreation Programs Committee Ad Hoc Committee re: Objective #6 – Urban Forestry Advisory Committee RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 2 Ad Hoc Committee re: Objective #1 – Capital Improvement Program (CIP) Committee Commissioners: Mastromatteo (Lead), Mitchell, Sheppard, and Tan City Staff: Kenny James and Mel Alonzo
Action Items:
• Completed - A 101 Orientation for the Committee Members at the onset of the fiscal year. • Completed - Review the proposed Capital Improvement Program (CIP) for FY 25-29. • Completed - Support and identify funding opportunities for unfunded projects. • Completed - Evaluate the implementation of the Parks Master Plans for Parkland and promote CIP projects to complete the plan.

Work Plan Updates:

July 2023:
• Recreation and Parks Commission meeting canceled.

August 2023:
• No update
September 2023:
• Recreation and Parks Commission meeting canceled.

October 2023:
• A CIP Ad Hoc Committee meeting with Staff is scheduled for October 24 at 1 p.m.

November 2023:
• Recreation and Parks Commission meeting canceled.

December 2023:
• No update
January 2024:
• Recreation and Parks Commission meeting canceled.

February 2024:
• A CIP Ad Hoc Committee meeting with Staff is scheduled for February 14 at 4 p.m.

March 2024:
• The CIP Ad Hoc Committee met with Staff on February 14 to discuss with Staff and prepare for the presentation of the FY 2025-2029 Capital Improvement Program.

RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 3 • The Recreation and Parks Commission received a presentation from Staff with the recommended FY 2025-2029 Capital Improvement Program. • The Commission unanimously approved the Staff's recommendation.

April 2024:
• CIP Committee Work Plan action items completed.

May 2024:
• CIP Committee Work Plan action items completed.

June 2024:
• CIP Committee Work Plan action items completed.

Status: Completed
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 4 Ad Hoc Committee re: Objective #2 – Hahamongna Watershed Park Advisory Committee (HWPAC)
Commissioners: Martinez (Lead), Mastromatteo, Mitchell, Sheppard, and Tan City Staff: Mel Alonzo and Garrett Crawford
Action Items:
• Completed - A 101 Orientation for the Committee Members at the onset of the fiscal year.
• Ongoing - Reviews and makes recommendations for the Hahamongna Watershed Park and provides oversight and monitoring of the Hahamongna Watershed Park Restoration Project.
• Ongoing – Make recommendations regarding park preservation, maintenance, improvements, and capital improvement projects within the park. • Completed - Collaboration with partners seeking and identifying fundraising opportunities for the annex.

Work Plan Updates:

July 2023:
• Recreation and Parks Commission meeting canceled.

August 2023:
• The Hahamongna Watershed Park Committee's annual meeting was held on ➢ July 23.
➢ Approved 2022-2023 Work Plan Accomplishments
➢ Held election of Officers
➢ Reappointed Chair Martinez
➢ Appointed Committee Member Tan as Vice Chair
➢ Approved 2023-2024 Work Plan
September 2023:
• Recreation and Parks Commission meeting canceled.

October 2023:
• Hahamongna Watershed Park Committee met on September 25. ➢ Received an update from Los Angeles County on the restoration sites. ➢ Received a presentation from Pasadena Water and Power for the Explorer Well Project.
➢ A representative from Southern California Edison was scheduled on the agenda to give a presentation on the Pole Replacement Project near Berkshire Creek, but the presenter failed to attend the meeting.

RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 5 ➢ There will be a discussion on whether to sunset the Committee at the November meeting.

November 2023:
• Recreation and Parks Commission Meeting canceled.

December 2023:
• The Hahamongna Watershed Park Committee met on November 28. ➢ Received an update from the Los Angeles County Public Works.

January 2024:
• Recreation and Parks Commission meeting canceled.

February 2024:
• The Hahamongna Advisory Committee met on January 23.
➢ Received the Los Angeles County Public Works update on the Reservoir Restoration Project and the Southeast entrance for the Hahamongna Oak Grove Drive Improvement Project.
➢ Discussed public outreach strategies.
➢ Received a verbal update on the Annex from Staff
o The City is currently not renewing short-term or long-term agreements for the annex.
o The Department has been meeting and working with the California Regional Environmental Education Community, called CREEC, for potential programming.
o The Staff's intent is to get programming back in the park, even without the use of the buildings.

