AGENDA
FINANCE COMMITTEE
SPECIAL MEETING NOTICE
FEBRUARY 10, 2025
PUBLIC MEETING 3:00 P.M.
Members
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Rick Cole, District 2
Gene Masuda, District 4
STAFF
Matthew Hawkesworth, Director of Finance
Arnold Lee, Acting Chief Assistant City Attorney
Gloria Acevedo, Recording Secretary
MISSION STATEMENT
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with our history, culture, and unique character.
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SPECIAL MEETING
AGENDA
FINANCE COMMITTEE
FE
BRUARY 10, 2025
Public Meeting: 3:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING – 3:00 P.M.
ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS CONSIDERED
APPROVAL OF MINUTES
December 16, 2024 Special Meeting
December 23, 2024 Cancellation Notice
January 13, 2025 Cancellation Notice
January 27, 2025 Cancellation Notice
NEW BUSINESS
1. AUTHO
RIZE THE CITY MANAGER TO EXTEND THE TERM OF CONTRACT
31,568 WITH TRC ENGINEERING SERVICES, LLC FOR SIX MONTHS TO
CONDUCT QUALITY CONTROL INSPECTIONS FOR THE PASADENA TRANSIT
AND PASADENA DIAL-A-RIDE FLEET
INFORMATION ONLY
2. MIT
IGATION FEE ACT ANNUAL REPORTS
3. PRE
SENTATION ON THE FISCAL YEAR JUNE 30, 2024, FINANCIAL REPORTS (ITEM 5 OF THE CITY COUNCIL JANUARY 27, 2025, AGENDA)
ADJOURN
AP
PROVAL OF MINUTES
• December 16, 2024 Special Meeting
• December 23, 2024 Cancellation Notice
• January 13, 2025 Cancellation Notice
• January 27, 2025 Cancellation Notice
01 12/16/24 Finance/Audit Committee
CITY OF PASADENA
FINANCE/AUDIT COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER S249
DECEMBER 16, 2024
SPECIAL MEETING
OPE
NING
ROLL CA
LL:
S
taff:
Chair Gordo called the special meeting of the Finance/Audit Committee to order at 3:10 p.m.
Mayor Victor M. Gordo (Chair)
Councilmember Rick Cole
Councilmember Tyron Hampton (arrived at 3:29 p.m.)
Councilmember Gene Masuda
Miguel Márquez, City Ma nager
Matthew Hawkesworth, Acting Assistant City Manager/ Director of Finance
Brenda Harvey-Williams, Assistant City Manger
Arnold Lee, Acting Chief Assistant City Attorney
Greg de Vinck, Director of Public Works
Kris Markarian, Deputy Director of Public Works/City Engineer Brent Maue, Acting City Engineer
Phyllis Hallowell, Management Analyst V
Grace Wu, Management Analyst V
Ruthe Holden, Internal Audit Manager
Steven Andersen, Senior Internal Auditor
Gloria Acevedo, Recording Secretary
APP
ROVAL OF MINUTES: It was moved by Councilmember Masuda, seconded by Councilmember Cole, to approve the minutes of the November 25, 2024, Special Finance Committee and the cancellation notice of December 9 , 2024 (Motion Unanimously carried) (Absent: Councilmember Hampton)
NEW B
USINESS: AUTHORIZE THE CITY MANAGER TO ENTER A THIRTY-SIX MONTH OFFICE LEASE AGREEMENT WITH 199 S. LOS ROBLES, LLC.,
SAND 199 LOS ROBLES, LLC. AND ROBLES SM, LLC. FOR THE
PREMISES LOCATED AT 199 S. LOS ROBLES AVE. SUITE #405, IN AN AMOUNT NOT TO EXCEED $1,242,578 FOR THE HOUSING
DEPARTMENT AND AMEND THE HOUSING DEPARTMENT’S
FISCAL YEAR 2025 OPERATING BUDGET BY APPROPRIATING
$709,488 FROM THE GENERAL FUND’S UNAPPROPRIATED FUND
BALANCE
The item was moved to the City Council meeting.
