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Agenda Report
April 13, 2026
TO: hlonorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITf MANAGER TO ENTER INTO A CONTRACT WITH GRBCON, INC. FOR THE ANNUAL STORM DRAIN SYSTEM
REPAIR AND IMPROVEMENTS FISCAL YEAR 2026 PROJECT FOR
AN AMOUNT NOT-TO-EXCEED $780,844
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations, Title 14, Chapter 3, Article 19, Class 1, §15301, Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Authorize the City Manager to enter into a contract as a result of the competitive bid process, as stated by Section 4.08.045 of the Pasadena Municipal Code with GRBCon, Inc. for the Annual Storm Drain System Repair and Improvements Fiscal Year 2026 project for an amount not-to-exceed $780,844 which includes the base contract amount of $650,703 and a contingency of $130,141 to provide for unforeseen change orders.
BACKGROUND:
The City of Pasadena owns approximately 34 miles of storm drain pipes, 1,300 catch basins, and hundreds of culverts. The pipes and inlets are in various stages of deterioration depending on their slope, age, material, and the type of soil surrounding them. Many of these elements require maintenance to maintain operational efficiency and mitigate the risk of failure.
To address the City's aging storm drain infrastructure, Public Works has established an annual storm drain repair program. This program focuses on repairing and replacing key elements of Pasadena's storm drain system to improve reliability and reduce flooding risks.
MEETING OF 04/13/2026AGENDA ITEM NO.-&__-_„
Contract Award for Annual Storm Drain System Repair and Improvements Fiscal Year 2026 April 13, 2026
This project consists of replacing deteriorated storm drain pipes, installation of cured-in- place (CIPP) pipe liners, replacement of missing catch basin inlet screens, repairing concrete spalls and structural cracks at catch basin facilities, and performing routine maintenance such as pipe televising, and cleaning at locations identified in the FY 2022 Storm Drain Master Plan.
The Department of Public Works prepared plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On February 27, 2026, a Notice of Inviting Bids for the Annual Storm Drain System Repair and Improvements Fiscal Year 2026 Project was published in 22 trade journals, as well as posted on OpenGov Procurement. The posting generated notices to all vendors who had previously registered with the City for this particular commodity class. A total of 45 vendors downloaded the contract documents, none were local. A total of three bids were received by the bid opening date. One was non-responsive due to incomplete submittal of mandatory forms.
Following advertising, bids were electronically received on March 19, 2026, and are as follows:
Bidder
1. GRBCon, Inc., Baldwin Park, CA
2. Kordich Construction, Inc., Cypress, CA
3. Panico Excavation Inc, Agua Dulce, CA
Engineer's Estimate
Amount ($)
$ 650,703
$ 763,531
$ 965,000 (Non-responsive)
$ 630,000
The lowest and best bid received is approximately three percent higher than the Engineer's Estimate.
It is recommended that GRBCon, Inc. be awarded the contract for this project as they are the lowest and best bidder. The proposed contract with GRBCon, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in one new hire to the present work force. In accordance with Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
GRBCon, Inc. has satisfactorily performed work for the City of Pasadena for a combined total of $1,162,442 in the past four years. Staff has confirmed the contractor's license, and their Department of Industrial Relations status are in good standing. The contractor has also received favorable reference checks from other agencies.
Contract Award for Annual Storm Drain System Repair and Improvements Fiscal Year 2026 April 13, 2026
The contract will be set up as follows:
Base Bid
Contingency
Contract Not-to-Exceed Amount
$ 650,703
$ 130,141
$ 780,844
A contingency of 20 percent is included to address unforeseen conditions inherent to underground storm drain repair and to provide capacity for emergency repairs that may arise during the contract term. Due to the age of the system with some pipes over 100 years old, the extent of deterioration is often not fully known until excavation, and field conditions may require expanded repairs beyond initial assumptions. It is anticipated that construction will begin in July 2026.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure, and improve public safety throughout the City. It also supports the Public Facilities Element of the General Plan, which recognizes that the City is almost fully built and the drainage system elements, particularly older facilities, are subject to ongoing repair, replacement or modification.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (California Code of Regulations, Title 14, Chapter 3, Article 19, Class 1, §15301, Existing Facilities). Class 1 exempts from environmental review "the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use." The proposed project consists of replacing deteriorated storm drain pipes, installation of cured-in-place (CIPP) pipe liners, replacing missing catch basin inlet screens, repairing concrete spalls and structural cracks at catch basin facilities, and performing routine maintenance such as pipe televising, and cleaning at locations identified in the FY 2022 Storm Drain Master Plan. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Contract Award for Annual Storm Drain System Repair and Improvements Fiscal Year 2026 April 13, 2026
FISCAL IMPACT:
The cost of this contract including contingency is $780,844 and the total cost of this action will be $830,844. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Annual Storm Drain System Repair and Improvements FY 2025-2029 (76920) CIP project. It is anticipated that all costs will be expended in FY 2027. There is no impact to the General Fund.
The following table represents a project summary.
Base Bid
Contingency
Construction Administration, Materials Testing, and
Inspection
$ 650,703
$ 130,141
$ 50,000
Total Fiscal Impact$ 830,844
Prepared by:
BrehtlVlaue, P.
City Engineer
Respect I ly submitted,
/\
^ GREG'/D^ VfNCK, I^.E.
Director of Public Works
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Approved by:
MIGUEL-MARQUEZ
City Manager