Department of Transportation
ITEM 6: CONCEPTUAL DEVELOPMENT,
PRELIMINARY ENGINEERING & FINAL DESIGN
SERVICES FOR PASADENA GREENWAYS
ITEM 7: COMMUNICATIONS AND PUBLIC
ENGAGEMENT FOR SIX NEAR TERM SR 710
PROJECTS
City Council
October 6, 2025
Department of Transportation
AUTHORIZE THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH TDG ENGINEERING, INC. TO
DELIVER CONCEPTUAL DEVELOPMENT,
PRELIMINARY ENGINEERING & FINAL DESIGN
SERVICES FOR PASADENA GREENWAYS FOR A
TOTAL AMOUNT NOT TO EXCEED $1,092,594
City Council
October 6, 2025
Department of Transportation
3 Recommendations
It is recommended that the City Council:
1. Find that the action proposed herein is not a “project” subject to the California Environmental Quality Act.
2. Authorize City Manager to enter into a contract with TDG Engineering, Inc., as the result of a competitive selection process, for professional engineering services for Pasadena Greenways in the amount not to exceed $1,092,594, which includes:
• Base contract amount of $586,313 to develop conceptual and preliminary design (Phase 1),
• Option for additional services to deliver Final Design including Plans, Specifications and Estimates (PS&E) in the amount of $406,281 (Phase 2), and
• Contingency amount of $100,000 for any necessary change orders subject to City Manager approval.
Department of Transportation
4 • 2015 –Bicycle Transportation Action Plan (BTAP) &
North/South Greenways Adopted
• 2021 – Pasadena Greenways Feasibility Study analyzed
traffic patterns, potential treatments & costs
• 2022 – Metro Measure R MIP funding secured to establish Greenways (Bike Boulevard) Implementation in the CIP
($12.6M)
• 2024 – MIP Funding agreement with Metro executed
• 2025 – Professional services RFP released in April to select design consultant
Greenways Background
Department of Transportation
5 • Design streets to reduce speeds, enhance
safety, and expand the bikeway network
• El Molino Ave
• Wilson Ave
• Sierra Bonita Ave
• Craig Ave
• Traffic calming: raised medians, speed
humps, intersection treatments, crossing
enhancements, etc.
• Phase 1 – Outreach, data-collection,
conceptual design, preliminary
engineering, and quick-build
demonstration (Craig Ave)
• Phase 2 – (Optional) final design, develop
bid package to advertise construction
Greenways Design Scope of Work
Existing Bikeway Network
Addition of Greenways
Department of Transportation
6 Greenways Outreach
• Phase 1 Outreach Highlights
> Coordinated through Multimodal Communication & Public Engagement Contract
> Community Advisory Committee (CAC)
> Up to 20 community meetings to target each corridor
> 12 coordination meetings with internal and external departments (Public Works, Fire, Caltrans, etc.)
> 10 stakeholder meetings (CD’s, commissions, community organizations) > Craig Ave quick-build demonstration will also host targeted meetings 6 Department of Transportation
7 Request for Proposals Process
• April 7, 2025 – RFP issued through OpenGov for
professional engineering services
• 83 downloads and 6 firms identified as local
• April 14, 2025 – Pre-proposal meeting (virtual)
• May 7, 2025 – 4 proposals submitted
• Evaluation Committee
• Staff from Departments of Transportation and Public Works Department of Transportation
8 Proposal Evaluation
• Evaluation Criteria and Weighted Scoring
˃ Project Understanding 10 points
˃ Experience and References 20 points
˃ Project Approach 20 points
˃ Staffing of Project/Ability to Perform 20 points
˃ Cost Proposal* 20 points
˃ Local Pasadena Business (pass/fail) 5 points
˃ Small or Micro-Business (pass/fail) 5 points
TOTAL 100 points
* Cost separately scored after technical evaluation completed Department of Transportation
9 Evaluation and Scoring
• Proposals scoring
Firm City Total Score
TDG Engineering, Inc. Los Angeles, CA 84
Kimley-Horn Los Angeles, CA 77
AtkinsRéalis USA, Inc. Los Angeles, CA 67
H.W. Lochner, Inc. Monterey Park, CA 60
Department of Transportation
10 • TDG Engineering, Inc demonstrated the
highest score overall and have extensive
industry experience in active transportation
design and implementation
Consultant Selection
Experience:
> Pasadena Complete Streets
Planning Tool
> Pasadena Pedestrian Action Plan
> Redwood City, CA: Bicycle facility
design services
> Seattle, WA: Planning, design, and
construction for Seattle
Neighborhood Greenways
All Photos Above Credit: TDG Engineering, inc.