02 12/16/24 Finance/Audit Committee
AUT
HORIZE THE CITY MANAGER TO ENTER INTO A FUND
TRANSFER AGREEMENT WITH THE LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT FOR THE SAFE, CLEAN WATER
PROGRAM
Chair Gordo introduced the item and Brent Maue, Acting City Engineer , provided a PowerPoint presentation and responded to questions.
Councilmember Cole suggested to staff that creating a public dashboard to track compliance measures, best management practices, and the status of projects would be very valuable. Mr. Maue agreed to creating a dashboard to show how the City is improving water quality.
Councilmember Cole asked if the annual progress and expenditure report requirement referenced on Exhibit C (Nature- Bases Solutions) , of the Transfer Agreement Between the Los Angels County Flood Control District and the City was a new requirement and suggested that the report findings should be shared with the full City Council. Mr. Maue stated that the report has been in the works and that the findings were made available at the Los Angeles County Flood Control District’s safecleanwaterla.org website.
Councilmember Masuda asked if the annual allotment of funds from the Safe, Clean Water Program was the same every year and if it was enough to cover projects. Mr. Maue responded that the amounts have remained the same since 2019 ($1.56 million), the funds don’t often cover the full cost of the projects; however, the City leverages funding with grants and local return funds. Councilmember Masuda thanked Mr. Maue for coming out to the District 4 Community Meeting to report on the Sierra Madre Villa Median Project.
It was moved by Councilmember Cole , seconded by Councilmember Masuda, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) ( Absent:
Councilmember Hampton)
INFORMATION ONLY:
FINAL REPORT FOR THE AUDIT OF FLEET MANAGEMENT
PRACTICES
Chair Gordo introduced the item and Ruthe Holden, Internal Audit Manager, provided a PowerPoint presentation and responded to questions.
Councilmember Cole expressed concern with the root causes of the audit findings and emphasized the importance to the new Public Works Director of addressing and fixing the report findings along with analyzing whether it is feasible to continue to serve the City’s clients or to outsource the Fleet Maintenance Division. He also requested clarification on how audit report findings and progress are tracked, as it is important to be transparent.
03 12/16/24 Finance/Audit Committee
Ms. Holden provided an outline of how the Internal Audit Division conducts audits and how they are reported.
Chair Gordo pointed out the value of having an internal audit department, as it allows for identifying and addressing problems, making the City a better organization. On the topic of outsourcing the Fleet Maintenance Division, he cautioned staff to consider the option carefully. He gave an example of the City of Riverside, who after outsourcing their fleet services, found that it was more costly to privatize the function. Chair Gordo added that certain police and fire vehicles are very specialized making it more challenging to maintain/outfit and having internal staff who is familiar with the needs can facilitate the time it takes to get this type of vehicles in operation.
City Manager, Miguel Márquez, agreed that the audit is an opportunity to address challenges some of which are still traceable to the COVID-19 pandemic and they systemic supply chain that came with it.
Following a discussion, on the order of the Chair and consensus of the Finance/Audit Committee, the item was received and filed.
ADJOURNMENT: On the order of the Chair, the special meeting of the Finance/Audit Committee was adjourned at 3:52 p.m.
ATTE
ST: ______________________
Mayor Victor Gordo, Chair
Finance/Audit Committee
_______
_____________
Gloria Acevedo
Recording Secretary
NEW BUSINESS
ITEM 1
1. AUTHORIZE THE CITY MANAGER TO EXTEND THE TERM
OF CONTRACT 31,568 WITH TRC ENGINEERING SERVICES,
LLC FOR SIX MONTHS TO CONDUCT QUALITY CONTROL
INSPECTIONS FOR THE PASADENA TRANSIT AND
PASADENA DIAL-A-RIDE FLEET
Agenda Report
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Department of Transportation
February 10, 2025
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXTEND THE TERM OF CONTRACT 31,568 WITH TRC ENGINEERING SERVICES, LLC FOR
SIX MONTHS TO CONDUCT QUALITY CONTROL INSPECTIONS
FOR THE PASADENA TRANSIT AND PASADENA DIAL-A-RIDE
FLEET
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060 (c)(2), 15060 (c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
2. Authorize the City Manager to extend Contract 31,568 with TRC Engineering Services, LLC for six months for a total contract period of January 1, 2020, through June 30, 2025, and allow for future contract term duration extensions, as needed, to conduct inspections of the Pasadena Transit and Pasadena Dial-A Ride fleet within the current not to exceed contract amount of $130,085; and
3. Grant the proposed contract extension an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(8) contracts for which the City's best interests are served.
