AGENDA
MUNICIPAL SERVICES COMMITTEE
SPECIAL MEETING NOTICE
APRIL 14, 2026
PUBLIC MEETING 5:00 P.M.
MEMBERS
Justin Jones, Chair, District 3
Rick Cole, Councilmember, District 2
Tyron Hampton, Councilmember, District 1
Jason Lyon, Councilmember, District 7
STAFF
David Reyes, General Manager
Lisa Hosey, Assistant City Attorney
Betty Gao, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
I
n compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 74
4-4124 por lo menos con 24 horas de anticipación.
I
tems on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE SPECIAL MEETING FOR APRIL 14, 2026, AT 5:00 P.M. WILL BE ACCEPTED IN- PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
T
O VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.
To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.
Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. The help line will open 30 minutes prior to the posted start time of the meeting.
4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO, AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE
AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
SPECIAL MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
APRIL 14, 2026
PUBLIC MEETING: 5:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
N
OTICE IS HEREBY GIVEN that the special meeting of the Municipal Services Committee will be held on Tuesday, April 14, 2026, at 5:00 p.m., to discuss matters on the attached agenda.
Justin Jones, Chair
Municipal Services Committee
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this April 9, 2026, by 6:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
SPECIAL MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
APRIL 14, 2026
Public Meeting: 5:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
The Municipal Services Committee may take action within its authority on any item listed on this agenda as it deems appropriate following consideration and discussion of the matter.
APPROVAL OF MINUTES
March 10, 2026 (Regular Meeting)
March 24, 2026 (Regular Meeting)
INFORMATIONAL ONLY
Information only items contain no staff recommendations. The committee may, however, take action within its authority relating to informational items on the agenda as it deems appropriate following consideration and discussion of the matter.
1. REVISE THE MUNICIPAL SERVICES COMMITTEE’S REGULAR MEETING TIME TO 5:00 P.M., EFFECTIVE APRIL 28, 2026, WITH MEETINGS CONTINUING ON THE 2ND AND 4TH TUESDAYS IN THE CITY COUNCIL CHAMBER, ROOM S249
2. PUBLIC BENEFITS CHARGE
PROGRAMS OVERVIEW (Water & Power)*
3. CITYWIDE STREET
NETWORK CONDITION AND RESURFACING STRATEGY
(Public Works)*
PUBLIC MEETING - 5:00 P.M.
ROLL CALL
PUBLIC COMMENT - LIMITED TO ITEMS ON THIS SPECIAL MEETING AGENDA
ADJOURN
NEW BUSINESS/ACTION ITEMS
*Indicates attachments included
1 01 03/10/2026
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
MARCH 10, 2026 MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:08 p.m.
ROLL CALL:
S
taff:
Councilmember Justin Jones, Chair
Councilmember Tyron Hampton
Councilmember Rick Cole
Councilmember Jason Lyon
David Reyes, General Manager of Water and Power
Lynne Chaimowitz, Assistant General Manager of Water and Power Varoojan Avedian, Assistant General Manager of Water and Power Stacie Takeguchi, Assistant General Manager of Water and Power Jennifer Guess Mayo, Assistant General Manager of Water and Power Kimberly Huynh, Principal Electrical Engineer
Martin Potter, Principal Planner
Gordon Algermissen, Customer Program Manager
Lisa Hosey, Assistant City Attorney
Betty Gao, Recording Secretary
PUBLIC COMMENT Barbara Bullard, Pasadena resident, asked staff to clarify revenue shortfall noted on previous City Council’s presentation related to electric rate adjustments.
In response to the public comment, General Manager Reyes stated that revenue shortfall projection is based on the utility operating needs and staff will reach out to the commenter to clarify further questions.
Yadi, Pasadena resident, requested the Pasadena Police Department provide additional information regarding the Crime Prevention Through Environmental Design (CPTED) program.
APPROVAL OF MINUTES It was moved by Councilmember Hampton, seconded by Councilmember Lyon, to approve the minutes of January 27, 2026 and February 10, 2026, as submitted. ( Motion unanimously approved ) (Absent: None)
INFORMATION ONLY GENERAL OVERVIEW OF DATA CENTERS AND THEIR IMPACT
ON ELECTRIC AND WATER DISTRIBUTION SYSTEMS
David Reyes, General Manager of Water and Power, and Varoojan Avedian, Assistant General Manager of Water and Power provided introductory comments, and Kimberly Huynh, Principal Electrical Engineer and Martin Potter, Principal planner, jointly summarized the staff memo as part of the PowerPoint presentation on the item, including providing information on conventional and hyperscale data centers, Silicon Valley Power (SVP), power sources, energy consumption comparison, cooling systems, water consumption, legislation examples, zoning considerations, financi al and economic considerations, opportunities and challenges; with all responding to questions. 2 02 03/10/2026
The following individuals expressed concerns regarding data center infrastructures, potential resource consumption, and/or provided other related comments on the matter:
Barbara Bullard, Pasadena resident
Yadi, Pasadena resident
Felix Breden, Pasadena resident
The Committee praised and thanked staff for the informative presentation on the item.
