Finance Committee
March 24, 2025

AGENDA

FINANCE COMMITTEE

SPECIAL MEETING NOTICE
MARCH 24, 2025
PUBLIC MEETING 3:00 P.M.

Members
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Rick Cole, District 2
Gene Masuda, District 4
STAFF
Matthew Hawkesworth, Director of Finance
Arnold Lee, Chief Assistant City Attorney
Gloria Acevedo, Recording Secretary

MISSION STATEMENT
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SPECIAL MEETING
AGENDA

FINANCE COMMITTEE
MARCH 24, 20
25 Public Meeting: 3:00 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING – 3:00 P.M.

ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING

AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS CONSIDERED

APPROVAL OF MINUTES
March 10, 2025 Cancellation Notice

NEW BUSINESS

1. AMEND THE
FIRE DEPARTMENT FISCAL YEAR (FY) 2025 OPERATING

BUDGET AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH STRYKER SALES LLC FOR THE PURCHASE OF 24 UNITS

OF MONITOR/DEFIBRILLATOR DEVICES AND PREVENTATIVE SERVICE AND MAINTENANCE FOR 26 DEVICES FOR FIVE YEARS IN AN AMOUNT NOT TO EXCEED $1,007,678

2. AUTHORIZ
E THE CITY MANAGER TO AMEND CONTRACT NO. 32268 WITH
HAMEL CONTRACTING INC. TO INCREASE CONTRACT AMOUNT BY $172,354 FOR CHANGE ORDER WORK AT THE HON. JOHN J. KENNEDY POOL FOR A REVISED TOTAL CONTRACT AMOUNT NOT TO EXCEED $4,862,592 AND AMENDMENT TO THE FISCAL YEAR 2025 CAPITAL IMPROVEMENT PROGRAM

BUDGET FOR PROJECT CLOSE OUT

3. AMEND THE
FISCAL YEAR 2025 CAPITAL IMPROVEMENT PROGRAM

4. INITI

AL PRESENTATION ON CITY BUDGET PROCESS, OVERVIEW OF

CURRENT FINANCIAL STATUS, AND DISCUSSION ON CITY COUNCIL BUDGET

PRIORITIES

INFORMATION ONLY

2 5. FY 2025 CAPITAL IMPROVEMENT PROGRAM - SECOND QUARTER

MONITORING REPORT

ADJOURN

APPR

OVAL OF MINUTES
 March 10, 2025 Cancellation Notice

NEW BUSINESS
ITEM 1

1. AMEND T
HE FIRE DEPARTMENT FISCAL YEAR (FY) 2025

OPERATING BUDGET AND AUTHORIZE THE CITY

MANAGER TO ENTER INTO A CONTRACT WITH STRYKER
SALES LLC FOR THE PURCHASE OF 24 UNITS OF

MONITOR/DEFIBRILLATOR DEVICES AND PREVENTATIVE
SERVICE AND MAINTENANCE FOR 26 DEVICES FOR FIVE
YEARS IN AN AMOUNT NOT TO EXCEED $1,007,678

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Agenda Report
March 24, 2025
i
I
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Fire Department
SUBJECT: AMEND THE FIRE DEPARTMENT FISCAL YEAR (FY) 2025

OPERATING BUDGET AND AUTHORIZE THE CITY MANAGER TO

ENTER INTO A CONTRACT WITH STRYKER SALES LLC FOR THE
PURCHASE OF 24 UNITS OF MONITOR/DEFIBRILLATOR DEVICES
AND PREVENTATIVE SERVICE AND MAINTENANCE FOR 26

DEVICES FOR FIVE YEARS IN AN AMOUNT NOT TO EXCEED
$1,007,678
RECOMMENDATION:

It is recommended that the City Council:

1. Find the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3), the "Common Sense" Exemption that CEQA only applies to projects that may have an effect on the environment;

2. Amend the Fire Department's Fiscal Year (FY) 2025 Operating Budget by recognizing revenues and appropriating $1,007,678 for the purchase and maintenance of monitors/defibrillators;

3. Authorize the City Manager to enter into a contract with Stryker Sales LLC for the purchase of 24 units of monitors/defibrillators devices and the associated preventative service and maintenance for 26 devices for five years in an amount not to exceed $1,007,678; and

4. Grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City's best interests are served. This transaction is exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002 F) based on contracts for professional or unique services.

I
s
I
MEETING OF.AGENDA ITEM NO.

Amend the Fire Department FY 2025 Operating Budget and Award Contract to Stryker Sales LLC March 24, 2025

BACKGROUND:

The Pasadena Fire Department (PFD) is an "All Hazard" response agency which responds to all calls for public assistance including emergency medical service, fires, technical rescues and other hazards. In calendar year 2024, the PFD responded to 20,854 calls for service, of which 16,973 (81%) were medical-related emergencies.

The Pasadena Fire Department currently owns two (2) Lifepak 15 electrocardiogram (EKG) Monitor/Defibrillator devices and leases 26 additional units of Lifepak 15 devices.

The 28 units are maintained through a five-year preventative servicing and maintenance program with Stryker's Procare for technical and mechanical support, service calls, parts and labor to maintain the units. The monitors/defibrillators assist the Fire Department in providing uninterrupted Advanced Life Support (ALS) services to the Pasadena community. The lease agreement for the 26 Lifepak 15 units and ProCare, ended in September of 2024. The Department is currently on a month-to-month agreement with Stryker for the lease and support of the 28 devices.

A cardiac monitor/defibrillator is used by fire personnel in emergency situations to provide advanced monitoring capabilities and allow for detection of hard-to-diagnose conditions. The equipment helps to analyze a patient's heart rhythm, deliver defibrillatory shocks when necessary, and monitor vital signs like blood pressure, oxygen saturation, and even carbon monoxide levels, providing a comprehensive picture of a patient's condition during critical situations. The Department's 28 units of Lifepak 15's are currently stocked on all frontline apparatus including six (6)rescue ambulances (RAs), eight (8) fire engines, two (2) ladder trucks, six (6) reserve RAs, and at critical locations across the City including the Rose Bowl Stadium and fire stations.

To ensure adherence to the highest standards of medical care for the Pasadena community, the Emergency Medical Services (EMS) Division assessed the ages and states of the 28 units of monitor/defibrillator currently in the Department's inventory.

Staff learned that 14 of the 28 Lifepak 15 devices are operating beyond their recommended 7-year serviceable life. After a thorough assessment and testing of other products available on the market, staff recommend replacement of 16 units of the leased Lifepak 15 devices across all frontline apparatus with purchases of Lifepak 35 monitors/defibrillators. Of the remaining 10 leased Lifepak 15 devices, staff recommend purchasing eight (8) units at the residual value to be stocked on reserve apparatus and around the City, and decommissioning the remaining two (2) units.

The Lifepak 35 was released by Stryker in August 2024 and is the most technologically advanced heart monitor and cardiac therapy device. The Lifepak 35 provides EKG monitoring, defibrillation, oxygen monitoring, C02 monitoring, temperature monitoring and blood pressure monitoring. A notable upgrade between the Lifepak 15 and Lifepak 35 devices are continuous EKG monitoring, and the speed at which paramedics can receive information about a patient's condition. Through continuous EKG monitoring, paramedics can interpret different heart dysrhythmias or abnormal heart rhythms, detect heart attacks, and allows fire personnel to better and more quickly interpret information and assess patients.

Amend the Fire Department FY 2025 Operating Budget and Award Contract to Stryker Sales LLC March 24, 2025

It is in the best interest of the City to continue to utilize Stryker's Lifepak models for monitors/defibrillators, and to continue to sen/ice and maintain the equipment under ProCare. Transitioning to a new manufacturer for monitors/defibrillators would require a full replacement of alt 26 units currently in the Fire Department's inventory, as using two different types of devices across the Department would create operational incongruency. Additionally, the Department has utilized Lifepak monitors/defibrillators for over a decade and currently stock minor replacement parts and accessories that only work in conjunction with the Lifepak models. Additionally, staff have worked with Stryker to secure a credit for the remaining ProCare coverage term for the 10 Lifepak 15 units. The credit would not be provided by a new vendor. Finally, if the Department transitioned to a different manufacturer, approximately 172 fire personnel would require full and extensive training to become familiar with a new life-saving product. The transition would incur personnel staff time and resources, to ensure all personnel are highly familiar and capable in usage of the equipment.

The Fire Department is seeking approval for the replacement and maintenance of all 26 units of cardiac monitor/defibrillator devices in its inventory. This includes procuring 16 units of Lifepak 35's for frontline apparatus, and purchasing 8 units of Lifepak 15's at the residual value. Strykerwill also provide ProCare across the total 26 units in the Fire Department's inventory. Fire Department and Finance Department staff have worked extensively with Stryker to secure the most competitive pricing available to secure this agreement. If approved, the 16 Lifepak 35 cardiac monitor/defibrillator are expected to be placed into service summer of 2025.

The Fire Department has held previous contracts with Stryker including a 5-year lease agreement for 26 units of Lifepak 15's, and ProCare coverage for 28 units of Lifepak 15's, in the amount of $1,000,000. Additionally, the Fire Department has purchased powered gurneys for RAs, automated external defibrillators (AEDs), and chest compression systems from Stryker in fiscal year 2022 totaling approximately $176,000.

The Fire Department completed an EMS Fee Study in FY 2022 to more accurately capture for increased costs of services. Additionally, the Department's participation in the Public Provider-Ground Emergency Medical Transportation Intergovernmental Transfer (PP-GEMT IGT) Program, which provides health care services to Medi-Cal managed care (HMO) beneficiaries, has resulted in increases of matching funds through the State Department of Health Care Services (DHCS). Through these initiatives, the Department is currently projected to exceed its FY 2025 Budgeted Revenue for Emergency Medical Aid Response by approximately $1.2M, which will provide the necessary funding for the contract costs.

COUNCIL POLICY CONSIDERATION:

The City Council's strategic planning goal of maintaining fiscal responsibility and stability and ensuring public safety will be advanced by implementing necessary budget amendments and purchasing and maintaining equipment to respond to medical emergencies.

Amend the Fire Department FY 2025 Operating Budget and Award Contract to Stryker Sales LLC March 24, 2025

ENVIRONMENTAL ANALYSIS:

The proposed contract is exempt from the CEQA pursuant to State CEQA Guidelines Section 15061 (b) (3), the "common sense" provision of CEQA (formerly the general rule), which applies to projects which may have the potential for causing a significant effect on the environment. The proposed action will not result in any new development or physical changes.

FISCAL IMPACT:

Approval of the proposed budget amendments and purchase will increase the FY 2025 total authorized operating appropriations in the General Fund (101) by $1,007,678.

These additional costs will be offset through increased EMS revenue of $1,007,678.

The budget amendments included in this agenda report are not anticipated to impact existing FY 2025 budgeted indirect and support costs.

Respectfully submitted,
Prepared by:

CHAD AUGUS
Fire Chief
Fire Department
Concurred by:

TIN
Stephanie Chan^5>
Management Analyst V
Fire Department
MATTHEW ^. I^AWKESWORTH
Director
Department of Finance
Approved by:

J\^...o ^
G\ MIGt
City Manager

Disclosure Pursuant to the
City of Pasadena Taxpayer Protection Amendment
Pasadena City Charter, Article XVII
Contractor/Organization hereby discloses its tmstees, directors, partners, officers, and those with more than 10% equity, participation, or revenue interest in Contractor/Organization, as follows:
(If printing, please print legibly. Use additional sheets as necessary.)

1. Contractor/Organization Name:

Stryker Sales, LLC

2. Type of Entity:
si non-government D nonprofit 501(c)(3), (4), or (6)

3. Name(s) of trustees, directors, partners, officers of Contractor/Organization:

J. Andrew Pierce
William E. Berry. Jr.

Spencer S. Stiles
Robert A. Cumminas
Lindsav C. Gardner
Viiu Menon
Tina S. French
Austin Y Ke

4. Names of those with more than a 10% equity, participation or revenue interest in Contractor/Organization:

Strvker Corporation is the 100% equity owner of Strvker Sales. LLC "^
Prepared by: Austin Ke ^1}
Title: Assistant Secretary
phone:214-287-4694
Date: 3-14-2025
Rev.07.10.2007

NEW BUSINESS
ITEM 2

2. AUTH

ORIZE THE CITY MANAGER TO AMEND CONTRACT
NO. 32268 WITH HAMEL CONTRACTING INC. TO
INCREASE CONTRACT AMOUNT BY $172,354 FOR
CHANGE ORDER WORK AT THE HON. JOHN J. KENNEDY

POOL FOR A REVISED TOTAL CONTRACT AMOUNT NOT
TO EXCEED $4,862,592 AND AMENDMENT TO THE FISCAL
YEAR 2025 CAPITAL IMPROVEMENT PROGRAM BUDGET

FOR PROJECT CLOSE OUT

Agenda Report
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Department of Public Works
March 24, 2025
SUBJECT: AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32268 WITH HAMEL CONTRACTING INC. TO INCREASE CONTRACT AMOUNT BY $172,354 FOR CHANGE ORDER WORK AT THE HON. JOHN J.

