Agenda — Pasadena City Council, January 27, 2025

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PUBLIC COMMENT

INSTRUCTIONS
INSTRUCCIONES PARA COMENTARIOS P�BLICOS
AGENDA

CITY COUNCIL AND

THE SUCCESSOR AGENCY TO THE

PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 27, 2025
PURSUANT TO RESOLUTION NO. 10110 TO ALLOW THE CITY COUNCIL TO MEET REMOTELY IN

COMPLIANCE WITH THE BROWN ACT THE FOLLOWING MEETING WILL TAKE PLACE BY TELECONFERENCE:

MEMBERS OF THE PUBLIC MAY PARTICIPATE BY FOLLOWING THE
INSTRUCTIONS AT THE FOLLOWING LINK:
www.cityofpasadena.net/city-clerk/public-comment
Closed Session: 5:00 P.M.

Public Meeting: 6:00 P.M.

CLOSED SESSION
� 5:00 P.M.

CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(pursuant to Government Code Section 54956.8)
Property: 78 N. Marengo Avenue
(APNs 5723-026-902, 5723-026-903 and 5723-026-900)
Agency negotiator: Miguel
M�rquez
Negotiating parties: Michael
Coolidge of HRI Properties
Under negotiation: Price and
Terms of Payment
B.

CITY COUNCIL CONFERENCE WITH
REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8) Property:
1130 S.

Marengo Ave.
(APNs
5324-003-900)
Agency negotiator: Miguel
M�rquez
Negotiating parties: Pasadena
Unified School District
Under negotiation: Price and
Terms of Payment
PUBLIC MEETING � 6:00 P.M.

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

POWER POINT PRESENTATION
-

PRESENTED AT THE MEETING

SPECIAL ITEM(S)
A.

UPDATE � CITY RESPONSE TO WINDSTORMS AND FIRES - CITY MANAGER AND EMERGENCY

OPERATIONS STAFF
Recommendation
:

It
is recommended that the City Council:
(1)
Consider updates from City staff and provide
direction if desired by the City Council; and
(2)
Find that, if direction is given to staff, it
would not be a �project� subject to the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065 and within the meaning
of CEQA Guidelines Section
15378(b).

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

POWER POINT PRESENTATION
-

PRESENTED AT THE MEETING

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of
20 minutes
at
the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to
3 minutes
each, and the Mayor may limit this time if reasonable under the circumstances.

The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
City Manager/Executive
Director

1. AUTHORIZE THE CITY MANAGER TO
AMEND CONTRACT NO. 23829 WITH THE PASADENA SENIOR CENTER BY EXTENDING THE TERM

ONE-YEAR, WITH TWO OPTIONAL ONE YEAR

EXTENSIONS, TO SUBSIDIZE

PARKING FOR ITS PATRONS AND EMPLOYEES AT THE MARRIOTT GARAGE (Transportation Dept.)
Recommendation
: It is recommended that
the City Council:
(1)
Find
that the
action proposed in the agenda report
is not a �project� subject to the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065 and within the meaning of CEQA Guidelines
Section 15378(b)
;
(2)
Authorize the City Manager to amend the two-year term of Contract No. 23829 with the Pasadena Senior Center by extending the term one year to subsidize parking allowing their patrons and employees to park in the Marriott Garage at
no cost until February 28, 2026; and
(3)
Authorize the City Manager to execute a contract amendment for the optional extension of the contract term for two additional one-year terms, at the City Manager�s discretion as detailed in the agenda report.