March 2024:
• The Hahamongna Advisory Committee met on January 23, and Commissioner Martinez reiterated the following, which was discussed at the January meeting:
➢ HWPAC discussed public outreach.
➢ HWPAC received an update from the County on the Southeast entrance improvement project.
➢ HWPAC received a staff update that the annex project process for local nonprofits would not be moving forward. For the time being, the city intends to continue working with some local nonprofit groups, engaging them in the entire park with volunteer restoration projects and educational events
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 6 April 2024:
• The Hahamongna Advisory Committee met on March 26
➢ Received the Los Angeles County Public Works update on the Reservoir Restoration Project and the Southeast entrance for the Hahamongna Oak Grove Drive Improvement Project.
o The Committee was concerned about the Explorer Well Project and disturbing the natural habitat.
➢ The public voiced concerns about safety in the area by the JPL east lots, with the presence of drones, drivers doing "donuts' in their cars, and makeshift movies.
➢ HWPAC discussed public outreach and hosting a Hahamongna Appreciation Day in the future.
➢ Will discuss further opportunities with the Boy Scouts, the Girl Scouts, and other nonprofit organizations.

May 2024:
• No update
• The next scheduled meeting of the Hahamongna Advisory Committee is May 28.

June 2024:
• Established a nominating committee.
• Discussion of scheduling a public tour date, to be held in fall 2024 which would include park users and lease holders, as a community event.
• Update from Los Angeles County Public Works on the reservoir maintenance and the Southeast Entrance Project. Including a discussion on the narrowing of the driveway adding a greener space on the southeast entrance, and the problems with cottontail rabbits dying. • Update on the annex and possibilities for the area.

Status: Completed
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 7 Ad Hoc Committee re: Objective #3 – Maintenance and Safety Committee Commissioners: Ashley-MacQuarrie (Lead), Bender, Mastromatteo, and Sheppard City Staff: Mel Alonzo, Talib Khalfani, and Garrett Crawford Action Items:
• Completed - Provide a 101 Orientation for the Committee Members at the onset of the fiscal year. • Completed - Discuss issues pertaining to the maintenance of City parks and park preservation.
• Completed - Review Park checklist forms submitted by Commissioners. • Completed - Collaborate with other organizations and
governmental bodies on the park and open space issues.
• Completed - Monitor accessibility and disability issues in the parks and, when appropriate, work with the Accessibility and Disability Commission.

Work Plan Updates:

July 2023:
• Recreation and Parks Commission meeting canceled August 2023 • The Maintenance and Safety Ad Hoc Committee meeting was held on July 31. ➢ Committee members and Staff reviewed park
checklists submitted by Recreation and Parks
Commissioners.
➢ Discussed Lower Arroyo car vandalism issues.
➢ Discussed Camp Adventure Wood (Archery program)
September 2023:
• Recreation and Parks Commission meeting canceled.

October 2023:
• A Maintenance and Safety Ad Hoc Committee meeting was held on October 2. ➢ Discussed the break-ins at Lower Arroyo.
➢ Discussed the Community Garden across from Arlington. ➢ The Committee discussed the liability of someone eating from a fruit tree in the City Parks. The City is not liable.
➢ Allendale pickleball courts are being surfaced this week. ➢ Discussed homelessness at the Kaiser Building at Lake and Villa.

RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 8 November 2023:
• Recreation and Parks Commission Meeting canceled.

December 2023:
• The Maintenance and Safety Meeting was held on December 4. ➢ Discussed the installation of lighting at Diamonds 2 and 3 at Brookside Park.
➢ Noted the City is completing the preparation work for the Rose Parade.

January 2024:
• Recreation and Parks Commission Meeting canceled.

February 2024:
• The Maintenance and Safety Meeting was held on February 5. ➢ The committee members and Staff reviewed park checklists. ➢ Discussed Lower Arroyo vehicle vandalism and the uptick in incidents in January.
➢ Discussed questionable activity at the Playhouse Village Park at night. ➢ Discussed the incompatibility of city staff’s access to the parks survey checklist using a Google-based form. Suggested another tool such as Survey Monkey or a city-accessible form using the same questions with Commissioner user-friendly access.

March 2024:
• The Maintenance and Safety Meeting was held on March 4. ➢ The committee discussed revamping the Sierra Madre medians. ➢ The Ad Hoc Committee asked about the damage from the last rainstorms. Staff said just a few trees were down in the Arroyo.
➢ A bench-related request was discussed. It was found that the metal park benches cannot be repainted but must be
replaced, and staff discussed the need for benches to be replaced at Allendale Park.
➢ At the Recreation and Parks Commission Meeting on March 5, Commissioner Bender discussed the need to re-paint the
handicapped parking spots at Allendale and all the parks.

April 2024:
• The Maintenance and Safety Meeting was held on April 1. ➢ Discussed the Lower Arroyo road pavement.
➢ Discussed rainstorm damage from recent rains.
➢ Discussion regarding the increase of dogs off-leash.

