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Agenda Report
July 21, 2025
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: REJECTION OF BIDS FOR GUARDRAIL PROGRAM
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RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is statutorily exempt from the California Environmental Quality Act ("CEQA") pursuant to Public Resources Code Section 21080(b)(5)(projects which a public agency rejects or disapproves) and Section 15270 of the State CEQA Guidelines; and
2. Reject all bids received on May 1, 2025 in response to the Notice Inviting Bids for Guardrail Program.
BACKGROUND:
The subject contract involves an "on-call" service to assist with guardrail repair or replacement on an as-needed basis. The need for repair or replacement of an existing guardrail generally occurs as the result of a motor vehicle crash or storm damage from falling debris. The scope of work includes, but is not limited to, traffic control, mobilization, site inspection, and repair and/or replacement of posts, blocks, metal rail elements, and end assemblies. The contractor would also be responsible for the proper disposal of all materials removed from the work sites.
The Department of Public Works prepared specifications for the subject project.
Bids were requested and received, in accordance with Section 4.08.060 of the Pasadena Municipal Code. On April 8, 2025, a Notice Inviting Bids for Guardrail Program was published on the online platforms of 22 trade journals, as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 19 vendors downloaded the specifications, of which one was local. A total of four bids were received by the bid opening date of which two were deemed non- responsive. The results of the bids were as follows:
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MEETING OF07/21/2025AGENDA ITEM NO.6
Guardrail Program
July 21, 2025
BidderAmount ($)
1. Gentry General Engineering, Inc., Rancho Cucamonga, CA
2. Ferreira Construction Co., Inc. dba Ferreira Coastal Construction Co., Rancho Cucamonga, CA
3. California Commercial Fence, Selma, CA
4. DLJ Development, Upland, CA
Engineer's Estimate
$131,696
$154,920
Non-Responsive
Non-Responsive
$90,060
Upon detailed review of the two responsive bid proposals, it was determined that the unit bid prices significantly exceeded the engineer's estimate and further investigation to determine whether the scope of work should be modified in order to meet the available project budget is warranted. Upon rejection of the bids, Public Works intends to issue a new bid solicitation for this project.
As a result of this action, there is no impact to project schedule as this Notice Inviting Bids was to solicit on-call, as-needed services.
COUNCIL POLICY CONSIDERATION:
Rejecting all bids supports the City Council's goals to maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
Public Resources Code Section 21080(b)(5) and Section 15270 of State CEQA Guidelines statutorily exempt from CEQA "projects which a public agency rejects or disapproves" The rejection of bids for Guardrail Program is statutorily exempt from CEQA per these sections.
Guardrail Program
July 21, 2025
FISCAL IMPACT:
There is no fiscal impact as a result of this action.
Approved by:
^^^JJ ^As-=-
/IARQUEZ
City Manager
Respectfully submitted,
SREG(DEVINCKGREODEVINCK
Director of Public Works
Pr^Rared by:
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slTMAUI
City Engineer