2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SOUNDTHINKING INC. (FORMERLY SHOTSPOTTER INC.), TO CONTINUE A GUNSHOT DETECTION SYSTEM

SUBSCRIPTION IN AN AMOUNT
NOT-TO-EXCEED $661,500 OVER A THREE-YEAR PERIOD AND AMEND THE POLICE DEPARTMENT�S FISCAL YEAR 2025 OPERATING BUDGET IN THE
AMOUNT OF $220,500
(PPD)
Recommendation
:

It is recommended that the City Council:
(1)
Find
that the
action proposed in the agenda report is not a �project� subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Section 15378(b)
;
(2)
Authorize the City Manager to enter into a contract,
without competitive bidding pursuant to City Charter Section 1002(f), for contracts for professional and unique services, with SoundThinking, Inc., for the
existing gunshot detection
system subscription which includes the necessary equipment, service, and annual subscription fees in an amount not-to-exceed $661,500 for three years; (3)
Grant the recommended contract an exemption from the
Competitive Selection process pursuant to Pasadena Municipal Code Section

4.08.049(B) contracts for with the City�s best interest are served; and
(4)
Amend the Police
Department�s Fiscal Year (FY 2025) Operating Budget by appropriating $220,500 from the unappropriated fund balance in the Asset Forfeiture Fund 207.

TPA

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

3. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CLIMATEC, LLC dba WEST

COAST FIRE AND INTEGRATION FOR FIRE AND SECURITY ALARM SERVICES FOR CITY

BUILDINGS FOR AN AMOUNT
NOT-TO-EXCEED $1,035,173
(Public Works
Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
action proposed in the agenda report is covered by the �Common Sense� exemption set forth in the State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may
have a significant effect on
the environment;
(2)
Authorize the City
Manager to award contract to lowest and best bid dated April 15, 2024, submitted by Climatec, LLC dba West Coast Fire and Integration (West Coast) in response to project plans
and specifications for Fire and
Security Alarm Services for city buildings, and enter into a contract for a total amount not-to-exceed $1,035,173, which includes the base contract amount of $900,150 and a
contingency of $135,023 for up
to five years; and
(3)
Authorize the City
Manager to approve no-cost amendments to the subject contract including durational extensions.

4. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SELECT PATROL AGENCY, INC., FOR SECURITY, COURIER, LOCK UP, AND FIRE WATCH SERVICES FOR AN AMOUNT NOT-TO-EXCEED $8,709,300 FOR

FIVE YEARS
(Public Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
action proposed in the agenda report is covered by the �Common Sense� exemption set forth in State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a
significant effect on the
environment; and
(2)
Authorize the City
Manager to enter into a contract, as the result of the competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code, with Select Patrol, Inc., (Select
Patrol) for Security, Lock Up,
Courier, and Fire Watch Services in an amount not-to-exceed $8,709,300 for up to five years, which includes the base contract amount of $5,225,580 and a two one-year extension of
$1,741,860. Competitive price
bidding is not required pursuant to City Charter Section 1002(F) (Contracts for professional or unique services).

5. FISCAL YEAR JUNE
30, 2024 ANNUAL FINANCIAL REPORTS
(Finance Dept.)

RECOMMENDATION
:

It is
recommended that the City Council and/or the Successor Agency to the Pasadena Community Development Commission review, discuss, and file the following reports for the year
ended June 30, 2024:

Annual Comprehensive
Financial Report
B.

Independent Auditors� Report on Internal
Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government
Auditing Standards
(This replaces what was
called the �Management Letter.�)
C.

Pasadena Center Operating Company Financial
Statements
D.

Rose Bowl Operating Company Basic Financial
Statements
E.

Pasadena Community Access Corporation Financial
Statements
F.

Pasadena Fire and Police Retirement System A
Pension Trust Fund of the City of Pasadena, California Financial Statements G.

City of Pasadena,
California Air Quality
Management District
Fund Financial Statements
H.

Pasadena Housing Successor Pasadena, California
Financial Statements
I.

City of Pasadena,
California Foothill Workforce Development Board Financial Statements J.

Independent Accountants� Report on Agreed-Upon
Procedures Applied to Appropriations Limit Worksheets
K.

Independent
Accountants� Report on Applying Agreed-Upon Procedures for review of Deferred Compensation
L.