May 2024:
• The Maintenance and Safety Meeting was held on May 6. ➢ Discussed the fencing and signage at the Playhouse Village. ➢ Discussed the Lower Arroyo parking lot which has become worn after the rains, and there is an absence of the Archery Sign.

RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 9 ➢ Reviewed park surveys.
➢ Discussed the chain link fence under the Holly Street Apartment building, next to the metro link, and wanted to see if it is feasible to add a perimeter to make the area safer. (Staff would further delve into potential options).

June 2024:
• The Maintenance and Safety Meeting was held on June 3. ➢ Discussed the fencing and signage at the Playhouse Village Park. ➢ Status of the repair of the washed-out multi-use trail. ➢ Reviewed park checklist forms submitted by commissioners Status: Completed
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 10 Ad Hoc Committee re: Objective #4 – Recreation and Parks Foundation Committee Commissioners: Sheppard (Lead), Ashley-MacQuarrie, and Mastromatteo City Staff: Kenny James, Mel Alonzo, and Koko Panossian Action Items:
• Ongoing - A 101 Orientation for the Committee Members at the onset of the fiscal year. • Completed - Update the Commission on foundation activities. • Completed - Identify funding priorities and objectives of the Parks, Recreation and Community Services Department (PRCS).

Work Plan Updates:

July 2023:
• Recreation and Parks Commission meeting canceled.

August 2023:
• No update
September 2023:
• Recreation and Parks Commission meeting canceled.

October 2023:
• A Foundation Committee Meeting is scheduled for November 7.

November 2023:
• Recreation and Parks Commission meeting canceled.

December 2023:
• The Committee approved a grant of $3,000 for First Tee, which is a youth golf program.
• The Committee discussed a point of sales system for the Ambassador’s Program. • The next Foundation Committee meeting will be held in January.

January 2024:
• Recreation and Parks Commission meeting canceled.

February 2024:
• No update
March 2024:
• No update
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 11 April 2024:
• No update
May 2024:
• The Recreation and Parks Foundation held a meeting on May 7, preceding the Recreation and Parks Commission Meeting.
➢ Closed out the fiscal year and the committee will be preparing for upcoming next fiscal year.

June 2024:
• No update
Status: Completed
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 12 Ad Hoc Committee re: Objective #5 –Recreation Programs Committee Commissioners: Tan (Lead), Bender, Mastromatteo, and Mitchell City Staff: Kenny James and Leonardo Chavez
Action Items:
• Ongoing - A 101 Orientation for the Committee Members at the onset of the fiscal year.
• Completed - Meet with representatives regularly to review recreation programs and make recommendations.
• Ongoing - Monitor accessibility and disability issues in recreation programs and, when appropriate, work with the Accessibility and Disability Committee.
• Completed - Make recommendations as to the direction and efficiency of ongoing pickleball projects.

Work Plan Updates:

July 2023:
• Recreation and Parks Commission Meeting canceled.

August 2023:
• Held a Recreation Programs Committee Meeting on July 26 ➢ Commissioner Bender and Commissioner Tan met with PRCS staff (Leonardo Chavez)
➢ Discussed music festivals.
➢ Requested past expenses for concert programs at Levitt Pavilion. • The committee discussed and decided future meetings would be held at noon on the last Wednesday of each month.

September 2023:
• Recreation and Parks Commission meeting canceled.

October 2023:
• Held a Recreation Programs Committee Meeting on September 27. ➢ Discussed the programming protocol, costs, and what is needed to stage music concerts at the Levitt Pavilion with Staff.
➢ Discussed pickleball.

November 2023:
• Recreation and Parks Commission Meeting canceled.

RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 13 December 2023:
• Held a Recreation Programs Committee Meeting on November 29. ➢ Discussed the various programs in the City and praised the Staff for their work. ➢ Discussed the actual number of basketballs, equipment, and possible funding revenues. ➢ The Committee asked what the City needs the most, and the response was more sports fields.
➢ Asked Staff what equipment is supplied to the kids. The City supplies balls and uniforms for basketball, cones and balls for soccer, flags, and balls for football, but they do not supply shoe wear.
➢ Discussed the available core services, which included 200 seasonal staff, Day Camps, Aquatics, Youth Sports, Contract Classes, and the After- School Program.
➢ Discussed Contractors and full-time City Staff.

January 2024:
• Recreation and Parks Commission Meeting canceled.

February 2024:
• Held a Recreation Programs Committee Meeting on December 23. ➢ Commissioner Tan was the only Commissioner in attendance. ➢ Staff noted it was a quiet time with recreational programming. ➢ Commissioner Tan asked what the Commission can do to help. ➢ There was a discussion about Memorial Park and what can be done with the transients. Commissioner Tan suggested Metro has five million dollars in grants for transient centers, and this might be a possibility for Memorial Park.