BACKGROUND:
The City-owned transit fleet is comprised of 54 vehicles, including 38 fixed-route transit vehicles for Pasadena Transit and 16 demand-response vehicles for Pasadena Dial-A Ride, all of which are maintained by the City's transit operations contractor. To ensure quality control over the maintenance of these transit vehicle assets, the City issued a Request for Proposal (RFP) in 2019 to hire a consultant to conduct vehicle fleet MEETING OF _____ _ AGENDA ITEM NO. ____ _
INFORMATION ONLY
ITEM 2
2. MITIGATION FEE ACT ANNUAL REPORTS
De
partment – Public Works
Fee – Residential Impact Fee (RIF)
(A) A brief description of the type of fee in the account or fund Th
is fee is to provide a wide range of park and recreational facilities and services as a means of improving the quality of life for all Pasadena residents.
(B) Th
e amount of the fee
Project Fee
Number of
Bedrooms
Studio $22,362.31
1 $23,599.36
2 $26,209.96
3 $30,140.38
4 $36,621.59
5 or more $41,393.62
(C) The beginning and ending balance of the account or fund and (D) The amount of the fees collected, and the interest earned Fiscal Year Beginning
Fund Balance
Fees
Collected
Interest
Earned
Transfers
Out
Ending Fund
Balance
FY 2024 5,464,158.81 266,955.61 284,830.11 2,474,403.00 3,541,541.53 (E
) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees:
Included in Attachment A.
(F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains in incomplete.
Included in Attachment A. N/A indicates projects that do not include construction. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. • No loans were made during the fiscal year from this fund. • Please see (E) for all the transfers from the Residential Development Fund to the Capital Project Fund. (H) The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocation pursuant of subdivision (f) of Section 66001.
Attachment A
The city refunded $0 in the fiscal year 2024.
Additional information is being provided regarding this fee to comply with Government Code 66001:
(1) Identification of the purpose to which the reportable fees are to be put. a. The Residential Impact Fee provides a wide range of park and recreational facilities and services as a means of improving the quality of life for all Pasadena residents. The fees are distributed within the city in the same park district that they are collected. (2) Identification of a reasonable relationship between the reportable fees and the purpose for which they are c
harged.
a. The City has identified that there should be a park within a half-mile of any resident. The Residential Impact Fees establish and maintain these parklands. These fees mitigate development as the City is broken into West, Central, and East. The fees are utilized in whichever of these districts they are collected. 10% of all Fees collected go towards the Arroyo (citywide park). (3) Identification of all the City sources and amounts of funding to complete financing of the projects as identified by the City.
a. Included in Attachment A.
(4) Identification of the approximate dates on which the funding referred to in item C is expected to be deposited into the appropriate account or fund.
a. Included in Attachment A.
Attachment A
Construction
Reporting
Time Frame
Proj. No. Project Name Project Phase Est.
Construction
Start Date (F)
Est. Project
Cost
FY 2024
Impact Fee
Expended (E)
FY 2024 Total
Expended on
Project
Impact Fee
Approp. thru
FY 2024 (H.3)
Total
Approp. thru
FY 2024 (H.3)
% of Proj.