Department of Transportation
11 • Subconsultant Team include: Craftwater Engineering (Pasadena), Here LA (Los Angeles), PSOMAS (Los Angeles), and Geo-Advantec (San Dimas)
Consultant Selection
Pasadena Experience
• Craftwater Engineering
> Eaton Wash Project
• Here LA
> Allen Avenue Quick-Build
Demonstration Project
• PSOMAS
> Cordova Street Complete Streets
Project
• Geo-Advantec, Inc.
> Ongoing: On-call contract with
Public Works
Photo Credit: Here LA
Department of Transportation
12 Fiscal Impact
• Contract Structure and Period of Performance
> Phase 1, (base) effort with 24-month period $ 586,313 > Phase 2, (optional) additional 18-month period $ 406,281 > Contingency (approximately 10%) $ 100,000
> Contract “Not to Exceed” Amount $ 1,092,594 • Measure R MIP funding previously appropriated in
Greenway (Bike Boulevard) Implementation Project
(CIP 75126)
• There is no impact to the General Fund
Department of Transportation
AUTHORIZE THE CITY MANAGER TO ENTER INTO A
CONTRACT AGREEMENT WITH ARELLANO
ASSOCIATES TO PROVIDE COMMUNICATIONS
AND PUBLIC ENGAGEMENT FOR SIX NEAR TERM
SR 710 PROJECTS FUNDED THROUGH MEASURE R
MOBILITY IMPROVEMENT PROJECT (MIP) FUNDS
FOR A TOTAL AMOUNT NOT TO EXCEED $970,000
City Council
October 6, 2025
Department of Transportation
14 Recommendations
It is recommended that the City Council:
1. Find that the action proposed herein is not a "project" subject to the California Environmental Quality Act.
2. Authorize City Manager to enter into a contract with Arellano Associates
, as the result of a competitive selection
process for professional communication and public
engagement services for six near term SR 710 Projects
funded through Measure R MIP funds in the amount not to exceed $970,000 which includes:
• Base contract amount of $929,964 and
• Contingency amount of $40,036 for any necessary
change orders subject to City Manager approval.
Department of Transportation
15 • 2022 - Metro Measure R MIP funding secured for City Council- approved SR 710 near-term projects
• The Department of Transportation is initiating the design of these large-scale, multi-year, multimodal infrastructure projects • These projects require significant, sustained public outreach across conceptual design, preliminary engineering, final design, and construction phases
• Due to the volume and specialized nature of public engagement for these projects, the services cannot be effectively performed in- house
• 2025 – Professional services RFP released for a qualified communications and engagement firm to perform Multimodal Communication and Public Engagement (MCPE) support services Project Background
Department of Transportation
16 • MCPE support services for six major upcoming transportation projects that represent more than $100,000,000 in project work
Scope of Work (SOW)
Map of Three Largest MCPE Projects
• Columbia St Project
• Greenways Project
• Pasadena Ave and St. John Ave
Project
• Traffic Signal Improvements at
Orange Grove Blvd and Holly St,
and at Orange Grove Blvd and
Colorado Blvd
• Multimodal Improvements on San
Rafael Ave at Linda Vista Ave and
at Colorado Blvd
• Orange Grove Mobility
Improvement Program
Department of Transportation
17 SOW (continued)
• Provide centralized staff support for public engagement for major upcoming Department of Transportation projects
• Speak with a single City ‘voice’ to enable consistency in branding and engagement approach for all projects
• Provide robust and effective community engagement services that will include:
• Forming and facilitating Community Advisory Committees, • Conducting up to forty-five public and community stakeholder meetings, • Door-to-door canvassing,
• Administering community surveys, and
• Creating website, marketing, and engagement materials Department of Transportation
18 RFP Process and Selection
• May 20, 2025 – RFP issued through OpenGov for
communication and public engagement services
• Sixty-four (64) firms downloaded the RFP
• June 30, 2025 – Eight (8) proposals submitted
• Four (4) prime consultants identified as a local firm • Five (5) prime consultants identified as a small or micro business • Evaluation Committee
• Staff from the Department of Transportation and Office of the City Manager Communications and Marketing Section