March 2024:
• Held a Recreation Programs Committee Meeting on February 28. ➢ Discussed the status of the Recreation Summer Program catalog. ➢ Commissioner Tan received a complaint regarding the registration for the dance programs and reached out to Staff to help correct the issue. ➢ There was a discussion about the music series at Memorial Park.

Currently, there are no sponsors; therefore, there is no funding available. ➢ Discussed the need to update the exercise equipment around all the parks.
➢ There was a Pickleball Discussion
o Bruce Bailey, a Pasadena resident, and member of the Pickleball Committee who attended the Recreation Programs meeting, said he would like to see more lights before more courts at the Vina Vieja Park Project.

April 2024:
• The Recreation and Programs Committee March meeting was canceled.

RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 14 May 2024
• Held a Recreation Programs Committee Meeting on May 1. ➢ Discussed summer programming.
➢ Discussed pickleball and the challenges at McKinley.
o Working on a modified schedule.
o Working on new signage.
o Will notify Pickleball Ambassadors of the new schedule once established. ➢ Staff has reached out to Caltech for potential shared use of Caltech's pickleball courts. ➢ Vina Vieja Pickleball courts are currently under construction. ➢ Update from City Staff on the Pasadena Unified School District Facilitron Reservation System.

June 2024:
• The Recreation and Program Committee June meeting was canceled Status: Completed
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 15 Ad Hoc Committee re: Objective #6 – Urban Forestry Advisory Committee Commissioners: Martinez (Lead), Bender
City Staff: Tony Olmos, Kenny Graham, and Michael King
Action Items:
• Ongoing - A 101 Orientation for the Committee Members at the onset of the fiscal year. • Completed - Review and make recommendations on matters pertaining to the City's Urban Forest.

Work Plan updates:

July 2023:
• Recreation and Parks Commission meeting canceled.

August 2023:
• The Urban Forestry Committee met on June 14.
➢ Received a presentation from Mark Giles, a representative from the Genesis Project located at 2155 East Colorado Boulevard, reviewing the proposed driveway apron and the impact on street trees.
• The Urban Forestry Committee met on July 12.
➢ Discussion on the use of artificial turf.
➢ Discussed potential tree removal by Rose Bowl Operating Company. ➢ Revisited and discussed the Genesis Project’s impact on street trees initially presented at the June 14 UFAC meeting.

September 2023:
• Recreation and Parks Commission meeting canceled.

October 2023:
• No update: The September UFAC meeting was canceled.

November 2023:
• Recreation and Parks Commission Meeting canceled.

December 2023:
• No update: The November UFAC meeting was canceled.

January 2024:
• Recreation and Parks Commission Meeting canceled.

February 2024:
• No update
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 16 March 2024:
• The Urban Forestry Committee (UFAC) met on February 21. ➢ UFAC approved eighteen tree removals at the Norton Simon Museum (the City owns the property).
➢ Norton Simon is creating a new entrance and driveway and redoing the courtyard. ➢ Norton Simon will be replacing nineteen trees (net gain of one tree) on the property. ➢ UFAC encouraged Norton Simon to use more native trees, and UFAC hoped Norton Simon would report back to them if they were able to accommodate the native tree request.

April 2024:
• The Urban Forestry Committee (UFAC) March 13 meeting was canceled, so the last meeting was held on February 21.
• Commissioner Bender reiterated the following, which was discussed at the Feb 21 meeting.
➢ UFAC approved eighteen tree removals at the Norton Simon Museum (the City owns the property).
➢ Norton Simon is creating a new entrance and driveway and redoing the courtyard. ➢ Work was being done on a fence at Norton Simon by Colorado and Orange Grove. ➢ UFAC encouraged Norton Simon to use more native trees, and UFAC hoped Norton Simon would report back to UFAC if they were able to accommodate the native tree request.

May 2024:
• The Urban Forestry Committee (UFAC) canceled the March 13 and the April 10 Regular Meetings.
• Commissioner Martinez shared that the city has ascertained an Urban Forest Planning Consultant.
➢ UFAC has been tracking the consultant’s tree watering study. ➢ For all those interested, there will be a tree-watering open house at Victory Park on May 16 from 5 p.m. to 8 p.m.