Funded with
Fees FY 2024
(E)
Funding
deposit date
(H.4)
Other Funding Sources (H.3)
77363 Brookside Park - Upgrade of Athletic Field Lighting and Backstop Replacement
Construction FY 2024 1,360,000 110,000 1,237,577 110,000 1,360,000 8% FY 2024 Measure A 77381 One Arroyo Project - Woodlands Loop and Streamside Walk - Environmental and Design Phase
Design N/A 500,000 35,222 108,940 135,000 500,000 27% FY 2020 Private Capital - One Arroyo Foundation (Memo), Proposition A (Parks) - Cities Excess Funds, General Fund
77410 Lower Arroyo Seco - Habitat Restoration Completed FY 2021 1,038,803 40,001 31,287 397,000 938,803 38% FY 2020 Proposition A (Parks) 1992 77506 Hahamongna - Implement Master Plan - Oak Grove Area Improvements
Completed FY 2022 1,722,900 37,207 37,207 600,765 1,622,900 35% FY 2020 Proposition A (Parks) 1992, Proposition A (Parks) 1996 77517 Hahamongna Watershed Park - Disc Golf Improvements Completed FY 2023 111,338 95,671 95,671 111,338 120,000 100% FY 2023 78044 Citywide Sports Fields Improvements and Installations Construction FY 2013 4,208,466 459,453 673,760 3,877,166 4,208,466 92% FY 2013 Pasadena Community Foundation Grant, Tournament of Roses, Proposition 68
78071 Hamilton Park Field Improvements - Design Phase Design N/A 350,000 21,278 21,278 36,647 350,000 10% FY 2023 Measure A 78072 Villa Parke Community Center - ADA Improvements- Locker Room and Parking Lot
Construction FY 2024 750,000 122,053 122,053 122,053 750,000 16% Community Development Block Grant 78083 Playhouse District Park and Parking Lot Completed FY 2021 5,330,000 9,560 363,340 4,994,442 5,330,000 94% FY 2019 Off Street Parking Facilities Fund; Measure W, Private Capital 78084 Citywide Parks Playground Shade Structure Installations - Phase I Construction FY 2024 1,800,000 4,056 4,056 4,056 600,000 0% Measure A 78085 Robinson Park - Pool and Pool Building Renovation Completed FY 2022 6,116,000 (43,109) 457,733 3,819,767 6,116,000 62% FY 2019 Community Development Block Grant; Proposition A (Parks) - Cities Excess Funds
78086 Vina Vieja Pickleball Courts Construction FY 2023 5,200,000 127,077 419,712 565,000 1,065,000 11% FY 2019 Measure A 78087 La Pintoresca Park Improvements Completed FY 2021 1,750,000 24,683 24,683 1,584,864 1,750,000 91% FY 2020 78089 Washington Park Community House and Restroom - Construction Phase
Completed FY 2022 3,295,000 721,060 886,026 3,100,000 3,295,000 94% FY 2020 78091 Central Park - Lawn Bowling Clubhouse Retrofit - Design Phase Design N/A 215,000 92,805 92,805 92,805 215,000 43% FY 2024 78200 Brenner Park Playground Equipment Replacement - Design Design N/A 100,000 46,536 46,536 56,442 100,000 56% 78461 Central Park Improvements Construction FY 2024 6,050,600 570,850 570,850 2,847,720 2,950,600 47% FY 2013 Private Capital Development Impact Fees
Annual FY
2024
1of 3
Attachment A
Construction
Reporting
Time Frame
Proj. No. Project Name Project Phase Est.
Construction
Start Date (F)
Est. Project
Cost
FY 2024
Impact Fee
Expended (E)
FY 2024 Total
Expended on
Project
Impact Fee
Approp. thru
FY 2024 (H.3)
Total
Approp. thru
FY 2024 (H.3)
% of Proj.