KENNEDY POOL FOR A REVISED TOTAL CONTRACT AMOUNT NOT
TO EXCEED $4,862,592 AND AMENDMENT TO THE FISCAL YEAR 2025

CAPITAL IMPROVEMENT PROGRAM BUDGET FOR PROJECT CLOSE
OUT
RECOMMENDATION:

It is recommended that the City Council:

1. Find that the recommended action be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and Section 15302, Class 2 - Replacement or Reconstruction, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;

2. Authorize the City Manager to amend Contract No. 32268 with Hamel Contracting Inc. to increase contract amount by $172,354, increasing the not-to-exceed amount to $4,862,592 for change orders necessary to complete construction of the new pool and renovations to the existing pool building;

3. To the extent this transaction could be considered a separate procurement subject to the Competitive Bidding Process, grant the proposed contract amendment with Hamel Contracting Inc. an exemption from the Competitive Bidding Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(8), contracts where the best interests of the City are served; and

4. Amend the Fiscal Year (FY) 2025 Capital Improvement Program Budget by appropriating $147,224 in Residential Impact Fee to the Robinson Park- Pool and Pool Building Renovations (78085) project.

MEETING OF _____ _ AGENDA ITEM NO. ____ _

Contract Amendment for the Hon. John J. Kennedy Pool and Amendment to Capital Improvement Program Budget for Project Close Out
March 24, 2025

BACKGROUND:

On May 9, 2022, City Council authorized City Manager to enter into a contract with Hamel Contracting, Inc. for labor and materials for the Hon. John J. Kennedy Pool project for a total not-to-exceed amount of $4,690,238, which included the base contract amount of $4,150,653 and a contingency of $539,585. Construction of the project commenced on June 30, 2022. The scope of work for the contract included demolition of the existing pool, construction of a new pool, and renovation of the existing pool building including new electrical, mechanical, and plumbing upgrades.

During construction, various unforeseen site conditions that warranted structural changes increased the scope of the project. Such unforeseen conditions include damaged structural ceiling and walls due to termite activity, replacement of underground footings to accommodate new plumbing lines, demolition of existing concrete floors to match new grading, removal of additional piaster as a result of water damage, and installation of additional cameras and poles to increase security around the new pool. Additional scope of work also included new power and data outlets in the Teen Recreation Room to improve functionality. All base contract and additional scopes of work were completed in November 2023.

The Department of Public Works recommends increasing Contract No. 32268 with Hamel Contracting, Inc. for the Hon. John J. Kennedy Pool project by $172,354 for a total not-to- exceed amount of $4,862,592. The contract amendment will cover costs associated with the aforementioned additional scope of work, above the contract contingency.

In order to amend the contract, an amendment to the Capital Improvement Program Budget appropriating $147,224 in Residential Impact Fee to the Robinson Park - Pool and Pool Building Renovations (78085) project is required.

COUNCIL POLICY CONSIDERATION:

This proposed purchase is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure.

ENVIRONMENTAL IMPACT:

This action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Title 14, Chapter 3, §15301, Class 1, Existing Facilities and §15302, Class 2, Replacement or Reconstruction. Class 1 exempts from environmental review small additions, expansions, or alterations to existing structures where there is negligible or no expansion of use. The proposed improvements constitute minor alterations to the Hon. John J. Kennedy Pool to support the existing operations. Class 2 exempts from environmental review the replacement and reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. The proposed improvements constitute as the replacement of an existing pool facility. There

Contract Amendment for the Hon. John J. Kennedy Pool and Amendment to Capital Improvement Program Budget for Project Close Out
March 24, 2025

are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.

FISCAL IMPACT:

The recommended appropriation of Residential Impact Fee - Interest will increase the FY 2025 CIP budget by $147,224.

The cost to increase Contract No. 32268 with Hamel Contracting, Inc. is $172,354.

Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Robinson Park - Pool and Pool Building Renovations (78085) Capital Improvement Program project. It is anticipated that all costs associated with this increase will be expended in FY 2025.

There is no impact to the General Fund.

Prepaid by:

BrehtTVraue,-P.E.

Acting City Engineer
Respectfully submitted,
^^^/
^ GREGDEVINCK,P.E.

Director of Public Works
Approved by:
^RQUEZ
City Manager

NEW BUSINESS
ITEM 3

3. AMEND THE FISCAL YEAR 2025 CAPITAL IMPROVEMENT

PROGRAM

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SUBJECT:

Agenda Report
March 24, 2025
Honorable Mayor and City Council
Finance Committee
Department of Public Works
AMEND THE FISCAL YEAR 2025 CAPITAL IMPROVEMENT

PROGRAM
RECOMMENDATION:

It is recommended that the City Council:

1. Find that the proposed actions are not "projects" as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review;

2. Amend the Fiscal Year 2025 Capital Improvement Program (CIP) Budget as detailed in Attachment A of this report;

3. Approve an advance to the Rose Bowl Operating Company (RBOC) $1,047,460 from the General Fund for half of the total cost of the Brookside Golf Course Cantilever Fence project as detailed in the body of this report; and

4. Authorize the City Manager to negotiate the terms of repayment of the advance with RBOC and to execute any documents necessary to effectuate such advance or repayment.

BACKGROUND:

Throughout the fiscal year, the Department of Public Works in conjunction with other impacted departments reviews active CIP projects to determine if budgetary changes are needed. Staff has completed this report detailing needed budget adjustments and amendments to the FY 2025 CIP Budget as detailed on Attachments A. The budgetary changes are listed below.

1. Miscellaneous Sidewalk Repair Program - FY 2021 -2025(73940)-The Department of Public Works recommends appropriating $190,054 in Private Capital MEETING OF 03/24/2025AGENDA ITEM NO.._7_

Amendments to FY 2025 CIP Budget
March 24, 2025

and increasing the budget by a like amount. These funds have been collected from property ownersanddevelopersasconditionsof development or sales of the property.

The program provides for replacement of damaged sidewalks along property frontages, these repairs will help maintain pedestrian accessibility along the City's sidewalk network.

2. Villa Parke Community Center-ADA Improvements - Locker Room and Parking Lot (78072) -The Department of Public Works recommends appropriating $400,000 in Community Development Block Grantto this project, un-appropriating $290,000 from Residential Impact Fee (RIF) and increasing the budget by $110,000. Staff was able to secure additional CDBG funds which will replace the RIFand help fund the construction phase of the project. The total estimated project cost increased by $110,000 as construction bids came in higher than anticipated and to cover the additional cost of construction supportfromthe project designer.

3. Annual ADA Sidewalk Improvement Program (73913) -The Department of Public Works recommends appropriating $100,000 in Community Development Block Grant to this project. Staffwas able to secure additional CDBGfunds which will allow staff to expand the work in Northwest Pasadena to include additional removal and replacement of concrete sidewalk pads in FY 2025.

4. Improvements at City Yards Facility (71928) - The Department of Public Works recommends appropriating $150,000 in Sewer Fundto this project. The appropriation will fund the construction of a new six-inch sewer lateral approximately 100 linearfeet in length to be connected to an existing clarifying system. This work is anticipated to be completed in May 2025.

5. Distribution Mains (1080) -The Water and Power Depart:ment recommends transferring $800,000 in Water Fund from the Advanced Metering Infrastructure (AMI) (1078) project to this project and increasing the budget by a like amount. This transfer is necessary primarily due to the early completion of the Bellefontaine Street and Glenarm Street water mainline replacement projects and the Oak Knoll Avenue water mainline replacement project being added ahead of schedule. Appropriations remaining in the Advanced Metering Infrastructure (AMI) (1078) will be sufficient to complete the FY 2025 work plan.

6. Meters and Services (1081) - The Water and Power Department recommends transferring $80,000 in Water Fund from the Advanced Metering Infrastructure (AMI) (1078), $270,000 in Water Fund from the Water Reuse Project (1013) projects and appropriating $250,000 from the Water Fund to this project and increasing the budget by $600,000. This transfer is necessary primarily due to unplanned additional service replacements after a reevaluation of aging water mains such as Raymond Avenue, along with supply chain issues which has led to an increase in material costs. In addition, appropriations are necessary to cover labor and material costs to replace water meters damaged by the Eaton Fire. Appropriations remaining in the Advanced Metering Infrastructure (AMI) (1 078) and the Water Reuse Project (1013) will be sufficient to complete the FY 2025 work plans.

Amendments to FY 2025 CIP Budget
March 24, 2025

7. Water SCADA Improvements (1087) -The Water and Power Department appropriating $50,000 from the Water Fund to this project and increasing the budget by a like amount. The funding is necessary due to labor and material costs to replace communication equ ipment damaged by the Eaton Fire. Th is communication equipment is a critical component of water infrastructure, enabling real-time monitoring, control, and operation of water storage, treatment, distribution, and emergency response.

8. Conductor Replacement Program (3226) - The Water and Power Department recommends transferring $800,000 in Power Fund from Seismic and Reliability Upgrades of Power Facilities (3'\96}, $300,000 in Power Fund from Vault Cover Lid Replacement Program (3230), and $194,427 in Power Fund from Distribution System Automation (3192) projects to this project and increasing the budget by $1,294,427.

This transfer is necessary to cover additional scope of work and increased costs for labor and materials needed to replace underground conductoron the Belmont Circuit and required for system reliability. Appropriations remaining in the Seismic and Reliability Upgrades of Power Facilities (3196) project will be sufficientto complete the FY 2025 work plan. The Vault Cover Lid Replacement Program (3230) and Distribution System Automation (3192) projects were completed under budget and the remaining appropriations can provide for this adjustment.

9. Electrical Vault Replacement and Reinforcement Program (3229) - The Water and Power Department recommends transferring $900,000 in Power Fund from the Substation Oil Containment {3^28) project to this project and increasing the budget by a like amount. Th is transfer is due to expanded workload for asbestos remediation and repairof vaults ahead of the expedited upgradesto the critical 34.5KV subtransmission lines between Glenarm and Santa Anita Receiving Stations (Subtransmission Path 2 Upgrade 3282). Appropriations remaining in the Substation Oil Containment (3128) project will be sufficient to complete the FY 2025 work plan.

10. Fire Threat Mitigation Tier 3 Areas (3257) -The Water and Power Department recommends appropriating $3,300,000 from the Power Fund to this project and increasing the budget by a like amount. This increase is necessary to expedite and complete the conversion of high voltage primary distribution lines from overhead to underground on Canyon Close Road and Fox Ridge Drive and to expedite the conversion of high voltage primary distribution lines from overhead to underground on Florecita Drive and Crestford Drive that will mitigate fire ignition risks. The substructure work for Can yon Close Road and Fox Ridge Drive will be completed in FY 2025. The substructure for Florecita Drive and Crestford Drive, and the electrical for Canyon Close Road, Fox Ridge Drive, Florecita Drive and Crestford Drive will be completed in FY 2026.

11.Subtransmission Cable Upgrade (34-30) (3281) -The Water and Power Department recommends appropriating $1,950,000 from the Power Fund to this project and increasing the budget by a like amount. The upgrade of the 34-30 subtransmission circuit between Santa Anita and Chester substations was originally planned to be completed over two years (FY 2025 to FY 2026) but has been expedited due to the early arrival of materials and now the project is expected to be

Amendments to FY 2025 CIP Budget
March 24, 2025

completed in FY 2025, requiring funds planned for FY 2026 to be appropriated in FY 2025.

12.Subtransmission Path 2 Upgrade (3282) -The Water and Power Department recommends transferring $450,000 in Power Fund from Water and Power Facilities Modernization (3175), $357,896 in Power Fund from 35 kV Subtransmission System Upgrades (3283), $330,000 in Power Fund from Chester Substation Upgrades (3273), $292,104 in Power Fund from Subtransmission Cable Upgrade (34-4) (3272), $160,000 in Power Fund from Oak Knoll Substation Upgrades (3277), and $160,000 in Power Fund from Villa Substation Upgrades (3278) projects, to this project and increasing the budget for this project by $1,750,000. This transfer is due to expanded workload necessary to support the accelerated asbestos remediation and repair of vaults required forthe expedited upgrades to the critical 34.5kV subtransmission lines between Glenarm and Santa Anita Receiving Stations (Subtransmission Path 2 Upgrade). Appropriations remaining in Water and Power Facilities Modernization (3175), 35 kV Subtransmission System Upgrades (3283), Chester Substation Upgrades (3273), Oak Knoll Substation Upgrades (3277), and Villa Substation Upgrades (3278) projects will be sufficient to complete or continue with the FY 2025 work plans. The Subtransmission Cable Upgrade (34-4) (3272) project was completed under budget and the remaining appropriations can provide for th is adjustment.

13. Purchase of Vehicles and Equipment -Power Fund (3500) - The Water and Power Department recommends appropriating $300,000 from the Power Fun d to this project and increasing the budget by a like amount. This funding is necessary for the purchase of a Backyard Digger Derrik. This is a specialized construction equipment used for digging holes, lifting materials, and setting utility poles in confined workspaces. At the time of purchase no electric or zero emission options were available. Although funding was previously appropriated and theequipmentwas ordered in FY 2022, the appropriations were not carried forward due to the prolonged manufacturing and delivery delays. The equipment is now expected to be available in FY 2025.