June 2024:
• No update
Status: Completed
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 17 Recreation and Parks Commission
CIP/Revenue (4)
Mark Mastromatteo (Lead)
Betsy Mitchell
Treasure Sheppard
Howard Tan
Maintenance and Safety / (4)
Terri Ashley-MacQuarrie (Lead)
Lon Bender
Mark Mastromatteo Treasure
Sheppard
Recreation Programs (4)
Howard Tan (Lead)
Lon Bender
Mark Mastromatteo
Betsy Mitchell
Urban Forestry Advisory Committee (2)
Tim Martinez(Lead)
Lon Bender
Recreation and Parks Foundation (3)
Treasure Sheppard (Lead)
Terri Ashley-MacQuarrie
Mark Mastromatteo
Hahamongna Watershed Park Advisory Committee (HWPAC) (5) Tim Martinez (Lead)
Mark Mastromatteo
Betsy Mitchell
Treasure Sheppard
Howard Tan
Ad Hoc Committee Assignments
Other
RPC Report of Accomplishments FY 2023-2024. Approved June 4, 2024 18 Recreation and Parks Commission Park Assignments

PARK/DISTRICT COMMISSIONER
ALLENDALE-7 Lon Bender
AREA H -1 Howard Tan
BRENNER - 3 Treasure Sheppard
BROOKSIDE -1 Howard Tan
CENTRAL- 6 Mark Mastromatteo
DEFENDERS-6 Tim Martinez
DESIDERIO-1 Mark Mastromatteo
EATON-BLANCHE-4 Terri Ashley-MacQuarrie
GRANT-7 Lon Bender
QWINN-4 Betsy Mitchell
HAHAMONGNA-1 Howard Tan
HAMILTON-4 Edgar Riddle
JEFFERSON-2 Betsy Mitchell
LA PINTORESCA-1 Tim Martinez
LA CASITA/LOWER ARROYO- 6 Terri Ashely MacQuarrie
MCDONALD-5 Betsy Mitchell
MEMORIAL-3 Lon Bender
ROBINSON-3 Treasure Sheppard
PLAYHOUSE VILLAGE PARK-3 Treasure Sheppard
SAN RAFAEL-6 Mark Mastromatteo
SINGER-6 Mark Mastromatteo
SUNNYSLOPE-4 Betsy Mitchell
VICTORY-4 Lon Bender
VILLA-5 Terri Ashley-MacQuarrie
VINA VIEJA-4 Mark Mastromatteo
WASHINGTON-5 Tim Martinez
RPC Meeting Attendance Records FY 2023-2024. Approved June 4, 2024 19 City of Pasadena Recreation and Parks Commission
Meeting Attendance Record for FY 2023-2024

RECREATION & PARKS COMMISSION
July 2023 - June 2024

MEETING ATTENDANCE RECORD

MEMBERS
7/4/2023
Regular Meeting
8/1/2023
Regular Meeting
9/5/2023
Regular Meeting
10/3/2023
Regular Meeting
11/7/2023
Regular Meeting
12/5/2023
Regular Meeting
1/2/2024
Regular Meeting
2/6/2024
Regular Meeting
3/5/2024
Regular Meeting
4/2/2024
Regular Meeting
5/7/2024
Regular Meeting
6/4/2024
Regular Meeting
TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE
TERRI ASHLEY-MACQUARRIE XX A XX A XX P XX P P P P P 6 75.00% LON BENDER XX P XX P XX P XX A P P P A 6 75.00%
TIM MARTINEZ XX A XX P XX A XX U P A P P 4 50.00%
MARK MASTROMATTEO XX P XX P XX P XX P P P P P 8 100.00% BETSY MITCHELL XX P XX P XX U XX A P P A P 5 62.50%
EDGAR RIDDLE XX P XX P XX A XX P A P P P 6 75.00%
TREASURE SHEPPARD XX P XX P XX P XX P P P P P 8 100.00% HOWARD TAN XX P XX P XX P XX P P P A P 7 87.50%
LEGEND TOTAL MEETINGS HELD: 78

P-PRESENT

A-EXCUSED

U-UNEXCUSED

XX-CANCELED MEETING

NQ-NO QUROUM
RPC Work Plan 2024-2025. Approved August 6, 2024 20
City of Pasadena Recreation and Parks Commission Work Plan:
07/11/24 – 06/04/2025
Mission:

The purpose of the Commission is to advise the City Council on all matters concerning recreation, recreational use and programs, and all related features of “dedicated parkland,” as defined and designated in chapter 3.23 of the Pasadena Municipal Code and of ‘parks,’ as defined and designated in section 3.24.020 (f) of the Pasadena Municipal Code.

Overall Objective:

Develop recommendations for recreation programs, park and open space resources and infrastructure, direct resource utilization, and identify funding sources to support these resources.

