Legislative Policy Committee
May 6, 2025

AGENDA LEGISLATIVE POLICY COMMITTEE REGULAR MEETING NOTICE MAY 6, 2025
PUBLIC MEETING 4:30 P.M. MEMBERS Steve Madison, Chair, District 6 Gene Masuda, District 4 Jess Rivas, District 5 Jason Lyon, District 7 STAFF Brenda Harvey-Williams, Assistant City Manager Arnold Lee, Chief Assistant City Attorney Tamer Sabha, Recording Secretary MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent with our history, culture and unique character. In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice. Please call (626) 744-4124 to request use of a listening device.

Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance. Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación. Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at http://www.cityofpasadena.net/commissions/city-council-legislative-policy-committee/ Materials related to an item on this Agenda submitted to the Legislative Policy Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”

PUBLIC COMMENT AT THE REGULAR LEGISLATIVE POLICY COMMITTEE MEETING FOR MAY 6, 2025 AT 4:30 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.

Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy

TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG

In order to facilitate public participation at meetings the City will accept public comment in the following manner:

1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.

2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.

Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.

To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.

Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:

Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446

3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124.

Help line will open 30 minutes prior to the posted start time of the meeting.

4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:

[email protected]

Written correspondence will be forwarded to the Legislative Policy Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.

LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,

IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT

TO THE AMERICANS WITH DISABILITIES ACT

BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].

REGULAR MEETING
AGENDA

LEGISLATIVE POLICY COMMITTEE
MAY 6, 2025
Public Meeting: 4:30 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

PUBLIC MEETING - 4:30 P.M.

ROLL CALL

PUBLIC COMMENT – Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

APPROVAL OF MINUTES

October 1, 2024 – Regular Meeting*
November 5, 2024 – Cancelled Meeting*

OLD BUSINESS

1. CONSIDERATION OF REVISED PROTOCOLS AND PROCEDURES

GOVERNING CITY COUNCIL MEETINGS FOR RECOMMENDATION TO THE

FULL CITY COUNCIL

NEW BUSINESS

2. BUDGET WORKSHOPS – FY 2026 RECOMMEND OPERATING BUDGET

a. LIBRARIES AND INFORMATION SERVICES DEPARTMENT*
b. PLANNING AND COMMUNITY DEVELOPMENT*
c. CITY ATTORNEY’S OFFICE*
d. CITY COUNCIL*
e. OFFICE OF THE CITY CLERK*

3. REQUEST FOR CITY COUNCIL DIRECTION TO IMPLEMENT RECENT CITY

CHARTER APPROVED AMENDMENTS, INCLUDING PREPARATION OF AN

ORDINANCE TO CODIFY PROCESS FOR FILLING CITY COUNCIL DISTRICT

VACANCIES BY APPOINTMENT AND CONVENING A COUNCIL
COMPENSATION COMMITTEE*

INFORMATION ONLY

4. BRIEFING BY CHRIS GIGLIO ON FEDERAL LEGISLATIVE MATTERS

5. BRIEFING BY KYRA EMANUELS ROSS ON STATE LEGISLATIVE MATTERS

6. DISCUSSION OF THE CITY COUNCIL RETREAT

7. PAST AGENDAS FOR CITY BOARDS AND COMMISSIONS*

a. Accessibility and Disability Commission – March 25, 2025, April 22, 2025 b. Arts & Culture Commission – March 12, 2025, April 9, 2025 c. Commission on the Status of Women – March 5, 2025, April 2, 2025 d. Community Police Oversight Commission – April 10, 2025 e. Design Commission – March 11, 2025, March 25, 2025, April 22, 2025 f. Environmental Advisory Commission – March 11, 2025, April 8, 2025 g. Historic Preservation Commission – March 4, 2025, April 10, 2025, April 15, 2025
h. Human Relations Commission – March 4, 2025, April 1, 2025 i. Human Services Commission – March 12, 2025, April 9, 2025 j. Library Commission – March 19, 2025, April 16, 2025
k. Northwest Commission – March 11, 2025, April 8, 2025 l. Old Pasadena Parking Meter Zone Advisory Commission – April 17, 2025 m. Pasadena Rental Housing Board – March 6, 2025, March 20, 2025, April 3, 2025, April 17, 2025, May 1, 2025
n. Planning Commission – March 12, 2025, April 9, 2025, o. Recreation and Parks Commission – March 4, 2025
p. Senior Commission – March 11, 2025, April 8, 2025
q. South Lake Parking Place Commission – March 27, 2025 r. Transportation Advisory Commission – March 27, 2025, April 14, 2025, April 24, 2025

ADJOURN

* INDICATES ATTACHMENTS INCLUDED

APPROVAL OF MINUTES
October 1, 2024 – Regular Meeting*
November 5, 2024 – Cancelled Meeting*
01 10/01/2024

CITY OF PASADENA

LEGISLATIVE POLICY COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
OCTOBER 1, 2024

OPENING Acting Chair Masuda called the regular meeting of the Legislative Policy Committee to order at 4:40 p.m.

