Agenda — Legislative Policy Committee, March 4, 2025

(REVISED) AGENDA LEGISLATIVE POLICY COMMITTEE REGULAR MEETING NOTICE MARCH 4, 2025
PUBLIC MEETING 4:30 P.M. MEMBERS Steve Madison, Chair, District 6 Gene Masuda, District 4 Jess Rivas, District 5 Jason Lyon, District 7 STAFF Brenda Harvey-Williams, Assistant City Manager Arnold Lee, Chief Assistant City Attorney Tamer Sabha, Recording Secretary MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent with our history, culture and unique character. In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice. Please call (626) 744-4124 to request use of a listening device.

Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance. Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación. Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at http://www.cityofpasadena.net/commissions/city-council-legislative-policy-committee/ Materials related to an item on this Agenda submitted to the Legislative Policy Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”

PUBLIC COMMENT AT THE REGULAR LEGISLATIVE POLICY COMMITTEE MEETING FOR MARCH 4, 2025 AT 4:30 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.

Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy

TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG

In order to facilitate public participation at meetings the City will accept public comment in the following manner:

1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.

2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.

Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.

To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.

Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:

Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446

3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124.

Help line will open 30 minutes prior to the posted start time of the meeting.

4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:

[email protected]

Written correspondence will be forwarded to the Legislative Policy Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.

LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,

IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT

TO THE AMERICANS WITH DISABILITIES ACT

BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].

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CITY OF PASADENA

NOTICE OF THE REGULAR MEETING OF THE

LEGISLATIVE POLICY COMMITTEE
MARCH 4, 2025
PUBLIC MEETING 4:30 P.M.

PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
Teleconference Location:

Private Residence
52300 Ross Avenue
La Quinta, CA 92253
NOTICE IS HEREBY GIVEN that the regular meeting of the Legislative Policy Committee, will be held on Tuesday, March 4, 2025, at 4:30 p.m., in the Council Chamber to discuss matters on the attached agenda.

STEVE MADISON, Chair
Legislative Policy Committee
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/citv-council-Jeajslaliye-ooJicv-CQmmjttee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this 27th day of February 2025 by 5:30p.m. and that copies hereof were emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
<^1-^-

RUB&N MARTINEZ
City Manager's Office
DISTRIBUTION:

Steve Madison, Councilmember
Gene Masuda, Councilmember
Jess Rivas, Vice Mayor
Jason Lyon, Councilmember
Miguel Marquez, City Manager
Brenda hlarvey-Williams, Assistant City Manager
Mark Jomsky, City Clerk
Michele Bagneris, City Attorney
Jana Stewart, Management Analyst III to Mayor/Council
Adam Schiff, U.S. Senator
AlexPadilla, U.S. Senator
Judy Chu, U.S. Congresswoman
Laura Friedman, U.S. Congresswoman
Sasha Renee Perez, State Senator
John Harabedian, State Assembly
Kathryn Barger, Board of Supervisors
Colorado Boulevard.net
Conversation Live
La Opinion
Chris Giglio, Legislative Advocate
Kyra Ross, Legislative Advocate
Tamer Sabha, Recording Secretary
City hlall Information Kiosk
Pasadena Hastings Library
Los Angeles Times
Pasadena Independent
Pasadena NOW
Pasadena Star-News
Pasadena Weekly
(REVISED)

REGULAR MEETING
AGENDA

LEGISLATIVE POLICY COMMITTEE
MARCH 4, 2025
Public Meeting: 4:30 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
Teleconference Location:

Private Residence
52300 Ross Avenue
La Quinta, CA 92253
PUBLIC MEETING - 4:30 P.M.

