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Agenda Report
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November 25, 2024
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE C\TY MANAGER TO ENTER INTO A CONTRACT AWARD TO GRBCON, INC. FOR ANNUAL STORM DRAIN SYSTEM
REPAIR & IMPROVEMENTS PROJECT FOR AN AMOUNT NOT-TO-
EXCEED $462,213
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities; and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
2. Award contract to lowest and best bid dated October 24, 2024 submitted by GRBCON, Inc. in response to the plans and specifications for the Annual Storm Drain System Repair and Improvements Project, and authorize the City Manager to enter into a contract for an amount not-to-exceed $462,213 which includes the base contract amount of $369,770 and a contingency of $92,443 to provide for any necessary change orders.
BACKGROUND:
This project provides for the repair or replacement of storm drain infrastructure at various locations throughout the City which were identified in the Storm Drain Master Plan (SDMP). The SDMP included inspection of the City's storm drain infrastructure and the development of a prioritized capital improvement plan for storm drain infrastructure based on a condition and consequence of failure assessment. This project prioritizes locations within the Tier 1 category having a combination of poor structural condition and high or medium consequence of failure. The scope of work includes repair or replacement of storm drainpipe segments, manholes, catch basins, and culverts at various locations.
The Department of Public Works prepared plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On October 10, 2024, a Notice of Inviting Bids for the Annual I
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MEETING OF11/25/2024AGENDA ITEM NO..4
Contract Award for Storm Drain Improvement Project, FY 2025 November 25, 2024
Storm Drain System Repair and Improvements Project, FY 2025, was published in the Pasadena Press as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 34 vendors downloaded the specifications, none were local. A total of two bids were received by the bid opening date.
Following advertising, two bids were received on October 24, 2024, and are as follows:
Bidder Base Bid Amount ($)
1. GRBCON, Inc., Baldwin Park, CA
2. CEM Construction Corp., Montebello, CA
Engineer's Estimate
$ 369,770
$1,165,500
$ 387,000
The lowest bid received is within five percent of the Engineer's Estimate.
It is recommended that GRBCON, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with GRBCON, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
GRBCON, Inc. has satisfactorily performed work for the City of Pasadena for a combined total of over $500,000 in the past two years. Staff has confirmed that the contractor's license and their Department of Industrial Relations status are in good standing. The contractor received favorable reference checks from other agencies.
The contract for this project will be set as follows:
Bid Amount
Contingency Allowance
Contract Not-to-Exceed Amount
$ 369,770
$ 92,443
$462,213
A contingency of 25 percent is allocated to this contract to allow for any unforeseen conditions that may be encountered in the performance of the contracted work. It is anticipated that work will begin in early 2025 and be completed by Summer 2025.
Contract Award for Storm Drain Improvement Project, FY 2025 November 25, 2024
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goal to improve, maintain and enhance public facilities and infrastructure. It also supports the Land Use Element of the General Plan by periodically reviewing the impacts of major, physical, environmental, economic and social changes, and identifying their implications in meeting the service needs of Pasadena's residents.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapters, Article 19, Section 15301, Class 1, Existing Facilities. Class 1 consists of minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. There are no features that distinguish this project from others in the exempt class and therefore, there are no unusual circumstances.
Contract Award for Storm Drain Improvement Project, FY 2025 November 25, 2024
FISCAL IMPACT:
The cost of this contract including contingency is $ 462,213 and the total cost of this action will be $537,203. Funding for this action will be addressed by the utilization of budgeted appropriations in the Annual Storm Drain System Repair & Improvements FY 2025-2029 (76920) CIP budget. There is not impact to the General Fund.
The following table represents a project summary of the project.
Base Bid
Contingency
Construction Administration & Inspection
$ 369,770
$ 92,443
$ 75,000
Total Fiscal Impact$ 537,213
Respectfully submitted)
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KRIS MARKARIAN, P.E.
Acting Director of Public Works
d by: Pre
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Br^HfMaue,^^'
Acting City Engineer
Approved by:
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MIGUEtrl^lARQUEZ
City Manager