Annual Recruitment and
Vacancy Report
Human Resources Department
May 19, 2025
Human Resources Department
Annual Recruitment and Vacancy Report
2 • Background
> AB 2561 mandates that public agencies must present vacancy data and recruitment/retention efforts annually, to promote transparency and effective workforce management.
• Compliance
> Human Resources Department will conduct a public hearing prior to the adoption of the annual budget
> Employee Organizations will be allowed to present info on vacancies > Human Resources will provide additional vacancy details for employee organizations that exceed 20% on request of the employee organization Human Resources Department
Annual Recruitment and Vacancy Report
Citywide Vacancies
• Overall Vacancy Rate for represented employees: 9.7%
• No bargaining unit currently exceeds a 20% vacancy rate. • Bargaining Unit Vacancy Rates:
> American Federation of State, County and Municipal Employees (AFSCME), Local 858:
11.3%
> International Brotherhood of Electrical Workers (IBEW): 9.2% > International Union of Operating Engineers (IUOE): 10.5% > Laborers’ International Union of North America (LIUNA): 14.7% > Pasadena Fire Fighters Association (PFFA): 7.7%
> Pasadena Firefighters Management Association (PFMA): 0% > Pasadena Management Association (PMA): 8.6%
> Pasadena Police Lieutenants Association (PPLA): 0%
> Pasadena Police Officers Association (PPOA): 4.3%
> Pasadena Police Supervisors Association (PPSA): 7.1%
> Service Employees International Union (SEIU): 3.7%
3 Human Resources Department
Annual Recruitment and Vacancy Report
• Recruitment Activity (FY 2025)
> Staffing Requests received: 206
> Job postings as of April 7, 2025: 122
> Positions filled (hired or promoted): 348
> Average time to hire from notice of vacancy to hire date: 73 days
4 • Recruitment Enhancements
> Online requisition and onboarding processes
> Dedicated Employment Services email for better communication with candidates
> Enhanced outreach: LinkedIn, job fairs, HBCUs
> National Testing Network partnership for enhanced sworn officer outreach
Human Resources Department
Annual Recruitment and Vacancy Report
• Retention Initiatives
> Gallup Employee Engagement Survey
1468 employees completed the survey
Mean score of 3.87
> HR conducted 44 salary surveys, resulting in market/equity adjustments for 160 classifications, and established 15 new classifications
> Enhanced Wellness programs
Kaiser Mobile
Walking Wednesdays
> Eaton Fire Employee Survivor Support
5 Human Resources Department
Annual Recruitment and Vacancy Report
6 • Fiscal Impact
> No direct fiscal impact to this recommended action. Budget implications are addressed via regular budgeting process. • Recommendation
> Receive and file the annual report on recruitment and vacancy rates in compliance with Assembly Bill 2561.
Questions?
Human Resources Department
Reference Slides
• HR KPI – Average Days Posting to Referred List
8 FY Recruitment Type Avg Days Posting to Refer
List
KPI - Percentage within 90
days
2022
Open 57.81
88%
Promotional 57.98
2023
Open 63.08
92%
Promotional 60.18
2024
Open 59.42
92%
Promotional 56.05
2025
Open 52.95
91%
Promotional 53.89
Human Resources Department
Reference Slides
• HR Recruitment Activity
9 FY Requisitions Received Recruitment Postings Applications Received Hires Made 2022 375 374 20365 264
2023 332 332 21714 231
2024 312 275 21229 334
2025 346 166 24306 354