Funded with
Fees FY 2024
(E)
Funding
deposit date
(H.4)
Other Funding Sources (H.3)
Development Impact Fees
77365 Brookside Play Equipment Safety Replacement Completed prior to FY 2019
1,545,428 1,545,428 FY 2013 Proposition 40, Green Fee, Community Development Block Grant 71908 Jackie Robinson Center - Kitchen Remodel Completed prior to FY 2020
125,332 125,332 FY 2019 Community Development Block Grant 77507 Hahamongna - Implement Master Plan - Trail Development Completed prior to FY 2021
155,182 155,182 FY 2020 FEMA Grant
77508 Implement Master Plan - Hahamongna Watershed Park - Habitat Restoration
Completed prior
to FY 2021
539,366 539,366 FY 2020 Proposition A (Parks), Proposition 12 77371 Central Arroyo Trail Restoration Completed prior
to FY 2019
688,848 688,848 FY 2005 Competitive Trails Grant, Federal Emergency Management Agency, Non- Motorized Trails Grant, Rose Bowl Fund, Youth Employment Service Grant
77377 East Neighborhood Connector Trail Completed prior to FY 2019
246,000 246,000 FY 2015
77379 Area H Perimeter Improvements Completed prior
to FY 2020
1,400,000 1,400,000 FY 2014 Legacy Connections - Rose Bowl Legacy Campaign 77406 Lower Arroyo - Trail Restoration Completed prior
to FY 2021
526,772 526,772 FY 2013 Proposition A
77407 Lower Arroyo - Main Entrance Improvements Completed prior to FY 2020
302,253 302,253 FY 2015 Proposition A (Parks) 1992
77414 Lower Arroyo - Signage Plan Completed prior
to FY 2020
329,200 329,200 FY 2016 Proposition A (Parks) 1992, Recreational Trails Grant 77507 Hahamongna - Implement Master Plan - Trail Development Completed prior to FY 2019
877,905 877,905 FY 2016
77509 Implement Master Plan - Hahamongna Watershed Park - Berkshire Creek Area Improvements
Completed prior
to FY 2024
2,608,472 2,508,472 FY 2013 Prop 84 Urban Streams Restoration Program, Proposition A (Parks) 1992, Proposition A (Parks) 1996, Measure W
77516 Hahamongna Oak Grove Disc Golf Improvements Completed prior to FY 2020
75,000 75,000 FY 2013
77562 Brookside Park Jackie Robinson Field Improvements Completed prior to FY 2019
447,478 447,478 FY 2015
77563 Hahamongna - Removal Asphalt on Trail Completed prior to FY 2021
28,937 28,937 FY 2020
77901 Pasadena Equestrian Center Improvements Completed prior to FY 2023
650,000 650,000 FY 2013
77902 Jackie Robinson Baseball Field - Foul Ball Netting Improvements Completed prior to FY 2024
346,500 346,500 FY 2020
78038 Restroom Building Replacements Completed prior
to FY 2024
7,333,531 7,333,531 FY 2013 Private Capital, Proposition 12 (Parks), Proposition 40 - Per Capita, Proposition A (Parks) 1992, State of CA - Roberti Z-Berg Harris Grant 78043 Robinson Park - Recreation Center Renovation Project Completed prior to FY 2021
12,272,075 12,272,075 FY 2017 Community Development Block Grant, General Fund, Housing-Related Parks Program Grant, Section 108 HUD Loan, Tournament of Roses 78054 Desiderio Park - Development of a New Park Completed prior to FY 2023
3,497,503 3,497,503 FY 2014 Inclusionary Housing Trust Fund, Proposition A (Parks) - Cities Excess Funds
78055 Soccer Field - Muir High School Completed prior
to FY 2023
2,300,000 2,300,000 FY 2014 Proposition A (Parks) - Cities Excess Funds, 2004 Youth Soccer and Recreational Development Program
78058 Victory Park - Update of Master Plan Completed prior to FY 2019
250,000 250,000 FY 2013
78059 Restroom Installation Desiderio Park Completed prior to FY 2021
916,600 916,000 FY 2019
78061 Villa Parke Community Center Improvements Completed prior to FY 2024
5,172,151 5,172,151 FY 2013 General Fund; Community Development Block Grant Five Year
FY 2020 -
FY 2024
2of 3
Attachment A
Construction
Reporting
Time Frame
Proj. No. Project Name Project Phase Est.
Construction
Start Date (F)
Est. Project
Cost
FY 2024
Impact Fee
Expended (E)
FY 2024 Total
Expended on
Project
Impact Fee
Approp. thru
FY 2024 (H.3)
Total
Approp. thru
FY 2024 (H.3)
% of Proj.
