n
OPENING:
CLOSED SESSION
Councilmember Lyon
stated a conflict of
interest, recused himself
from Closed Session Item
A, and left closed session
at 5:15 p.m.
Councilmember Lyon
returned to closed session
at 5:28 p.m.
ROLL CALL:
Councitmembers:
CITY OF PASADENA
City Council Minutes
March 24, 2025-5:00 P.M.
City Hall Council Chamber
Mayor Gordo called the regular meeting to order at 5:00 (Absent: Councilmember Hampton and Vice Mayor Rivas)
p.m.
On the order of the Mayor, the regular meeting recessed at 5:08 p.m. to discuss the following closed session items:
CITY COUNCIL CONFERENCE WITH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section 54956.8 Property Location: 39 South El Molino Avenue, Pasadena, CA Agency Negotiator: Miguel Marquez
Negotiating Party: Kenneth McCormick, The Pasadena
Playhouse State Theater of California, Inc.
Under Negotiation: Price and terms of payment
CITY COUNCIL CONFERENCE WITH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section 54956.8 Property Location: 55-85 South Grand Avenue,Pasadena, CA Agency Negotiator: Miguel Marquez
Negotiating Party: Elissa Barrett, Western Justice Center Under Negotiation: Price and terms of payment
CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL
Regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Pallete v. City of Pasadena, et al.
Case No.: 25NNCV01391
The above closed session items were discussed, with no reportable action at this time.
On the order of the Mayor, the regular meeting reconvened at 6:48 p.m. The pledge of allegiance was led by Councilmember Lyon. (Absent: Councilmember Hampton and Vice Mayor Rivas)
Mayor Victor M. Gordo
Vice Mayor Jessica Rivas (absent)
Councilmember Rick Cole
Councilmember Tyron Hampton (absent)
Councilmember Justin Jones
Councilmember Jason Lyon
Councilmember Steve Madison
Councilmember Gene Masuda
Council Minutes103/24/2025
Staff:
CEREMONIAL MATTERS
PUBLIC COMMENT ON
MATTERS NOT ON THE
AGENDA
City Manager Miguel Marquez
City Attorney/City Prosecutor Michele Beal Bagneris
City Clerk Mark Jomsky
City Manager Marquez announced his selection of Jim Wong as the new Housing Department Director. Jim Wong thanked City Manager Marquez for his confidence in him and expressed his gratitude for this leadership opportunity with the Housing Department.
Matt Evans, representative from LA Metro, announced details for the upcoming LA Metro community meeting and invited the public to attend this information session on the North Hollywood to Pasadena Bus Rapid Transit (BRT) project.
Yadi, Pasadena resident, requested the City Council agendize discussion of the City's response to the Eaton Fire and asked for information regarding who oversees disaster management for the City.
The following individuals provided comments on divestment and the humanitarian crisis in Gaza:
HK Koester, Pasadena resident
Randall Heyn-Lamb, Pasadena resident
Bill Mangum, Pasadena resident, expressed his strong concerns regarding the City's Fire Department and their inability to save homes from the Eaton Fire in the Upper Hastings Ranch area.
Alien Shay, Pasadena resident, inquired about the status of the City's underground utility project, oversight of the City's Police Department, sale of the 710 FWY stub properties, and post-fire toxicity of water in residential swimming pools.
CONSENT CALENDARAUTHORIZE THE CITY MANAGER TO ACCEPT THE VEHICLE DONATION OF A 2025 HYUNDAI SANTA FE XRT FROM US
City Manager/ Executive AUTO TRUST (Fire Dept.)
Director
Item discussed separately
AUTHORIZE THE CITY MANAGER TO ACCEPT THE DONATION
OF A 2020 CHEVROLET TAHOE FULLY OUTFITTED WITH
EMERGENCY EQUIPMENT FOR THE PASADENA POLICE
DEPARTMENT CANINE UNIT DONATED BY JOE PEREZ,
OWNER OF CALIFORNIA METRO PATROL (Police Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the "Common Sense" Council Minutes203/24/2025
n
exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment; (2) Authorize the City Manager to accept the donation of a 2020 Chevrolet Tahoe fully outfitted with emergency equipment for the Pasadena Police Department Canine Unit donated by Joe Perez, owner of California Metro Patrol.
