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Agenda Report
November 24, 2025
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH PIPE TEC, INC FOR THE ANNUAL SEWER SYSTEM
IMPROVEMENTS AND CAPACITf UPGRADES FY 2026 CLEAN AND
CCTV PROJECT FOR AN AMOUNT NOT-TO-EXCEED $754,258
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Class 1,§15301, Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Authorize the City Manager to enter into a contract as a result of the competitive bid process as specified by Section 4.08.045 of the Pasadena Municipal Code, with Pipe Tec, Inc for the Annual Sewer System Improvements and Capacity Upgrades FY2026 Clean and CCTV project for an amount not-to-exceed $754,258 which includes the base contract amount of $685,689 and a contingency of $68,569 to provide for any necessary change orders.
BACKGROUND:
The City of Pasadena's sanitary sewer system encompasses approximately 328 miles of mainline pipelines, with diameters ranging from 4 to 42 inches. More than 80 percent of this infrastructure is over 80 years old, making it increasingly vulnerable to structural deterioration, root intrusion, groundwater infiltration, and capacity constraints. These aging conditions emphasize the need for targeted rehabilitation to maintain reliable service and ensure compliance with regulatory requirements.
To facilitate a proactive and data-informed approach to system maintenance, the City will undertake a comprehensive, citywide condition assessment. The contract being awarded represents televising approximately one-third of the City's sewer collection MEETING OF.11/24/2025AGENDA ITEM NO.1
Contract Award for Annual Sewer System Improvements & Capacity Upgrades FY 2026 Clean and CCTV November 24, 2025
system. When sewer rates were last updated, the City established a goal of televising one-seventh of the system each year. However, funding has not been sufficient in recent years to support systematic, citywide televising efforts. As a result, the City is now accelerating the televising program to obtain a complete systemwide condition assessment within approximately three years, which is the minimum time anticipated to complete this work. This approach will allow defects to be identified, and repairs prioritized in a timely manner. The long-term goal remains to televise the entire collection system on a recurring seven-year cycle.
The scope of work includes thorough cleaning of the sewer lines to eliminate debris and blockages, followed by closed-circuit television (CCTV) inspection to evaluate the structural and operational condition of the pipelines. City sewer crews will perform most of the cleaning work necessary to prepare the lines for televising, ensuring efficient use of resources and coordination with the contractor. The data collected will be analyzed to support the planning, design, and implementation of future Citywide Annual Sewer System Improvements and Capacity Upgrade projects. These findings will be instrumental in identifying priority areas for rehabilitation, optimizing resource allocation, and ensuring the long-term performance and resilience of the City's wastewater infrastructure.
The Department of Public Works prepared plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On September 25, 2025, a Notice of Inviting Bids for the Annual Sewer System Improvements and Capacity Upgrades FY 2026 Clean & CCTV project was published in 22 trade journals, as well as posted on OpenGov Procurement.
The posting generated notices to all vendors who had previously registered with the City for this particular commodity class. A total of 40 vendors downloaded the contract documents, one was local. A total of 5 bids were received by the bid opening date, none local.
Following advertising, bids were electronically received on October 23, 2025, and are as follows:
Bidder Amount ($)
1. Pipe Tec, Inc., Baldwin Park, CA $ 685,689
2. Performance Pipeline Technologies, Inc, Huntington $ 969,056 Beach, CA
3. National Plant Services, Hayward, CA $ 1,044,280
4. RedZone Robotics, Inc., Warrendale, PA $1,177,510
Engineer's Estimate $ 650,000
The lowest and best bid received is approximately six percent higher than the Engineer's Estimate.
Contract Award for Annual Sewer System Improvements & Capacity Upgrades FY 2026 Clean and CCTV November 24, 2025
It is recommended that Pipe Tec, Inc be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with Pipe Tec, Inc fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present work force. In accordance with Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Pipe Tec, Inc has not previously performed work for the city. Staff has confirmed the contractor's license, and their Department of Industrial Relations status is in good standing. The contractor has also received favorable reference checks from other agencies.
The contract will be set up as follows:
Base Bid
Continaencv
$ 685,689
$ 68,569
Contract Not-to-Exceed Amount$ 754,258
A contingency often percent is allocated to this contract given possible unforeseen conditions that may be encountered in performance of the contracted work. It is anticipated that construction will begin in February 2026 and be completed by September 2026.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure, and improve public safety throughout the City and the Public Facilities Element Objective 5 of the General Plan by continuing to implement capital improvements which will maintain or rehabilitate infrastructure.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Class 1, §15301, Existing Facilities). Class 1 exempts from environmental review "the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use." There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Contract Award for Annual Sewer System Improvements & Capacity Upgrades FY 2026 Clean and CCTV November 24, 2025
FISCAL IMPACT:
The cost of this contract including contingency is $754,258 and the total cost of this action will be $904,258. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Annual Sewer System Improvements and Capacity Upgrades - FY 2022-2026 (76918) CIP project. It is anticipated that all project expenditures will occur in FY 2026 and FY 2027. There is no impact to the General Fund.
The following table represents a project summary.
Base Bid $ 685,689
Contingency $ 68,569
Construction Administration, Materials Testing, and Inspection $ 150,000 Total Fiscal Impact$ 904,258
Respectfully submitted,
i GREG OE VINCK, P.E.
Director of Public Works
Prepared by:
A.
Brent Maue, P.
City Engineer
Approved by:
Lu
11ARQUEZ
City Manager