ROLL CALL:

Staff:

Vice Mayor Steve Madison, Chair
Councilmember Gene Masuda
Councilmember Jess Rivas
Councilmember Jason Lyon

Nicholas Rodriguez, Assistant City Manager
William Huang, Director of Housing
Alexander Hernandez, Assistant to the City Manager
Tim Wellman, Chief Assistant City Prosecutor
Michele Bagneris, City Attorney/City Prosecutor
Phyllis Hallowell, Public Works Management Analyst V
Michael Frelier, Public Works Management Analyst IV
Brent Maue, Acting City Engineer
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary

PUBLIC COMMENT

No one appeared for public comments on matters not on the agenda.

APPROVAL OF MINUTES It was moved by Councilmember Masuda, seconded by Councilmember Lyon to approve the minutes of June 4, 2024 , as submitted. (Motion unanimously carried ) (Absent: Councilmember Rivas)

INFORMATION ONLY BRIEFING BY CHRIS GIGLIO ON FEDERAL LEGISLATIVE

MATTERS

Nicholas Rodriguez, Assistant City Manager, noted that Chris Giglio, Legislative Advocate, would not be able to participate in the meeting, however he provided a written memo which was received by the City Clerk’s Office, distributed to the Committee, posted online, and made part of the record.

NEW BUSINESS

Councilmember Rivas
arrived at 4:43 p.m.

SUPPORT FOR THE LOS ANGELES COUNTY AFFORDABLE

HOUSING, HOMELESSNESS SOLUTIONS, AND PREVENTION
NOW TRANSACTIONS AND USE TAX INITIATIVE (“MEASURE
A”) ON THE NOVEMBER 5, 2024 BALLOT

William “Bill” Huang, Director of Housing, summarized the agenda report as part of the PowerPoint presentation on the item, including background information on Measure H and Measure A, funding allocations, and fiscal impacts; and responded to questions.

02 10/01/2024

Motion:

Councilmember Masuda expressed support for Measure A and stated that he believes Measure H is financially disappointing for Pasadena.

Councilmember Rivas also expressed support for Measure A, which she believes is vital in addressing homelessness and housing insecurities.

Councilmember Lyon echoed comments in support of Measure A; expressed concerns with the lack of the City’s return on the amount of fiscal investment the City provides to combat homelessness; and advocated for staff to continue to request transparency from Los Angeles County related to Measures H funding allocations.

Tommy Newman, Senior Director of Impact Initiatives, United Way of Greater Los Angeles, provided background information on The L.A. County Affordable Housing Solutions Agency (LACAHSA), taxable and tax -exempt bonds used to fund housing projects, and the new interim CEO’s leadership; and responded to questions.

The following individuals provided comments on the matter:

Katerina Gea, Pasadena resident
Bert Newton, representing Making Housing and Community
Happen
Allison Henry, Pasadena resident

Vice Mayor Madison echoed comments on the need for Los Angeles County to provide additional financial transparency related to Measures H. He expressed concerns with the Los Angeles County Board of Supervisor’s lack of position on Measure A; and stated he would support the staff recommendation but would prefer the matter be agendized at a future City Council meeting.

In response to Vice Mayor Madison’s inquiry if the Mayor is able to support the staff recommendation without the City Council approval, Javan Rad, Chief Assistant City Attorney, stated that staff should evaluate the City’s Legislative Platforms to determin e of legislation related to Measure A is included in the platforms. He recommended that the matter be presented to the City Council at a Special Meeting as time is of the essence.

Following discussion, it was moved by Councilmember Rivas, second by Councilmember Masuda, to approve the staff
recommendation, and forward the item to the City Council for further consideration. (Motion unanimously carried) (Absent: None)

SUPPORT OF PROPOSITION 36 ALLOW FELONY CHARGES

AND INCREASE SENTENCES FOR CERTAIN DRUG AND THEFT
CRIMES ON THE NOVEMBER 5, 2024 STATE GENERAL

ELECTION BALLOT

03 10/01/2024
Alexander Hernandez, Assistant to the City Manager, summarized the agenda report as part of the PowerPoint presentation, and responding to questions.

Tim Wellman, Chief Assistant City Prosecutor, provided information on current drug possession laws, and responded to questions.