Department of Transportation
19 RFP Process and Selection
• Evaluation Criteria and Weighted Scoring
• Project Understanding 20 points
• Experience and References 20 points
• Project Approach 15 points
• Staffing of Project/Ability to Perform 15 points
• Cost Proposal 20 points
• Local Pasadena Business (pass/fail) 5 points
• Small or Micro-Business (pass/fail) 5 points
TOTAL 100 points
Department of Transportation
20 RFP Process and Selection
• Proposals scoring
Firm* City Total Score**
Arellano Associates Chino Hills, CA 92
Allegra Consulting, Inc. Pasadena, CA 87
Communications LAB Pasadena, CA 82
VMA Communications Claremont, CA 79
Public Works Partners Pasadena, CA 63
360 Total Concept Consulting Oakland, CA 55
*Ngozichukwu Mordi and the Social Impact Firm were not scored as their proposals did not meet the minimum requirements to perform the MCPE services
**Scores are rounded to nearest whole number
Department of Transportation
21 • Arrellano Associates a women and
minority owned certified small
business demonstrated the highest
score overall
• Thirty years of experience providing
community engagement and
communication services for
transportation projects in Southern
California
Consultant Selection
• Notable Project Experience
• City of Los Angeles’ 710 North Mobility
Improvement Program
• City of Glendale’s San Fernando Road
Multimodal Improvements Project
• Pasadena Union Street Protected Bike
Lane Project
Arrellano Associates has successfully
provided engagement support for large
multi-million-dollar transportation projects
710 North Mobility Improvement Program
Department of Transportation
22 Fiscal Impact
• Proposed Contract Amount and Structure
• MCPE Services $929,964
• Contingency (approximately 10%) $40,036
• Contract “Not to Exceed” Amount $970,000 • Measure R Mobility Improvement Project funding previously appropriated into the following CIP projects:
> Greenway (Bike Boulevard) Implementation Project
> Pasadena Ave and St John Ave Street Improvements
> Columbia Street Multimodal Improvements
> Orange Grove Blvd Mobility Improvement Program
> Traffic Signal Improvements at Orange Grove Blvd and Holly St, and at Orange Grove Blvd and Colorado Blvd
> Multimodal Improvements on San Rafael Ave at Linda Vista Ave and at Colorado Blvd
• There is no impact to the General Fund
Department of Transportation
23 Next Steps
• Project kick-off with consultant team
• Develop engagement plan and schedule outreach
activities
• Anticipated community engagement early 2026
• Continue Collaboration with the Office of the City
Manager Communications and Marketing Section to
ensure all communication and engagement
materials have a consistent tone and City ‘voice’
Department of Transportation
ITEM 6: CONCEPTUAL DEVELOPMENT,
PRELIMINARY ENGINEERING & FINAL DESIGN
SERVICES FOR PASADENA GREENWAYS
ITEM 7: COMMUNICATIONS AND PUBLIC
ENGAGEMENT FOR SIX NEAR TERM SR 710
PROJECTS
City Council
October 6, 2025
Department of Transportation
25 Council Policy Consideration
• Consistent with Mobility Element Policies:
> 1.2 Promote greater linkages between land uses and
transit, as well as non-vehicular modes of
transportation to reduce vehicular trip related
emissions.
> 1.7 Design streets to achieve safe interaction for all modes of travel particularly for pedestrians and
bicycle users.
> 1.11 Design streets to reflect the mobility needs of the adjacent land use context to support healthy
activities such as walking and bicycling.
> 1.12 Apply traffic management measures to manage
vehicular speeds as a function of designated street
type to ensure safe and orderly movement of all
modes of travel.25
Department of Transportation
26 Council Policy Consideration
• Consistent with Mobility Element Policies
(continued):
> 1.17 Design streets to improve access to destinations by transit, bicycle and walking.
> 1.23 Improve public health by supporting walking and
bicycling throughout the city.
> 2.5 Develop and maintain a comprehensive and
integrated system of reduced stress bikeways and
increase bicycle parking at destinations to promote
bicycle riding as a mode of transportation.
> 2.8 Maintain existing and identify new opportunities for bicycle infrastructure.
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