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Agenda Report
June 2, 2025
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ALFARO COMMUNICATIONS CONSTRUCTION, INC. FORALLEN
AVENUE PEDESTRIAN ENHANCEMENTS FOR AN AMOUNT NOT TO
EXCEED $1,493,456
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, Section 15302, Class 2 - Replacement or Reconstruction, and Section 15303, Class 3 - New Construction or Conversion of Small Structures, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Award contract to lowest and best bid dated April 24, 2025, submitted by Alfaro Communications Construction, Inc. in response to the project plans and specifications for Alien Avenue Pedestrian Enhancements, and authorize the City Manager to enter into a contract for an amount not-to-exceed $1,493,456 which includes the base contract amount of $1,357,687 and a contingency of $1 35,769 to provide for any necessary change orders.
BACKGROUND:
This project involves the implementation of pedestrian safety enhancements along Alien Avenue, between Villa Street and Colorado Boulevard, to improve safety and walkability for those accessing the Metro A Line Alien Station. Improvements include sidewalk widening north of Walnut Street, installation of a new pedestrian hybrid signal at Alien Avenue and Locust Street, construction of curb extensions and bulb-outs at various intersections, upgrades to traffic signal hardware, slurry sealing, and modifications to roadway signing and striping to calm traffic speeds.
MEETING OF06/02/2025AGENDA ITEM NO.2
Contract Award for Alien Avenue Pedestrian Enhancements June 2, 2025
The project is primarily funded through an Affordable Housing and Sustainable Communities (AHSC) grant, which supports infrastructure improvements that promote transit accessibility, pedestrian safety, and sustainable community development.
The Department of Public Works prepared plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On March 18, 2025, a Notice Inviting Bids for the Alien Avenue Pedestrian Enhancements project was published in 22 trade journals, as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 82 vendors downloaded the specifications, two local. A total of five bids were received by the bid opening date, none from local vendors.
Following advertising, bids were received on April 24, 2025, and are as follows:
Bidder
1. Alfaro Communications Construction, Inc., Compton
2. Axiom Group, Los Angeles
3. Baker Electric and Renewable LLC, Escondido
4. Elecnor Belco Electric, Inc., Chino
5. Gentry General Engineering, Inc., Colton
Engineer's Estimate
Amount ($)
$1,357,687
$1,421,334
$1,506,620
$ 1,545,888
$1,837,295
$1,260,000
The lowest bid received is within eight percent of the Engineer's Estimate.
It is recommended that Alfaro Communications Construction, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with Alfaro Communications Construction, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in three new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Alfaro Communications Construction, Inc. has performed satisfactory work as a contractor for the City on one signal-related project for a total amount of $61,956 within the past seven years. Staff has confirmed the contractor's license and verified that their Department of Industrial Relations status is in good standing.
Contract Award for Alien Avenue Pedestrian Enhancements June 2, 2025
The contract for this project will be set as follows:
Base Bid
Contingency Allowance
$ 1,357,687
$ 135,769
Contract Not-to-Exceed Amount$ 1,493,456
A contingency often percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in Summer 2025 and be completed by Spring 2026.
COUNCIL POLICY CONSIDER ATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and improve mobility and accessibility throughout the City.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Classes 1, 2, and 3, and Sections 15301 (Existing Facilities), 15302 (Replacement or Reconstruction), and 15303 (New Construction or Conversion of Small Structures).
Class 1 includes operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. The proposed project consists of a minor alteration to a portion of Alien Avenue that would not expand the capacity of the street, including sidewalk widening, curb extensions/bulb-outs, traffic signal modification, and installation of a new pedestrian hybrid beacon. Class 2 consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Specifically included in Class 2 is the replacement of the existing traffic signal standards and traffic signal equipment which are accessory to and will improve the safety of the intersections for both pedestrians and vehicles. Class 3 consists of, among other things, construction and location of limited numbers of new, small facilities or structures and the installation of small new equipment and facilities in small structures. The proposed project also consists of a minor alteration to install a pedestrian hybrid beacon at the involved intersection. There are no changes to the street proposed other than the installation of the pedestrian hybrid beacon, traffic signal equipment which are accessory to and will improve the public safety and enhance the new crosswalk at the intersection. There would be no expansion of use of the street network as a result of the project and there are no features that distinguish this project from others in the exempt classes and, therefore, there are not unusual circumstances.
Contract Award for Alien Avenue Pedestrian Enhancements June 2, 2025
FISCAL IMPACT:
The cost of this contract including contingency is $1,439,456 and the total cost of this action will be $1,723,456. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Enhancements to Metro A Line Alien Station (75514) CIP project. It is anticipated all costs will be expended in FY 2026. This contract has no impact on the General Fund.
The following table represents a project summary.
Base Bid $1,357,687
Contingency $ 135,769
Construction Administration, Materials Testing, and Inspection $ 230,000 Total Fiscal Impact$1,723,456
Respectfully submitted,
GREGORY DE VINCK, P.E.
Director of Public Works
Prepared by:
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Brent Maue, P£.
Acting City Engineer
Approved by:
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MIGUETTTfARQUEZ
City Manager