Councilmember Rivas expressed concerns regarding the lack of funding sources for treatment under Proposition 36, highlighting the issue of potentially redirecting funds allocated for Proposition 1, mental health treatment, which she believes to be a critic al need, and therefore she is not able to fully support Proposition 36.

Councilmember Lyon expressed concerns with the lack of clarity that treatment is an option for some drug possession crimes, the mandatory sentences instead of individualized assessments, and the lack of distinction between possession of drugs for personal usage and possession for sale related to Proposition 36; and therefore, he is not able to endorse or support the proposition. He suggested to observe the outcome of the Governor’s recently signed bills aimed at deterring property crime before making a deci sion on the Proposition.

Chair Madison expressed concerns with the Department of Drug Administration’s lack of a clear guide enforcement policy related to punishments for theft and drug crimes. He also expressed concerns with Proposition 36 which gives tremendous discretion to dis trict attorneys that often leads to unfair practices.

Michele Bagneris, City Attorney/City Prosecutor, expressed her support on Proposition 36, and responded to questions.

Jess Farris, representing ACLU of Southern California, spoke in opposition to the staff recommendation, and provided comments on Proposition 36.

Following discussion, on the order of the Chair and by the consensus of the Committee, staff was directed to forward the item to the City Council for consideration and discussion, without a Committee recommendation.

DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE
AMENDING PASADENA MUNICIPAL CODE CHAPTER 2.45 TO

REQUIRE TRAINING FOR ALL ADVISORY BODIES CREATED

BY CITY COUNCIL

Rick Cole, Pasadena Resident, urged future discussions on the item focus on how commissioners can improve the City’s
advisory body system.

Due to time constraints, on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.
04 10/01/2024

INFORMATION ONLY
Continued

BRIEFING BY KYRA EMANUELS ROSS ON STATE

LEGISLATIVE MATTERS

Kyra Emanuels Ross, State Legislative advocate for the City, provided an update on state and local legislative matters listed below and responded to questions:

• Legislature concluded its first regular session on September 1, 2024;
• The Assembly passed AB1 and AB9 related to gas prices, which will move to the Senate on October 11, 2024;
• The Governor has a veto rate about 15%;
• The Governor signed several bills, including those related to the use of builder’s remedy and the development of regional housing needs allocation;
• The Governor signed AB 2561, which requires cities and counties to address departmental vacancy rates of 20% or more, initiating a public hearing process on vacancies; • The Governor vetoed AB 2330, a bill supported by the City, which would have provided assistance to local agencies for wildfire preparedness planning and efforts;
• The focus will now shift back to the special session, followed by preparations for the November 5, 2024 election; and
• Two Regional Housing Needs Assessment (RHNA) bills

Following discussion, on the order of the Chair and by consensus of the Committee, the information was received and filed.

STREET RENAMING DISCUSSION

Phyllis Hallowell, Public Works Management Analyst, provided introductory comments, and Michael Frelier, Public Works Management Analyst, summarized the staff memo as part of the PowerPoint presentation and responded to questions.

Councilmember Rivas spoke in support of the City adopting an Honorary Street Naming Policy; and suggested establishing a reasonable fee schedule for the process of renaming street signs.

Councilmember Lyon thanked staff for the well written staff report; spoke in support of the City adopting an Honorary Street Naming Policy and implementing fees that take into consideration staff time.

He spoke in support of at least more than half of the affected property owners petition signatures should be required to request a street name change. Councilmember Lyon noted that the Secretary of Interior’s Standards provide guidelines to help determine individuals of significance when considering street name changes.

Vice Mayor Madison concurred with the comments related to requiring a higher percentage of petition signature s to request a street name change; and spoke in support of the honorary renaming process to take on a natural approach and emphasized the need for 05 10/01/2024
clearer parameters and distinction in the renaming process, particularly between residential and commercial addresses, and other types of locations.

Brent Maue, Acting City Engineer, provided information on the renaming of Kinneloa Avenue, and responded to questions.

Following discussion, on the order of the Chair and by consensus of the Committee, staff was directed to return to the Committee with a proposed Street Renaming policy incorporating the comments as detailed above.