Proposed New Projects
The following projects are recommended to be added to the FY 2025 - 2029 CIP Budget.

These projects were presented to the Planning Commission on November 13, 2024 and were found consistent with the General Plan.

14. Washington Park Stormwater Capture Project (76921) -The Department of Public Works recommends this project be added to the FY 2025 CIP budget with a total estimated project cost of $12,700,000, and recommends appropriating $12,700,000 in Safe, Clean Water Program (Measure W) Competitive Grant to this project. This project was identified in the Public Works Stormwater Assessment which was completed in FY 2021 as an opportunity to address Municipal Separate Storm Sewer Systems (MS4 permit) compliance measures.

DESCRIPTION: This project provides for the design of a regional stormwater capture project, including above and below ground capture and infiltration solutions at

Amendments to FY 2025 CIP Budget
March 24, 2025

Washington Park, to improve water quality in the City's Eastside storm drain and the downstream Rio Hondo River. The project will also provide community benefits, including aesthetic urban greening elements, permeable pavement, and increased shade canopy.

JUSTIFICATION: This project is intended to provide direct benefits to the City in the form of water quality improvements within the Rio Hondo watershed. These are necessary to address MS4 compliance metrics. In addition, the project will reduce flood risk by storingl 1 acre-feet of flows during storm events, reduce the heat island effect through enhanced greening, and recharge the local groundwater basin through infiltrative practices.

SCHEDULE: Design will begin in FY 2025.

See Attachment B forthe full project page.

15.Brookside Golf Course Installation ofCantilevered Netting -The Department of Public Works recommends this project be added to the FY 2025 CIP budgetwith a total estimated project cost of $2,347,460 and appropriating $2,347,460 in General Fund to this project. The cost of the en tire project is $2.6 million which includes the cantilever fence pi lot project th at was already installed at the baseofSalviaCanyon and paid for by RBOC in 2023. Staff is recommending that the City and the RBOC split the cost of the entire project, and the City loan the RBOC $1,047,460 for half of the remaining cost.

DESCRIPTION: This project provides for the installation of approximately 3,320 linearfeetof cantilevered netting (supplementing the existing vertical netting system) along West Drive and Rosemont Avenue at Brookside Golf Course.

JUSTIFICATION: To enhance the safety along the Rose Bowl recreational loop, a cantilevered netting system will be installed to provide a canopy over the walking path adjacent to golf holes south of Washington Boulevard along West Drive and Rosemont Avenue.

SCHEDULE: Construction will begin in FY 2025.

See Attach mentC for the full project page.

Proposed/Estimated Project Cost and Loan to RBOC
Total Estimated Project Cost: $2,600,000
o Pilot Project completed in 2023: $252,540 (paid for by RBOC) o Proposed New CIP Project Cost: $2,347,460
City Contribution: $1,300,000
RBOC Contribution: $1,300,000
o RBOC Contribution Paid in 2023: $252,540
o RBOC loan amount: 1 ,047,460
Repayment Terms: Amortized over 10 years at approximately $104,746 annually

Amendments to FY 2025 CIP Budget
March 24, 2025

The above deal points have been tentatively discussed between the RBOC and the City and are subject to City Council approval.

On January 7, 2025, the RBOC approved this project, funding half the cost, and the proposed advance from the City.

COUNCIL POLICY CONSIDERATION:

All of the above projects and actions address City Council's goals to maintain fiscal responsibility and stability and improve, maintain, and enhance public facilities and infrastructure.

ENVIRONMENTAL ANALYSIS:

CEQA excludes from environ mental analysis those actions that are not "projects" as defined by State CEQA Guidelines Section 15378. That section excludes from the definition of "project" the creation of government funding mechanisms and fiscal activities which do not yet commit the lead agency to any specific project, and also excludes organizational or administrative govern mental activities th at do not result in physical changes to the environment. The actions proposed herein are budgetary and part of the City's normal administrative process as it takes early steps to prepare for the possibility of undertaking a project, and therefore they are not yet "projects" as defined by CEQA.

Amendments to FY 2025 CIP Budget
March 24, 2025

FISCAL IMPACT:

The cumulative result of these recommendations will increase the FY 2025 CIP budget by $21,447,514. The specific funding sources for the budget amendments are listed on Attachment A. The impact to the General Fund is $2,347,460.

Respectfully submitted,
^Q-l^/
GREG OE VINCK, P.E.

Director of Public Works
Prepared by:
^
^
Phyllis H'allowell
Administrative Services PW Administrator
Approved by:
^/^=-

MIGUEJ-W(RQUEZ
City Manager
Attachment A - Amendments to the FY 2025 - 2029 CIP Budget Attachment B - Washington Park Storm Water Capture Project Page Attachment C - Brookside Golf Course Installation of Cantilevered Netting Project Page

Priority Project No. Description
FY 2025 - 2029 Capital Improvement Program
Sewers and Storm Drains
Washington Park Stormwater Capture Project
76921
Total Appropriated
Estimated Through Recommended

ATTACHMENT B
Proposed
Proposed Proposed Proposed FY 2029
76921 Washington Park Stormwater Capture Project Costs FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 and Beyond Safe, Clean Water Program (Measure W) Competitive Grant Total
Washington Park Stormwater Capture
Existing City
o East Side
12,700,000 0 12,700,000 0 0 0
12,700,000 0 12,700,000 0 0 0
DESCRIPTION: This project provides for the design of a regional stormwater capture project, including above and below ground capture and infiltration solutions at Washington Park, to improve water quality in the City's Eastside storm drain and the downstream Rio Hondo River. The project will also provide community benefits, including aesthetic urban greening elements, permeable pavement, and increased shade canopy.

JUSTIFICATION: This project is intended to provide direct benefits to the City in the form of water quality improvements within the Rio Hondo watershed. These are necessary to address Municipal Separate Storm Sewer Systems (MS4) compliance metrics. In addition, the project will reduce flood risk by storing 11 acre-feet of flows during storm events, reduce the heat island effect through enhanced greening, and recharge the local groundwater basin through infiltrative practices.

SCHEDULE: Design will begin in FY 2025.

RELATIONSHIP TO THE GENERAL PLAN: This project is consistent with Goal F-1 of the Safety Element, which calls to minimize injury, loss of life, property damage, and economic and social disruption caused by flood and inundation hazards, as it would reduce flood risks by storing 11 acre-feet of flows during storm events. The project is additionally consistent with the Open Space and Conservation Element. This includes a goal to improve surface permeability, recharging aquifers, and enhancing storm water quality to prevent pollution and trash from entering Los Angeles and San Gabriel rivers and the ocean, and an implementation measure to promote the local collection of rainwater through cisterns, rains gardens, bio-swales, parking lot swales, and permeable parking lot paving.

SPECIAL CONSIDERATION: This project will receive $12.7 million dollars through Safe Clean Water Program (Measure W) competitive grants. The funds are anticipated to be awarded in FY 2025. The City applied for and was awarded Safe, Clean Water Program Technical Resource Program grant fund to develop a feasibility study and geotechnical investigation in 2024 in preparation for the request for design funding.

HISTORY: This project was created and design and construction phase funded in FY 2025. 0 0

FY 2026 - 2030 Capital Improvement Program
Rose Bowl Improvements
Brookside Golf Course Installation of Cantilevered Netting

ATTACHMENT C
Priority Project No. Description Total
Estimated
Costs
Appropriated
Through Recommended
FY 2025 FY 2026
Proposed
FY 2027
Proposed
FY 2028
Proposed
FY 2029
Proposed
FY 2030
and Beyond NEW Brookside Golf Course Installation of Cantilevered Netting
General Fund
Total
Brookside Golf Course Cantilevered Net
2,347,460 2,347,460 0 0 0 0
2,347,460 2,347,460 0 0 0 0
DESCRIPTION: This project provides for the installation of a cantilevered netting system (supplementing the existing vertical netting system) along West Drive and Rosemont Avenue at Brookside Golf Course.

JUSTIFICATION: To enhance the safety along the Rose Bowl recreational loop, a cantilevered netting system will be installed to provide a canopy over the walking path adjacent to golf holes south of Washington Boulevard along West Drive and Rosemont Avenue.

SCHEDULE: Project will begin in FY 2025.

RELATIONSHIP TO GENERAL PLAN: This project is consistent with numerous policies of the Green Space, Parks, and Recreation Element. This includes Policy 2.4, which through implementation of the Arroyo Seco Master Plan, seeks to maintain and enhance the area as a prime resource for quality of life of Pasadena residents. The project is additionally consistent with Policies 6.1 and 14.2, which sets a goal of continuing to provide a wide range of outdoor and indoor activities and experiences for Pasadena residents as part of an integrated park system that serves specific neighborhood needs in specific areas The project is also consistent with Implementation Program 5.3 of the Mobility Elements. It states the City's first priority when developing the CIP budget should be to address safety issues with the City's infrastructure.

HISTORY: This project was created and fully funded in FY 2025.

Responsible Department:

Rose Bowl Operating Company
0 0

NEW BUSINESS
ITEM 4

4. INITIA

L PRESENTATION ON CITY BUDGET PROCESS,

OVERVIEW OF CURRENT FINANCIAL STATUS, AND

DISCUSSION ON CITY COUNCIL BUDGET PRIORITIES

INFORMATION ONLY
ITEM 5

5. FY 2025 CA

PITAL IMPROVEMENT PROGRAM - SECOND

QUARTER MONITORING REPORT

TO:

FROM:

DATE:

DEPARTMENT OF PUBLIC WORKS

MEMORANDUM
SUBJECT:

Miguel Marquez, City Manager
Gregory de Vinck, P.E., Director of Public Works GbV
March 24, 2025
FY 2025 Capital Improvement Program - Second Quarter Monitoring Report Attached for the Finance Committee's review is an update of the active Capital Improvement Program (CIP) projects through December 31, 2024. The Second Quarter Monitoring Report (QMR) includes 188 projects as summarized on the chart below:

NUMBER OF PROJECTS REVIEWED -188
Planning
� 15% �
Ongoing
37%
rCompleted
I 4%
� Construction
� 14%
_Design
17%
No Activity
13%
If you have questions on any projects, please let me know prior to the March 24, 2025 Finance Committee meeting and I will have the appropriate staff available to respond.

Thank you.

Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
LEGEND
Project Completed
Project Delayed - External Factors
Project Delayed - Internal Factors
Project Over Budget

Municipal Buildings and Facilities
9,000,000204,860,000Central Library Seismic Retrofit
and Renovations
719221 80% of construction documents were
submitted in the second quarter. Pasadena
residents voted to pass Measure PL which
will fund the construction phase of this
project.

Design will be completed in FY 2025.
84% 12/31/2028 Design7,570,439
7,675,0008,425,000Fire Stations Renovations and
Improvements
719112 Procurement contract awarded for Fire
Station 39 for masonry repair to brick wall in
the second quarter. Construction to begin in
the third quarter.

This project will continue in FY 2025.
92% 12/31/2024 Construction7,031,428
11,384,89510,384,895Building Maintenance FY 2021 -
2025
719033 Specifications developed for the elevator
modernization at the Police Department and
the roof replacement at Villa Parke
Community Center which was expanded to
include the HVAC unit replacement in the
second quarter.

Work will be completed at the following
locations in FY 2025: Hale Building, Villa
Parke Community Center, and, Police
Department.
46% 6/30/2025 Planning5,278,505
3,400,0003,400,000Mobile Operations Center719194 Design of hanger continued in the second quarter. Bid and contract award is anticipated
in the third quarter. Construction scheduled
to begin in the fourth quarter.

Construction will begin in FY 2025.
59% 6/30/2026 Design2,016,675
3,907,9335,100,000Hale Building Interior Remodel -
Phase II
711705 Bids received on May 2, 2024 were formally
rejected on July 22, 2024 by City Council.

Project was re-scoped and revision of
construction drawings for re-bid continued in
the second quarter. Re-advertising for bids
scheduled for the third quarter.

Construction will begin in FY 2025.
14% 12/31/2025 Design537,563
450,000450,000Public Health Building Tenant
Improvements
719206 Construction contract awarded on June 10,
2024. Construction began in the second
quarter and is anticipated to be complete in
the third quarter.

Construction will be completed in FY 2025.
24% 3/31/2025 Construction109,642
222,0002,522,000Parking Lot Improvements at City
Facilities FY 2024-2028
719277 Contract awarded in the second quarter for
resurfacing of Hill Avenue Library which is
included in the FY 2025 resurfacing project.

This project will continue when funds are
identified.
27% 6/30/2028 No Activity This
Quarter
59,068
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 2

600,000600,000Roof Replacements - Hill Ave
Library and Victory Park
Recreation Center
719168 Structural memo and engineer's estimate
completed in the second quarter for Hill Ave
Library.