ROLL CALL
PUBLIC COMMENT – Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

APPROVAL OF MINUTES

OLD BUSINESS

1. CONSIDERATION OF REVISED PROTOCOLS AND PROCEDURES

GOVERNING CITY COUNCIL MEETINGS FOR RECOMMENDATION TO THE

FULL CITY COUNCIL

2. REVIEW OF “AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE TITLE 2, ARTICLES 3 AND 4 TO UPDATE PROVISIONS REGARDING TERM

LIMITS AND TRAINING OF MEMBERS OF ADVISORY BOARDS,

COMMISSIONS, COMMITTEES AND BOARDS OF OPERATING COMPANIES CREATED BY CITY COUNCIL”*

NEW BUSINESS

3. REVIEW THE PROCESS FOR MAKING APPOINTMENTS TO THE

PASADENA RENTAL HOUSING BOARD (PRHB) AND PROVIDE INPUT ON

APPOINTMENTS AND REAPPOINTMENTS TO THE BOARD FOR AT-LARGE MEMBER AND ALTERNATE MEMBER POSITIONS*

INFORMATION ONLY

4. BRIEFING BY CHRIS GIGLIO ON FEDERAL LEGISLATIVE MATTERS

5. BRIEFING BY KYRA EMANUELS ROSS ON STATE LEGISLATIVE MATTERS

6. PAST AGENDAS FOR CITY BOARDS AND COMMISSIONS*

a. Accessibility and Disability Commission – February 25, 2025 b. Arts & Culture Commission – February 5, 2025
c. Commission on the Status of Women – February 5, 2025 d. Community Police Oversight Commission – February 13, 2025 e. Design Commission - February 11, 2025
f. Environmental Advisory Commission – February 11, 2025 g. Fire and Police Retirement – February 19, 2025
h. Historic Preservation Commission – February 18, 2025 i. Human Relations Commission – February 4, 2025
j. Library Commission – February 19, 2025
k. Northwest Commission – February 11, 2025
l. Planning Commission – February 26, 2025
m. Senior Commission – February 11, 2025
n. Transportation Advisory Commission – February 27, 2025

ADJOURN

* INDICATES ATTACHMENTS INCLUDED

OLD BUSINESS

2. REVIEW OF “AN ORDINANCE AMENDING PASADENA
MUNICIPAL CODE TITLE 2, ARTICLES 3 AND 4 TO UPDATE

PROVISIONS REGARDING TERM LIMITS AND TRAINING OF

MEMBERS OF ADVISORY BOARDS, COMMISSIONS,

COMMITTEES AND BOARDS OF OPERATING COMPANIES
CREATED BY CITY COUNCIL”
Ordinance Fact Sheet
TO: LEGISLATIVE POLICY COMMITTEE
FROM: CITY ATTORNEY
DATE: March 4, 2025
SUBJECT: AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE TITLE 2, ARTICLES 3 AND 4 TO UPDATE PROVISIONS REGARDING TERM

LIMITS AND TRAINING OF MEMBERS OF ADVISORY BOARDS,

COMMISSIONS, COMMITTEES AND BOARDS OF OPERATING

COMPANIES CREATED BY CITY COUNCIL

TITLE OF PROPOSED ORDINANCE
AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE TITLE 2, ARTICLES 3 AND 4 TO UPDATE PROVISIONS REGARDING TERM LIMITS AND TRAINING OF

MEMBERS OF ADVISORY BOARDS, COMMISSIONS, COMMITTEES AND BOARDS

OF OPERATING COMPANIES CREATED BY CITY COUNCIL

PURPOSE OF ORDINANCE
On December 16, 2024, the City Council considered recommendations proposed by City Council's Legislative Policy Committee to direct the City Attorney to prepare an ordinance to amend Pasadena Municipal Code Chapter 2.45 to require training specified by City Council for all advisory bodies created by City Council; and, amend Pasadena Municipal Code, Chapter 2.45 to establish enforceable limits on all board, commission, committee and operating company board terms as City Council shall direct with a possible mechanism for City Council to act to approve holdover terms as well as the phasing in of enforceable term limits to ensure an orderly transition given the large number of Commissioners serving beyond their appointed terms.