FY 2023-2024 Ad Hoc Committees:

Ad Hoc Committee re: Objective #1 – Capital Improvement Program (CIP) Committee Ad Hoc Committee re: Objective #2 – Maintenance and Safety Committee Ad Hoc Committee re:

Objective #3 – Recreation and Parks Foundation Committee Ad Hoc Committee re:

Objective #4 – Recreation Programs Committee
RPC Work Plan 2024-2025. Approved August 6, 2024 21
Ad Hoc Committee re: Objective #1– Capital Improvement Program (CIP) Committee
Commissioners: Ashley- MacQuarrie (Lead), Mitchell, Riddle, and Tan City Staff: Kenny James and Mel Alonzo
Action Items:
• A 101 Orientation for the Committee Members during the first meeting of the Recreation
and Parks Commission of the fiscal year and for new members as appropriate. • Review the proposed Capital Improvement Program (CIP)for FY 26-30. • Identify and support funding opportunities for unfunded projects. • Evaluate the implementation of the Parks Master Plans for Parkland and promote CIP projects.

Work Plan Updates:

July 2024:
• Recreation and Parks Commission meeting canceled.

August 2024:
• No update
Status:

RPC Work Plan 2024-2025. Approved August 6, 2024 22
Ad Hoc Committee re: Objective #2 – Maintenance and Safety Committee Commissioners: Ashley-MacQuarrie (Lead), Bender, Mastromatteo, and Riddle City Staff: Mel Alonzo, Talib Khalfani.

Action Items:
• A 101 Orientation for the Committee Members during the first meeting of the Recreation and Parks Commission of the fiscal year and for new members as appropriate.
• Discuss issues pertaining to the safety and maintenance of City parks and park preservation.
• Review Park checklist forms received from Commissioners. • Collaborate with other organizations and governmental bodies on park and open space issues.
• Monitor accessibility and disability issues in the parks and as needed, work with the Accessibility and Disability Commission.

Work Plan Updates:

July 2024:
• Recreation and Parks Commission meeting canceled
August 2024
• The Maintenance and Safety Committee Meeting was held on August 5. ➢ Commissioner Bender proposed and discussed, with staff, the need for additional staffing resources in the Parks Maintenance Division. The need is due to the uptick and usage at Washington Park and Robinson Park, in addition to the expansion of additional parks over recent years and additional areas of responsibility. Costs were discussed.
➢ One or two maintenance employees could make a difference. • In light of the core maintenance tasks not happening Commissioner Bender requested that the Department consider the addition of parks maintenance staff.

Status:

RPC Work Plan 2024-2025. Approved August 6, 2024 23
Ad Hoc Committee re: Objective #3 – Recreation and Parks Foundation Committee
Commissioners: Sheppard (Lead), Ashley-MacQuarrie, and Mastromatteo City Staff: Kenny James, Mel Alonzo, and Koko Panossian
Action Items:
• A 101 Orientation for the Committee Members during the first meeting of the Recreation and Parks Commission of the fiscal year and for new members as appropriate.
• Update the Commission on foundation activities and revenues. • Identify funding priorities and objectives of the Parks, Recreation and Community Services Department (PRCS).
• Collaborate with the Foundation to generate revenues to support park programs and special events.

Work Plan Updates:

July 2024:
• Recreation and Parks Commission meeting canceled.

August 2024:
• No update
Status:

RPC Work Plan 2024-2025. Approved August 6, 2024 24
Ad Hoc Committee re: Objective #4–Recreation Programs Committee Commissioners: Tan (Lead), Ashley-MacQuarrie, Bender, and Mastromatteo.

City Staff: Kenny James and Leonardo Chavez
Action Items:
• A 101 Orientation for the Committee Members during the first meeting of the Recreation
and Parks Commission of the fiscal year and for new members as appropriate. • Meet with staff regularly to review recreation programs and make recommendations.
• Monitor accessibility and disability issues in recreation programs as needed and work with the Accessibility and Disability Commission.

Work Plan Updates:

July 2024:
• Recreation and Parks Commission Meeting canceled.

August 2024:
• July Recreation Programs Committee meeting was canceled, next meeting will be held on August 27.