PAST AGENDAS FOR CITY BOARDS AND COMMISSIONS

a. Accessibility and Disability Commission – August 27, 2024, September 24, 2024
b. Arts & Culture Commission – September 11, 2024
c. Board of Zoning Appeals – August 22, 2024
d. Code Enforcement Commission – August 1, 2024
e. Commission on the Status of Women – August 7, 2024,
September 4, 2024
f. Community Police Oversight Commission – August 1, 2024, September 12, 2024
g. Design Commission – August 13, 2024, August 27, 2024, September 10, 2024, September 24, 2024
h. Environmental Advisory Commission – August 13, 2024, September 10, 2024
i. Fire and Police Retirement System Board – September 18, 2024
j. Hahamongna Watershed Park Advisory Committee –
September 24, 2024
k. Historic Preservation Commission – September 3, 2024 l. Human Relations Commission – August 6, 2024, September 3, 2024
m. Human Services Commission – September 11, 2024
n. Library Commission – September 18, 2024
o. Northwest Commission – August 13, 2024, September 10, 2024
p. Planning Commission – August 28, 2024, September 11, 2024, September 25, 2024
q. Recreation and Parks Commission – September 10, 2024 r. Reconnecting Communities 710 Advisory Group – September 18, 2024
s. Senior Commission – September 10, 2024
t. Transportation Advisory Commission – September 26, 2024 u. Urban Forestry Advisory Committee – August 14, 2024, September 11, 2024

Following a brief discussion, on the order of the Chair and by consensus of the Committee, the information was received and filed.

REVIEW AND DISCUSSION OF COMMISSION TERM LENGTHS

06 10/01/2024
Due to time constraints, on the order of the Chair, and by consensus of the Committee, the above referenced item will be continued to a future Committee meeting.

ADJOURNMENT On the order of the Chair, the regular meeting of the Legislative Policy Committee was adjourned at 6:22 p.m.

ATTEST:

____________________
Betty Gao
Recording Secretary

_________________________________
Vice Mayor Steve Madison, Chair
Legislative Policy Committee

11/05/2024

CITY OF PASADENA

LEGISLATIVE POLICY COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
NOVEMBER 5, 2024

MEETING

The regular meeting of the Legislative Policy Committee, scheduled for Tuesday, November 5, 2024, at 4:30 p.m., was cancelled as ordered on October 31, 2024, and posted by staff.

ATTEST:

____________________
Tamer Sabha
Recording Secretary

_________________________________
Vice Mayor Steve Madison, Chair
Legislative Policy Committee

NEW BUSINESS

2. BUDGET WORKSHOPS – FY 2026 RECOMMEND

OPERATING BUDGET

a. LIBRARIES AND INFORMATION SERVICES DEPARTMENT*
b. PLANNING AND COMMUNITY DEVELOPMENT*
c. CITY ATTORNEY’S OFFICE*
d. CITY COUNCIL*
e. OFFICE OF THE CITY CLERK*

NEW BUSINESS

2. BUDGET WORKSHOPS – FY 2026 RECOMMEND

OPERATING BUDGET

a. LIBRARIES AND INFORMATION SERVICES DEPARTMENT*

Department of Libraries and Information Services
Department of Libraries and
Information Services
FY 2026 Recommended
Operating Budget
Legislative Policy Committee
May 6, 2025
Presented by Tim McDonald, Library Director
and Chinua Obaze, Management Analyst III
Libraries and Information Services
Departmental Overview
2 3.

4.ILS RFP Project (2024-25)
Present
• 14 locations
• Full leadership team
• Decentralized operations
• Increased reliance on staff for access to collections and services • Reduced Footprint at Jefferson Elementary
• Home for community resilience and recovery in disaster’s aftermath Libraries and Information Services
FY 2025 Accomplishments
• Measure PL approved for Central Library retrofit by 72.23% of votes • 140th anniversary celebrations & community book
• Relocated 300,000 items for construction preparation
• Upgraded public printing with new capabilities
• Commemorated numerous community events, including:
> 38 cultural heritage programs to date
> 3,350 Summer Reading Program registrations
• 49% increase in Summer Reading participation
• Provided 1,619 meals through Lunch at the Library
• Partnered with 238 organizations for programs & services • Supported emergency response & disaster recovery
3 Libraries and Information Services
Appropriations by Category
4 Category
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
FY 2026
Recommended
%
Change
Personnel $8,225,219 $9,386,448 $10,027,149 $10,054,884 0.3% Services & Supplies $2,945,551 $2,511,169 $2,608,847 $2,727,714 4.6% Internal Services $3,510,542 $3,976,806 $4,148,348 $3,872,759 -6.6% Grand Total $14,681,313 $15,874,423 $16,784,344 $ 16,655,357 -0.8% FTE 87.7 84.7 -3.0
Libraries and Information Services
Significant Changes from FY 2025 Budget
5 • Personnel $27,735 (+0.3%)
• FTE Reduction: 3 positions reallocated
• 1 FTE to City Manager’s Office
• 2 FTEs to DoIT
• Internal Services: -$275,589 (-6.6%)
• BSFMD IS
• Reduction is due to temporary retrofit work at Central Library • DoIT IS
• FTE transfers to Department of IT now budgeted as DoIT IS charges.