Funded with
Fees FY 2024
(E)
Funding
deposit date
(H.4)
Other Funding Sources (H.3)
Development Impact Fees
78068 Citywide Park Accessibility Improvements Completed prior to FY 2021
672,000 672,000 FY 2014
78069 Hamilton Park Various Projects Completed prior
to FY 2021
1,362,950 1,362,950 FY 2017
78074 McDonald Park Play Equipment Replacement Completed prior to FY 2020
400,000 400,000 FY 2014
78076 Pocket Park Planning FY 16-20 Completed prior
to FY 2020
150,000 150,000 FY 2015
78077 Robinson Park Green Space Parking Lot and Pool Assessment Completed prior to FY 2019
25,000 25,000 FY 2013
78078 Lamanda Park Library Pocket Park - Construction Completed prior to FY 2024
655,000 655,000 FY 2018
78079 Neighborhood Park Development - Union/El Molino Concept Study Completed prior to FY 2021
200,000 200,000 FY 2014
78080 Citywide Park Asset Assessment Completed prior
to FY 2021
210,000 210,000 FY 2019
78082 Court Repairs Eaton Blanche & McDonald Park - Construction Phase Completed prior to FY 2020
250,000 250,000 FY 2016
78088 Washington Park Community House and Restroom - Design Phase Completed prior to FY 2024
300,000 300,000 FY 2020
78090 Playground Surface Replacement - Villa Parke and Brookside Park Completed prior to FY 2024
197,709 197,709 FY 2022
78240 Annandale Canyon Open Space Trail Access, Improvements, and Park Expansion
Completed prior
to FY 2024
850,157 850,157 FY 2013 Proposition A (Parks) 1992
78801 School Park Site Improvements Completed prior
to FY 2019
724,500 724,500 FY 2013
78901 Replace/Install Security Lights Completed prior
to FY 2021
2,119,311 2,119,311 FY 2010 Community Development Block Grant, Private Capital, Tournament of Roses
78902 Installation of Security Lights Completed prior
to FY 2021
750,000 750,000 FY 2015
Purchase of Land Completed prior
to FY 2020
2,500,000 2,500,000 FY 2015
Total 2,474,403 5,193,513
3of 3
DEPARTMENT – TRANSPORTATION
FEE – TRAFFIC REDUCTION AND TRANSPORTATION IMPROVEMENT FEE (TR/TIF) (A) A brief description of the type of fee in the account or fund:
The Traffic Reduction and Transportation Improvement Fee (TR/TIF) was established in November 2006, updated in July 2017, to help mitigate the traffic impacts of new commercial and industrial development on the City’s transportation infrastructure. Fees collected from the TR/TIF funds the implementation or construction of transportation improvements in support of livability, neighborhood protection, and mobility goals as identified in the current City’s General Plan Land Use and Mobility Elements.
(B) The amount of the fee (for FY 2024):
Land Use Unit Current Fee
Industrial Net new square feet $1.34
Retail Net new square feet $13.05
Office Net new square feet $9.82
Multi-family Residential Net new dwelling unit $4,173.98 Single Family Residential Net new dwelling unit $10,780.01 (C) The beginning and ending balance of the account or fund:
Refer to Table 1 below.
(D) The amount of the fees collected and the interest earned:
Refer to Table 1 below.
Table 1
Fiscal
Year
Beginning Fund
Balance
(a)
Fees Collected
(b)
Interest
Earned
(c)
Transfers
Out –
Expenses
(d)
Ending
Fund
Balance
(a)+(b)+(c)-
(d)
2024 $2,017,459 $94,392 $108,103 $553,198 $1,666,756
(E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees:
Refer to Table 2 (Annual Plan) below.
(F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains in incomplete.
Refer to Table 2 (Annual Plan) below. N/A indicates projects that do not include construction.
Attachment B
(G) A description of each inter-fund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an inter-fund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.
No loans were made during the fiscal year from this TR/TIF Fund. Please see (E) in Table 2 (Annual Plan) below for all the Transfers Out (Expenses) from the TR/TIF Fund to the Capital Projects Fund. (H) The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocation pursuant of subdivision (f) of Section 66001.
No refunds were issued.
Additional information is being provided regarding this fee to comply with Government Code 66001:
(1) Identification of the purpose to which the reportable fees are to be put.
Fees collected from the TR/TIF funds the implementation or construction of transportation improvements in support of livability, neighborhood protection, and mobility goals as identified in the current City’s General Plan Land Use and Mobility Elements. (2) Identification of a reasonable relationship between the reportable fees and the purpose for which they are charged.