This project will continue in FY 2025.
29% 6/30/2026 Planning176,403
300,000300,000City Hall Building Systems -
Design Phase
719239 The City Hall Building Assessment report
was completed in the fourth quarter of FY
2023. Design anticipated to begin when
project scope of work is identified and
prioritized.

Design will continue in FY 2025
1% 6/30/2026 Design2,470
175,000175,000Update to ADA Transition Plan for
City Facilities
7192410 Project kick-off meeting for accessibility
assessment of City facilities held in the
second quarter.

This project will be completed in FY 2025.
14% 6/30/2025 Planning24,636
553,7855,000,000Improvements at City Yards
Facility
7192812 Design for sewer lateral connection and
parking lot reconstruction was completed in
the second quarter. Construction for the
sewer lateral connection to the clarifier
system is anticipated to begin in the third
quarter.

Phase I of this project will be constructed in
FY 2025.
8% 6/30/2025 Design41,938
100,000100,000City Hall Courtyard Fountain
Repairs & Restoration
7192913 Procurement contract for fountain condition
assessment awarded in the second quarter.

Assessment to begin in the third quarter.

This project will begin in FY 2025.
3% 6/30/2025 Planning3,412
550,000550,000Underground Storage Tank
Relining
7193016 Planning phase for the city yards, fire station 33, and civil defense fueling site's continued
in the second quarter.

Work of relining tanks will begin in FY 2025.
0% 6/30/2026 Planning0
Streets and Streetscapes
10,200,00054,200,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2025
739441 Construction contract awarded in the second
quarter.

Resurfacing will be completed in FY 2025.
3% 6/30/2025 Construction309,307
950,000950,000Sierra Madre Blvd. Median
Enhancements - Design Phase
739452 90% Design Plan review continued in the
second quarter. Final outreach event
planned for January 30, 2025 at Victory Park.

Design will be completed in FY 2025.
42% 6/30/2025 Design396,171
1,898,0502,798,050Curb Ramp ADA Improvements
Program FY 2022 - 2026
739373 Construction contract awarded in the second
quarter. Construction to begin in the third
quarter.

Installation of curb ramps will continue in FY
2025.
71% 6/30/2026 Construction1,352,935
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 3

15,435,10822,135,108Annual ADA Sidewalk
Improvement Program
739134 Construction contract awarded in the second
quarter. Construction to begin in the third
quarter.

Repair of sidewalks will continue in FY 2025.
90% 6/30/2025 Construction13,937,950
16,273,33116,273,331Annual Citywide Street
Resurfacing and ADA
Improvement Program FY
2023/2024
739385 Project was completed in the second quarter.

Retention paid in full.

Resurfacing will be completed in FY 2025.
83% 6/30/2025 Completed13,571,123
3,050,0003,050,000Colorado Street Bridge Barrier
Enhancements - Design Phase
733246 Design continued in the second quarter. The
project was presented to Public Safety
Committee on July 17, 2024. The project
team is further developing the preferred
concepts with the stakeholder group and
anticipates to build test panels in the third
quarter. Will hold community meeting and
attend commission meetings in the fourth
quarter.

Design and environmental documentation will
continue in FY 2025.
46% 6/30/2026 Design1,411,782
2,525,00010,575,000Holly Street Bridge - Seismic
Retrofit
733237 Design continued in the second quarter.Design, including CEQA approval, will continue in FY 2025.
48% 6/30/2027 Design1,223,021
404,12010,215,000San Rafael Bridge Seismic
Retrofit
739468 Request for Authorization approved by
Caltrans for preliminary engineering in the
second quarter. Request for Proposals to
procure engineering/design services
anticipated in third quarter.

Design will begin in FY 2025.
1% N/A Ongoing3,969
2,408,8242,408,824Miscellaneous Sidewalk Repair
Program FY 2021 - 2025
739409 Contract awarded in the second quarter.

Construction will begin in the third quarter.

Sidewalk repairs will continue in FY 2025.
85% 6/30/2025 Construction2,050,981
200,000500,000Guardrail Program FY 2023 -
2027
7394110 Project advertised in the first quarter.This is a continuing program. Projects will be scheduled by City staff as repairs and/or
replacements are identified.
40% 6/30/2027 Construction80,313
100,000500,000Bridge Improvement Program FY
2024 - 2028
7394311 BPMP Group 16 construction contract
awarded by LA County on May 20, 2024.

Construction started in the first quarter and
continued in the second quarter.

Construction anticipated to be complete in
third quarter.

Bridge inspections and improvements will
continue in FY 2025.
20% 6/30/2028 Construction20,301
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 4

200,0003,500,000Misc. Roadway Slope
Improvements
7394712 Review of proposal and negotiations for
slope stabilization continued in the second
quarter.

Geotechnical evaluation and design of hillside
slope repair will begin in FY 2025.
0% 12/31/2025 Planning0
Street Lighting
4,435,0005,494,000High Voltage Series Street Light
Conversion - Phase I
744151 Contractor completed electrical substructure,
and Public Works crews retrofitting existing
streetlights in the second quarter.

Construction will continue for the S-104 (Linda
Vista Ave.) circuit and design will continue for
S-057 (Orange Grove Blvd. from Wilson Ave.
to Oak Ave.) circuits in FY 2025.
79% 12/31/2027 Construction3,497,502
300,00017,480,000High Voltage Series Street Light
Conversion - Phase II
744172 Study verifying existing streetlight
substructure for conversion viability began in
the second quarter.

Design of the S-048 (San Rafael Ave.) and S-
092 (Orange Grove) circuits will continue in
FY 2025.
81% 12/31/2028 Ongoing243,160
700,0566,500,000Street Lighting Program FY 2024 -
2028
744224 Issued seven work orders for field crews to
install/retrofit 34 LED luminaires and one
speed feedback sign in the second quarter.

This is a continuing program. Projects will be
scheduled by City staff as requests are
received for enhanced lighting or in-fill
lighting; and as street light components in
need of repair or replacement are identified.
59% 12/31/2028 Ongoing412,289
450,0002,860,000LED Street and Safety Lighting
Upgrades FY 2023 - 2027
744215 Procurement continued for second round of
LED safety light conversions in the second
quarter.

Installation of Phase I and II will continue in
FY 2025.
32% 12/31/2028 Construction142,307
Street Lighting and Electric Undergrounding
4,800,00010,455,000Mountain Street - Electrical
System Undergrounding, Lake
Avenue to Hill Avenue
32131 No reportable activity as Mountain streetlight
system designs are completed. Anticipated
to advertise based on future PWP
construction coordination.

In FY 2025, PWP will complete the design
and begin construction contract procurement.

Public Works will continue design of the street
lighting and civil improvements.
5% 6/30/2029 No Activity This
Quarter
229,219
5,570,00036,070,000Raymond Avenue - Electrical
System Undergrounding, Maple
Street to North City Limits
32142 Bids were received for the electrical system
undergrounding in the second quarter and
staff is working through procurement matters
with the City.

Civil construction work and underground
electrical system construction will begin in FY
2025. Public Works will continue design of
street lighting and civil improvements.
9% 6/30/2029 Design503,937
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 5

634,000385,000Electric System Undergrounding
Outside Established
Undergrounding Districts
32103 No reportable activity in the second quarter.This is an ongoing project involving undergrounding projects that are not part of
an established undergrounding district. An
estimated four service reimbursements will be
processed in FY 2025.
35% 6/30/2029 No Activity This
Quarter
218,984
76,0003,081,000Florecita Drive - Electrical System
Undergrounding
32174 No reportable activity in the second quarter.Pasadena Water and Power will formally establish the underground utility district and
begin and complete design work to
underground high voltage overhead circuitry
in the Tier 3 Fire Threat areas containing
Florecita Dr. Project area contains addresses
at the north end of Crestford Dr., Florecita
Crescent, and Florecita Dr. Contract
procurement will also begin in FY 2025.
0% 6/30/2029 No Activity This
Quarter
0 Transportation
Active Transportation/Complete Streets
663,481963,481Pasadena Bicycle Program FY
2021-2025
751111 Opportunities to close bike network gaps in
the Roseway and other existing bicycle
facilities through City led maintenance and
Citywide resurfacing efforts continued in the
second quarter. Bike rack procurement
request conducted in the second quarter with
new batch of bike racks anticipated for
installation in the third quarter.

Implementation of the Bicycle Transportation
Action Plan will continue in FY 2025, including
installation of additional painted bikeway
amenities such as green paint at conflict
points and installation of sharrows along bike
routes (Roseways). In addition, prioritization
of bike boulevards (Greenways), existing bike
network gaps, and associated outreach will
continue in FY 2025.
88% 6/30/2025 Ongoing581,568
817,2151,199,915Citywide Neighborhood Traffic
Management Program FY 2021-
2025
751142 Installation of 8 speed tables on Washington
Boulevard completed in the second quarter.

Evaluation process began to evaluate speed
tables and outreach for Mountain Street
neighborhood traffic management program
began in the second quarter.

Ongoing work, including speed hump
investigations, the preferential parking
program, and the Neighborhood Traffic
Management Program (NTMP), in various
neighborhoods will continue in FY 2025. A
specific NTMP for the neighborhood of
Mountain St./El Molino Ave. area (between
Los Robles Ave. and Lake Ave.) is expected
to begin in FY 2025.
65% 6/30/2025 Ongoing530,467
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 6

1,315,4512,035,181Pedestrian Crossing
Enhancements Program FY 2021-
2025
751123 Construction of current phase of rectangular
rapid flashing beacons completed. Design
for next phase of rectangular rapid flashing
beacons at Hill Avenue at Howard street,
Marengo Avenue at Wallis Street, and Green
Street at Michigan continued in the second
quarter.

Construction of Rectangular Rapid Flashing
Beacons at Raymond Ave. and Grandview
St., Euclid Ave. and Glenarm St., and El
Molino Ave. and Buckeye St. will be
completed in FY 2025.
61% 6/30/2025 Design798,502
360,500660,500Arterials Speed Management
Program FY 2021-2025
751134 Installation at Green Street between Orange
Grove and Terrace, completed in the first
quarter. Design for speed feedback signs at
El Molino between Del Mar and California,
Los Robles between California and Fillmore,
and Del Mar Boulevard between Berkley and
Craig continued in the second quarter. Next
phase locations under evaluation, and
procurement will continue for speed feedback
signs in the second quarter.

Design for speed feedback signs on El Molino
Ave. between Del Mar Blvd. and California
Blvd.; El Molino Ave. between California Blvd.
and Alpine St.; Los Robles Ave. between
California Blvd. and Fillmore St.; and Orange
Grove Blvd. between Wigmore St. and
Arlington Dr. will begin in FY 2024.
32% 6/30/2025 Design115,158
4,071,0004,071,000Complete Streets Project - Ave.
64 from Colorado Blvd. to South
City Limits
750776 Construction completed in the first quarter.Construction will be completed in FY 2025. 96% 9/30/2024 Completed3,890,166
1,599,9801,599,980Complete Streets Project - N Hill
Ave from North City Limit to Villa
St
750937 Second traffic circle at Hill Avenue and
Elizabeth Street under internal consideration.

No reportable activity in the second quarter.

Pending results of a traffic study, construction
will begin for improvements at the intersection
of Hill Ave. and Elizabeth St. in FY 2025.
60% 6/30/2025 Ongoing953,890
3,783,0903,783,090South Lake Ave Pedestrian
Access Improvements to A Line
Station
751068 Project was completed in the first quarter.

Project closeout and Metro grant billing
underway in the second quarter.

Construction will be completed in FY 2025.
95% 9/30/2024 Completed3,612,685
1,507,5001,507,500Installation of Leading Pedestrian
Interval and Audible Signals at
Signalized Intersections
751259 Construction phase completed in the second
quarter. Project to be closed out
Construction will be completed in FY 2025.
85% 6/30/2025 Completed1,278,599
2,106,6812,106,681Enhancements to Metro A Line
Allen Station
7551410 Design completed, and public outreach
continued in the second quarter, Advertising
for construction anticipated in the third
quarter.

Design and outreach of permanent installation
will continue in FY 2025.
12% 6/30/2026 Design250,817
10,143,53210,143,532Lake Ave Traffic and Pedestrian
Safety Enhancements from
Mountain St to Maple St
7510511 No reportable activity in the second quarter.

Public outreach anticipated to begin in the
third quarter.

Final design of this project will begin in FY
2025.
2% 12/31/2026 Planning206,276
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 7

200,0002,200,000Pedestrian Transportation Action
Plan - Outreach and Conceptual
Design
7551112 Conducted planning field investigation of
pedestrian transportation action plan priority
corridors. Applied for grant funding
opportunities to obtain additional funding to
cover the total anticipated cost in the second
quarter.

Outreach and concept design will continue in
FY 2025.
0% 11/1/2026 12/31/2026 Ongoing0
12,600,00012,600,000Greenway (Bike Boulevard)
Implementation
7512613 Measure R Funding Agreement executed on
November 26, 2024. Scope of Work
anticipated to be developed with the Public
Works Department in the third quarter.

