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Agenda Report
May 19, 2025
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BEADOR CONSTRUCTION COMPANY, INC. FOR THE EAST
SIDE STORM DRAIN IMPROVEMENTS PROJECT FOR AN AMOUNT
NOT TO EXCEED $728,300
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Award contract to lowest and best bid dated April 11, 2025 submitted by Beador Construction Company, Inc. in response to the plans and specifications for the East Side Storm Drain Improvements project and authorize the City Manager to enter into a contract for an amount not to exceed $728,300 which includes the base contract amount of $633,300 and a contingency of $95,000 to provide for any necessary change orders.
BACKGROUND:
In FY 2022, the Department of Public Works completed a Storm Drain Master Plan (Master Plan), which included a structural condition assessment of the East Side Storm Drain (ESSD) Channel. This assessment, conducted through visual inspection, evaluated the roof slab, wall structures, and invert slab of the existing reinforced concrete channel. Based on the findings, the Master Plan recommended targeted structural repairs.
The ESSD Channel is a city-owned and maintained reinforced concrete channel.
Constructed in 1911, it spans approximately three miles across the City from Highland Street, east of El Molino Street at the northern city limits, to Sierra Bonita Avenue, just north of Colorado Boulevard on the southern end. Portions of the channel were j
MEETING OF 5/19/2025AGENDA ITEM NO.8
Contract Award for East Side Storm Drain Improvements Project May 19, 2025
previously rehabilitated in 1992, with repairs made to address concrete spalls and the addition of structural steel reinforcements at select locations.
The current project proposes phased structural rehabilitation of the channel, construction of new catch basins, repairs to streetlight base connections, and lateral pipe repairs at various locations along its length. Phase I of the project will focus on the segment between Elmira Street at Wright Avenue and North Mentor Avenue at Emerson Street. Future phases will be implemented at additional locations following the completion of Phase I.
Public Works staff conducted outreach to inform residents within the project area about the scope of work and potential construction impacts. Between November 2024 and March 2025, outreach included a series of in-person and virtual meetings with affected residents. Additional communication efforts are planned prior to the start of construction to ensure continued community awareness and minimize disruption.
The Department of Public Works prepared project plans and specifications for the subject contract. Bids were requested and received in accordance with Section
4.08.070 of the Pasadena Municipal Code. On March 17, 2025, a Notice Inviting Bids for the East Side Storm Drain Improvements project was published in 22 trade journals, as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class.
A total of 47 vendors downloaded the specifications, one local. A total of three bids were received by the bid opening date, none from local vendors. One bid received was determined to be non-responsive as they did not comply with the mandatory requirements of the solicitation.
Following advertising, bids were electronically received on April 11, 2025, and are as follows:
Bidder
1. Beador Construction Company, Inc., Costa Mesa
2. C E M Construction Corporation, Montebello
3. Azas Engineering, Inc., Glendale
Engineer's Estimate
Amount ($)
$ 633,300
$1,091,450
Non-responsive
$ 600,000
The lowest and best bid received is approximately 5.5 percent higher than the Engineer's Estimate.
It is recommended that Beador Construction Company, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with Beador Construction Company, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances and with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present work force. In Contract Award for East Side Storm Drain Improvements Project May 19,2025
accordance with Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Beador Construction Company, Inc. has not previously performed work for the City.
Staff has confirmed the contractor's license, and their Department of Industrial Relations status is in good standing. The contractor received favorable reference checks from other agencies.
The contract will be set up as follows:
Base Bid
Continaencv
$ 633,300
$ 95,000
Contract Not-to-Exceed Amount$ 728,300
A contingency of 15 percent is allocated to this contract given possible unforeseen conditions that may be encountered in performance of the contracted work. It is anticipated that construction will begin in July 2025 and be completed by Fall 2025.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure, and improve public safety throughout the City.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, Existing Facilities. Class 1 consists of minor alterations of existing public facilities involving negligible or no expansion of use. The proposed improvements consist of structural rehabilitation, construction of new catch basins, repairs to streetlight base connections, and lateral pipe repairs at various locations along the ESSD Channel. There is no expansion of existing use.
There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Contract Award for East Side Storm Drain Improvements Project May 19,2025
FISCAL IMPACT:
The cost of this contract including contingency is $728,300 and the total cost of this action will be $828,300. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the East Side Storm Drain Improvements (76540) CIP project. It is anticipated all costs will be expended in FY2026. There is no impact to the General Fund.
The following table represents a project summary.
Base Bid $ 633,300
Contingency $ 95,000
Construction Administration, Materials Testing, and Inspection $ 100,000 Total Fiscal Impact$ 828,300
Respectfully submitted,
^
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GREG'DEVINCK, P.E.
Director of Public Works
Prepared by:
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Sreht Maue, P'E.
Acting City Engineer
Approved by:
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^RQUEZ
City Manager