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Agenda Report
June 9, 2025
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH JUDGE NETTING, INC. FOR THE BROOKSIDE GOLF COURSE
INSTALLATION OF CANTILEVER NETTING PROJECT FOR AN
AMOUNT NOT TO EXCEED $1,869,010
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Award contract to lowest and best bid dated May 27, 2025 submitted by Judge Netting, Inc. in response to the plans and specifications for the Brookside Golf Course Installation of Cantilever Netting project and authorize the City Manager to enter into a contract for an amount not to exceed $1,869,010 which includes the base contract amount of $1 ,557,508 and a contingency of $311,502 to provide for any necessary change orders.
BACKGROUND:
In 2023, the Rose Bowl Operating Company (RBOC) installed a pilot cantilever netting system at the intersection of West Drive and Salvia Canyon to protect pedestrians from stray golf balls. The pilot installation proved successful, with the golf course monitoring and confirming that approximately 125 golf balls per monthwere intercepted at this location using Toptracer ball-tracking technology, which uses advanced camera and software systems to track the trajectory and landing points of golf balls in real time.
This project will expand upon the pilot by installing approximately 2,581 linear feet of additional cantilever netting at 25 locations along West Drive and Rosemont Avenue at Brookside Golf Course, enhancing public safety while avoiding the removal of any trees.
The new netting is not anticipated to obstruct views for neighboring properties, as the MEETING OF06/09/2025AGENDA ITEM NO..1
Contract Award for Brookside Golf Course Installation of Cantilever Netting Project June 9, 2025
installations will remain below the rim of the Arroyo, in contrast to the larger-format nets installed approximately 20 years ago.
The Department of Public Works prepared project plans and specifications for the subject contract. Bids were requested and received in accordance with Section
4.08.070 of the Pasadena Municipal Code. On May 9, 2025, a Notice Inviting Bids for the Brookside Golf Course Installation of Cantilever Netting project was published in 22 trade journals, as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 27 vendors downloaded the specifications, one local. A total of two bids were received by the bid opening date, none from local vendors.
Following advertising, bids were electronically received on May 27, 2025, and are as follows:
BidderAmount ($)
$1,557,508 1. Judge Netting, Inc., Garden Grove
2. West Coast Netting Construction Services, Kingman, AZ $ 1 ,573,000 Engineer's Estimate$1,800,000
The lowest and best bid received is approximately 13.5 percent lower than the Engineer's Estimate.
It is recommended that Judge Netting, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with Judge Netting, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances and with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present work force. In accordance with Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Judge Netting, Inc. has performed satisfactory work for the City on preventative-netting- related projects for a total amount of $403,308 in the past four years. Staff has confirmed the contractor's license and verified that their Depari:ment of Industrial Relations status is in good standing.
The contract will be set up as follows:
Base Bid
Contingency
Contract Not-to-Exceed Amount
$1,557,508
$ 311,502
$1,869,010
Contract Award for Brookside Golf Course Installation of Cantilever Netting Project June 9, 2025
A contingency of 20 percent is allocated to this contract given possible unforeseen conditions that may be encountered in performance of the contracted work. It is anticipated that construction will begin in October 2025 and be completed by December 2025. The work will be coordinated to avoid impacts to scheduled events at the Rose Bowl.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure, and improve public safety throughout the City.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, Existing Facilities. Class 1 consists of minor alterations of existing public facilities involving negligible or no expansion of use. The proposed improvements consist of the installation of an approximate additional 2,581 linear feet of cantilever netting at specific locations at the existing Brookside Golf Course to protect pedestrians on the existing pedestrian walkway from stray golf balls. There is no expansion of existing use. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Contract Award for Brookside Golf Course Installation of Cantilever Netting Project June 9, 2025
FISCAL IMPACT:
The cost of this contract including contingency is $1,869,010 and the total cost of this action will be $1,953,510. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Brookside Golf Course Installation of Cantilevered Netting (77521) CIP project. It is anticipated all costs will be expended in FY 2026.
The total cost of the overall project, including the completed pilot installation, is $2,206,050. The City and RBOC are sharing project costs equally, with the RBOC's share consisting of its $252,540 contribution paid in 2023 for the pilot project and a City loan of $850,485 for the remaining balance. The General Fund is covering both the City's direct contribution and the loan amount to the RBOC, which will be repaid over ten years at approximately $85,049 annually.
The following table represents a project summary.
Base Bid $ 1,557,508
Contingency $ 311,502
Construction Administration, Materials Testing, and Inspection $ 84,500 ITotal Fiscal Impact$ 1,953,510
Respectfully submitted,
GREG DE VINC'K, P.E.
Director of Public Works
Prepared by:
Brent TVlaue, P.E.
Acting City Engineer
Approved by:
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MIGUEL1VTARQUEZ
City Manager