Libraries and Information Services
Overview of Fund
6 Fund FY 2026
Beginning
Balance
Revenues Expenses FY 2026
Ending
Balance
FY 2027
Forecast
FY 2028
Forecast
FY 2029
Forecast
212 – Library
Services Fund
$12,920,653 $16,655,357 ($16,655,357) $12,920,653 $12,719,546 $12,358,086 $11,801,085 • Revenue sources – General Fund (77%), Library Special Tax Fund (20%), and other (3%)
• Library Special Tax Funds - $3,393,221
• Consistent with Library Special Tax Ordinance, 9% of the adopted budget is used for maintenance and growth of Library collection
• Cannot be used for Capital Improvements
Libraries and Information Services
FY 2026 Priorities
• Central Library Seismic Retrofit (Construction Phase) – Upgrade facilities for earthquake safety, accessibility, energy efficiency, and functionality for a new century of service.
• Equity & Access – Assessing collections and tech lending programs. • Library Space Modernization – Redesign branches for flexibility, sustainability, and collaboration.
• Community Engagement & Social Impact – Expand community resources, outreach services, and programming for diverse community. • Workforce Development & Employee Engagement – Improve staff training, leadership pathways, and internal engagement. 7 Libraries and Information Services
8 Operations Outlook
Change in L ibrary U sage FY 23 to 24 Percent
ChangeTo t a l In-Person Programs O ffered
F Y2 3 1,594 5.1%F Y2 4 1,676
To t a l In-Person Program A ttendance
F Y2 3 30,016 47.8%F Y2 4 44,367
PC R eserv ations
F Y2 3 17,165 41%F Y2 4 24,183
L ibrary V isits
F Y2 3 393,429 4.2%F Y2 4 410,074
Circulation (Number of L ibrary Items Checked Out A nnually) F Y2 3 679,068 1.9%F Y2 4 691,818
R eference D esk Q uestions A nswered
F Y2 3 66,028 -13.1%F Y2 4 57,373
Libraries and Information Services
9 Operations Outlook
Change in L ibrary U sage Since Central L ibrary Closure Percent ChangeTo t a l In-Person Programs O ffered
F Y1 9 2,462 -31.9%F Y2 4 1,676
To t a l In-Person Program A ttendance
F Y1 9 55,260 -19.7%F Y2 4 44,367
PC R eserv ations
F Y1 9 128,515 -81.2%F Y2 4 24,183
L ibrary V isits
F Y1 9 803,274 -48.9%F Y2 4 410,074
Circulation (Number of L ibrary Items Checked Out A nnually) F Y1 9 1,251,793 -44.7%F Y2 4 691,818
R eference D esk Q uestions A nswered
F Y1 9 122,167 -53%F Y2 4 57,373

Libraries and Information Services
Questions
• Questions?
10 • Questions?

NEW BUSINESS

2. BUDGET WORKSHOPS – FY 2026 RECOMMEND

OPERATING BUDGET

b. PLANNING AND COMMUNITY DEVELOPMENT*

Planning and Community Development DepartmentFY 2026 Recommended Operating BudgetLegislative Policy CommitteeMay 6, 2025 Planning and Community Development DepartmentAppropriations by Category 2 % ChangeFY 2026 RecommendedFY 2025 AdoptedFY 2024 ActualsFY 2023 ActualsCategory5.5%14,590,36313,835,82812,345,38911,526,171Personnel1.2%5,829,7705,759,6133,883,4283,540,101Services & Supplies-0067,855372,000Capital Outlay13.9%3,878,0653,405,5413,236,1832,815,303Internal Srvc Chrg-006,8566,850Debt Service5.6%24,298,19823,000,98219,539,71118,260,425Grand Total087.0087.00FTE Planning and Community Development DepartmentSignificant Changes from FY 2025 Adopted Budget 3 •Personnel Increased by $754,535 (+5.5%)>MOU adjustments, filled vacancies, pension and benefit adjustments•Internal Services Increased by $472,524 (+13.9%)>DoIT IS Increase: $131,987 (+6.5%)>BSFMD IS Increase: $80,045 (+11.7%)>CAP Allocation Increase: $260,492 (+38.1%) Planning and Community Development DepartmentFY 2026 Enhancement Requests 4 •Services & Supplies: $1,307,500 Increase>General Fund (101): $200,000 IncreaseRebuild/Fire Recovery»Planning consultants dedicated to recovery efforts>Building Fund (204): $537,500 IncreaseRebuild/Fire Recovery»Building consultants dedicated to recovery efforts>Capital Public Art Fund (310): $570,000 IncreaseCapital Public Art Projects»PCOC»Phase II Robinson Park Planning and Community Development DepartmentOverview of Funds 5 FY 2029 ForecastFY 2028 ForecastFY 2027 ForecastFY 2026 Ending BalanceExpensesRevenuesFY 2026 Beginning BalanceFund$8,297,425$8,210,060$8,063,543$9,096,978$15,846,868$12,275,050$12,668,796204 – Building Services Fund$3,827,186$3,827,308$3,413,220$3,010,363$438,645$830,787$2,618,221613 – Cultural Trust Fund

