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Agenda Report
February 3, 2025
TO: hlonorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CIT«f MANAGER TO ENTER INTO A CONTRACT WITH ELECNOR BELCO ELECTRIC, INC. FOR INSTALLATION OF
PEDESTRIAN HYBRID BEACON AT WASHINGTON BOULEVARD AND
HUDSON AVENUE FOR AN AMOUNT NOT TO EXCEED $284,396
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapters, Article 19, Section 15301, Class 1 - Existing Facilities, and Section 15303, Class 3 - New Construction or Conversion of Small Structures, and that there are no features that distinguish this project from others in the exempt classes and, therefore, there are no unusual circumstances; and
2. Award contract to lowest and best bid dated December 12, 2024 submitted by Elecnor Belco Electric, Inc. in response to the project plans and specifications for the Installation of Pedestrian Hybrid Beacon at Washington Boulevard and Hudson Avenue, and authorize the City Manager to enter into a contract for an amount not to exceed $284,396 which includes the base contract amount of $258,542 and a contingency of $25,854 to provide for any necessary change orders.
BACKGROUND:
This project provides for the procurement and installation of a pedestrian hybrid beacon and crosswalk at the intersection of Washington Boulevard and Hudson Avenue. The installation will enhance pedestrian safety for neighborhood community members, including residents of Hudson Garden Apartments (senior housing), and users of nearby transit stops, Washington Park, and the North Lake Square Shopping Center.
Pedestrian hybrid beacons serve as an intermediate option between a flashing beacon and full traffic signal, providing pedestrians with right of way and positive stop control for vehicular traffic, significantly improving pedestrian safety. i
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MEETING OF 02/03/2025_AGENDA ITEM NO.1
Contract Award for Installation of Pedestrian Hybrid Beacon at Washington Boulevard and Hudson Avenue February 3, 2025
The Department of Public Works prepared plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On November 7, 2024, a Notice Inviting Bids for Installation of Pedestrian Hybrid Beacon at Washington Boulevard and Hudson Avenue. was published in the Pasadena Press as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 43 vendors downloaded the specifications, none local. A total of six bids were received by the bid opening date, none from local vendors.
Following advertising, bids were received on December 12, 2024, and are as follows:
Bidder Amount ($)
1. Elecnor Belco Electric, Inc., Chino
2. PTM General Engineering Services, Inc., Riverside
3. Select Electric, Inc., Anaheim
4. Crosstown Electrical & Data, Inc., Irwindale
5. DBX, Inc., Temecula
6. JFL Electric, Inc., Los Angeles
$ 258,542
$ 276,076
$ 295,500
$ 299,695
$348,145
$ 466,245
$ 282,000 Engineer's Estimate
The lowest bid received is within nine percent of the Engineer's Estimate.
It is recommended that Elecnor Belco Electric, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract fully complies with the Competitive Bidding and Living Wage Ordinances and with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014.
The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Elecnor Belco Electric, Inc. has performed satisfactory work as a contractor for the City on five signal-related projects for a total amount of $4.2 million within the last five years.
Staff has confirmed the contractor's license and verified that their Department of Industrial Relations status is in good standing.
Contract Award for Installation of Pedestrian Hybrid Beacon at Washington Boulevard and Hudson Avenue February 3, 2025
The contract for this project will be set as follows:
Base Bid
Contingency Allowance
$ 258,542
$ 25,854
Contract Not-to-Exceed Amount$ 284,396
A contingency often percent is allocated to this contract given possible unforeseen conditions that may be encountered in performance of the contracted work. It is anticipated that construction will begin in Spring 2025 and anticipated be completed by Fall 2025.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and improve mobility and accessibility throughout the City. It also supports the Land Use Element of the General Plan by implementing physical improvements facilitating pedestrian access from development projects to the street, bus stops, and/or transit stations.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, Existing Facilities. Class 1 consists of minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. There are no features that distinguish this project from others in the exempt class and therefore, there are no unusual circumstances.
Contract Award for Installation of Pedestrian Hybrid Beacon at Washington Boulevard and Hudson Avenue February 3, 2025
FISCAL IMPACT:
The cost of this contract including contingency is $284,396 and the total cost of this action will be $309,396. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Installation of Pedestrian Hybrid Beacon at Washington Blvd and Hudson Ave (75512) CIP project. It is anticipated all costs will be expended in FY 2025 and FY 2026. There is no impact to the General Fund.
The following table represents a project summary.
Base Bid $ 258,542
Contingency $ 25,854
Construction Administration, Materials Testing, and Inspection $ 25,000 Total Fiscal Impact$ 309,396
Respectfully submitted,
DEVINCK, P.E.
Director of Public Works
Prep^ed by:
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BrehfMaue, P.E.
Acting City Engineer
Approved by:
MIGUEL MARQUE
City Manager
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