Councilmember Cole raised concerns regarding shared impacts and resource demands regarding electricity, water , and regional infrastructure. He emphasized the need for regional collaboration as cities consider potential data center development ; and suggested establishing policy guidelines to review large-scale developments.
Councilmember Lyon emphasized the need to establish zoning policies that account for the significant infrastructure demands associated with data center developments.
Councilmember Hampton expressed concerns with energy demands and potential health and safety impacts related to data centers; and echoed Councilmember s Cole’s and Lyon’s emphasis on regional collaboration and establishment of policy and zoning guidelines.
In response to Chair Jone’s inquiry regarding large megawatt applications, Lynne Chaimowitz, Assistant General Manager of Water and Power explained that applications over 10 megawatts trigger an individual rate study and require City Council approval under the current ordinance.
In response to Chair Jone’s inquiry regarding water consumption, Stacie Takeguchi, Assistant General Manager of Water and Power, explained that water usage can vary significantly based on factors including facility size, cooling systems, location, and climate conditions, and responded to questions.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed
PROGRAM OVERVIEW FOR SOLAR AND BATTERY REBATES
AND LOW INTEREST LOANS FOR SOLAR INSTALLATION
David Reyes, General Manager of Water and Power , provided introductory comments, and Gordon Algermissen, Customer Program Manager, summarized the staff memo as part of the PowerPoint presentation on the item, including providing information on residential and commercial solar, residential and commercial battery storage, solar and battery program comparisons, with both responding to questions.
Councilmember Cole requested staff to conduct an analysis to evaluate the financial and long -term implications of investing in customer - generated renewable energy compared to traditional power procurement.
3 03 03/10/2026
The Committee emphasized the importance of rethinking the traditional utility model, including opportunities to shift from supplying electricity to supporting distributed energy generation.
In response to Councilmember Lyon’s inquiry on a possible collaboration with Pasadena Unified School District (PUSD), Je nnifer Guess Mayo, Assistant General Manager of Water and Power, stated staff is actively coordinating and maintaining collaboration efforts with PUSD.
Chair Jones expressed support for the program and emphasized the importance of ensuring equitable access for all Pasadena residents.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
ADJOURMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:41 p.m.
__________________________
Councilmember Justin Jones, Chair
Municipal Services Committee
ATTEST:
____
________________
Betty Gao
Recording Secretary
4 01 03/24/2026
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
MARCH 24, 2026 MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:11 p.m.
ROLL CALL:
S
taff:
Councilmember Justin Jones, Chair
Councilmember Tyron Hampton (Absent)
Councilmember Rick Cole
Councilmember Jason Lyon
Brenda Harvey-Williams, Assistant City Manager
David Reyes, General Manager of Water and Power
Koko Panossian, Director of Parks, Recreation and Community Services
Manuel Carmona, Director of Public Health
Varoojan Avedian, Assistant General Manager of Water and Power Lisa Hosey, Assistant City Attorney
Betty Gao, Recording Secretary
PUBLIC COMMENT No one appeared for public comment on matters not on the agenda.
APPROVAL OF MINUTES It was moved by Councilmember Lyon, seconded by Councilmember Cole, to approve the minutes of February 24, 2026, as submitted. (Motion unanimously approved) (Absent: Councilmember Hampton) NEW BUSINESS PROPOSED 12-MONTH PILOT PROGRAM: SOLAR AND BATTERY
PERMITTING & PLAN CHECK FEE & WAIVER
David Reyes, General Manager of Water and Power , summarized the staff memo as part of the PowerPoint presentation on the item, including providing information on the program overview, grid reliability, expected outcomes, revenue implications, evaluation framework, and responded to questions.
In response to Councilmember Cole’s inquiry on residential installation fees, Varoojan Avedian, Assistant General Manager of Water and Power provided information on Pasadena Water and Power (PWP) department’s fees associated with new meter s, and responded to questions.
In response to Councilmember Cole’s inquiry on legal restrictions related to the use of non-public benefit funds, Lisa Hosey, Assistant City Attorney, stated staff will return with additional information on the matter, and responded to questions.
Councilmember Cole spoke in support of reducing applicable fees related to the Solar and Battery permitting; and suggested staff conduct outreach, such as focus groups , to better understand and improve customer’s solar installation experiences.
5 02 03/24/2026
M
otion:
Councilmember Lyon thanked the staff for the presentation, encouraged continued program outreach and community engagement efforts, and emphasized the importance of ongoing fiscal tracking and monitoring program costs.
Following discussion, it was moved by Councilmember Cole, seconded by Councilmember Lyon, to endorse the staff recommendations that were presented during the meeting (and the staff memo) , which includes not charging Pasadena Water and Power fees; and direction to staff to expeditiously examine if it is possible to abate the building and safety fees associate d with the proposed pilot program . ( Motion unanimously approved) (Absent: Councilmember Hampton)
Tom King, Pasadena resident, praised staff for the proposed program and advocated for staff to waive the building and safety fees.