The
Auditors� Communications with the City�s Finance/Audit Committee

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

ATTACHMENT D

ATTACHMENT E

ATTACHMENT F

ATTACHMENT G

ATTACHMENT H

ATTACHMENT I

ATTACHMENT J

ATTACHMENT K

ATTACHMENT L

6. AUTHORIZe the city manager TO ENTER INTO a CONTRACT WITH Anixter, INC., for 34.5 kv outdoor vacuum circuit breakers for A TOTAL NOT-TO-EXCEED AMOUNT OF $4,500,000 FOR THE WATER aND

POWER DEPARTMENT
(Water & Power
Dept.)
Recommendation
:

7. AUTHORIZe the city manager TO ENTER INTO CONTRACTs WITH Altec Industries, INC., and 72 hour, llc FOR purchasing ELEVEN utility step vans, Four electric Pickup Trucks, and a digger
derrick Truck for a total amount not-to-exceed $5,355,240 and amend the fiscal year 2025 Capital IMPROVEMENT PROGRAM budget
for the water and power
department
(Water
& Power Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the proposed action in the agenda report is
not a project subject to the California Environmental Quality Act (�CEQA�) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA
Guidelines, and as such, no environmental document pursuant to CEQA is required; (2)
Authorize the City
Manager to enter into a contract
with 72 Hour, LLC
(�72 Hour�) for the purchase of eleven utility step vans for Pasadena Water and Power Department (�PWP�), in an amount not-to-
exceed $4,187,700, which
includes the base contract amount of $3,806,800 and a contingency of $380,900 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City
Charter Section 1002(H)
(Contracts with other governmental entities or their contractors for labor, material, supplies or services);
(3)
Authorize the City
Manager to enter into a contract with 72 Hour for the purchase of four half-ton electric pickup trucks for PWP, in an amount not-to-exceed $397,540, which includes the base contract
amount of $361,600 and a
contingency of $35,940 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other
governmental entities or their
contractors for labor, material, supplies or services); (4)
Authorize the City
Manager to enter into a contract with Altec Industries, Inc., (�Altec�) for the purchase of a digger derrick truck for PWP, in an amount not-to-exceed $770,000, which includes the base
contract amount of $700,000 and
a contingency of $70,000 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(H) (Contracts with other
governmental entities or their
contractors for labor, material, supplies or services); (5)
Grant the
recommended contracts an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City�s best interests are served;
(6)
Authorize the City
Manager to approve no-cost amendments to the subject contract including durational extensions; and
(7)
Amend the Fiscal
Year (�FY�) 2025 Water and Power Capital Improvement Program Budget by appropriating $1,110,000 from the Power Capital Fund 411 to Capital Improvement Program (�CIP�)
Purchase of Vehicles and
Equipment Project � Power Fund (03500) and $755,100 from the Water Capital Fund 412 to CIP Purchase of Vehicles and Equipment Project � Water Fund (01600).

ATTACHMENT A

8. AUTHORIZE THE CITY MANAGER TO
ENTER INTO THREE CONTRACTS FOR LANDSCAPE MAINTENANCE SERVICES; A CONTRACT WITH BRIGHTVIEW LANDSCAPE SERVICES INC., FOR

AREA I FOR PARKS, RECREATION
AND COMMUNITY SERVICES IN THE AMOUNT NOT-TO-EXCEED $2,082,282; A CONTRACT WITH SANI GROUP, INC., DBA BMC LANDSCAPE