Procurement for professional services,
community outreach, and design will begin in
FY 2025.
0% 6/30/2029 Design0
75,100,00075,100,000Pasadena Ave and St John Ave
Street Improvements
7512714 No reportable activity in the second quarter.Procurement for professional services, community outreach, and design will begin in
FY 2025.
0% 6/1/2030 No Activity This
Quarter
0 9,900,0009,900,000Columbia Street Multimodal
Improvements
7512815 No reportable activity in the second quarter.Procurement for professional services to begin community outreach and design will
begin in FY 2025.
0% 6/1/2030 No Activity This
Quarter
0 75,00018,300,000Citywide Continental Crosswalk
Implementation
7591716 Citywide continental crosswalk upgrades
continue with rapid flashing beacon
implementation anticipated in the third
quarter.

Crosswalk installations will begin in FY 2025.
0% 6/30/2025 Ongoing0
5,400,0005,400,000Orange Grove Blvd Mobility
Improvement Program
7512919 Planning phase continued in the second
quarter.

The work plan for the project is under
development, pending the execution of a
Metro funding agreement for Measure R MIP
funding in FY 2027.
0% 6/30/2027 Planning0
97,000200,000Two-Way Traffic Conversion -
Mentor Ave from Walnut St to
Colorado Blvd - Feasibility Study
7591820 Preliminary planning work began in the
second quarter.

This project will begin when funds are
identified.
0% 6/1/2027 Ongoing0
Traffic Operations, Traffic Signals, and ITS
312,144612,144Mobility Corridor Improvements
FY 2021-2025
7511821 Staff is reviewing the project expenditures
and will take appropriate action to address
project imbalance.

This project will continue through FY 2025.
104% 6/26/2025 Ongoing323,722
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 8

697,7101,097,710Transportation System Safety
Enhancements Project - FY 2021
- 2025
7511522 Design for signal backplate enhancements
project continued in the second quarter.

Design of enhancements to address safety
concerns at high collision intersections, with a
focus on the Civic Center and the Central
Business District, will be completed when
funds are identified. Design of reflective
backplates and near side traffic signal heads
will continue in FY 2025.
0% 6/30/2026 Design1,066
189,512279,512Old Pasadena Traffic
Improvement - FY 2021-2025
7511623 Street signage and striping maintenance
continued in the second quarter.

Additional enhancements to signing, striping,
on-street parking, and signal operations will
continue as requested and received.
11% 6/30/2025 Ongoing20,329
500,802950,802Intelligent Transportation System
(ITS) Equipment
Upgrades/Replacement - FY
2021-2025
7511724 Contract for ITS maintenance was awarded
in the second quarter.

This project will continue in FY 2025.
29% 6/30/2025 Ongoing146,475
1,447,1911,447,191Implement Bus Signal Priority
System on Pasadena Transit
Buses
7509427 Project in final redesign, with advertising
beginning in the second quarter.

Construction will begin in FY 2025.
29% 12/31/2025 Design416,213
4,208,0004,208,000Walnut St Corridor Signal
Improvements
7512128 Design continued in the second quarter.Construction will begin in FY 2025. 18% 12/31/2026 Design748,237
2,605,0002,605,000California Blvd Safety and Access
Enhancement Project
7512029 Construction continued in the second quarter.Construction will be completed in FY 2025. 57% 3/1/2025 Construction1,484,700
3,800,0003,800,000Intelligent Transportation System
Projects & Traffic Flow
Improvements within the SR 710
Affected Corridors
7591430 Design continued in the second quarter.Construction will begin in FY 2025. 7% 4/30/2026 Design255,468
917,210917,210Installation of Pedestrian Hybrid
Beacon at Washington Blvd and
Hudson Ave
7551231 Project advertising for construction in the
second quarter.

Design will be completed and construction will
begin in FY 2025.
6% 12/31/2025 Construction51,234
766,000766,000Traffic Signal at Del Mar Blvd and
Michigan Ave
7521132 Contract execution continued in the second
quarter. Anticipated preconstruction activities
beginning in the third quarter.

Design will be completed and construction will
begin in FY 2025.
3% 12/31/2025 Construction23,823
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 9

990,000990,000Traffic Signal at Orange Grove
Blvd and Craig Ave
7509733 Construction contract awarded by City
Council on August 20, 2024. Contract
execution continued in the second quarter.

Anticipated preconstruction activities to begin
in the third quarter.

Construction will begin in FY 2025.
19% 6/30/2025 Construction188,024
837,923970,000Installation of Traffic Signal and
Curb Extensions at Sierra Bonita
Ave and Orange Grove
7513434 Design continued in the second quarter.Design will begin in FY 2025. 2% 6/30/2027 Design15,691
4,270,8005,711,908A Line Phase I - Project
Enhancements
7550635 Working on scope for future project in the
second quarter.

This project will continue in FY 2025.
1% 9/30/2025 Ongoing45,874
2,500,0002,500,000Pasadena Light Rail Train (LRT)
Tracking and Network Monitoring
System - Phase II
7552436 Agreement with Metro to execute funding is
anticipated in the third quarter.

Community outreach and design will begin in
FY 2025.
0% 6/26/2027 Planning0
851,350851,350Installation of Automated License
Plate Readers - Pilot Program
7511941 Substitute locations on Fair Oaks at Colorado
and Green under construction. Public Works
crews will install secondary power post
parade activities in the second quarter. This
will complete the second phase of
installations.

Phase II installations will continue in FY 2025.
24% N/A Construction206,591
40,000240,000Signal Preemption Equipment at
Traffic Signals Citywide - Phase II
7591642 Development planning with fire department to
discuss scope of work anticipated in the third
quarter.

This project will be completed when funds are
identified.
0% N/A Planning0
Transit
34,317,08942,445,364Purchase of Replacement Transit
Vehicles and Expansion Fixed-
Route Transit Vehicles
7508543 10 of the 12 buses are in the final stage of
delivery with anticipated start in service in the
second quarter. The remaining two are with
another vendor and there are delays from the
vendor.

Nine expansion zero-emission vehicles, and
eight replacement zero-emission vehicles will
be ordered in FY 2025 to implement the
Adopted Zero-Emission Bus Rollout Plan.
32% 6/30/2024 6/30/2025 Ongoing11,097,383
4,409,8697,884,316Purchase of Dial-A-Ride Vehicles7508644 No reportable activity in the second quarter.Seven replacement zero-emission vehicles will be ordered to replace aging fleet and
implement the adopted Zero-Emission Bus
Rollout Plan in FY 2025.
21% 6/30/2024 No Activity This
Quarter
946,893
72,620,00068,460,000Construction of Transit Operations
Maintenance Facility
7570745 Design continued in the second quarter.Design will continue in FY 2025. 9% 6/30/2027 Design6,600,027
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 10

2,012,4724,332,093Bus Stop Improvement Program7590046 No reportable activity in the second quarter.This is a continuing program, Projects will be scheduled by City staff as locations are
identified.
19% N/A No Activity This
Quarter
372,479
20,500,00020,500,000Hydrogen Fueling Station7513347 Concept development and environmental documentation continued in the second
quarter.

Conceptual design and outreach will continue
in FY 2025.
1% 6/30/2027 Planning158,006
Parking
4,000,00012,100,000Off-Street Parking Facility
Maintenance and Repair Project
721601 Work on the Marengo and Los Robles
elevators continued in the second quarter.

Anticipated to be completed by the third
quarter.

Elevator modernization anticipated be
completed by the end of FY25.  Scope
development for the updating of the Carbon
Monoxide detection systems in the Paseo
Colorado, Del Mar Station, Delacey,
Schoolhouse and Marriott garages will be
completed in early FY 2025 to be released for
BIDs in FY 2025.  Anticipated work on this
segment of the project will be completed in FY
2026.
37% 6/30/2026 Ongoing1,489,679
Sewers and Storm Drains
4,807,24026,667,240Annual Sewer System
Improvements and Capacity
Upgrades - FY 2022-2026
769181 Project construction was awarded by council
to Southwest Pipeline & Trenchless Corp on
June 17, 2024. Construction contract
executed in the first quarter.

Repair and rehabilitation of the sewer system
will continue in FY 2025 as identified by
annual inspection and evaluation.
45% 6/30/2026 Construction2,151,556
1,000,0005,000,000Annual Storm Drain System
Repair & Improvements - FY 2025
- 2029
769202 Project construction was awarded by City
Council on 11/25/2024.

Prioritized improvements to the City's storm
drain system will be implemented in FY 2025.
9% 6/30/2029 Construction94,631
9,641,55114,191,969San Rafael Treatment Wetlands
and Storm Water Capture
762913 Design continued in the second quarter.Construction will begin in FY 2025 when funds are identified.
16% N/A Design1,533,560
2,970,0002,970,000NPDES Rio Hondo Bacteria Load
Reduction - Design Phase
762924 Design ongoing with Partnering Agencies on
three downstream projects. City committed to
design only.

Design of this project will continue in FY 2025
and is being managed by San Gabriel Valley
Council of Governments.
24% N/A Design715,437
2,198,6122,198,612Brookside Park Stormwater
Capture Project - Design Phase
762945 Design contract awarded in the second
quarter.

Design will begin in FY 2025.
0% 6/30/2029 Design4,806
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 11

2,292,7622,292,762Eaton Wash Stormwater Capture
Project - Design Phase
762956 Design contract awarded in the second
quarter.

Design will begin in FY 2025.
0% 12/15/2026 Design292
200,000550,000Civil Defense - Septic System
Upgrades
769198 No reportable activity in the second quarter.

Project to by advertised in the fourth quarter.

Construction is anticipated to start in the first
quarter of FY 2026. Waiting for additional
funding from the approved sewer rate
increase.

Design will be completed in FY 2025.
59% 6/30/2026 No Activity This
Quarter
117,444
Rose Bowl Improvements
0422,000Brookside Golf Course and
Clubhouse Capital Improvement
Projects FY 2025 - 2029
1 Project repairs and implementation continued
in the second quarter.

The following upgrades and improvements
will be completed in FY 2025: 1) clubhouse
improvements; 2) food and beverage
improvements; 3) furniture, fixtures, and
equipment improvements; 4) golf course
improvements; 5) property improvements; and
6) studies, assessments, and capital
management of future golf course
improvement projects.
0% N/A Ongoing
08,000,000Rose Bowl Stadium Capital
Improvement Projects FY 2025 -
2029
2 Planning, upgrade implementation and
maintenance repairs continued in the second
quarter.

The following upgrades and improvements
will be completed in FY 2025: 1) upgrade to
the stadium's lighting control system; 2)
replacement of approximately 1,200 stadium
seats; 3) replacement of concourse landscape
irrigation system; 4) pre-design, design, and
construction of improved gas and water line
infrastructure; 5) implementation of a new
statue inside the stadium; 6) project
management, planning, design, and
development of future stadium improvements;
7) improvement of the sound system servicing
the main seating bowl and stadium gates; and
8) replacement of access points providing Wi-
Fi at stadium gates.
0% N/A Ongoing
Parks and Landscaping - Park Projects
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 12

1,065,0005,200,000Vina Vieja Pickleball Courts780861 Construction was completed in the first quarter. Ribbon cutting ceremony for public
opening held on August 15, 2024.

Phase I of the project will be completed in FY
2025.
98% 12/31/2024 Completed1,044,085
185,000348,000Washington Park Security
Improvements
789602 Procurement of lighting equipment for post
top luminaire and court lighting upgrades
began in the second quarter.

Design will be completed in FY 2025.
0% 6/30/2025 Design716
600,0001,800,000Citywide Parks Playground Shade
Structure Installations - Phase I
780843 Fabrication of the Washington Park shade
structure continued in the second quarter.

Installation anticipated to be completed in the
third quarter.

Installation of a playground shade structure at
Washington Park will be completed in FY
2025.
1% 3/31/2025 Construction4,056
700,000800,000Brenner Park Playground
Improvements
782004 Design continued in the second quarter.Design will be completed in FY 2025. 13% 6/30/2026 Design94,097
1,225,0001,225,000Hamilton Park Field
Improvements
780715 Design completed in the second quarter. Bids
for project scheduled for the third quarter.

Construction anticipated to begin in the first
quarter of FY 2026.

Construction will begin in FY 2025.
9% 6/30/2026 Design109,529
987,389750,000Villa Parke Community Center -
ADA Improvements - Locker
Room and Parking Lot
780726 Construction of parking lot scope of work
began in the first quarter and was completed
in the second quarter. Contract for
construction of locker room scope of work
awarded on August 26, 2024. Construction
began in the second quarter and is
anticipated to be completed in the fourth
quarter.

Construction will be competed in FY 2025.
17% 6/30/2025 Construction172,780
215,0001,500,000Central Park - Lawn Bowling
Clubhouse Retrofit
780918 Design continued in the second quarter.

Design is anticipated to be completed in the
third quarter.

Construction will begin when funds are
identified.
49% 6/30/2028 Design104,469
660,0002,660,000Jackie Robinson Community
Center Improvements
789619 Project planning phase continued in the
second quarter. Design is anticipated to
begin in the third quarter.

