AGENDA
MUNICIPAL SERVICES COMMITTEE
REGULAR MEETING NOTICE
MARCH 25, 2025
PUBLIC MEETING 4:00 P.M.
MEMBERS
Justin Jones, Chair, District 3
Rick Cole, Councilmember, District 2
Tyron Hampton, Councilmember, District 1
Jason Lyon, Councilmember, District 7
STAFF
David Reyes, Interim General Manager
Caroline Monroy, Deputy City Attorney
Betty Gao, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR MARCH 25, 2025, AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
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To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.
Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. The help line will open 30 minutes prior to the posted start time of the meeting.
4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE
AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
REGULAR MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
MARCH 25, 2025
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, March 25, 2025, at 4:00 p.m., to discuss matters on the attached agenda.
Justin Jones, Chair
Municipal Services Committee
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this March 20 th, 2025, by 6:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
REGULAR MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
MARCH 25, 2025
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
March 11, 2025 (Regular Meeting)
1. METROPOLITAN WATER DISTRICT UPDATE BY CYNTHIA KURTZ
2. LOAN APPLICATION FOR THE WATER INFRASTRUCTURE FINANCE AND INNOVATION ACT (“WIFIA”)
3. CENTRAL LIBRARY SEISMIC RETROFIT AND RENOVATIONS – PROJECT UPDATE
CONTRACT AWARD PROCESS
4. STAFF COMMENTS
5. COMMISSION COMMENTS
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
INFORMATION ONLY
ADJOURN
NEW BUSINESS
1 01 03 /11/2025
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
MARCH 11, 2025
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:01 p.m.
ROLL CALL:
Staff:
Councilmember Justin Jones, Chair
Councilmember Tyron Hampton
Councilmember Rick Cole
Councilmember Jason Lyon
David Reyes, Interim General Manager of Water and Power Joaquin Siques, Director of Transportation
Lynne Chaimowitz, Assistant General Manager, Water and Power Varoojan Avedian, Assistant General Manager, Water and Power Caroline Monroy, Deputy City Attorney
Betty Gao, Recording Secretary
PUBLIC COMMENT No one appeared for public comment on matters not on the agenda.
APPROVAL OF MINUTES It was moved by Councilmember Cole, seconded by Councilmember Lyon, to approve the minutes of January 28, 2025 (Cancelled meeting), February 11, 2025 , and February 25 , 2025 (Cancelled meeting), as submitted. (Motion unanimously approved) (Absent: None)
INFORMATION ONLY PARKING CONCEPTS, INC. CONTRACT 32174 EXTENSION –
PERFORMANCE UPDATE
David Reyes, Interim General Manager of Water and Power , provided introductory comments, and Joaquin Siques, Director of Transportation, summarized the staff report as part of his oral presentation, and responded to questions.
Following a brief discussion, o n the order of the Chair, and by consensus of the Committee, the information was received and filed.
OPTIMIZED STRATEGIC PLAN UPDATE
David Reyes, Interim General Manager of Water and Power , provided introductory comments, and Mike Sontag, Director of Energy Environmental Economics (E3), presented the PowerPoint presentation on the item, including providing information on the general study update, a reliable electricity system for Pasadena, and next steps; with both responding to questions.
Councilmember Cole expressed his preference that representatives from E3 shift from using the term “meaningful progress” to the specific steps required to achieve the goals related to the Optimized Strategic Plan.
2 02 03 /11/2025
Nick Schlag, Partner of E3, responded to questions regarding the three metrics related to the 2031 clean energy metrics based on resources currently owned or contracted to Pasadena Water and Power, and responded to questions.
Councilmember Lyon expressed the need for additional open dialogues with the committee regarding project updates and decision-making, urging that conclusions not to be drawn too quickly without committee’s involvement and requested staff to provide the draft reports related to distributed solar and storage.
In response to Councilmember Cole’s inquiry on the Goodrich Receiving Station, Varoojan Avedian, Assistant General Manager of Water and Power, stated that transformers at the station are only occasionally taken out of service for maintenance, and that no transformers have been lost in the last 10 years.
Betty Gao, Recording Secretary , reported that six letters of correspondence was received by the City Clerk’s Office, which were distributed to the Committee, posted online, and made part of the record for this item.
