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Agenda Report
June 16, 2025
TO: Honorable Mayor and City Council
FROM: Department of Transportation
SUBJECT: REJECT ALL BIDS FOR SPEED TABLE AND TEMPORARY MEDIAN
FURNISHMENT AND INSTALLATION ON CONCRETE ROAD
SURFACE
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the recommended actions are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3), the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment; and
2. Reject all bids received on April 26, 2024 in response to the Notice Inviting Bids for the Speed Table and Temporary Median Furnishment and Installation on Concrete Road Surface contract.
BACKGROUND:
The City of Pasadena Department of Transportation conducted a Neighborhood Traffic Management Program (NTMP) for North Raymond Avenue between Montana Street and Washington Boulevard intended to calm traffic. Through the NTMP effort, it was determined that speed tables would be the most effective and appropriate traffic calming tool for this section of Raymond Avenue.
The project scope of work included installation of nine removable speed tables made of temporary materials such as rubber or plastic.
The second part of the scope of work included installation of a removable vertical median treatment on North Raymond Avenue between Howard Street and Grandview Street.
The Department of Transportation prepared plans and specifications for the contract.
Bids were requested and received in accordance with Section 4.08.060 of the t
MEETING OF 6/16/2025AGENDA ITEM NO.8
Rejection of Bids for Speed Tables and Temporary Median Installation on Concrete Road Surface June 16, 2025
Pasadena Municipal Code. On April 11,2024,a Notice Inviting Bids for the Speed Table and Temporary Median Furnishment and Installation on Concrete Road Surface contract was posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this specific commodity class.
A total of 17 vendors downloaded the specifications, of which one was local. Two bids were received by the bid opening date of April 25, 2024; none from local vendors.
The two submitted bids were for $93,875 and $274,361. Upon review of the bids received for this solicitation, staff determined that the bid of $93,875 was submitted in error based on a misunderstanding of the requested materials, leaving the $274,361 bid as the sole responsive and responsible bid. This bid exceeded the project's budget of $120,000. As such, staff concluded it is in the City's best interest for City Council to reject current bids received as required by the Pasadena Municipal Code.
In order to meet the goals of the NTMP, staff pursued cost effective alternatives to complete the project. The speed tables were installed by a contactor using asphalt instead of rubber or plastic material. Asphalt was not originally considered a viable material for this installation due to potential long-term durability concerns of asphalt on concrete road surface. However, asphalt was deemed a viable alternative after rubber and plastic installation costs exceeded the original budget and coordination on the future Pasadena Water and Power utility undergrounding project resulted in a plan for improving the entire roadway surface, including the speed tables, to asphalt. The median will consist of a tow plastic curb with openings at driveways. The project is currently partially complete.
COUNCIL POLICY CONSIDERATION:
This proposed action is consistent with the City Council Strategic Planning Goals to maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15061(b)(3), the Common Sense exemption, that CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
Rejection of Bids for Speed Tables and Temporary Median Installation on Concrete Road Surface June 16, 2025
FISCAL IMPACT:
There is no fiscal impact as a result of this action.
Respectfully submitted,
Prepared by:
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Sonson Liu
Engineer
Approved by:
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MIGL^Er^lARQUEZ
City Manager
JOAQUIN T. SIQUES
Director
Department of Transportation