Status:

RPC Work Plan 2024-2025. Approved August 6, 2024 25
Recreation and Parks Commission
CIP/Revenue (4)
Terri Ashley-MacQuarrie (Lead)
Betsy Mitchell
Edgar Riddle
Howard Tan
Maintenance and
Safety / (4)
Terri Ashley-MacQuarrie (Lead)
Lon Bender
Mark Mastromatteo
Edgar Riddle
Recreation Programs (4)
Howard Tan (Lead)
Terri Ashley-MacQuarrie
Lon Bender
Mark Mastromatteo
Urban Forestry Advisory Committee (2)
Tim Martinez (Lead)
Lon Bender
Recreation and Parks Foundation (3)
Treasure Sheppard (Lead)
Terri Ashley -MacQuarrie
Mark Mastromatteo
Hahamongna Watershed Park Advisory Committee (HWPAC) (5) Tim Martinez (Lead)
Mark Mastromatteo
Betsy Mitchell
Treasure Sheppard
Howard Tan
Ad Hoc Committee Assignments
Other
RPC Work Plan 2024-2025. Approved August 6, 2024 26
Recreation and Parks Commission Park Assignments

PARK/DISTRICT COMMISSIONER
ALLENDALE-7 Lon Bender
AREA H -1 Howard Tan
BRENNER - 3 Betsy Mitchell
BROOKSIDE -1 Howard Tan
CENTRAL- 6 Edgar Riddle
DEFENDERS-6 Tim Martinez
DESIDERIO-1 Mark Mastromatteo
EATON-BLANCHE-4 Terri Ashley-MacQuarrie
GRANT-7 Lon Bender
GWINN-4 Edgar Riddle
HAHAMONGNA-1 Howard Tan
HAMILTON-4 Edgar Riddle
JEFFERSON-2 Betsy Mitchell
LA PINTORESCA-1 Tim Martinez
LA CASITA/LOWER ARROYO- 6 Terri Ashely MacQuarrie
MCDONALD-5 Betsy Mitchell
MEMORIAL-3 Lon Bender
ROBINSON-3 Treasure Sheppard
PLAYHOUSE VILLAGE PARK-3 Treasure Sheppard
SAN RAFAEL-6 Mark Mastromatteo
SINGER-6 Mark Mastromatteo
SUNNYSLOPE-4 Edgar Riddle
VICTORY-4 Lon Bender
VILLA-5 Terri Ashley-MacQuarrie
VINA VIEJA-4 Mark Mastromatteo
WASHINGTON-5 Tim Martinez

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TO:

FROM:

DATE:

SUBJECT:

City Council
South Lake Parking Place Commission
July 30, 2024
ANNUAL REPORT – JULY 1, 2023 THROUGH JUNE 30, 2024 AND WORK PLAN FOR 2024 ‐ 2025
RECOMMENDATION:

This report is submitted for information purposes only.

Attached is the following:
 Report of Work Plan Performance for July 1, 2023 through June 30, 2024  Proposed Work Plan for July 1, 2024 through June 30, 2025 These documents were reviewed and approved by the South Lake Parking Place Commission at a regular meeting held on Thursday, July 25, 2024.

Respectfully submitted,
Darrell Done, Chair
South Lake Parking Place Commission

CITY OF PASADENA
SOUTH LAKE PARKING PL
ACE COMMISSION
YEAR END REPORT OF ACCOMPLISHMENTS:  July 1, 2023‐ June 30, 2024 PURPOSE:

The South Lake Parking Place Commission was formed in 1977 to advise and make recommendations to the City Council.  The purpose of the Commission is to develop efficient parking programs that are benefi
cial to all businesses in the District.  This is accomplished through the implementation of regulations controlling operation, management and administration of the parking places within the District.

ACCOMPLISHMENTS:

I. Develop plan for supporting success of South Lake Avenue businesses and customers by providing attractive, cost‐effective parking.

STATUS: ONGOIN
G
II. Continue long‐term Shoppers Lane parking plan for a balanced budget, with provisions for improvements and capital expenditures, as well as increased property taxes.

STATUS: ONGOING
III. Continue to work with the City to implement recommended rate changes to better manage the District’s parking inventory.

STATUS: ONGOING
IV. Regularly review
revenues, maintenance and performance measures for meters in the Shoppers Lane north and south surface lots and the street meters.

STATUS: ONGOING
V. Continue to work with the staff from the Parking and Planning Divisions as needed to reconcile parking deficit issues in the District.

STATUS: ONGOIN
G
VI. Continue to monitor the performance of parking enforcement services.

STATUS: ONGOING
VII. Work with staff to monitor landscape maintenance and housekeeping services to ensure work is completed to maintain an attractive environment for users.

STATUS: ONGOING
VIII. Review and es
tablish a priority list of projects for 2022‐2023, as they relate to off‐street parking issues and pedestrian safety in the South Lake Parking Place District.

STATUS: COMPLETED
IX. Work with staff as needed in support of South Lake Parking communications which are distributed periodically to all business addresses in the South Lake Parking Place District.

STATUS: ONGOIN
G
X. Review Parking Strategic Plan and consider implementation of recommendations.