ADOPT A RESOLUTION ESTABLISHING THREE NEW
CLASSIFICATIONS AND UPDATING THE SALARY OF ONE
EXISTING CLASSIFICATION REPRESENTED BY PMA AND
NON-REPRESENTED MANAGEMENT (Human Resources Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) "Common Sense" exemption; and
(2) Adopt a Resolution Establishing Three New Classifications and Updating the Salary of One Existing Classification Represented by PMAand Non-Represented Management. (Resolution No. 10119)
AUTHORIZE THE CITY MANAGER TO ENTER INTO AN ON-
CALL CONTRACT WITH RON'S MAINTENANCE INC., FOR
CATCH BASIN CLEANING AND INSPECTION SERVICES FOR
AN AMOUNT NOT-TO-EXCEED $1,1 00,000 OVER A FOUR-YEAR
TERM (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 1530, Class 1, - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2) Authorize the City Manager to enter into a contract, as the result of the competitive selection process, as specified by Section
4.08.047 of the Pasadena Municipal Code, with Ron's Maintenance Inc., for annual catch basin cleaning and inspection of all City-owned storm drain catch basins, for a total amount not-to-exceed $1,100,000 over a four-year term, which includes a base contract amount of $1,000,000 and a contingency of $100,000 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services) (Contract No. 33203); and (3) Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions.
AUTHORIZE THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH PATAGONIA HEALTH INC., TO FURNISH
AND DELIVER AN ELECTRONIC HEALTH RECORD SYSTEM
FOR A TOTAL AMOUNT NOT-TO-EXCEED $1,542,907 FOR A
PERIOD OF TEN YEARS (Health Dept.)
Council Minutes303/24/2025
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is not a "project" subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Section 15378(b); and
(2) Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as defined by Section 4.08.047 of the Pasadena Municipal Code, with Patagonia Health Inc. ("Patagonia") to furnish and deliver a department-wide electronic health record system in an amount not-to-exceed $1,542,907 for a ten-year term. Competitive bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services. (Contract No. 33205)
AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NOS.
32091 AND 31393 WITH FRIENDS IN DEED TO EXTEND THE
TERMS AND INCREASE THE CONTRACT AMOUNTS BY
$107,910 AND $70,148 RESPECTIVELY, THEREBY
INCREASING THE GRAND TOTALS TO NOT-TO-EXCEED
AMOUNTS OF $475,753 AND $859,525 RESPECTIVELY, FOR
STREET OUTREACH AND MOTEL-BASED SHELTER SERVICES
(Housing Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the "common sense" exemption that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the City Manager to amend Contract No. 32091 with The FID Group dba Friends In Deed to increase the contract value by $107,910.20, thereby increasing the grand total to a not-to- exceed amount of $475,753.20, for provision of street outreach services (Contract No. 32091-2);
(3) Authorize the City Manager to amend Contract No. 31393 with The FID Group dba Friends in Deed to increase the contract value by $70,148.26, thereby increasing the grand total to a not-to-exceed amount of $859,525.75, and extending the term through June 30, 2026 for provision of homelessness prevention services (Contract No. 31393-10);
(4) Authorize the City Manager to approve no-cost amendments to Contract Nos. 32091 and 31393 which extend the term beyond June 30,2026;and
(5) To the extent the amendments to Contract Nos. 32091 and 31393 could be considered separate procurements subject to the Competitive Selection process, grant exemptions pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City's best interests are served. Competitive price bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services.
Council Minutes403/24/2025
n
u
Item discussed separately FINANCE COMMITTEE: AMEND THE FISCAL YEAR 2025 CAPITAL IMPROVEMENT PROGRAM (Public Works Dept.)
FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO
AMEND CONTRACT NO. 32268 WITH HAMEL CONTRACTING
INC., TO INCREASE CONTRACT AMOUNT BY $172,354 FOR
CHANGE ORDER WORK AT THE HON. JOHN J. KENNEDY
POOL FOR A REVISED TOTAL CONTRACT AMOUNT NOT-TO-
EXCEED $4,862,592 AND AMENDMENT TO THE FISCAL YEAR
2025 CAPITAL IMPROVEMENT PROGRAM BUDGET FOR
PROJECT CLOSE OUT (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is Find that the recommended action in the agenda repot be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and Section 15302, Class 2 - Replacement or Reconstruction, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2) Authorize the City Manager to amend Contract No. 32268 with Hamel Contracting Inc., to increase contract amount by $172,354, increasing the not-to-exceed amount to $4,862,592 for change orders necessary to complete construction of the new pool and renovations to the existing pool building (Contract No. 32268-1); (3) To the extent this transaction could be considered a separate procurement subject to the Competitive Bidding Process, grant the proposed contract amendment with Hamel Contracting Inc., an exemption from the Competitive Bidding Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts where the best interests of the City are served; and
(4) Amend the Fiscal Year (FY) 2025 Capital Improvement Program Budget by appropriating $147,224 in Residential Impact Fee to the Robinson Park -Pool and Pool Building Renovations (78085) project. (Budget Amendment No. 2025-25);
FINANCE COMMITTEE: AMEND THE FIRE DEPARTMENT
FISCAL YEAR (FY) 2025 OPERATING BUDGET AND
AUTHORIZE THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH STRYKER SALES LLC FOR THE PURCHASE
OF 24 UNITS OF MONITOR/DEFIBRILLATOR DEVICES AND
PREVENTATIVE SERVICE AND MAINTENANCE FOR 26
DEVICES FOR FIVE YEARS IN AN AMOUNT NOT-TO-EXCEED
$1,007,678 (Fire Dept.)
Recommendation: It is recommended that the City Council:
(1) Find the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3), the "Common Sense" Council Minutes503/24/2025
n
City Council
RESIGNATIONS,
APPOINTMENTS, &
REAPPOINTMENTS
CLAIMS RECEIVED AND
FILED
LI
exemption that CEQA only applies to projects that may have an effect on the environment;
(2) Amend the Fire Department's Fiscal Year (FY) 2025 Operating Budget by recognizing revenues and appropriating $1,007,678 for the purchase and maintenance of monitors/defibrillators (Budget Amendment No. 2025-26);
(3) Authorize the City Manager to enter into a contract with Stryker Sales LLC for the purchase of 24 units of monitors/defibrillators devices and the associated preventative service and maintenance for 26 devices for five years in an amount not-to-exceed $1,007,678 (P.O. per staff); and
(4) Grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City's best interests are served. This transaction is exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002(F) based on contracts for professional or unique services.
ACKNOWLEDGE THE APPOINTMENT OF HARRY CRUSBERG
TO THE FIRE AND POLICE RETIREMENT BOARD (Fire
Department Representative)
Claim No. Claimant
2025-0209 Bart Lee Kessel
2025-0210 Cristina Gonzalez
2025-0211 JoseChavez
2025-0212 Duplicate to Claim No. 2025-
0209
2025-0213 United Financial Casualty
Company a/s/o/ Mihaela Varga
2025-0214 Jane K. Mulhulland Dillingham
2025-0215 Jacob Gonzalez
2025-0216 Hendika Erwin Firmansyah
2025-0217 Joshua Gonzalez
2025-0218 Milagros Gonzalez
2025-0219 Francisco Javier Gonzalez
Garcia
2025-0220 Andrew Herrera
2025-0221 Salvador Gonzalez
2025-0222 Garbis Sahatjian
2025-0223 Zakhar Voiko
2025-0224 Thuytien Nguyen
2025-0225 AAA
Claim Amount
$2,749.31
35,000.00+
35,000.00+
35,000.00+
60.19 35,000.00+
917.87
35,000.00+
35,000.00+
35,000.00+
35,000.00+
35,000.00+
1,500.00
1,740.00
4,500.00
2,433.15
Council Minutes603/24/2025
MOTION:
n
CONSENT ITEMS
DISCUSSED
SEPARATELY
MOTION:
Councilmember Jones
stated a conflict of interest
with subpart 14, recused
himself from the item, and
left the meeting at 7:25
p.m.
