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Agenda Report
October 20, 2025
1 I
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: REJECTION OF BIDS FOR INTELLIGENT TRANSPORTATION
SYSTEMS PROJECTS AND TRAFFIC FLOW IMPROVEMENTS WITHIN
THE SR-710 AFFECTED CORRIDORS
RECOMMENDATION:
It is recommended that the City Council:
1. Find the proposed action herein to be statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 18, Section 15270, Projects Which are Disapproved, and Public Resources Code Section 21080(b)(5), projects that a public agency rejects or disapproves; and
2. Reject all bids received on September 25, 2025 in response to the Notice Inviting Bids for ITS Projects And Traffic Flow Improvements Within The S R-710 Affected Corridors.
BACKGROUND:
The subject contract provides for the installation of new traffic signal equipment and fiber optic communication upgrades at up to 35 intersections in Pasadena's core commercial area, including key corridors such as Orange Grove Boulevard, Colorado Boulevard, Green Street, and hlolly Street, located south of the 1-210 Freeway. These corridors serve as critical connectors to major north-south arterials and regional freeway access points. The improvements will enable the City to develop more effective signal coordination plans that enhance traffic flow, reduce delays for roadway users, and provide tools to actively manage travel speeds. By strengthening the City's traffic management capabilities, the project will improve overall traffic operations in this part of Pasadena while complementing ongoing upgrades that introduce smart signal technology designed to adjust to real-time traffic conditions, advancing the City's broader goal of a more efficient and reliable transportation network.
The Department of Public Works prepared plans and specifications for the subject project. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On September 2, 2025, a Notice Inviting Bids for the project j
s
i
MEETING OF10/20/2025AGENDA ITEM NO..2
Rejection of Bids for ITS Projects and Traffic Flow Improvements Within the S R-710 Affected Corridors October 20, 2025
was published on the online platforms of 22 trade journals, as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 56 vendors downloaded the specifications, one was local. A total of seven bids were received by the bid opening date, none from local vendors. The results of the bids were as follows:
BidderAmount ($)
1. 2.
3. Crosstown Electrical & Data, Inc. Irwindale, CA
Elecnor Belco Electric, Inc. China, CA
Select Electric, Inc. Anaheim, CA
4. California Professional Engineering, Inc. LaPuente, CA
5. Alfaro Communications Construction, Inc. Compton, CA DBX, INC. Temecula, CA
ILB Electric, Corona, CA
6. 7.
Engineer's Estimate
$2,110,941.00
$2,224,991.00
$ 2,275,000.00
$2,308,433.00
$2,494,210.00
$ 2,582,973.00
$2,759,983.00
$1,969,000.00
Upon detailed review of the bid proposals, staff identified discrepancies within the contractors' bids that raised questions regarding interpretation of certain bid items, including the use of City-furnished materials. To ensure fair and consistent competition, staff recommends rejecting all bids at this time. Public Works will issue a new bid solicitation for the project with clarifications to the bid documents to address these issues.
COUNCIL POLICY CONSIDER ATION:
Rejecting all bids supports the City Council's goals to maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
This action is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 18, Section 15270, Projects Which are Disapproved, and Public Resources Code Section 21080(b)(5), projects that a public agency rejects or disapproves.
Rejection of Bids for ITS Projects and Traffic Flow Improvements Within the S R-710 Affected Corridors October 20, 2025
FISCAL IMPACT:
There is no fiscal impact as a result of this action.
Respectfully submitted,
GREGORY DE VINCK,P.E.
Director of Public Works
Prep^ed by:
A }
Br^ntlVlaue, P.E:
City Engineer
Approved by:
^RQUEZ
City Manager