A list of current eligible transportation improvements is incorporated in Attachment A of the “Amendment to Municipal Code Section 4.19 – Traffic Reduction and Transportation Improvement Fee” Council Agenda report dated July 24, 2017. (3) Identification of all the City sources and amounts of funding to complete financing of the projects as identified by the City.
Refer to Table 2 (Annual Plan) below.
(4) Identification of the approximate dates on which the funding referred to in item C is expected to be deposited into the appropriate account or fund.
Refer to Table 2 (Annual Plan) below.
Table 2 Five Year Report
Project
Number Project Name Project Phase
Estimated
Construction
Start Date (F)
Estimated
Project Cost
Impact Fee
Appropriations
through FY 2025
Total Impact Fee
Expenditures to
Date
FY 2024 Impact Fee
Expenditures (E)
FY 2024
Total All
Expenditures for the
Project
Total All
Appropriations
through FY 2024
(H.3)
% of Project
Funded with
Impact Fee to
date (E)
Impact Fee
Funding
deposit date
(H.4) Other Funding Sources (H.3)
75052 Complete Streets - Cordova St Completed FY 2023 5,500,000$ 100,000$ 100,000$ -$ 2,108,122$ 4,476,342$ 2% FY 2019 Gas Tax, Measure R Local Return Fund, Federal Transportation Earmark, MTA,
Private Capital, Sewer Fund
75087 Complete Streets - Union Street Cycle Track Phase I Completed FY 2022 10,312,017$ 1,324,400$ 1,324,400$ -$ 1,098,971$ 10,312,017$ 13% FY 2019 FY 2021
FY 2022
MTA CMAQ Grant, ATP Grants,
Measure R Local Return Fund, Gas Tax,
Augmented 2017 SCAGG, Private Capital,
Gas Tax
75090 Left Turn Signal Phasing at Fair Oaks and Colorado Completed FY 2022 160,000$ 120,000$ 120,000$ -$ -$ 160,000$ 75% FY 2017 Old Pasadena Parking Meter Fund 75094 Implement Bus Signal Priority System on Pasadena Transit Buses
Planning & Design TBD 1,447,191$ 46,320$ 46,320$ -$ 58,033$ 1,447,191$ 3% FY 2018 MTA Prop C Grant, Prop A Capital Reserve 75095 Adaptive Traffic Control Network Phase II Completed FY 2022 2,071,766$ 430,336$ 414,353$ 3,744$ 19,447$ 2,087,749$ 21% FY 2018 MTA Prop C Grant 75105 Lake Ave. Traffic and Pedestrian Safety Enhancements from Mountain St to Maple Ave. Concept Study
Planning & Design TBD 10,143,532$ 206,276$ 206,276$ (1,488)$ -$ 10,143,532 $ 2% FY 2020 FY 2021
FY 2022
N/A
75106 South Lake Ave. Pedestrian Access Improvements to L Line Station
Construction FY 2024 3,783,090$ 220,000$ 220,000$ 220,000$ 2,906,545$ 3,783,090$ 6% FY 2023 MTA Grant (Prop. C), Road Maint. And Rehab. Acct. (SB 1), Sewer Fund, South
Laker Parking Meters Fund, and Street
Occupancy Rental Fees
75107 Complete Streets Project - Mountain St at Sierra Bonita Ave. and Sinaloa Ave. - Design Phase
Planning & Design TBD 200,000$ 80,000$ 59,170$ -$ -$ 80,000$ 40% FY 2020 N/A 75108 Traffic Signal Safety Enhancements at Intersections Lake Ave. at Corson St. and Maple St.