It was moved by Councilmember Masuda, seconded by
Councilmember Cole, to approve alt items on the Consent Calendar, with the exception of Items 1 and 7. (Motion unanimously approved) (Absent: Councilmember Hampton and Vice Mayor Rivas)
FINANCE COMMITTEE: AMEND THE FISCAL YEAR 2025
CAPITAL IMPROVEMENT PROGRAM (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed actions in the agenda report are not "projects" as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review;
(2) Amend the Fiscal Year 2025 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the agenda report (Budget Amendment No. 2025-24);
(3) Approve an advance to the Rose Bowl Operating Company (RBOC) $1,047,460 from the General Fund for half of the total cost of the Brookside Golf Course Cantilever Fence project as detailed in the body of the agenda report (Budget Amendment No. 2025-24a); and
(4) Authorize the City Manager to negotiate the terms of repayment of the advance with RBOC and to execute any documents necessary to effectuate such advance or repayment.
Bob Huddy, Pasadena resident, expressed concerns regarding the proposed capital improvement project for wastewater disposal in Washington Park.
Sonja Berndt, Pasadena resident, expressed opposition to the capital improvement project for cantilever netting installation at Brookside Golf Course, and advocated for further discussions on financing and alternative options.
It was moved by Councilmember Madison, seconded by
Councilmember Jones, to approve the staff recommendation for Consent Calendar Item 7, with the exception of Project 14 (Washington Park Stormwater Capture Project (76921)) and Project 15 (Brookside Golf Course Installation of Cantilever Netting). (Motion unanimously approved) (Absent: Councilmember Hampton and Vice Mayor Rivas)
Councilmember Cole requested that action be deferred on Project 14 contained in CIP Consent Item 7 -Washington Park Stormwater Capture Project (76921), to a future City Council meeting to allow Vice Mayor Rivas to participate in the item due to the proposed project being located in her district.
In response to questions, City Manager Marquez stated that deferring action as suggested will not delay the project timeline.
Council Minutes703/24/2025
MOTION:
Councilmember Jones
returned to the meeting at
7:31 p.m.
Councilmember Madison
stated a potential conflict
of interest, recused
himself from the item, and
left the meeting at 7:32
p.m.
MOTION:
ORDINANCES -
SECOND READING
Councilmember Madison
returned to the meeting at
7:33 p.m.
By order of the Mayor and consensus of the City Council, action on Project 14 - Washington Park Stormwater Capture Project (76921) was deferred to the next City Council meeting.
Following brief comments, it was moved by Councilmember Madison, seconded by Councilmember Lyon, to approve the staff recommendation for Consent Calendar Item 7 - Project 15 (Brookside Golf Course Installation of Cantilevered Netting). ) AYES: Councilmembers Jones, Lyon, Madison, Masuda
Mayor Gordo
NOES: Councilmember Cole
ABSENT: Councilmember Hampton and Vice Mayor Rivas
ABSTAIN: None
AUTHORIZE THE CITY MANAGER TO ACCEPT THE VEHICLE
DONATION OF A 2025 HYUNDAI SANTA FE XRT FROM US
AUTO TRUST (Fire Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment; and
(2) Authorize the City Manager to accept the donation of a brand new 2025 h4yundai Santa Fe XRT from US Auto Trust, parent company of Hyund Glendale LLC, with an estimated value of $42,945.
It was moved by Councilmember Cole, seconded by Councilmember Jones, to approve the staff recommendation for Consent Calendar Item 1. (Motion unanimously approved) (Absent: Councilmembers Hampton, Madison, and Vice Mayor Rivas)
Adopt "AN INTERIM UNCODIFIED ORDINANCE OF THE CITY
OF PASADENA AMENDING VARIOUS SECTIONS OF TITLE 17
(ZONING CODE) OF THE CITY OF PASADENA MUNICIPAL
CODE TO SUSPEND AND MODIFY DEVELOPMENT
STANDARDS AND PROCEDURES, AND TO EXTEND CERTAIN
LAND USE RELATED DEADLINES FOR ENTITLEMENTS AND
PERMITS UNDER TITLE 17 (ZONING CODE), TITLE 16
(SUBDIVISIONS) AND TITLE 14 (BUILDINGS AND
CONSTRUCTION) OF THE MUNICIPAL CODE TO SIMPLIFY THE
REBUILD PROCESS AFTER THE EATON FIRE" (Ordinance No.