Construction of Phase I will begin in FY 2025.
3% N/A Planning18,002
Arroyo Projects
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 13

150,000150,000Brookside Park - Outdoor
Basketball and Pickleball Courts -
Planning and Design Phase
775181 Project planning continued in the second
quarter.

Public outreach and design will begin in FY
2025.
0% 6/30/2026 Planning0
500,000500,000One Arroyo Project – Upper
Arroyo Trail Loop and Lower
Arroyo Trail Loop – Environmental
and Design Phase
773812 California Environmental Quality Act (CEQA)
Mitigated Negative Declaration for Mayberry-
Parker Bridge anticipated to be completed in
the third quarter.

Phase I environmental and design was
completed in FY 2024. Phase II of this project
will be completed in FY 2025.
47% 12/31/2024 Planning237,463
1,375,0002,500,000One Arroyo Project – Upper
Arroyo Trail Loop and Lower
Arroyo Trail Loop – Construction
Phase
773823 Trail maintenance project construction was
completed in second quarter. Ribbon cutting
ceremony was held on Dec 7, 2024.

Phase I construction will be completed in FY
2025.
61% 6/30/2025 Completed836,955
80,00080,000Lower Arroyo Road
Enhancements - Feasibility Study
775194 Procurement for design consultant awarded
in the second quarter. Feasibility study began
in the second quarter.

Planning efforts will begin in FY 2025.
3% 6/30/2026 Planning2,422
50,00050,000Hahamongna Watershed Park -
New Restrooms - Planning Phase
775205 Professional services proposal solicitations
began in the second quarter.

Planning efforts will begin in FY 2025.
9% 6/30/2026 Planning4,274
1,662,9001,702,900Hahamongna - Implement Master
Plan - Oak Grove Area
Improvements
775066 Habitat maintenance, monitoring, and
reporting services continued in the second
quarter.

The five-year environmental and habitat
monitoring effort was started in FY 2022 and
will continue through FY 2026.
84% 6/30/2026 Ongoing1,397,290
978,8031,018,803Lower Arroyo Seco - Habitat
Restoration
774107 Habitat maintenance, monitoring, and
reporting services continued in the second
quarter.

The five-year environmental and habitat
monitoring effort was started in FY 2022 and
will continue through FY 2026.
96% 6/30/2026 Ongoing938,803
2,558,4722,608,472Implement Master Plan -
Hahamongna Watershed Park -
Berkshire Creek Area
Improvements
775098 Habitat maintenance, monitoring, and
reporting services continued in the second
quarter.

The five-year environmental and habitat
sustainability plan was started in FY 2022 and
will continue through FY 2026.
98% 6/30/2026 Ongoing2,503,185
Pasadena Center Improvements
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 14

7,900,00014,400,000Restoration, Upgrades, and
Repairs of the Civic Auditorium,
Convention Center and Ice Rink
1 Construction continued in the second quarter.In FY 2024, design for the restoration of the exterior façade, exterior stairs, roof, lower
level interior spaces below the plaza, and the
Civic Auditorium Plaza will begin. Staff is
securing cost
for interior painting of the Civic. General and
emergency maintenance will continue as
needed.
0% N/A Construction
Water System
27,020,00059,020,000Distribution Mains10801 A total of 1,530 square feet of asphalt roadway, 120 square feet of paver bricks,
and 7,320 square feet of concrete roadway
and sidewalk were installed in the second
quarter. The water main replacement project
in Glenarm Street was completed, which
resulted in a total of 1,493 feet of new water
main, 42 domestic service renewals, 3 fire
hydrant reconnects, and 2 fire hydrant
replacements. In addition, construction of the
Fair Oaks Ave water main replacement and
design for future water main construction
continued.

Projects on Bellefontaine Street (Pasadena
Avenue to Fair Oaks Avenue), Fair Oaks
Avenue (Montana Street to Washington
Boulevard) and Glenarm Street (Arroyo
Parkway to El Molino Avenue) are planned for
FY 2025. Gate valve replacements will be
prioritized to support the uni-directional
flushing program. In addition, mainlines will be
identified for design and replacement.
88% 6/30/2029 Ongoing23,671,817
5,469,00077,524,487Sunset Reservoir Improvements10752 The draft Environmental Impact Report (EIR) continued and additional National
Environmental Policy Act (NEPA)
requirements were incorporated into the
California Environmental Quality Act (CEQA)
documents. In addition, a letter of interest for
a federally funded Water Infrastructure
Finance and Innovation Act (WIFIA) loan was
submitted.

In FY 2025, the final design will be completed,
the environmental analysis will be certified
and discretionary permits will be obtained.

Preparations will be made for construction
bidding.
74% 6/30/2029 Design4,024,099
9,899,00010,499,000Well Improvements10743 The installation of the transformer and energization of the site was completed in the
second quarter. In addition, the submersible
pump and motor were installed.

Construction of above-grade improvements
for Garfield Replacement Well and the Monte
Vista Well abandonment will be completed in
FY 2025. In addition, other well equipment
replacements will occur as required.
90% 6/30/2029 Construction8,941,042
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 15

11,348,44118,748,441Arroyo Seco Canyon Project10404 A notice to proceed was issued for survey and design work in the second quarter.

In FY 2025, the construction of the Arroyo
Seco Canyon Project Area 3 - spreading
basin expansion will occur. The design and
permitting of the Devil's Gate Reservoir Pump
Back sub-project will be completed in
collaboration with Los Angeles County and
the Ramond Basin Management Board.
58% 6/30/2029 Design6,558,019
7,240,00012,510,000Booster Improvements10735 Construction of the Ross Booster Station upgrades was completed in the second
quarter. The assessment of Atlanta Booster
Station hydraulic conditions continued.

Design of upgrades to Eagle Rock and Santa
Anita Booster Stations will be completed in FY
2025. Booster pumps will be replaced as
required.
89% 6/30/2029 Construction6,445,938
9,910,00013,210,000Meters and Services10816 City crews replaced 270 small and 25 large meters, and renewed 12 services in the
second quarter.

Small and large meter installations are
planned in FY 2025. Vaults will be replaced,
while domestic service renewals, fire service
renewals, and abandonments are also
anticipated.
97% 6/30/2029 Ongoing9,582,715
6,090,0007,350,000Monk Hill Groundwater Treatment
Improvements
10767 Construction of the Explorer Well below-
grade improvements began in the second
quarter.

Below-grade improvements for Explorer Well
will be completed in FY 2025. In addition,
above-grade improvements for Explorer Well
will begin.
25% 6/30/2029 Construction1,519,889
1,230,0007,910,000New Water Well10888 The land transfer process for the Daisy Well continued in the second quarter.

Daisy Well design and environmental
documents will be completed in FY 2025.
91% 6/30/2029 Planning1,124,951
2,610,0009,374,500Advanced Metering Infrastructure
(AMI)
10789 The program management services request
for proposals development is underway.

Procurement will continue for program
management, AMI network, systems
integration, and smart meters in FY 2025.
6% 6/30/2027 Planning159,491
1,785,0003,952,200Customer Information System
Managed Services - Water
109610 Enhancements of the Customer Information
System continued in the second quarter. A
system upgrade is currently in the planning
stage and is expected to be implemented in
the fourth quarter.

Additional CIS system enhancements and
upgrades will continue to add benefits to PWP
customers and staff in FY 2025.
75% 6/30/2029 Ongoing1,345,239
485,000615,000Water SCADA Improvements108711 The SCADA connection to Ross and Devil's Gate Booster stations was upgraded in the
second quarter.

Enhanced SCADA communication through
radio, cellular, and fiber systems will be
implemented in FY 2025. A radio survey will
be done. In addition, SCADA software and
server upgrades will be completed.
87% 6/30/2029 Ongoing422,673
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 16

2,085,0003,045,000Computerized Maintenance
Management System
108912 Preparations for the software and system
implementor are underway and a contract
recommendation is expected in the third
quarter.

Software licenses required for Computerized
Maintenance Management System (CMMS)
installation and integrations will be purchased
in FY 2025. This process will include a
detailed CMMS Implementation Plan with
Project Schedule, Communications Plan,
Education/Training Plan, Issues Log, and
Change Management Plan.
20% 6/30/2026 Planning411,907
361,491431,491Field Services and Meter Reading
Automation
101213 No reportable activity in the second quarter.Field Services purchase of new meter reading hardware coupled with professional services
for the upgrade to cloud capability will be
implemented in FY 2025.
34% 6/30/2029 No Activity This
Quarter
124,548
692,000954,500Management Information Systems108314 Procurement work was conducted for the appliances to build enterprise hybrid clouds
and the contract was recommended for City
Council approval in the second quarter.

Project work in FY 2025 includes
implementation of vulnerability assessment
recommendations, expansion of security
systems, installation of Cloud system
management and network equipment, and
procurement of miscellaneous hardware and
software.
43% 6/30/2029 Ongoing298,262
1,025,0001,270,000Geographic Information System
(GIS) Enhancements
108415 Efforts for the migration to the utility network and the current state assessment and end-
state recommendation efforts continued in
the second quarter.

Desktop workstation for ArcGIS Pro and GIS
Software will be installed in FY 2025. In
addition, utility network integration and
training are planned.
30% 6/30/2029 Ongoing305,020
1,635,0002,410,000Emergency Generators - Water107916 No reportable activity in the second quarter.Assessment of stationary generators at wells and booster stations will begin in FY 2025.
96% 6/30/2029 No Activity This
Quarter
1,565,684
255,000255,000Water Operations / Training and
Storage / Work Shop
109017 No reportable activity in the second quarter.Grading, paving, fencing, and the installation of construction debris storage bays with
canopy will be completed in FY 2025.
36% 6/30/2029 No Activity This
Quarter
91,885
1,230,0009,355,000Reservoir Improvements109318 Alternatives in the draft conceptual design technical memo for the Don Benito Reservoir
replacement project continued review in the
second quarter.

Design of Don Benito Reservoir upgrades will
be completed in FY 2025. Other reservoir
improvements will be performed as needed.
49% 6/30/2029 Planning596,692
8,392,67420,392,674Water Reuse Project101319 Required progress and financial reports were submitted to U.S. Bureau of Reclamation for
the federal grant agreement.

A feasibility, environmental, and design study
will be completed in FY 2025.
93% 6/30/2029 Ongoing7,842,819
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 17

9,273,00017,273,000Customer Driven - Mains, Meters,
and Services
108220 A total of 8 water service applications with
deposits and 60 fire flow testing applications
were received from customers and
developers in the second quarter. There were
14 installed projects which include the
following tasks: 9 domestic services, 4 fire
services, 3 meters, and 10 service
abandonments.

Customer driven installations of new water
meters, services and mains, fire hydrant, gate
valves, and services, including final paving of
the trenches will be completed in FY 2025.
81% 6/30/2029 Ongoing7,495,865
3,073,0463,073,046Water and Power Facilities
Modernization
105621 The construction of the locker room remodel
project continued in the second quarter.

The locker room upgrades will be completed
in FY 2025.
75% 6/30/2029 Construction2,315,065
405,0001,105,000Facilities Site Improvement
Initiative
109222 No reportable activity in the second quarter.Facility landscapes will be retrofitted in FY 2025. Leak detection and associated data will
be assessed to identify next steps which may
include improvements or further testing.

Ongoing security and other site improvement
needs will be addressed.
36% 6/30/2029 No Activity This
Quarter
145,186
40,000390,000Water & Power Headquarters109723 No reportable activity in the second quarter.

Staff continued with the department's office
space needs assessment in collaboration
with the City Manager's Economic
Development team on a citywide effort.

In FY 2025, a needs assessment will be
conducted. PWP will begin identifying
potential sites for the future headquarters.
0% 6/30/2029 No Activity This
Quarter
0 Electric System
6,175,00011,375,000Conductor Replacement Program32261 Construction on the Lake Circuit Cable Upgrade project is anticipated to begin in the
third quarter.

Staff is reviewing the project expenditures
and will take appropriate action to address
the project imbalance.

The cable replacement on Lake Circuit will be
completed in FY 2025. In addition, other
projects may be completed as needed to
mitigate the risk of failure.
112% 6/30/2029 Ongoing6,886,140
14,167,57126,167,5714kV to 17kV Distribution System
Conversion Program
32272 The F9 and F11 circuit conversions were
completed in the second quarter.

The 4kV to 17kV conversions from circuits F7
to Belmont, F12 to Lincoln, Temple Alley (S3)
to Locust will be completed in FY 2025.

Additional conversion projects may occur
based on operational needs or to prepare for
major developments.
37% 6/30/2029 Ongoing5,182,266
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 18

17,506,35649,818,356Advanced Metering Infrastructure
(AMI)
31423 The program management services request
for proposals development is underway.

Procurement will continue for program
management, AMI network, systems
integration, and smart meters in FY 2025.
4% 6/30/2027 Planning616,787
5,465,8005,865,800GT-5 Capital Equipment
Replacements
32804 Work on GT-5 continued in the second
quarter and is expected to be back in service
in the third quarter.