The following individuals provided comments on the matter:
Mark Rutkowski, representing Pasadena 100
Sean Devey, representing Pasadena 100
Carl Selkin, representing Social Justice Committee of PJTC Christopher Yeh, Pasadena resident
Cynthia Cannady, representing Pasadena 100
Sandy Krasner, representing Pasadena 100
Peter Eisenhardt , representing 7 th Principle Committee Neighborhood Unitarian Universalist Church
Joe Feinblatt, Pasadena resident
Rex Mayreis, Pasadena resident
Councilmember Cole emphasized the purpose of the Pasadena Water and Power Department is to meet the resident’s needs, and not only sell energy. He urged a shift in focus towards supporting reliable and affordable energy through conservation and self -sufficiency; and advocated for greater access to solar power and proposed using the Glenarm Power Plant as a backup energy source.
Councilmember Lyon emphasized the need for further discussions on solar power, net energy metering, household generation limits, and the future role of the Glenarm Power Plant.
Councilmember Hampton echoed Councilmembers Cole’s and Lyon’s remarks, calling for further discussions on expanding access to solar energy, reevaluating the utility’s business mode, and keeping Glenarm Power Plant as a backup energy source.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
3 03 03 /11/2025
ELECTRIC RATE STUDY UPDATE – CUSTOMER ENGAGEMENT
PLAN
David Reyes, Interim General Manager of Water and Power, provided introductory comments, and Lynne Chai mowitz, Assistant General Manager of Water and Power, summarized the staff report as part of the PowerPoint presentation on the item, and responded to questions.
Councilmember Cole expressed appreciation to staff’s for their level of sophistication and commitment to public engagement, however expressed concerns with staff’s method of public engagement as a City and encouraged staff to continue bridging their efforts through a more unified and efficient strategy of building consistent outreach efforts; and suggested implanting reliable survey s to ensure better and more accurate community feedback.
Councilmembers Hampton and Lyon praised and thanked Water and Power staff for their good work on the proposed Customer Engagement Plan.
Genette Foster, Pasadena resident, expressed concerns with the proposed changes to the Pasadena Municipal Code, specifically the new reserve structure.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:53 p.m.
ATTEST:
____________________
Betty Gao
Recording Secretary
__________________________
Councilmember Justin Jones, Chair
Municipal Services Committee
4 ITEM #1
5 To: Pasadena Municipal Services Committee (MSC)
From: Cynthia Kurtz, Representative on MWD
Re: Update from the Metropolitan Water District of Southern California (MWD) Date: March 25, 2025
I recently met with Pasadena MSC Chair Jones regarding my updates to this Committee. He asked that I report quarterly to the Committee – as your schedule allows – and that I submit a written report along with my verbal report. I am pleased to offer my first report for the March 25, 2025 meeting.
Chair Jones requested that the new MWD General Manager, Deven Upadhyay, be invited to a future MSC meeting. General Manager Upadhyay was pleased to accept this invitation, and we are working a schedule that fits with the committee’s meeting schedule as well as his.
Chair Jones also asked that each member of the MSC be added to the distribution list for the MWD newsletter. You should be receiving the newsletter now.
Water Supply
State Water Project Supplies
The State Department of Water Resources (DWR) recently increased the allocation of water that MWD will receive this year to 35%. It is possible that this will increase again as there have been additional wet storms in the Sierras since this announcement. With the current demand, a 35% allocation will mean MWD has sufficient supply to meet all member agency demands in 2025 and can add to the existing 3.4 million acre feet (AF) of water already in storage.
Colorado River S
upplies
The Colorado River Aqueduct (CRA) is currently shut down for annual inspection and maintenance. Because MWD has supplies that are stored in Lake Mead, it is expected that the usual amount of CRA water will be available for MWD this year.
Colorado River Negotiations Update
As a brief recap, the agreements between the seven states which use Colorado River water and Mexico, which also has Colorado River water rights, expires in late 2026. Due to both overallocation of the water in the past and climate change which is reducing the amount of water available in the Colorado River system, the future agreement must be based on a more realistic estimate of how much water will be available. 6 The three lower basin states (California, Arizona, and Nevada) proposed to take the responsibility for the past over-allocation. In this proposal, California would reduce its annual water usage by 440,000 AF.
