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FROM:
SUBJECT:
Agenda Report
April 6,2026
hlonorable Mayor and City Council
Parks, Recreation and Community Sen/ices Department
AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH AXIOM GROUP FOR ON-CALL PAVEMENT AND CONCRETE
WALKWAY REPAIRS FOR AN AMOUNT NOT-TO-EXCEED
$1,020,938
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
2. Authorize the City Manager to award a contract to the lowest and best bid dated December 3, 2025 submitted by Axiom Group in response to on-call pavement and concrete walkway repairs for Parks, Recreation and Community Services and authorize the City Manager to enter into a five-year contract for an amount not-to- exceed $1,020,938 which includes the base contract amount of $928,125 and a contingency of $92,813 to provide for any necessary change orders; and
3. Authorize the City Manager to approve no-cost amendments to the subject contract.
BACKGROUND:
The City of Pasadena's Parks, Recreation and Community Services Department (PRCS) manages and maintains 26 parks throughout the City that serve residents, visitors and recreational programs. Many of these parks include paved concrete walkways, and other hardscape features that require ongoing maintenance and repair due to age,heavy pedestrian use, and weather-related deterioration.
In addition, PRCS maintains numerous outdoor concrete sports courts, including basketball, tennis, and pickleball courts, which are subject to significant wear from daily MEETING OF.04/06/2026AGENDA ITEM NO..1
On Call Pavement and Concrete Walkway Repairs
April 6, 2026
recreational use and exposure to the elements. Over time, cracking, surface spalling, settlement, and faded or deteriorated court surfacing can create safety hazards and negatively impact playability, requiring timely concrete repairs and resurfacing to maintain safe and functional conditions. Timely repairs help minimize safety hazards, prevent further deterioration, and ensure continued access for park users.
PRCS will implement an annual schedule to address priority park walkway and sports court repairs while maintaining flexibility to respond to emergency conditions. Establishing an on-call contract allows PRCS to efficiently address routine and unplanned repairs without issuing separate solicitations for each project and limiting disruptions to park users.
On October 27, 2025, a Notice Inviting Bids for the Specifications was published on OpenGov. A total of 4,384 vendors received the notice and 39 vendors downloaded the formal bid specifications, none of which were local. Two bids were received by the due date of December 13, 2025. One vendor withdrew its bid and is no longer under consideration.
The bid results are as follows:
BidderLocationAnnual Amount
Axiom GroupLos Angeles, CA$185,625
Staff recommends awarding an on-call contract to Axiom Group for pavement and concrete walkway repairs in an amount not-to-exceed $1,020,938, including a contingency of $92,813 for potential change orders. The contract will support smaller projects, such as park walkway repairs in parks using the General Fund as well as larger Capital Improvement Projects for the repair and resurfacing of outdoor sports courts.
COUNCIL POLICY CONSIDERATION:
The project is consistent with the City Council's goals to improve, maintain, and enhance public facilities and infrastructure.
ENVIRONMENTAL ANALYSIS:
The project is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 (Class 1, Existing Facilities) of the CEQA Guidelines. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The exemption applies because the proposed work consists of maintenance and repair of existing walkways and pavement with no expansion of use. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
On Call Pavement and Concrete Walkway Repairs
April 6, 2026
exemption applies because the proposed work consists of maintenance and repair of existing walkways and pavement with no expansion of use. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
FISCAL IMPACT:
Approval of the recommended action will result in a total contract award of $1,020,938 over five years. Funding for smaller repair projects is available through existing appropriations in the Department's General Fund (101) budget. Larger projects, such as sports court resurfacing, will be funded through the Citywide Parks Improvement Program within the Capital Improvement Program Fund (301). This capital portion is supported by Residential Impact Fees (RIF).
The contract amounts are as follows:
Year 1Year 2Year3Year 4YearsGrand
Total
Base Bid$185,625 | $185,625 | $185,625 | $185,625 | $185,625 | $928,125 Contingency$18,563 | $18,563 | $18,563 | $18,563 | $18,563 ] $92,813 Total$204,188 | $204,188 | $204,188 | $204,188 | $204,188 | $1,020,938 Respectfully submitted,
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NDirectof-o1-Pafk&, Recreation and
Community Services
Prepared by:
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Tsecf& Selassie
Management Analyst
Approved by:
MIGU&t^MARQUEZ
City Manager