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Agenda Report
March 24, 2025
TO:Honorable Mayor and City Council
I
THROUGH: Finance Committee
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32268 WITH HAMEL CONTRACTING INC. TO INCREASE CONTRACT AMOUNT BY $172,354 FOR CHANGE ORDER WORK AT THE HON. JOHN J.
KENNEDY POOL FOR A REVISED TOTAL CONTRACT AMOUNT NOT
TO EXCEED $4,862,592 AND AMENDMENT TO THE FISCAL YEAR 2025
CAPITAL IMPROVEMENT PROGRAM BUDGET FOR PROJECT CLOSE
OUT
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the recommended action be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and Section 15302, Class 2 - Replacement or Reconstruction, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
2. Authorize the City Manager to amend Contract No. 32268 with Hamel Contracting Inc. to increase contract amount by $172,354, increasing the not-to-exceed amount to $4,862,592 for change orders necessary to complete construction of the new pool and renovations to the existing pool building;
3. To the extent this transaction could be considered a separate procurement subject to the Competitive Bidding Process, grant the proposed contract amendment with Hamel Contracting Inc. an exemption from the Competitive Bidding Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts where the best interests of the City are served; and
4. Amend the Fiscal Year (FY) 2025 Capital Improvement Program Budget by appropriating $147,224 in Residential Impact Fee to the Robinson Park - Pool and Pool Building Renovations (78085) project.
MEETING OF03/24/2025AGENDA ITEM NO.8
Contract Amendment for the Hon. John J. Kennedy Pool and Amendment to Capital Improvement Program Budget for Project Close Out
March 24, 2025
BACKGROUND:
On May 9, 2022, City Council authorized City Manager to enter into a contract with Name! Contracting, Inc. for labor and materials for the Hon. John J. Kennedy Pool project for a total not-to-exceed amount of $4,690,238, which included the base contract amount of $4,150,653 and a contingency of $539,585. Construction of the project commenced on June 30, 2022. The scope of work for the contract included demolition of the existing pool, construction of a new pool, and renovation of the existing pool building including new electrical, mechanical, and plumbing upgrades.
During construction, various unforeseen site conditions that warranted structural changes increased the scope of the project. Such unforeseen conditions include damaged structural ceiling and walls due to termite activity, replacement of underground footings to accommodate new plumbing lines, demolition of existing concrete floors to match new grading, removal of additional piaster as a result of water damage, and installation of additional cameras and poles to increase security around the new pool. Additional scope of work also included new power and data outlets in the Teen Recreation Room to improve functionality. All base contract and additional scopes of work were completed in November 2023.
The Department of Public Works recommends increasing Contract No. 32268 with Hamel Contracting, Inc. for the Hon. John J. Kennedy Pool project by $172,354 for a total not-to- exceed amount of $4,862,592. The contract amendment will cover costs associated with the aforementioned additional scope of work, above the contract contingency.
In order to amend the contract, an amendment to the Capital Improvement Program Budget appropriating $147,224 in Residential Impact Fee to the Robinson Park - Pool and Pool Building Renovations (78085) project is required.
COUNCIL POLICY CONSIDERATION:
This proposed purchase is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure.
ENVIRONMENTAL IMPACT:
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Title 14, Chapters, §15301, Class 1, Existing Facilities and §15302, Class 2, Replacement or Reconstruction. Class 1 exempts from environmental review small additions, expansions, or alterations to existing structures where there is negligible or no expansion of use. The proposed improvements constitute minor alterations to the Hon. John J. Kennedy Pool to support the existing operations. Class 2 exempts from environmental review the replacement and reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. The proposed improvements constitute as the replacement of an existing pool facility. There Contract Amendment for the Hon. John J. Kennedy Pool and Amendment to Capital Improvement Program Budget for Project Close Out
March 24, 2025
are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
FISCAL IMPACT:
The recommended appropriation of Residential Impact Fee - Interest will increase the FY 2025 CIP budget by $147,224.
The cost to increase Contract No. 32268 with Hamel Contracting, Inc. is $172,354.
Funding for this action wilt be addressed by the utilization of existing budgeted appropriations in the Robinson Park - Pool and Pool Building Renovations (78085) Capital Improvement Program project. It is anticipated that all costs associated with this increase will be expended in FY 2025.
There is no impact to the General Fund.
Prepaid by:
BreKtWaTe,'Fr.E.
Acting City Engineer
Respectfully submitted,
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^t GREGDEVINCK,P.E.
Director of Public Works
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Approved by:
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^RQUEZ
City Manager