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Agenda Report
July 14, 2025
Honorable Mayor and City Council
Water and Power Department
SUBJECT: REJECT BID FOR FAIR OAKS AVENUE PAVEMENT STREET
REPAIRS
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to Public Resources Code Section 21080(b)(5) (projects which a public agency rejects or disapproves) and Section 15270 of the State CEQA Guidelines; and,
2. Reject the bid received by May 21, 2025, in response to the Notice Inviting Bids for Fair Oaks Ave Pavement Street Repairs.
BACKGROUND:
Pasadena Water and Power ("PWP") developed bid specifications for Fair Oaks Ave Pavement Street Repairs. The bid specification invited responses to award a contract to the lowest responsible and responsive bidder to furnish labor, equipment, and materials for pavement street repairs at Fair Oaks Avenue from Washington Boulevard to Montana Street.
On April 28, 2025, a Notice Inviting Bids for Specifications 2025-IFB-LM-0110 ("Specifications") was posted on OpenGov. A total of 4,650 vendors received the notice, and 45 vendors downloaded the Specifications, of which none were local. One bid was received by the bid opening date of May 21, 2025. The bid received was responsive; however, a discussion between PWP and Pasadena Department of Public Works ("Public Works") determined that the scope of work required significant changes that warrant the rejection of the bid. These changes include edge-grinding and paving the street with two inches of fiber-reinforced rubberized asphalt, which is estimated to cost similarly to the previous scope of constructing a labor-intensive concrete cap over the new trench. The new pavement will result in the Pavement Condition Index ("PCI") being raised to 100 versus the current PCI of 57.
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MEETING OF.07/14/2025AGENDA ITEM NO..9
Reject Bid for Fair Oaks Avenue Pavement Street Repairs July 14, 2025
Public Works will be soliciting bids for this alternate restoration plan and will continue to work closely with PWP.
COUNCIL POLICY CONSIDERATION:
The proposed action is consistent with the City Council's strategic goals to improve, maintain, and enhance public facilities and infrastructure, and maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
The proposed action is statutorily exempt from CEQA pursuant to Public Resources Code Section 21080 (b), and categorically exempt from CEQA pursuant to State CEQA Guidelines Section 15270.
FISCAL IMPACT:
There is no fiscal impact as a result of this action.
Respectfully submitted,
DAVID M. REYES
General Manager
Water and Power Department
Prepared by:
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Anne Quizon
Capital Projects Manager
Water and Power Department
Approved by:
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1ARQUEZ
City Manager