7444)
Council Minutes803/24/2025
1 Mayor Gordo stated a
conflict of interest,
recused himself from the
item, and left the meeting
at 7:33 p.m.
RECOMMENDATIONS
FROM OFFICERS AND
DEPARTMENTS
City Manager
Mayor Gordo returned to
the meeting at 7:38 p.m.
The ordinance above was adopted by the following vote:
AYES: Councilmembers Cole, Jones, Lyon, Madison,
Masuda, Mayor Gordo
NOES: None
ABSENT: Councilmember Hampton and Vice Mayor Rivas
ABSTAIN: None
Adopt "AN UNCODIFIED ORDINANCE OF THE CITY OF
PASADENA PROTECTING QUALIFYING INCOME ELIGIBLE
TENANTS DIRECTLY FINANCIALLY IMPACTED BY THE EATON
FIRE" (Ordinance No. 7445)
City Clerk Jomsky reported that 1 letter opposing the proposed ordinance and expressing concerns regarding the lack of financial support or compensation to offset increased costs and zero revenue for housing providers, was received by the City Clerk's Office, distributed to the City Council, posted online, and made part of the public record for this item.
The following individuals spoke in support of the proposed ordinance and/or provided other related comments:
Sean Wakasa, Altadena resident
Porfivia Guerrero, Pasadena resident
The ordinance above was adopted by the following vote:
AYES: Councilmembers Cole, Jones, Lyon, Madison,
Masuda
NOES: None
ABSENT: Councilmember hlampton, Vice Mayor Rivas, and
Mayor Gordo
ABSTAIN: None
INITIAL PRESENTATION ON CITY BUDGET PROCESS,
OVERVIEW OF CURRENT FINANCIAL STATUS, AND
DISCUSSION ON CITY COUNCIL BUDGET PRIORITIES
Recommendation: It is recommended that the City Council:
(1) Consider updates from City staff and provide direction if desired by the City Council; and
(2) Find that, if direction is given to staff, it would not be a "project" subject to the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065 and within the meaning of CEQA Guidelines Section 15378(b).
Matt Hawkesworth, Acting Assistant City Manager/Finance Director, presented a Powerpoint presentation on the item. He provided an Council Minutes903/24/2025
n
ADJOURNMENT
ATTEST:
uJA
overview of the budget outlook for Fiscal Year 2025-26, detailed expenditure and revenue forecasts, and responded to questions.
Councilmember Cole thanked City staff for the comprehensive presentation. He suggested eliminating dated or ineffective programs, reevaluating cost effectiveness for premium services provided by the City and possibly reprioritize those funds to programs that benefit a wider and/or more disadvantaged population of the community, and implementing regular evaluation of all programs, either through internal audit or City Council Committee discussions.
Councilmember Lyon expressed support for right-sizing City programs, and identifying which City programs/services can be adequately addressed by the nonprofit sector or the private sector to allow funds to be redirected to other City projects with higher priority.
Mayor Gordo suggested that City staff identify a process to distinguish important programs offered by the City that may be duplicative of programs offered by nonprofit organizations in the community.
In response to Councilmember Jones' inquiry regarding data security and technological priorities, Finance Director Hawkesworth reported that staff will return with an updated presentation also highlighting internal priorities.
Cynthia Cannady, Pasadena resident, advocated for City staff to conduct a review of potential departmental issues related to climate change and the costs to respond to the matter.
Following discussion, on the order of the Mayor, and consensus of the City Council, the presentation was received and filed.
Councilmember Cole reported that he recently attended the CivicWell Policymakers Conference in Yosemite, and shared discussion points regarding fire safety and impacts on fire refugees, businesses, housing market, and local businesses.
On ^rder of the Mayor, the regular meeting of the City Council adjouYned at 9:05 p.m.
^4.
/•-
/;
Victor M. Gordo,
City of Pasadena
yor
Cft^CJler^
Council Minutes1003/24/2025