Work planned for FY 2025 includes upgrade
of GT-5 nitrogen oxide pump, blade
replacement, and miscellaneous
improvements.
37% 6/30/2027 6/30/2029 Ongoing2,030,031
3,261,0003,261,000Subtransmission Cable Upgrade
(34-20)
32765 The 34-20 line upgrade was completed in the
second quarter.

The 34-20 subtransmission line upgrade
between Santa Anita and Chester substations
will be completed in FY 2025.
52% 6/30/2029 Completed1,703,583
35,630,50336,030,503GT-1 and GT-2 Capital Equipment
Replacements
31826 The catalyst testing for optimal functionality
on the GT-1 and GT-2 units continued in the
second quarter.

Planned work includes Generator Step Up
(GSU) Transformer Containment;
replacement of the SCR Catalyst on GT-1;
painting of both GT-1 and GT-2, and if
needed, installation of GT-1 Ammonia
Continuous Emissions Monitoring Systems
(CEMS) in FY 2025.
94% 6/30/2027 6/30/2029 Ongoing33,320,227
8,955,3679,355,367GT-3 and GT-4 Capital Equipment
Replacements
31867 Work on the GT-3 cooling tower basin began
in the second quarter.

Upgrades to the GT-3/4 Turbines and the
Balance of Plant (BOP) Control System will
continue in FY 2025. In addition, the work
plan includes installation of GT-3 Silencers,
GT-3/4 Ammonia CEMS (if required by South
Coast Air Quality Management District), re-
coating of the Cooling Tower Basin, GT-3/4
Automatic Voltage Regulator and
miscellaneous improvements on an as-
needed basis.
54% 6/30/2027 6/30/2029 Ongoing4,833,436
7,140,00015,140,000Electrical Vault Replacement and
Reinforcement Program
32298 Full restorations were completed on four
vaults in the second quarter. In addition,
asbestos remediation and vault preparation
was completed in 32 vaults.

A total of 50 vaults and/or pullboxes will be
reinforced, replaced, or have their
frame/cover replaced in FY 2025.
82% 6/30/2029 Ongoing5,878,520
7,820,50013,820,500Distribution Switch Replacement
Program
32319 Three switches were replaced and design
efforts for six additional switch replacements
continued in the second quarter.

A total of 17 distribution switches will be
replaced based on oil test results and a field
evaluation in FY 2025.
83% 6/30/2029 Ongoing6,481,927
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 19

3,500,0005,700,000Fire Threat Mitigation Tier 2 Areas325810 Construction for pole replacements and transformer upgrades and replacements
began in the second quarter.

Poles and transformers will be replaced within
the Tier 2 areas north of Loma Road to
mitigate the impact of potential wildfires in FY
2025.
94% 6/30/2029 Construction3,285,313
4,604,75811,118,890Receiving Station 35kV Upgrades326211 Procurement efforts for the 35 kV circuit breakers continued in the second quarter
with plans to recommend a contract for City
Council approval in the third quarter.

The upgrade of five (5) 35kV Potential
Transformers, six (6) circuit breaker
disconnects, and one (1) tie disconnect will be
completed in FY 2025.
62% 6/30/2029 Ongoing2,833,762
5,036,500130,036,500Energy Storage System Phase II327512 California Environmental Quality Act (CEQA) work continued on the Environmental Site
Assessment and Soil Management Plan in
the second quarter.

Work in FY 2025 includes continued planning,
site preparation, and permitting.
8% 6/30/2027 6/30/2029 Planning394,096
3,950,0005,950,000Distribution Transformer
Replacement Program
323713 Three transformers were replaced and
design work continued in the second quarter.

A total of ten transformers will be replaced
based on field inspection, evaluation criteria,
or a modeling indication of overloading in FY
2025. In addition, ten transformers will be
upgraded in relation to maintaining or
improving service quality.
78% 6/30/2029 Ongoing3,081,478
11,088,00019,088,000Electric Vehicle Charging
Infrastructure
322514 The EV charging station at Robinson Park
was completed in the second quarter and
procurement efforts continued for the
Playhouse Park. In addition, design work was
initiated for the City Yards and Arroyo Phase
II EV projects.

Electric Vehicle (EV) charging stations with
both Level 2 and DC fast chargers at the
Police Heliport, Marengo Garage Phase 2,
Arroyo EV Charging Depot Phase 1 and 2,
Playhouse Park Phase 2, Shoppers Lane,
and at MASH will be completed in FY 2025. In
addition, design and EV charger procurement
will be completed for the Avon Ramp EV
project, and construction will be initiated.
66% 6/30/2029 Ongoing7,328,462
4,545,0008,530,800Customer Information System
Managed Services - Power
327115 Enhancements of the Customer Information
System continued in the second quarter. A
system upgrade is currently in the planning
stage and is expected to be implemented in
the fourth quarter.

Additional Customer Information System
(CIS) system enhancements and upgrades
will continue to add benefits to PWP
customers and staff in FY 2025.
56% 6/30/2029 Ongoing2,563,791
1,681,0312,822,397T.M. Goodrich Receiving Station
Upgrades
326316 Field installation and SCADA commissioning
for the TM Goodrich Bank 1 Dissolved Gas
Analysis (DGA) was completed. In addition,
an order was placed for a new control house
battery charger.

The construction of TM Goodrich Bank 1
Dissolved Gas Analysis (DGA) system, CAPS
7-9 Power Meter upgrade, and Control House
battery charger upgrade will be completed in
FY 2025.
68% 6/30/2029 Ongoing1,137,537
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 20

687,5002,171,500Power Substation Weatherizing
Enhancements
327917 Weatherproofing for Oak Knoll Unit 3 and
Oak Knoll Unit 4 was completed in the
second quarter. In addition, Weatherproofing
of control house roofs for Hastings, Eastern,
Fairs Oaks, Villa, Brookside, and TM
Goodrich were completed.

Two substations will be weatherized in FY
2025. Enhancements will include protective
weatherproof high-temperature paint coating
for eight transformers and protective
rubberized/weatherproof coating for two
control room structures and four metal clad
switchgear.
60% 6/30/2029 Ongoing410,983
272,0002,821,300Oak Knoll Substation Upgrades327718 Work on the development of design and specifications for the new Oak Knoll 35 kV
switch upgrades continued in the second
quarter.

The procurement for Oak Knoll 35kV switch
upgrades will be initiated in FY 2025.
5% 6/30/2029 Ongoing14,269
272,0002,821,300Villa Substation Upgrades327819 Work on the development of design and specifications for the Villa 35 kV switch
upgrades continued in the second quarter.

The procurement for Villa 35kV switch
upgrades will be initiated in FY 2025.
5% 6/30/2029 Ongoing14,255
6,150,0007,951,476Substation Modernization
Program
323520 The factory acceptance test for the new Villa
Unit 1 capacitor relays was completed in the
second quarter. In addition, replacement
capacitors were ordered and construction is
scheduled in the third quarter.

In FY 2025, the Chester Unit 1 Transformer
Health equipment, temperature controller, and
Tap Changer Under Load (TCUL) upgrades
will be completed.  In addition, the Hastings
Unit 1 temperature controller and TCUL
upgrades will be completed.
83% 6/30/2029 Ongoing5,104,754
4,568,2785,956,278Computerized Maintenance
Management System
314021 Preparations for the software and system
implementor are underway and a contract
recommendation is expected in the third
quarter.

Software licenses required for Computerized
Maintenance Management System (CMMS)
installation and integrations will be purchased
in FY 2025. This process will include a
detailed CMMS Implementation Plan with
Project Schedule, Communications Plan,
Education/Training Plan, Issues Log, and
Change Management Plan.
42% 6/30/2029 6/30/2026 Planning1,941,178
10,092,00014,292,000Emergency Transmission and
Distribution System
Replacements
322222 Approximately six emergency replacement
projects were executed in the second
quarter.

Emergency replacements to transmission,
distribution, and substation systems will be
completed on an as needed basis in FY 2025.
97% 6/30/2029 Ongoing9,776,550
21,618,00034,018,000Installation of Low Voltage
Electrical Services
322123 Approximately 114 residential and
commercial installation requests for new
service, modifications, and upgrades from
the public right of way equal to 400 amps or
below were completed in the second quarter.

In addition, approximately 61 solar
connections were completed.

Modifications, upgrades, solar installations,
telecom, unmetered service, or new low
voltage electric service will be installed as
requested in FY 2025. Installation of service
conductors to provide electrical service will be
installed as needed.
95% 6/30/2029 Ongoing20,535,010
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 21

19,343,00018,087,000Installation of High Voltage
Electrical Services
322024 Approximately six private property electric
service installations in response to customer
requests for new service, modifications, and
upgrades higher than 400 amps of service
were completed in the second quarter.

Modifications, upgrades or new high voltage
electric services will be completed as
requested in FY 2025. Installation of cables,
conduits, switches, transformers, and meters
will be installed as necessary.
90% 6/30/2029 Ongoing17,497,765
1,485,0007,391,827Supervisory Control and Data
Acquisition (SCADA) System
Expansion
324525 Five hardware upgrade units for Connex 30
substation gateways were received the
second quarter.

In FY 2025, vendor selection for Connex 30
substation gateways and Jungle Mux fiber
optic multiplexer upgrades will be completed
and contracts will be issued. In addition, the
engineering design package for the Chester
Unit 4 SEL-2032 to SEL Real-Time
Automation Controller (RTAC) project will be
completed.
35% 6/30/2029 Ongoing524,152
1,350,0005,400,000Primary Dispatch Facility
Remodel
325326 Policies and procedures for implementing the
design-build delivery method are underway.

The design-build contract for the primary
dispatch facility will be recommended for City
Council approval once these efforts are
finalized.

In FY 2025, all legacy equipment from the
north and south wall panels will be removed
or relocated from the first floor to the
basement. In addition, the Request for
Proposals (RFP) development for tenant
improvements and control center upgrades
will be initiated.
13% 6/30/2029 Planning173,163
1,255,00058,412,812Fair Oaks and Brookside
Substation Upgrades
326727 Work on the major material specification for
the substation transformer was completed in
the second quarter.

Specifications for major materials and the
request for bids will be completed in FY 2025.

In addition, the design build specifications will
be completed and advertised.
15% 6/30/2029 Ongoing192,594
160,000560,000Replacement of Power Plant
Instruments and Controls
323228 No reportable activity in the second quarter.

Instruments and controls will be replaced on
an as-needed basis.

Procurement of instruments and controls at
the Glenarm Power Plant will occur on an as-
needed basis in FY 2025.
1% 6/30/2029 No Activity This
Quarter
2,280
7,720,55614,320,556Deteriorated Pole Replacement
Program
323329 Twenty-one poles were replaced and one
additional pole through Southern California
Joint Pole Committee (SCJPC) coordination
was replaced in the second quarter.

A total of 60 utility poles will be replaced
based on inspection and evaluation criteria in
FY 2025. In addition, funds are required to
cover Southern California Joint Pole
Committee charges that account for joint pole
work performed by other utilities.
95% 6/30/2029 Ongoing7,307,529
2,744,3203,144,320Power Production Facility
Improvements
323630 A new instrumentation office trailer was
delivered in the second quarter.

Work planned for FY 2025 includes
installation of a new perimeter wall at Azusa;
Remote Intelligence Gateway (RIG), and
miscellaneous facility improvements on an as-
needed basis.
41% 6/30/2025 6/30/2029 Ongoing1,135,473
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 22

3,900,0005,700,000Seismic and Reliability Upgrades
of Power Facilities
319631 Design work for the Del Mar Seismic
Upgrade Project continued in the second
quarter.

Construction of the seismic upgrade of the
Eastern substation will be completed in FY
2025. In addition, Santa Anita Bank 4 / Bank 5
firewall will be installed.
51% 6/30/2029 Ongoing2,002,956
872,9851,712,985Vault Cover Lid Replacement
Program
323032 The final 15 locations were identified for lid
replacements in the second quarter.

Installation of restraint system and lid
enhancement for 15 vault/manhole covers will
be completed in FY 2025.
46% 6/30/2029 Ongoing401,939
1,390,0001,990,000Fire Threat Mitigation Tier 3 Areas325733 In coordination with Los Angeles County Public Works and ahead of the holiday
construction moratorium, a substructure was
installed on Canyon Close Rd. and Altadena
Dr. in the second quarter.

Installation of the underground infrastructure
necessary to remove the overhead high
voltage distribution lines on Canyon Close Rd.
and Fox Ridge Dr. will be completed in FY
2025.
21% 6/30/2029 Design294,839
5,120,0005,668,403Santa Anita 35kV Receiving
Station Upgrades
326034 The protection and control upgrades for the
34-15 and 34-16 circuit breakers were
completed in the second quarter.

In FY 2025, the CAPS 4-6, CAPS 10-12, 34-
10, 34-11, 34-15, 34-16, and 34-25 protection
and control upgrades will be completed for
Santa Anita 35kV circuit breakers.
69% 6/30/2029 Ongoing3,555,624
1,670,0002,120,000Security, Access Control, and
Lighting Program at Power
Facilities
324835 Security upgrades for the City Yards
continued in the second quarter.