Negotiations then turned to how to estimate and distribute the reduction needed due to climate change. The upper basin states (Colorado, New Mexico, Utah, and Wyoming) insisted that these reductions also be absorbed by the lower basin states. Consequently, negotiations came to a standstill.
Contributing to the slow negotiations was the change in Administration and the accompanying change in the Secretary of the Interior and the Commissioner of the Bureau of Reclamation. Doug Burgum (former Governor of North Dakota) has now been confirmed as the Secretary of Interior, but we are still waiting for announcement on the selection of the Commissioner.
I am pleased to report that since my last report, the seven states have started to meet again. They have agreed on a schedule that would produce a framework for an agreement by May 2025 and a seven-state proposal by August 2025. It is important to get a proposal to the Department with enough time to have it reviewed and complete the NEPA process if it is still required.
Negotiations reopened after January 22, 2025, a letter signed by the Senators of all seven Colorado River basin states was received encouraging a seven-state consensus and offering legislative assistance if necessary. The letter brought everyone back to the table.
MWD ‘s C
limate Adaptation Master Plan for Water (CAMP4water)
Work continues balancing the needs to address climate change impacts, ensure long-term reliability of water supplies, and maintain affordable water rates. Through a series of planning scenarios, the goal of CAMP4water is to guide future water system investments in the most cost-effective way possible. An important part of the process is a Joint Task Force comprised of board directors and general managers or assistant general managers from member agencies. Pasadena has been very involved in the Task Force.
While the work has been slow and deliberate, over the next few months we expect to be discussing and adopting critical tools to assist our decision-making including:
• A framework for open, transparent decision making that tracks progress. • Performance targets for major infrastructure and water resources management initiatives.
• Criteria for evaluating and prioritizing investments. • Strategic business model alternatives.
7 Other Upda tes
Pasadena is sharing a day trip to the Weymouth Water Treatment Plant in La Verne and a visit to Diamond Valley Lake with the Foothill Municipal Water District on Friday, May 2, 2025. Registration is open until April 2, and we welcome any MSC members who are interested in joining the trip. Please let me or Diana Valenzuela know if you would like the registration link.
In addition to my current assignments on the One Water Committee and the Legal and Claims Committee, I was asked to Chair a new MWD Ad Hoc Committee on Ag & Tribal Relations. I was also elected to the MWD Board Executive Committee.
As we pursue using water more wisely, there is a need to forge better relationships between agriculture and urban water managers. We have successful programs underway with the Palo Verde Irrigation District (Blythe, CA) and the Bard Water District (Imperial County, CA).
There are opportunities to expand these types of programs into the Central Valley and even between States (which would require Federal approval).
There are several California Native American Tribes who are also interested in partnerships because they have water rights which they would like to manage in the best way to meet their needs in concert with the needs of other water users.
This are new initiatives for MWD and I am pleased to be a part of developing them.
8 ITEM #2
9 PASADENA WATER AND POWER
MEMORANDUM
March 25, 2025
To: Municipal Services Committee
From: David M. Reyes
Interim General Manager
Subject: Loan Application for the Water Infrastructure Finance and Innovation Act (“WIFIA”)
This memorandum is for information only.
BACKGROUND:
Pasadena Water and Power (“PWP”) plans to submit an application to the U.S.
Environmental Protection Agency’s (“EPA”) federally subsidized Water Infrastructure Finance and Innovation Act (“WIFIA”) loan program to partially finance three critical infrastructure projects that are cumulatively titled the Water Infrastructure Program (“WIP”) for an amount not-to-exceed $103,600,000. The loan program has numerous benefits, including a low cost of capital, reduced interest rate risk, flexible draw and repayment terms, and no prepayment penalty. The loan will enable progress on the WIP projects, including the Sunset Reservoir Complex Project, Advanced Metering Infrastructure, and Water Distribution Mains Project. The loan will support the accelerated upgrades to the water system and reduce the risk of rising costs and emergency repairs, ultimately leading to savings that will be passed on to PWP ratepayers.