Following discussion on December 16, 2024, City Council approved the staff recommendation, as amended, to direct the City Attorney to prepare an ordinance and refer the draft ordinance to the Legislative Policy Committee for review and input prior to submitting to the full City Council for consideration. The City Attorney was also directed MEETING OF _____ _
AGENDA ITEM NO. ___ _
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Introduced by: __________________________
ORDINANCE NO. _______
AN ORDINANCE AMENDING PASADENA MUNICIPAL CODE TITLE 2, ARTICLES 3 AND 4 TO UPDATE PROVISIONS REGARDING TERM LIMITS AND TRAINING OF

MEMBERS OF ADVISORY BOARDS, COMMISSIONS, COMMITTEES AND BOARDS

OF OPERATING COMPANIES CREATED BY CITY COUNCIL

WHEREAS, members of City boards, commissions, committees and operating company boards play a vital role providing input, advice and recommendations to City Council in furthering the City’s strategic goals, and

WHEREAS, members of such bodies would benefit from training related to City standards of conduct, ethics, and the Brown Act, among other areas, to ensure that all appointees receive the pertinent information to fulfill their duties to their assigned advisory body, and

WHEREAS, because currently there are members continuing to volunteer their time as they are serving beyond their expired terms, there is a need to provide an orderly process for enforcing member term limits and filling vacancies, while recognizing the need to retain members on their appointed body who may have special knowledge or training to continue to be of service to their board, commission or committee, there is a need to amend the Pasadena Municipal Code to support these important volunteers and enhance their roles as members of City bodies.

NOW, THEREFORE, the People of the City of Pasadena ordain as follows:

SECTION 1. This ordinance, due to its length and corresponding cost of publication, will be published by title and summary as permitted in Section 508 of the Pasadena City Charter. The approved summary of this ordinance is as follows:
“Summary
This proposed ordinance amends Chapter 2.45 of Article 3 of Title 2 of the Pasadena Municipal Code to add sections 2.45.015 and 2.45.055, and amend sections 2.45.050, 2.47.030, 2.48.030, 2.55.030, 2.60.030, 2.65.030, 2.75.030,

2.80.030, 2.85.030, 2.86.030, 2.90.030, 2.95.030, 2.98.030, 2.100.030, 2.105.030, 2 WBBGXOCC0D3DAB

2.120.030, 2.130.030, 2.135.030, 2.140.030 and 2.150.030 within Article 3 and sections 2.155.030, 2.165.030 and 2.175.030 within Article 4 to conform with the sections added in Chapter 2.45, to require training for members of city boards, commissions and committees, and to establish limits on the terms of office for members of city boards, commissions, and committees.

Ordinance No. _______ shall take effect upon publication.” SECTION 2. Pasadena Municipal Code, Title 2, Article 3, Chapter 2.45, is amended to add Section 2.45.015 to read as follows:
“2.45.015 – Length of terms.

A. Unless otherwise provided in a chapter in Articles 3 and 4 governing a specific board, commission or committee, members shall be appointed for a term of three years and shall serve no more than two consecutive terms.

A term of less than one year is not considered a full term. Terms expire on June 30th of the applicable years. This subdivision applies language previously contained in chapters governing specific boards, commissions, and committees. A member’s accumulation of previous appointments and reappointments to terms is counted toward the limitations contained in this section.

B. Within ninety (90) days following the expiration of the applicable term, the official responsible for filling the applicable seat shall nominate an individual to fill that seat, subject to ratification by the city council within one hundred eighty (180) days following the expiration of that term. If that expired seat has not been filled within 180 days following the expiration of that term, the member whose term has expired shall immediately vacate that seat.

C. A member of a board, commission, or committee whose two full terms have expired, may, within the timeframe set forth in Subdivision B of this Section, be appointed for a third term (“Extended Term”) upon city council making a finding that the member’s background, training and/or experience are required to fill the seat for the Extended Term, subject to ratification by city council by a three-fourths (3/4) majority vote. No member who has 3 WBBGXOCC0D3DAB

served two consecutive terms immediately followed by an Extended Term, or who has served two consecutive terms without an Extended Term, shall be eligible for reappointment to the board, commission or committee prior to the passage of a two-year interval.

