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Agenda Report
August 18, 2025
TO: Honorable Mayor and City Council
FROM: Water and Power Department
SUBJECT: AUTHORIZE THE C\TV MANAGER TO ENTER INTO A CONTRACT
WITH AG COAST CORPORATION (DBA CALIFORNIA PANTHER
SECURITY) FOR SECURITY SERVICES FOR A GRAND TOTAL
AMOUNT NOT TO EXCEED $3,099,080 FOR FIVE YEARS INCLUDING
TWO OPTIONAL EXTENSIONS
RECOMMENDATION:
It is recommended that the City Council:
1) Find that the action proposed herein is not a "project" subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Section 15378(b); and
2) Authorize the City Manager to enter into a contract, as a result of competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with AG Coast Corporation dba California Panther Security ("AG Coast") for Department of Water and Power Security Services for three years with the option for two additional one-year extensions subject to the approval of the City Manager for a grand total amount not to exceed $3,099,080, which includes the base contract amount of $2,694,850 and a contingency of $404,230 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002F contracts for professional or unique services.
BACKGROUND:
Pasadena Water and Power ("PWP") is a municipally owned water and electric utility that is responsible for providing safe and secure environments for PWP employees and utility owned site locations. To this effect, PWP seeks to secure a responsible and responsive company to provide security patrol services for the Glenarm Power Plant, Azusa Plant and the Santa Anita Receiving Station / Wadsworth Treatment Facility.
The security company assigned to each location will provide perimeter and internal patrols, secure points of entry to each location and respond to and/or report suspicious activity to PWP staff and law enforcement officials as necessary.
MEETING OF 8/18/2025AGENDA ITEM NO. _3_
PWP Security Services Contract Award
August 18, 2025
PWP issued a Request for Proposals ("RFP") on April 21, 2025, to solicit competitive proposals for security services. The RFP was posted through OpenGov, the City's procurement platform, which generated notices to all vendors who have previously registered with the city for this particular commodity class. A total of 48 vendors downloaded the specifications of which two were local. PWP received proposals from 19 vendors of which two were from local firms. A PWP evaluation team made up of representatives from the Power Plant, Power Supply Administration, and Finance and Administration evaluated all 19 proposals. The proposals received were scored based on pre-established criteria listed in the RFP, as shown in Table I:
Table 1: RFP Scoring Criteria
Scoring CriteriaMaximum 100 Points
Proposed Solution40 Points
Experience and References30 Points
Cost Proposal20 Points
Local Pasadena Business5 Points
Small or Micro-Business5 Points
A summary of the scoring is shown below in Table II. The evaluation team found that the proposal from AG Coast met the requirements of the RFP at the most competitive price. AG Coast has been in service since 2003 and has local and federal government agency security experience. Their proposal provided the best solution that incorporates both technology and security measures that provide a specialized approach to patrols, incident response, access control, and monitoring for each of the three PWP sites.
Table II: Proposal Scores
ProposerLocation
Average Total
Points (Out of
100)
AG Coast CorporationLos Angeles, CA84
Alltech Industries Inc.Monterey Park, CA62
American Global Security, Inc.Chatsworth, CA82
American Guard Services, Inc.Los Angeles, CA75
Authentic Private Security Services, IncSimi Valley, CA45 Citiguard, Inc.West Hills, CA60
Condor Security of AmericaSalinas, CA56
Diligent Protection Group, Inc.San Bernardino, CA31
Elite Guard Security ServicesIrvine, CA65
Esprit De Security Services, IncGardena, CA52
Good Guard Security, Inc.Miami, FL70
Guardian Eagle Security, Inc.Los Angeles, CA63
Inter-Con Security Systems, Inc.Pasadena, CA65
J1S & Associates Security ServicesPlacentia, CA50
Peralta Management Co LLCWhittier, CA43
PWP Security Services Contract Award
August 18, 2025
Platinum Security Inc.Los Angeles, CA81
TSI Protective ServicesPasadena, CA61
Unified Protective Services, Inc.Hawthorne, CA65
Universal Protection Service, LPSacramento, CA77
The RFP invited proposers to provide pricing for the each of the three PWP locations and pricing for additional locations, as needed. The contract award only includes the pricing for each of the three PWP locations and contingency.
Overall, each of the three sites, including Glenarm Power Plant, Azusa Hydroelectric Plant, and the Santa Anita Receiving Station/Wadsworth Treatment Facility represent critical infrastructure that have distinct security challenges. The contract will allow for a continuous security presence with regular patrols at the Glenarm Plant and the Santa Anita/Wadsworth facility. The facilities are part of the City's critical infrastructure directly affecting the City's ability to deliver electricity and safe drinking water to residents.
Based on the scoring criteria, staff recommends awarding this contract to AG Coast to provide security patrol services to protect PWP facilities and assets for a set annual price of $619,816 for a total not to exceed amount of $3,099,080 for up to five years.
AG Coast has not previously received a contract award from the City of Pasadena.
COUNCIL POLICY CONSIDERATION:
This authorization supports the City Council's strategic planning goal to maintain fiscal responsibility and stability, improve, maintain, and enhance public facilities and infrastructure, support and promote the quality of life and local economy and to ensure public safety.
ENVIRONMENTAL ANALYSIS:
CEQA excludes, from environmental review, actions that are not "projects" as defined by CEQA Guidelines Section 21065 and within the meaning of Section 15378(b).
Sections 21065 and 15378(b) define a project as an action which may cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Section 15378 excludes from the definition of "project" continuing administrative or maintenance activities, such as purchases for supplies and services. The actions proposed herein, authorizing the City Manager to enter into a contract for security patrol services, is an administrative activity for the purchasing of services, and therefore is not a "project" as defined by CEQA. Since the action is not a project subject to CEQA, no environmental document is required PWP Security Services Contract Award
August 18, 2025
FISCAL IMPACT:
The cost of the recommended action is $3,099,080 over five years, if the optional extensions are exercised, as broken out in Table III below.
Table III: Fiscal Impact Summary
Fiscal YearBase ContractContingencyTotal
2026$ 449,142$67,372 | $516,513
2027$ 538,970$80,846 | $619,816
2028$ 538,970$80,846$619,816
2029$ 538,970$80,846$619,816
2030$538,970$80,846 | $619,816
2031$89,828$13,474 | $103,303
Total$ 2,694,850$404,230$3,099,080
The Department will utilize existing budgeted appropriations in the Power Operating Fund (401) and Water Operating Fund (402) to support the first year of contract costs.
Future contract costs wilt be budgeted as part of the department's annual operating budget. There is no impact to the General Fund.
Respectfully submitted,
DAVID M. REYES
General Manager
Water and Power Department
Prepared by:
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Kelly Nguyen
Assistant General Manager
Approved by:
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EL MAROUEZ
City Manager