During the cost-of-service study and revenue requirement development process for 2024 through 2029, conducted in 2023, PWP staff identified that the accelerated need for investment in capital infrastructure would create a larger pressure on rates if they were managed using just-in-time rate adjustments. Traditionally, such capital financing for projects would result in the issuance of municipal bonds, however, with the knowledge of the WIFIA program, PWP staff investigated the costs and benefits of the WIFIA program compared to traditional financing. After conducting a cost/benefit analysis, which proved to be beneficial to PWP ratepayers with a net present value savings estimated to be more than $10 million, PWP staff began preparations to take further steps to participate in WIFIA.
10 WIFIA Application and Loan Authorization
March 25, 2025
There is a three-step process to closing a WIFIA loan agreement. The first step is to submit a letter of intent. The letter of intent is a non-binding submission that the EPA reviews for applicant and project eligibility prior to selection to apply. PWP submitted a letter of intent and was invited to submit a WIFIA loan application on December 20, 2024. PWP is currently in the application process phase. The application process is followed by the negotiation of the terms and conditions prior to the closing of the loan at which time the rate is established and after which time loan payments can commence.
WIFIA Loan Program Information
The WIFIA program is a federally subsidized loan program administered by the EPA to provide long-term, low-interest loans for water and wastewater infrastructure projects.
The program was created to provide water/wastewater infrastructure projects with a flexible, “patient” investor willing to take on investor concerns regarding the investment horizon, liquidity, predictability, and risk of projects. The program can be used to finance up to 49% of eligible project costs, as long as all sources of federal funding do not exceed 80%. The interest rate of WIFIA loans is equal to or greater than the U.S.
Treasury rate of a similar maturity and is fixed on the date that the credit agreement is executed.
The benefits of the WIFIA program are numerous. The WIFIA program provides a low cost of capital; the interest rate is roughly equivalent to the U.S. Treasury rates with 1 basis point added to the daily rate for State and Local Government Series securities.
WIFIA also provides reduced interest rate risk; the interest rate is fixed at loan closing with an option for a one-time rate reset if there have been no loan draws and rates have dropped. The program also can be prepaid, without penalty.
The most substantial benefits of the program are attributable to the flexibility for draw and repayment terms. Repayment terms of the loan are beneficial because PWP would be able to defer repayment until five years following substantial completion of the project, improving debt service in the near term, and extending the rate repayment horizon for an additional five to eight years. Repayment can also be up to 35 years from the substantial completion of the project. With the program, as PWP draws funds to pay for project costs, the interest will accrue on the actual rather than the projected costs, thereby reducing the carrying costs of the loan.
Analysis of the desirability for application included considerations for the loan requirements that accompany participation in the program. Projects receiving a WIFIA loan, including portions not financed with WIFIA, must comply with all relevant federal laws, regulations, and requirements. Notable requirements that impact the overall cost/benefit analysis include the National Environmental Policy Act, the American Iron and Steel Requirement, the Davis-Bacon Wage Requirement, and the Build America, Buy America Act. These costs are included in the total amount along with a program contingency that has been allotted for compliance with requirements.
11 WIFIA Application and Loan Authorization
March 25, 2025
Pr
ojects Funded through the WIFIA Loan
The loan a
pplication has been drafted to bundle three major capital improvement projects in the Water System Capital Improvement Program (“CIP”): Sunset Reservoir Complex, Advanced Metering Infrastructure (“AMI”), and Water Distribution Mains. The Sunset Complex project includes replacing reservoirs that are over 130 years old with new prestressed concrete reservoirs and constructing a new groundwater treatment plant. The AMI project includes replacing about 18,000 water meters and retrofitting about 20,000 water meters for AMI. The Water Distribution Mains project includes replacing about 11 miles of aging water mains.
PWP has
selected to administer the loan as one project, entitled “Water Infrastructure Program.”
Capital Project: Amount
Sunset Complex Project (CIP 01075) $75,740,325
Water Distribution Mains (CIP 01080) $59,736,050
Advanced Metering Infrastructure
(Water Portion) (CIP 01078)
$26,721,458
Program Contingency $48,659,350
Processing Fees $400,000
Total Project Costs: $211,257,183
WIFIA Loan Amount (49%) $103,516,020
The annual
loan servicing is approximately $26,000 per year during construction and $7,800 annually after substantial project completion. The principal and interest payments of the loan are determined upon loan closing.