Design, procurement, and installation of
security, access control and lighting system at
Wilson, Villa, Del Mar, Chester, and Eastern
substations will be completed in FY 2025.
31% 6/30/2029 Ongoing514,733
546,521946,521Distribution System GIS
Enhancements
324636 No reportable activity in the second quarter.In FY 2025, PWP will continue to enhance the GIS to meet PWP operational immediate and
future needs.
6% 6/30/2029 No Activity This
Quarter
35,079
7,665,5288,935,528Distribution System Expansion
Program
322837 No reportable activity in the second quarter.Underground infrastructure for customer related projects will be enhanced and
expanded in FY 2025. In addition,
underground infrastructure on the Locust
Circuit will be expanded to tie the circuit to
two neighboring circuits for increases in
reliability and ease of operation, while setting
up for future 4kV to 17kV conversions in an
area with limited 17kV availability.
97% 6/30/2029 No Activity This
Quarter
7,410,429
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 23

2,290,0004,210,000Customer Facility Replacements326938 Transformers for the Metropolitan Transportation Authority tracking station were
replaced in the second quarter. In addition,
preparations for 13 Resettable Fault
Interrupter (RFI) switch upgrades at various
customer facilities was conducted.

A total of two relays will be retrofitted at large
customer stations in FY 2025. In addition,
covers will be placed on outdoor RFI switches
at 15 sites and 8 aging IFLDR switches will be
replaced and covers installed.
89% 6/30/2029 Ongoing2,033,211
585,0001,185,000Fiber Optic Cable Expansions /
Overbuilds
324439 No reportable activity in the second quarter.The installation of overhead and underground fiber-optic cables along El Mirador from
Colorado Blvd. up to El Mirador Tower on
Glen Oaks Blvd. will be completed in FY
2025. In addition, work in coordination with
Department of Technology to complete fiber
projects to meet PWP operational and system
needs will continue.
30% 6/30/2029 No Activity This
Quarter
176,834
1,631,0002,086,000Geographic Information System
(GIS) Enhancements
324040 Efforts for the migration to the utility network and the current state assessment and end-
state recommendation efforts continued in
the second quarter.

Desktop workstation for ArcGIS Pro and GIS
Software will be installed in FY 2025. In
addition, utility network integration and
training are planned.
24% 6/30/2029 Ongoing384,565
607,463737,463Field Services and Meter Reading
Automation
302541 No reportable activity in the second quarter.New meter reading hardware, software, and professional services for the upgrade to cloud
capability will be purchased in FY 2025.
51% 6/30/2029 Planning311,635
14,620,00014,620,000Energy Storage System Phase I320642 The California Environmental Quality Act (CEQA) documents were released for a 30-
day public review period in the second
quarter.

FY 2025 work includes permitting, planning,
site preparation, design and equipment, and
construction/installation of a 25 MW energy
storage system.
3% 6/30/2027 Planning464,462
3,390,00010,939,709Station Transformer Upgrades325943 Engineering and project management personnel continued contract negotiations for
a mobile transformer. The delay in
procurement is associated with higher than
anticipated costs.

In FY 2025, the Mobile Transformer contract
will be issued and equipment drawings will be
approved. In addition, work will be performed
on the design of the housing and station
upgrades.
12% 6/30/2029 Ongoing402,237
2,605,8473,805,847Power System Equipment325444 Specification development and procurement was conducted for electrical construction
equipment in the second quarter.

Major tools and test equipment will be
purchased upon field evaluation in FY 2025.
56% 6/30/2029 Ongoing1,447,962
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 24

2,366,6032,718,692Santa Anita 17kV Substation
Upgrades
326145 The installation of animal guards on Santa
Anita 17 kV open-air-rack was completed in
the second quarter. In addition, an order was
placed for new 17 kV potential transformer
fuse upgrades.

In FY 2025, the Santa Anita Bank 4
Transformer Health upgrade, Santa Anita
Bank 5 Transformer Health upgrade, and new
17kV Potential Transformer fuse upgrades will
be completed.
66% 6/30/2029 Ongoing1,562,217
1,883,0003,383,000Distribution Volt/Var
Enhancements Program
325246 Design efforts for the voltage correction
project began in the second quarter.

A switched capacitor bank solution will be
installed to alleviate low voltage problems in
the system in FY 2025. Additional voltage
correction projects will occur when
determined by recorded voltage
abnormalities, or when customers request
connection or upgrade of a service
connection.
85% 6/30/2029 Design1,593,816
6,026,3528,426,352Substation Oil Containment312847 Surveying was completed in the second quarter for the Glenarm Unit 1 and 2 oil
containment design.

In FY 2025, the construction of an oil
containment system for Glenarm Units 1 and
2 will be completed. Additionally, the design
for an oil containment system at Santa Anita
Substation Units 1 and 2, with modifications to
the existing oil containment system in banks 4
and 5 will be completed.
70% 6/30/2029 Ongoing4,240,774
20,139,28220,139,282Water and Power Facilities
Modernization
317548 The construction of the locker room remodel
project continued in the second quarter.

The locker room upgrades will be completed
in FY 2025.
95% 6/30/2029 Construction19,191,118
2,190,0006,140,981Glenarm Receiving Station
Upgrades
326649 The preliminary engineering design for the
Glenarm circuit breaker protection and
control upgrade was completed in the second
quarter.

The Glenarm RSC and RSD 35kV protection
and control upgrades design and
specifications will be completed and
procurement initiated in FY 2025. In addition,
the design for Primary Dispatch Battery
Charger and Inverter upgrades will be
completed.
68% 6/30/2029 Ongoing1,499,414
4,962,0007,362,000Transmission System
Enhancements
319550 Efforts continued on the Southern California
Edison draft Letter Agreement to replace the
following equipment at the TM Goodrich
Receiving Station: 220kV disconnects and its
associated foundation, the 220kV line
protection relays, and the Remote Terminal
Unit (RTU).

In FY 2025, an aging communication device,
RFL 6780 transmitter/receiver, will be
replaced. In addition, other transmission
equipment may be replaced or upgraded per
the inspection results and recommendations
of Southern California Edison.
67% 6/30/2029 Ongoing3,315,960
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 25

1,420,0002,670,000Power Supply Integrated
Resource Planning and Design
324951 No reportable activity in the second quarter.In FY 2025, work includes procurement for a consultant to assist with developing an update
to the 2023 IRP.
88% 6/30/2026 6/30/2029 No Activity This
Quarter
1,246,605
1,319,0001,806,500Management Information Systems
- Power
323952 Procurement work was conducted for the
appliances to build enterprise hybrid clouds
and the contract was recommended for City
Council approval in the second quarter.

Project work in FY 2025 includes
implementation of vulnerability assessment
recommendations, expansion of security
systems, installation of Cloud system
management and network equipment, and
procurement of miscellaneous hardware and
software.
46% 6/30/2029 Ongoing613,178
1,083,0003,083,000Power Transmission Program325153 Second quarter activities include work on the Reactor Bushing Replacement, Sylmar
Converter Station East Valve Hall HVAC
System Upgrade, and Tower Fall-down study
and mitigation design. LADWP is the
operating agent for this project.

In FY 2025, work will continue on replacement
of the 480V breaker switchgear at Sylmar
Converter Station (SCS) and the air
conditioning unit for Converter 1 and 2 Valve
Halls. In addition, Phase 2 of the Fire
Protection System Replacement project will
begin; there will be an HVAC system upgrade
at SCS E.Valve Hall, and various smaller
capital projects will be completed.
24% 6/30/2027 6/30/2029 Ongoing262,624
9,428,9999,478,999Power Transmission Program319054 No reportable activity in the second quarter.

LADWP is the operating agent for this
project.

Work on the Porcelain Insulators
Replacement and Reactor Bushing
Replacement will continue in FY 2025.
95% 6/30/2027 No Activity This
Quarter
8,970,642
7,903,00010,703,000Power Facility Wastewater /
Storm Water Capture and
Treatment
327055 The vendor selection was finalized in the
second quarter to provide a stormwater
treatment feasibility study.

Work planned for FY 2025 includes the
replacement of the Oily Water Separator;
installation of a stormwater capture
mechanism, and address any needs of storm
and waste water treatment, storage, recycling
and disposal facilities at the power plant on an
as-needed basis.
0% 6/30/2027 6/30/2029 Ongoing0
630,0003,179,300Chester Substation Upgrades327356 Work on the development of design and specifications for new Chester 35 kV switch
upgrades continued in the second quarter.

In FY 2025, the Chester 35kV switch
upgrades specifications will be complete and
procurement initiated.
8% 6/30/2029 Ongoing51,035
1,002,9001,402,900Power Supply Facility Security323457 No reportable activity in the second quarter.

Staff anticipates future work to correlate with
construction of the Battery Energy Storage
System at the Glenarm Power Plant.

In FY 2025, procurement and installation of
new and/or improved security systems with a
focus on Glenarm Plant will continue, and
work will be performed at the Broadway and
Azusa Hydro plants on an as-needed basis.
42% 6/30/2027 6/30/2029 No Activity This
Quarter
420,315
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 26

500,000950,00035kV Subtransmission System
Upgrades
328358 No reportable activity in the second quarter.PWP will initiate a study to evaluate all options to reconfigure/upgrade the 35kV
subtransmission system to reduce the fault
current to under 25kA at the receiving
stations, including an option to electrically split
the 35kV subtransmission system in FY 2025.
0% 6/30/2029 No Activity This
Quarter
0 70,000720,000Water & Power Headquarters328559 No reportable activity in the second quarter.

Staff continued with the department's office
space needs assessment in collaboration
with the City Manager's Economic
Development team on a citywide effort.

In FY 2025, a needs assessment will be
conducted. PWP will begin identifying
potential sites for the future headquarters.
0% 6/30/2029 No Activity This
Quarter
0 1,930,0003,880,000Subtransmission Cable Upgrade
(34-30)
328160 No reportable activity in the second quarter.The 34-30 subtransmission line upgrade between Santa Anita and Chester substations
will begin in FY 2025.
0% 6/30/2029 No Activity This
Quarter
7,494
1,090,0004,000,000Substation Switch Replacement
Program
328461 Design work for substation switch
replacements continued in the second
quarter.

Four 4kV substation oil switches and three
35kV subtransmission switches will be
replaced in FY 2025.
2% 6/30/2029 Design20,509
30,00026,055,000Subtransmission Path 2 Upgrade328262 Work on the labor and materials contract structure was initiated.

In FY 2025, design for the upgrade of the 34-
15, 34-16, 34-24, and 34-25 lines, including
vault restorations, will begin.
13% 6/30/2029 Planning3,946
Technology Projects
3,550,0003,550,000Police Computer-Aided Dispatch
and Records Management
System Replacement
711681 The statement of work for archival data
migration is under review and expected to be
finalized in the next quarter. Additionally, the
crime mapping solution is currently being
assessed, and a recommended
implementation plan is expected to be
completed in the third quarter.

Implementation of additional systems and
historical data migration will continue in FY
2025.
77% 6/30/2025 Planning2,724,564
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 27

4,231,9938,931,993DoIT Equipment Lifecycle
Replacement FY 2025 - 2029
711712 Network and server infrastructure equipment
and software updates continued as part of
planned lifecycle replacements. The PBX
replacement project continued with the total
number of phones migrated to the Teams
phone solution surpassing 1,000 extensions
the second quarter. The remaining phone
migrations are expected to be completed in
calendar year 2025.

Annual system life cycle replacement of
hardware and software will continue in FY
2025.
5% 6/30/2025 Ongoing222,522
3,289,3673,289,367Enterprise Building Security
Management
711633 New doors were installed at Hastings Library
and implementation of access controls is
expected in the third quarter. Installation of
perimeter security cameras at the City Yards
continued with completion expected in the
fourth quarter.

Work will expand to other City facilities in FY
2025.
78% 6/30/2025 Construction2,569,192
1,613,9792,733,979City Fiber Network Expansion FY
2025 - 2029
711724 The Strategic Broadband Plan was finalized
and potential projects were identified for
future consideration. Materials were ordered
and the design was completed for the fiber
connection to the Mirador Tower and the Villa
expansion projects, with material delivery
and construction kick-off anticipated in the
third quarter.

Expansion of fiber to provide Wi-Fi services to
public parks and park facilities will begin in FY
2025.
11% 6/30/2025 Ongoing180,998
1,500,0001,500,000City Park Public Wifi Expansion711695 Fiber network design to support WiFi service is to completed in the third quarter.

Environmental review delayed to the next
quarter due to new Federal requirements for
historic preservation. Overall schedule
unaffected as the initial set of parks and park
facilities are scheduled to be completed in
the fourth quarter, with installation of the
remaining sites to last through FY2026.

Implementation and construction of the WiFi
designs will continue in FY 2025.
5% 6/30/2026 Ongoing81,744
Capital Improvement Program
FY 2025 Quarter Monitoring Report
Activity Through December 31, 2024
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2025 Status UpdateFY 2025 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
February 6, 2025 Page 28