D. If, as of July 1, 2025, based on preexisting appointments and reappointments, a member currently filling a seat for which a term has expired, and whose term of service will have exceeded six (6) consecutive years of service on an applicable board, commission or committee, that member may be appointed to an Extended Term pursuant to Subdivision C of this Section.”
SECTION 3. Pasadena Municipal Code, Title 2, Article 3, Chapter 2.45, Section

2.45.050 D, is amended to read as follows:
“D. An incumbent board member, commissioner or committee member shall continue to serve until a replacement has been ratified by the city council and sworn in by the city clerk. If the applicable seat for which the term has expired has not been filled within 180 days following that term’s expiration, the member whose term has expired shall immediately vacate that seat.“
SECTION 4. Pasadena Municipal Code, Title 2, Article 3, Chapter 2.45 is amended to add Section 2.45.055 to read as follows:
“2.45.055 – Board, Commission and Committee member training.

Unless otherwise provided in a chapter in Articles 3 and 4 governing a specific board, commission or committee, within ninety (90) days following their appointment and reappointment, all members of any board, commission or committee subject shall be required to undertake training provided by city staff on the Brown Act, conflict of interest laws, and other appropriate governance subjects. Members who have not completed such training within 120 days following their appointment and reappointment shall not participate in the meetings of their board, commission or committee.”
SECTION 5. Pasadena Municipal Code, Title 2, Article 3, Chapter 2.47 [Arts and Culture Commission], Section 2.47.030 B is amended to read as follows:
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“B. The terms of the members of this commission are governed by Section

2.45.015. Members shall be appointed for a term of 3 years, and shall serve no more than 2 consecutive terms. A term of less than 1 year is not considered a full term. Terms expire on June 30th of the applicable years. A member shall continue in office for the term for which he/she was appointed or until his/her successor is appointed. No member who has served 2 consecutive terms shall be eligible for reappointment to the commission prior to the passage of a 2-year interval.”
SECTION 6. Pasadena Municipal Code, Title 2, Article 3, Chapter 2.48 [Accessibility and Disability Commission], Section 2.48.030 B, is amended to read as follows:
“B. The terms of the members of this commission are governed by Section

2.45.015. Members shall be appointed for a term of 3 years and shall serve no more than 2 consecutive terms. A term of less than 1 year is not considered a full term. Terms expire on June 30th of the applicable years. A member shall continue in office for the term for which he/she was appointed or until his/her successor is appointed. No member who has served 2 consecutive terms shall be eligible for reappointment to the commission prior to the passage of a 2 year interval”
SECTION 7. Pasadena Municipal Code, Title 2, Article 3, Chapter 2.55 [Code Enforcement Commission], Section 2.55.030 B, is amended to read as follows:
“B. The terms of the members of this commission are governed by Section

2.45.015.A member shall be appointed for an initial term of 3 years, and shall serve periodic three-year terms thereafter if re-nominated by the councilmember who originally nominated that member. Terms expire on June 30th of the applicable years. A member shall continue in office for the term for which he/she was appointed or until his/her successor is appointed.”
SECTION 8. Pasadena Municipal Code, Title 2, Article 3, Chapter 2.60 [Community Police Oversight Commission], Section 2.60.030 B, is amended to read as follows:
“B. Members shall be appointed for a term of 3 years, which shall be staggered. The initial members shall be appointed to terms of 1, 2, and 3 years, respectively. Four members shall be appointed to serve a three-year term; four 5 WBBGXOCC0D3DAB

members shall be appointed to a two-year term; and the remaining members shall be appointed to a one-year term. Thereafter, all members shall serve a term of three years, pursuant to Section 2.45.015, which shall govern their terms. Members shall serve no more than 2 consecutive terms. A term of less than 1 year shall not be considered a full term. Terms expire on June 30th of the applicable years. A member shall continue in office for the term for which he/she was appointed or until his/her successor is appointed. No member who has served 2 consecutive terms shall be eligible for reappointment to the commission prior to the passage of a two-year interval.” SECTION 9. Pasadena Municipal Code, Title 2, Article 3, Chapter 2.65 [Commission on the Status of Women], Section 2.65.030 B, is amended to read as follows:
“B. The terms of the members of this commission are governed by Section