Planning and Community Development DepartmentOverview of FundsBuilding Services Fund (204)•Types of Funds / Revenue ResourcesBuilding Plan Review, Inspections, Building PermittingDepartment implements targeted fee studies as needed•Fund Restrictions California Government Code §66014-66017Building & Safety charge for costs of doing businessCalifornia Government Code §50076Fees may not be levied for unrelated revenue purposes•Work Plan to Maintain SolvencyReallocate Personnel Costs From General Fund to Building FundReduce ExpendituresBuilding & Safety Consultant ExpendituresIncrease RevenuesPermit Revenues6 Planning and Community Development DepartmentOverview of Funds 7 Cultural Trust Fund (613)•Types of Funds / Revenue Resources20-25% of the 1% Public Art In-Lieu FeesOther Agency Administered RevenueFee Ordinance Adopted in 1998•Fund Restrictions Restricted for Arts-Related Programs & Expenses, including up to 25% of personnel costs Planning and Community Development DepartmentFY 2025 Accomplishments•Expanded Express Portal to Accept Digital Plan Review>New Construction, Accessory Dwelling Units, Additions, Soft-Story, Addressing, Conversions, PV Solar, Temporary Structures•Expanded Accessory Dwelling Unit Standard Plans >Now offering four standard ADU plans for public use•Adoption of Lamanda Park Specific Plan•Adoption of Adaptive Reuse Ordinance•Adoption of Research and Development Ordinance•Established Eaton Fire Rebuild Program8 Planning and Community Development DepartmentFY 2026 Priorities•General Plan Implementation•Continue Specific Plan Updates•City-wide Historic Resources Survey – Phase II•Building & Safety9 Planning and Community Development DepartmentFY 2026 Priorities•General Plan Implementation>Housing Element>Noise Element/ Ordinance>Safety Element>Environmental Justice Element•Continue Specific Plan Updates.>North Lake Specific Plan>Fair Oaks Orange Grove Specific Plan>East Pasadena Specific Plan•Develop Placemaking Program10 Planning and Community Development DepartmentFY 2026 Priorities•Citywide Historic Resource Survey>Kick-off Phase IIInitiate Reconnaissance Survey Phase•Building & Safety>Fire Recovery/Rebuild Program>Building Code Update >Prioritizing Residential Inspections11

NEW BUSINESS

2. BUDGET WORKSHOPS – FY 2026 RECOMMEND

OPERATING BUDGET

c. CITY ATTORNEY’S OFFICE*

City Attorney/City Prosecutor
FY 2026 Recommended Operating
Budget
Legislative Policy Committee
May 6, 2025
City Attorney/City Prosecutor Department
FY 2025 Accomplishments
• Obtained dismissals and favorable results in trial and appellate courts, including tort, civil rights, and employment matters, saving the City substantial sums. • Handled over 120 lawsuits at any given time, majority handled by in-house attorneys. • Reviewed approximately 3,000 cases involving over 4,000 potential charges; prosecuted approximately 2,000 new cases in addition to managing multi-year cases. •
• Recruited and hired Pasadena’s first Victim-Witness Advocate. • Worked effectively with City departments, boards, commissions, and operating companies, handling a wide range of complex business and transactional matters, providing advice daily to minimize the City’s exposure to civil liability. 2 City Attorney/City Prosecutor Department
FY 2025 Accomplishments (cont’d)
• Staffed the Community Police Oversight Commission (CPOC), managed and integrated a new City independent police auditor (IPA), and supported the work plan of the CPOC and its five ad hoc committees.
• Provided city-wide training in a wide range of subjects; successfully maintained fiscal responsibility through interdepartmental collaboration, management of litigation, claims, and review of appropriate insurance policy coverage requirements. 3 City Attorney/City Prosecutor Department
Appropriations by Category
4 City Attorney/City Prosecutor Department
Significant Changes from FY 2025
Adopted Budget
• Personnel – Increased $696,546 (+8.3%)
• MOU/Medical Benefits/Filled Vacancies increase $571K (+8.6%) • FY 2025 Vacancies: 5; FY 2026 Vacancies: 3
• Pension increase $125K (+7.1%)
• Services and Supplies - Increased $53,920 (+6.1%)
• Insurance increase $37K (+37.3%)
• CPI increases offset by saving in Prosecution Division’s case management software $16K (+1.8%)
• Internal Service Charges - Increased $44,194 (+6.5%)
• Public Works IS increase $67K (+19.0%)
• DOIT IS decrease $23K (-7.4%)
5 City Attorney/City Prosecutor Department
Significant Changes from FY 2025
Adopted Budget (cont’d)
• Significant expenses incurred in aggressively defending employment matters, several of which are scheduled to proceed to trial in FY 2026. • Increased civil and prosecution responsibilities due to litigation trends and criminal justice system programs and legislation.
• Potential legal issues stemming from Eaton Fire.
• Increasing costs associated with contracts.
• Increased prosecution obligations, including managing City’s Community Mediation Program and implementing various diversion and other programs. • Increase of public records requests and ensure transparency by assisting City departments.
• Upcoming changes in California laws will likely result in increased obligations to develop procedures to comply.
• Continued support of CPOC implementation of workplan, annual report, and IPA; increase in contract costs associated with IPA.
6 City Attorney/City Prosecutor Department
FY 2026 Enhancements
• Enhancement Request: $25,000
• New Independent Police Auditor (IPA) contract issued
• Increase from $150,000 to $175,000 annually
7 City Attorney/City Prosecutor Department
FY 2026 Priorities/Workplan
8 • Reassess legal costs and risks associated with Council and staff goals, especially where court decisions and/or changes in the law may inform certain approaches. • Continue to explore and identify ways to provide high-quality legal services in the most efficient and cost-effective manner possible.
• Continue to ensure transparency by assisting City departments in promptly and thoroughly responding to public records requests.
• Evaluate and develop, as appropriate, Restorative Justice Diversion Program. • Increase training provided to local law enforcement, as well as other Departments. • Seek new approaches to handling certain mental health cases.

