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Agenda Report
March 17,2025
TO: Honorable Mayor and City Council
FROM: Water and Power Department
SUBJECT: REJECT ALL BIDS FOR RAYMOND AVENUE UNDERGROUND
UTILITY DISTRICT CIVIL CONSTRUCTION SERVICES
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to Public Resources Code Section 21080(b)(5) (projects which a public agency rejects or disapproves) and Section 15270 of the State CEQA Guidelines; and,
2. Reject all bids received by September 9, 2024, in response to the Invitation for Bids for Raymond Avenue Underground Utility District ("UUD") Civil Construction Services.
BACKGROUND:
On July 25, 2024, a notice inviting bids for the Specification to provide civil construction services related to the Raymond Avenue UUD project was advertised on OpenGov. A total of 3,747 vendors received the notice and 53 vendors, one of which was local, downloaded the formal bid specifications. A total of four bids were received by the due date of September 9, 2024, with no bids received from local firms.
Subsequent to unsealing the bids, a formal protest letter was received from one of the bidders. The Department of Finance reviewed the protest and ultimately advised Pasadena Water and Power Department ("PWP") to reject alt bids and publish a new solicitation.
In the interest of maintaining fairness, transparency, and public trust in the City's procurement processes, and in following the Department of Finance's advice, PWP recommends that all bids received for the Raymond Avenue UUD project be formally rejected. Upon rejection of the bids, PWP intends to issue a new bid solicitation for this project.
MEETING OF.3/17/2025AGENDA ITEM NO.3
Reject All Bids for Raymond UUD Civil Construction Services March 17, 2025
As a result of this action, the start of construction for this project will be delayed by approximately eight months.
COUNCIL POLICY CONSIDERATION:
Rejecting all bids supports the City Council's goals to maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
Public Resources Code Section 21080(b)(5) and Section 15270 of the State CEQA Guidelines is exempt from CEQA "projects which a public agency rejects or disapproves." The rejection of bids for Raymond Avenue UUD Civil Construction Services is exempt from CEQA per these Sections.
FISCAL IMPACT:
There is no fiscal impact as a result of this action.
Respeptfully submitted,
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Preparejd//by/
M
Varooj^i/!\vedian
Assistant General Manager
DAVID M. REYES
Interim General Manager
Water and Power Department
Approved by:
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MisyeC MARQUEZ
City Manager