STATUS: ONGOING
XI. By June 30, 2023, prepare an Annual Report that includes the accomplishments of the 2022‐2023 Work Plan, attendance reports for 2022‐2023, and a Work Plan for 2023‐2024, for submission to the City Council before or by August 31, 2022.

STATUS: COMPLETED
CITY OF PASADENA
SOUTH LAKE PARKING PL
ACE COMMISSION
WORK PLAN:  JULY 1, 2024 – JUNE 30, 2025
PURPOSE:

The South Lake Parking Place Commission was formed in 1977 to advise and make recommendations to the City Council.  The purpose of the Commission is to develop efficient parking programs that are beneficial to all  businesses in the District.  This is accomplished through the implementation of regulations controlling operation, management and administration of the parking places within the District.

OBJECTIVES:

I. Develop plan for supporting success of South Lake Avenue businesses and customers by providing attractive, cost‐effective parking.

II. Continue long‐term Sh oppers Lane parking plan for a balanced budget, with provisions for improvements and capital expenditures, as well as property taxes.

III. Continue to work with the City to implement recommended rate changes to better manage the District’s parking inventory.

IV. Regularly review revenues, maintenance and performance measures for meters in the Sh oppers Lane north and south surface lots and the street meters.

V. Continue to work with the staff from the Parking and Planning Divisions as needed to reconcile parking deficit issues in the District.

VI. Continue to monitor the performance of parking enforcement services.

VII. Work with staff to monitor landscape mainte nance and housekeeping services to ensure work is completed to maintain an attractive environment for users.

VIII. Consider sustainability in all Commission decisions, including landscaping, lighting, and related projects.

IX. Review and establish a priority list of projects for 2024‐2025, as they relate to off‐ street parking issues and pedestrian safety in the South Lake Parking Place District.

X. Work with staff as needed in support of South Lake Parking communications which are distributed periodically to all business addresses in the South Lake Parking Place District.

XI. Review Parking Strategic Plan and consider im plementation  of recommendations.

XII. By June 30, 2024, prepare an Annual Report tha
t includes the accomplishments of the 2023‐2024
Work Plan, attendance reports for 2023‐2024, and a Work Plan for 2024‐2025, for submission to the City Council before or by August 31, 2024.

South Lake Parking Place Commission
July 2023  ‐ June 2024
MEETING ATTENDANCE RECORD

MEMBERS
7/27/2023 Cancelled
9/28/2023 Regular
11/16/2023 Cancelled
1/25/24   Cancelled
2/22/24  Special
3/28/24   Cancelled
5/23/24  Regular TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE
John B. Howe
(At Large/Owner/D7) XX P XX XX P XX P 3 100%
Darrell Done
(At Large/Employee/D7) XX P XX XX P XX P 3 100%
Tammy Silver
(At Large/At Large/D7) XX A XX XX P XX P 2 67%
Vacant
(At Large/Employee/D7) N/A N/A N/A N/A N/A N/A N/A N/A N/A Mabell Garcia Paine
(At Large/At Large/D7 XX P XX XX P XX P 3 100%
LEGEND
P ‐ PRESENT
A ‐ EXCUSED ABSENCE
U ‐ UNEXCUSED ABSENCE
XX ‐ CANCELED MEETING
NQ ‐ NO QUORUM

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DEPARTMENT OF TRANSPORTATION
June 27, 2024
TO: City Council
FROM: Transportation Advisory Commission
SUBJECT: Annual Report – July 2023 through June 2024, and Work Plan for July 2024 through June 2025
Recommendation:

The Annual report is submitted for informational purposes only.

Attached is the following:
• Mission Statement
• Annual report of accomplishments for July 1, 2023 through June 30, 2024 • Work Plan for July 1, 2024 through June 30, 2025
• Roster of subcommittees for 2023-2024
• Report of Commission attendance for July 1, 2023 through June 30, 2024 TAC reviewed and offered input on a number of important transportation items this past year, taking into consideration community input. The Commission expressed support for an All Ages and Abilities design standard for the four designated Greenways, asked staff to provide biannual updates on Citywide Pedestrian Safety and Education, and welcomed Joaquin Siques as new Director of the Department of Transportation while thanking outgoing director Laura Cornejo for her service. The Commission reviewed its accomplishments over the past year to determine if they were in compliance with the Mission Statement. The emphasis continues to be engagement with the community post pandemic and facilitating how it can best serve and represent the residents of Pasadena in matters before the Department of Transportation. Respectfully submitted, _______________________ _______________________
Glenn Camhi Jeffery “Joe” Fenstermaker
Chair Vice Chair
221 East Walnut Street Suite 210  Pasadena, CA 91101 www.cityofpasadena.net/trans