City Attorney/City Prosecutor Department
FY 2026 Priorities/Workplan (cont’d)
9 • Expand Community Prosecution, PACE, and CRASH programs. • Continue to support the work of the CPOC to further enhance, develop, and strengthen community-police relations.
• Manage the services of the IPA, including the release of public reports and the development of Police Department recommendations in collaboration with CPOC. • Work with City Manager’s Office regarding Citywide risk mitigation practices.

City Attorney/City Prosecutor Department
Outside Legal Expense
• Based on analysis, 60% of Outside Legal services are associated with general liability claims. A portion of the Outside Legal services may be transferred to the General Liability Fund in FY 2026 via budget amendment. Currently, Outside Legal services are budgeted in the General Fund.
10 NEW BUSINESS

2. BUDGET WORKSHOPS – FY 2026 RECOMMEND

OPERATING BUDGET

d. CITY COUNCIL*

City Council
FY 2026 Recommended
Operating Budget
Legislative Policy Committee
May 6, 2025
City Council
2 FY 2025 Accomplishments
• To minimize the impact of the Eaton Fire on
City revenues, worked in conjunction with
Federal, State and local agencies and
organizations to support people in need,
maintain public health and safety, and
implement strategies to assist those
displaced by the Fire;
• Continued provision of exemplary municipal
services to which the public is accustomed;
City Council
3 FY 2025 Accomplishments
• Adoption of balanced budget for the 13th
consecutive year;
• Maintained an IRS Section 115 trust for
future pension obligations and other post-
employment benefits;
• Maintained the City’s AAA issuer credit
rating with Standard & Poor’s and AA+ with
Fitch rating agency, consistent with the
Council’s goal to maintain fiscal
responsibility and stability;
City Council
4 FY 2025 Accomplishments
• Continued legacy land use planning effort
on the approximately 50 acres of
recaptured land at the heart of the City
with the relinquishment of State Route 710
northern stub; and
• Continued pursuit of both major and minor
public works improvements to preserve and
expand the City’s infrastructure and
resources.

City Council
Significant Changes from FY 2025
Adopted Budget
• Personnel Costs increased by $172,369 (8.5%)
> MOU, pension and benefit adjustments
• Services and Supplies increased by $43,810
(4.7%)
> Increases in membership dues, insurance and
consultant services
• Internal Service Charges increased by $55,933
(11.3%)
> Increases in BSFMD and DoIT IS charges
5 City Council
Appropriations by Category
6 Category
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
FY 2026
Recommended % Change
Personnel 1,746,176 1,878,481 2,040,403 2,212,772 8.5%
Services & Supplies 542,671 570,076 939,116 982,926 4.7% Internal Srvc Chrg 473,684 462,627 493,931 549,864 11.3% Grand Total 2,762,531 2,911,184 3,473,450 3,745,562 7.8% FTE 18.00 18.00 0.00