MAINTENANCE MANAGEMENT FOR AREA

II FOR THE WATER AND POWER DEPARTMENT - WATER DIVISION FOR AN AMOUNT NOT-TO-EXCEED $330,812; AND A CONTRACT WITH

GREENTECH LANDSCAPE MAINTENANCE
INC., FOR AREA III FOR THE WATER AND POWER DEPARTMENT - POWER DIVISION FOR AN AMOUNT NOT-TO-EXCEED $192,500
(PRCS Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the project in
the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Article 19, Class 1, Section 15301, Existing facilities,
Subsection (h) which exempts
maintenance of existing landscaping and that there are no features that distinguish the project from others in the exempt class, and therefore, there are no unusual circumstances;
(2)
Authorize the City Manager to award contract to
lowest and best bid dated November 21, 2024 submitted by Brightview Landscape Maintenance Services, Inc. (Brightview) in response to the plans and specifications for Landscape
Maintenance, for Parks, Recreation and Community Services and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed $2,082,282 which
includes the base contract
amount of $1,892,982, and a contingency of $189,300 to provide for any necessary change orders;
(3)
Authorize
the City Manager to award contract to lowest and best bid dated November 21, 2024 submitted by Sani Group Inc. DBA BMC Landscape Management (BMC Landscape) in response to the
plans and specifications for
Landscape Maintenance for the Water and Power Department - Water Division and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed
$330,812 which includes the
base contract amount of $300,738 and a contingency of $30,074 to provide for any necessary change orders; and
(4)
Authorize
the City Manager to award contract to lowest and best bid dated November 21, 2024 submitted by Greentech Landscape Inc. (Greentech) in response to the plans and specifications for
Landscape Maintenance for the
Water and Power Department - Power Division, and authorize the City Manager to enter into a six-year contract for a grand total amount not-to-exceed $192,500, which includes the
base contract amount of
$175,000 and a contingency of $17,500 to provide for any necessary change orders.

9. REVOCATION OF THE MITIGATED NEGATIVE DECLARATION AND THE MITIGATION MONITORING

AND REPORTING PROGRAM, AND REVOCATION OF APPROVAL OF NINETY PERCENT

DESIGN PLANS FOR THE ARROYO

SECO WATER REUSE PROJECT
(Public
Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the action in the agenda report is not a project under the California Environmental Quality Act (CEQA) under Public Resources Code Section 21065 and State CEQA Guidelines Section 15270(a);
and
(2)
Revoke the
adoption of the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program for the Arroyo Seco Water Reuse Project, and revoke approval of the ninety percent design
plans for the Arroyo Seco Water
Reuse Project.

City Council

10. RESIGNATION OF WILHELMINA ROBERTSON FROM THE HUMAN RELATIONS COMMISSION (District 1
Nomination)
City Attorney
City Clerk/Secretary
11a.

APPROVAL OF MINUTES
December 16, 2024
City Council Special Closed
Meeting
December 16, 2024
City Council
December 16, 2024
Successor Agency to the Pasadena
Community
Development Commission
December 23, 2024
City Council
December 23, 2024
Successor Agency to the Pasadena
Community Development Commission
December 30, 2024
City Council
December 30, 2024
Successor Agency to the Pasadena
Community Development Commission
January 6, 2025
City Council
January 6, 2025
Successor Agency to the Pasadena
Community Development Commission
January 13, 2025
City Council
January 13, 2025
Successor Agency to the
Pasadena Community Development Commission
11b.

RECEIVE AND

FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No.

Claimant
Claim Amount
2025-0134
Martin Nazaryan
$
10,000.00+
2025-0135
Cleo Tsolakoglou-Williams
500.00
2025-0136
Anna Woolcock
35,000.00+
2025-0137
Anthony Emmanuel Shahbazian
488.77
2025-0138
Victoria Elise Mestas
300.00
2025-0139
Bonifacio Bustos
4,000.00
2025-0140
Frances Hope Martinez
35,000.00+
2025-0141
Duplicate
to Claim No. 2025-0140
2025-0142
Carla Jamison
6,000.00
2025-0143
Gabriel Angel Acero
35,000.00+
2025-0144
Kimberly Isaac
10,000.00+
2025-0145
Kathleen Rinden
35,000.00+
2025-0146
Dean Matteson Collins
9,500.00
2025-0147
Juan Carlos Cortez
700.00
2025-0148
Susanna Hajyan
3,428.31
2025-0149
Mei Zhang
Not stated
2025-0150
Yixia Miao
Not stated
2025-0151
Farmers Insurance Exchange
35,000.00+
2025-0152
Gabriel Hernandez
5,000.00
OLD BUSINESS:

None
PUBLIC HEARING:

None

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to
speak
on more than one item of business on the agenda, excluding public hearings.

Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee
Legislative Policy Committee
Municipal Services Committee
Public Safety Committee

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager

12. AUTHORIZATION TO UTILIZE ALTERNATIVE PROJECT DELIVERY METHOD FOR THE CENTRAL

LIBRARY SEISMIC RETROFIT AND RENOVATIONS AND CONSTRUCTION OF TRANSIT

OPERATIONS MAINTENANCE FACILITY

PROJECTS
(Public Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the proposed action in the agenda report does not constitute a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the
State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required;
(2)
Authorize the
Department of Public Works to utilize alternative project delivery method, construction manager at-risk, for the Central Library Seismic Retrofit and Renovations project as per Pasadena
Municipal Code (PMC) Section

4.08.136 (Alternative project delivery); and
(3)
Authorize the
Department of Public Works to utilize alternative project delivery method, construction manager at-risk, for the Construction of Transit Operations Maintenance Facility project as per Pasadena
Municipal Code (PMC) Section

4.08.136 (Alternative project delivery).

City Council
City Attorney

ORDINANCES
First Reading
:

None
Second Reading
:

None

INFORMATION ITEM

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

ADJOURNMENT

SCHEDULED

COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND

TECHNOLOGY COMMITTEE
(Chair Tyron Hampton, Jason Lyon, Steve Madison, Jess Rivas) Meets the third Tuesday of each month at 5:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
floor)
January 29, 2025 (Special meeting)
February 18, 2025 (To be cancelled)
February 27, 2025 (Special meeting)

FINANCE COMMITTEE
(Chair Mayor Victor M. Gordo, Rick Cole, Tyron Hampton, Gene Masuda) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
floor)
January 27, 2025 (To be
cancelled)
February 10, 2025 (Special
meeting)
February 24, 2025 (Special
meeting)

LEGISLATIVE POLICY

COMMITTEE
(Chair Steve
Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
Floor)
February 4, 2025
March 4, 2025
April 1, 2025

MUNICIPAL SERVICES

COMMITTEE
(Chair Justin
Jones, Rick Cole, Tyron Hampton, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
Floor)
January 28, 2025 (To be
cancelled)
February 11, 2025
February 25, 2025

PUBLIC SAFETY

COMMITTEE
(Chair Mayor
Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room
S249 (City Hall Council Chamber, 2
nd
Floor)
February 19, 2025
March 19, 2055
April 16, 2025

FUTURE COUNCIL MEETING DATES
February 3, 2025
February 10, 2025
February 17, 2025 (To be cancelled)
February 24, 2025
March 3, 2025
March 10, 2025 (Special joint meeting with PUSD)
March 17, 2025
March 24, 2025
March 31, 2025 (To be cancelled)
April 7, 2025
April 14, 2025
April 16, 2025 (Special joint meeting with Board of
Supervisor Kathryn Barger)
Aril 21, 2025
April 28, 2025 (To be cancelled)
May 5, 2025
May 12, 2025
May 19. 2025

FUTURE PUBLIC HEARINGS
:

February 3, 2025, 6:00 p.m.
� Fuller Theological Seminary � Master Plan Amendment
February
3, 2025, 6:00 p.m.
� Appeal of Board of Zoning
Appeals Decision Regarding Conditional Use Permit No.
7114, 55 S. Grand Avenue (Maxwell House) - Clubs,
Lodges, Private Meeting Hall

COMMISSION VACANCIES

Pasadena City CouncilJanuary 27, 2025

Pasadena City Council
January 27, 2025