Benef
its of Participation for Ratepayers
The WI
FIA program will enable the water system to have a more agile and resilient plan of finance for its critical and accelerated capital reinvestment program. The water system has many infrastructure projects that have reached the point of urgency. The projects that are contained in the WIP have a positive return on investment for the future; however, cash flow and liquidity are a challenge when paying for the projects using pay-go funding (financing capital projects using current revenues instead of debt).
By having a balanced plan with capital funding debt, elongating the terms of repayment, and the benefit of more time to consider increased revenue requirements, PWP customers will continue to be provided safe and reliable water at a competitive rate. 12 Pasadena Water and Power
Water Infrastructure Finance and
Innovation Act Application
Municipal Services Committee
March 25, 2025
Item #2
13 Pasadena Water and Power
Program Overview
• The Water Infrastructure Finance and Innovation Act
(
WIFIA) program is a federally subsidized loan program
administered by the U.S. Environmental Protection
Agency (EPA) to provide long-term, low-interest loans for water & wastewater infrastructure projects
> Created to provide water/wastewater infrastructure projects with a flexible, “
patient” investor willing to take on investor concerns regarding the investment horizon, liquidity, predictability, and risk of projects • Can be used to finance up to 49% of eligible project
co
sts
• Interest rate is equal to or greater than the U.S. Treasury r
ate of a similar maturity and is fixed on the date the
credit agreement is executed
2 14
Pasadena Water and Power
3 Potential Benefits
Interest
Rate
Interest rate is
roughly equivalent
to that of U.S.
Treasury rates
Fixed rate at closing (with
1 time rate reset if rates
decrease)
Cash Flow
Interest is accrued on
actual spend; reducing
carrying costs
Deferred repayment
option up to 5 years
following substantial
completion of projects
Up to 35 year term
Flexibility
Can structure loan
around other bonds
Can repay full amount at
anytime without
penalties
15 Pasadena Water and Power
4 Loan Requirements
All projects must
comply with
Federal
requirements –
including portions
not financed with
WIFIA
National Environmental Policy Act
American Iron and Steel Requirements
Davis-Bacon Wage Requirement
Build America, Buy America
Fees
Loan application fee of
$100,000 due with application
submission
Credit Processing and Servicing
Fees that varies based on loan
amount and terms
Continuing Disclosure and
monitoring
WIFIA program requires that
borrowers submit quarterly
financial condition reports,
comply with site visits, provide
material event notices, and
regular legislative compliance
certifications
Administration:
Substantial ongoing
administration is related to
ensuring WIFIA funds are not
spent on ineligible project costs
16 Pasadena Water and Power
WIFIA Process
5 Project
Selection
Project
Approval
Negotiation
and
Closing
Project
Monitoring
• Letter of Interest
Submission
• Invitation to
apply
• Application
submission
• Application
approval
• Negotiation
activities
• Term sheet
finalized
• Council
authorization to
execute
agreement
• Credit agreement
executed
• Draws
• Monthly and
annual reporting
requirements
2024 2025 2026
17 Pasadena Water and Power
Water Infrastructure Program
6 Project Project Cost
49% Loan
Amount
Sunset Complex1 $75.7 $37.1
Distribution Mains2 $59.7 $29.3
Advance Metering
Infrastructure (Water Portion Only)3 $26.7 $13.1
Processing Fees $0.4 $0.2
Project Contingency $48.7 $23.9
Total $211.3 $103.5
$ millions
Note: Immaterial rounding differences may occur
1. Planning, design, construction costs
2. D
esign and construction costs
3. Implementation cost
18 Pasadena Water and Power
Overall Schedule
7 WIFIA
Loan Application & Closing
November 2024 - December 2025
Project Monitoring
2026 - 2031
Sunset Complex
Design
Through Fall 2025
Bid
Fall 2025 - Summer 2026
Construction
Summer 2026 - Fall 2028
Advanced Metering Infrastructure
Procurement
Through March 2025
System Build/Integration
March 2025 - March 2026
Deployment
March 2026 - December 2027
Water Main Distribution Pipeline
Design
Through June 2025
Construction
February 2026 - March 2031
Project Selection
September – November 2024
Environmental Compliance
CEQA Final EIR
(Sunset) April 2025
NEPA
February 2025 – April 2025
19