NEW BUSINESS

2. BUDGET WORKSHOPS – FY 2026 RECOMMEND

OPERATING BUDGET

e. OFFICE OF THE CITY CLERK*

Office of the City Clerk
FY 2026 Recommended
Operating Budget
Legislative Policy Committee
May 6, 2025
Office of the City Clerk
Major Accomplishments
• November 2024 General Election:
> PUSD Board of Education Districts 2, 4, & 6
> Six ballot measures (five Charter Amendments)
> Prepared and Distributed a Pasadena-specific Voter
Information Pamphlet
• PRHB Alternate Tenant Board Member appointment
• Council Chamber Technology Update
• PRHB End-of-Term appointments process
• Implementation of Charter Amendments
• Relocation of City Records from Eaton Canyon MASH
Building back to City Hall
2 Office of the City Clerk
Appropriations by Category
3 Category
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
FY 2026
Recommended % Change
Personnel 1,726,333 1,806,616 1,934,161 2,017,421 4.3%
Services & Supplies 761,099 1,078,217 904,891 930,521 2.8% Internal Srvc Chrg 643,654 681,232 703,930 839,162 19.2% Capital Outlay 0 0 0 0 0.0%
Grand Total 3,131,086 3,566,065 3,542,982 3,787,104 6.9% FTEs 13.0 13.0 0.0%
• Expenses related to Council Chamber security
were absorbed in the City Clerk FY 25 budget,
and future expenses for security will be similarly
absorbed in FY 26
Office of the City Clerk
Appropriations by Division
4 Division
FY 2023
Actuals
FY 2024
Actuals
FY 2025
Adopted
FY 2026
Recommended % Change
Official Records – Admin. 1,484,774 1,600,331 1,606,757 1,836,335 14.3% Records Management 544,114 462,794 642,229 604,431 -5.9% Elections 515,397 948,122 551,800 567,937 2.9%
Mail Services 586,801 554,819 742,196 778,401 4.9% Grand Total 3,131,086 3,566,065 3,542,982 3,787,104 6.9% • Election Expenses are within Budget
> Central Library Bond Measure – PL
> Charter Study Task Force Measures – PA, PB, PC
> Fire and Police Retirement System Charter Measure - PF > Rent Stabilization Charter Measure - PR
Office of the City Clerk
FY 2026 Priorities / Work Plan
Key Issues
• Oversee preparation and coordination of work of a
Council Compensation Committee
Strategies
• Work with Human Resources Dept staff to provide
research and information to Committee
• Work with City Attorney and City Manager in
supporting work of the Committee
• Prepare meetings, agendas, minutes, staff reports,
and final report, as needed (in coordination with
Human Resources and other City staff)
5 Office of the City Clerk
FY 2026 Priorities / Work Plan
Key Issues
• Prepare and Administer the Nomination and Election
Process for June 2026 City Primary Election - Districts 3, 5, and 7
Strategies
• Prepare Election Resolutions, Notices, Webpage,
and Outreach
• Prepare Nomination materials and presentations
• Process candidates for City Council elected offices
• Work with Los Angeles County on Election
Administration efforts in Pasadena
• Provide support and information to Pasadena
voters
6 Office of the City Clerk
FY 2026 Priorities / Work Plan
Key Issues
• Prepare and present appointment process for
future City Council vacancies; assist in preparation
of ordinance as required by City Charter
Strategies
• Submit the framework for Council appointment
process to the Legislative Policy Committee for
review
• Submit finalized process to the full City Council for review and consideration
• Work with City Attorney’s Office to prepare an
ordinance to codify process in the Pasadena
Municipal Code
7 Office of the City Clerk
FY 2026 Priorities / Work Plan
Key Issues
• Prepare Request for Proposals for Mail Room
Equipment and for Online Form 700, Campaign
Finance, and other online filing modules
Strategies
• Work with City Clerk Mail Services staff to prepare
RFP for Mail Room Equipment
• Work with Official Records staff to prepare RFP for
Online Form 700, Campaign Finance, other
available online filing modules
• Submit final selections for RFPs to the City Council or City Manager, as required by established
purchasing requirements
8 Office of the City Clerk
13 Questions/Comments

NEW BUSINESS

3. REQUEST FOR CITY COUNCIL DIRECTION TO

IMPLEMENT RECENT CITY CHARTER APPROVED

AMENDMENTS, INCLUDING PREPARATION OF AN

ORDINANCE TO CODIFY PROCESS FOR FILLING CITY

COUNCIL DISTRICT VACANCIES BY APPOINTMENT

AND CONVENING A COUNCIL COMPENSATION
COMMITTEE*

INFORMATION ITEMS

7. PAST AGENDAS FOR CITY BOARDS AND COMMISSIONS