Completed FY 2022 125,000$ 125,000$ 118,467$ -$ -$ 125,000$ 100% FY 2020 N/A 75112 Pedestrian Crossing (FY2021-2025) Construction Ongoing 1,419,981$ 196,830$ 175,000$ 20,414$ 9,254$ 1,258,229$ 14% FY 2021 FY 2022
Gas Tax, Reserve for Key Projects,
Community Development Grant, HSIP Grant
75114 Citywide Complete Street Program (FY 2021-2025) Construction Ongoing 874,915$ 350,000$ 265,767$ 65,767$ 65,767$ 642,215$ 40% FY 2021 FY 2022
FY 2023
Gas Tax, Measure R Transportaton Fund
75115 Transportation System Safety FY 2021-2025 Planning & Design TBD 625,000$ 75,000$ -$ -$ -$ 225,000$ 12% FY 2022 Gas Tax, Civic Center Parking Meter Fund 75118 Mobility Corridor Improvements FY 2016-2020 Construction Ongoing 462,144$ 70,778$ 56,999$ 13,779$ 75,356$ 312,144$ 15% FY 2021 Gas Tax 75120 St. John Capacity Enhancement Construction FY 2025 2,605,000$ 5,000$ 5,000$ -$ 212,464$ 2,605,000$ 0% FY 2022 Measure R Transportation Fund 75125 Installation of Leading Pedestiran Interval and Audible Signals at Intersections
Construction FY 2024 1,507,500$ 75,000$ -$ -$ 312,550$ 1,507,500$ 5% FY 2024 Gas Tax, and Highway Safety Improvement Program Grant (HSIP)
75126 Greenway (Bike Boulevard) Implementation Planning & Design TBD 12,600,000$ 150,000$ -$ -$ -$ 12,600,000 $ 1% FY 2023 Affordable Housing and Sustainable Communities (AHSC)
75512 Installation of Pedestrian hybrid Beacon at Washington Blvd and Hudson Ave.
Planning & Design TBD 917,210$ 46,000$ 18,467$ 1,419$ 12,577$ 917,210$ 5% FY 2023 Commercial Dev. Fee, Measure M MSP 75514 Enhancements to Metro L Line Stations Planning & Design FY 2025 2,606,681$ 75,000$ -$ -$ 183,306$ 2,106,681$ 3% FY 2023 Affordable Housing and Sustainable Communities (AHSC), and SCAG Funds
(Memo)
75602 Implementation of Citywide Transportation Performance Monitoring Network
Construction FY 2022 3,182,428$ 275,000$ 50,622$ 12,199$ 12,199$ 661,928$ 9% FY 2020 FY 2021
FY 2022
Gas Tax, Private Capital
75701 ITS Phase I - TMC and Transit Vehicle Arrival Information System
Completed FY 2021 4,059,749$ 900,399$ 897,847$ -$ 3,877,847$ 4,057,197$ 22% FY 2020 FY 2021
Measure R Local Return, Measure R
Transportation Fund, MTA Grants, SAFTEA-
LU Grant, FTA Grant
75707 Transit Maintenance Facility Planning & Design TBD 72,620,000$ 2,185,000$ 2,185,000$ 169,742$ 4,439,865$ 72,620,000$ 3% FY 2015 & FY 2016
MTA Multi-Year Subregional Program,
Private Capital
75911 Intelligent Transportation System (ITS) Master Plan Implementation Phase III
Completed FY 2021 5,417,565$ 336,243$ 336,243$ -$ 61,128$ 5,417,565$ 6% FY 2016 MTA Grant (Prop. C), Gas Tax, Measure R, Private Capital
75912 ITS Phase I - Parking Guidance Completed FY 2023 698,711$ 150,000$ 150,000$ 47,622$ 397,853$ 698,711$ 21% FY 2020 SAFTEA-LU Grant 75913 ITS Phase I - Video Detection System and Fiber Optic Communication (Closed)
Completed FY 2021 784,515$ 293,855$ 293,855$ -$ -$ 784,515$ 37% FY 2020 FY 2023
SAFTEA-LU Grant
Total 144,123,995$ 7,836,437$ 7,043,786$ 553,198$ 15,851,283$ 139,028,816$ FY 2024 Development Impact Fees
INFORMATION ONLY
ITEM 3
3. PRESENTATION ON THE FISCAL YEAR JUNE 30, 2024 FINANCIAL
REPORTS
ITEM 5 OF THE CITY COUNCIL JANUARY 27, 2025 AGENDA:
STAFF REPORT
AR 5.pdf
ATTACHMENTS:
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F
Attachment G
Attachment H
Attachment I
Attachment J
Attachment K
Attachment L