Jamie Scott, Pasadena resident, requested a publicly available map of residential properties with existing solar installations and inquired on potential programs to use electric vehicles as energy storage.
In response to public comment s, General Manager Reyes stated staff will follow up with the public speakers after the meeting.
INFORMATIONAL ONLY ARTIFICIAL TURF ATHLETIC FIELDS AT CITY PARKS David Reyes , General Manager of Water and Power, provided introductory comments, and Koko Panossian, Director of Parks, Recreation and Community Services, summarized the staff memo as part of the PowerPoint presentation on the item, including providing information on athletic field availability, natural grass fields, artificial turf fields, attribute comparison, environmental and health concerns and mitigation measures, and responded to questions.
Councilmember Lyon raised concerns regarding the attribute comparison chart and asked staff to provide a comprehensive financial analysis between artificial turf and natural grass with information on lifecycle replacement and annual maintenance costs. He noted that the current comparison may not be equivalent and expressed skepticism on the long-term cost benefits associated with artificial turf.
Chair Jones expressed his preference with natural grass as opposed to artificial turf. He also expressed concerns with the City’s park facilities lighting, and recommended longer light usage hours to increase field playtime.
In response to Councilmember Cole’s inquiry regarding the new Sustainability Administrator position , Brenda Harvey -Williams, Assistant City Manager, stated that the newly hired staff has been briefed on the subject and has reviewed the report.
6 03 03/ 24/2026
Betty Gao, Recording Secretary, reported that 23 letters were received by the City Clerk’s Office, which were distributed to the Committee, posted online, and made part of the record for this item.
The following individuals expressed health, environmental, and climate concerns regarding artificial turf, and/or provided related comments on the matter:
Teresa Wong, San Gabriel resident
Lena Kennedy, Pasadena resident
Suzanne York, Pasadena resident
Edgar Riddle, Pasadena resident
Phlunte Riddle, Pasadena resident
Lauren Siegel, Pasadena resident
Iesha Siler, Pasadena resident
Laura Fleming, Pasadena resident
Amy Majeske, representing League of Women Voters
Cynthia Cannady, Pasadena resident
Monica Osuna, Pasadena resident
Barbara Ishida, Pasadena resident
Wes Reutimann, Pasadena resident
Tim Martinez, representing Arroyos & Foothills Conservancy Mike Polkda, Pasadena resident
Ana Soulriver, Pasadena resident
Manuel Carmona, Public Health Director, provided a brief overview of the staff memo and provided information on recent findings from the March 2026 California Environmental Protection Agency (CalEAP ) report and a February 2026 regulatory document issued by the Department of Toxic Substances Control (DTSC) , and responded to questions.
Councilmember Cole spoke in favor of allocating time, funding, and resources to address athletic field capacity, expressed a preference for natural grass, and encouraged exploring additional field development to reduce usage constraints and expand equitable access to City park fields.
Chair Jones expressed concerns with the reduced field usage in Robinson Park and Villa Park ; and spoke on the importance of maintaining active and accessible fields during transition from artificial turf to natural grass. In addition, he asked staff to explore options and partnerships to expand field availability at all City parks.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
ADJOURMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 6:17 p.m.
7 04 03/24/2026
__________________________
Councilmember Justin Jones, Chair
Municipal Services Committee
ATTEST:
____
________________
Betty Gao
Recording Secretary
8 ITEM #2
9 PASADENA WATER AND POWER
MEMORANDUM
April 14, 2026
To: M
unicipal Services Committee
Fro
m: David M. Reyes
General Manager
Subj
ect: Public Benefit Programs Overview
Attached for the Municipal Services Committee is a presentation from Pasadena Water and Power (“PWP”) providing an overview of the Public Benefit Charge (“PBC”) Programs. This is presented as an informational item. The presentation describes PWP’s PBC programs including energy efficiency, electrification, and low-income assistance.
Atta
chment: Public Benefit Programs Overview Presentation
10 Pasadena Water and Power
Public Benefit Programs Oveview
Municipal Services Committee
April 14, 2026
Item #2
11 Pasadena Water and Power
State Policy: Public Benefit Charge (PBC)
• Pursuant to Sec. 385, CA Public Utilities Code,
PO
Us are required to establish a Public Benefit
Charge to fund the following objectives:
> Energy Efficiency & Demand Reduction
> Low-I ncome Rate Assistance
> Renewable Resources
Ex) Solar & Storage Rebate Programs
> Research, Development & Demonstration projects
> Electrification
City of Pasadena Resolution, June 2018
2 12
Pasadena Water and Power
Other state and local policies
Pasadena CAP Strategy #2
3 State Reporting Requirement
Annual reporting to the CEC is required for all
publicly owned utilities for energy efficiency and
demand response programs and measures.
13 Pasadena Water and Power
Local Policies (continued)
4 (excerpts)
14 Pasadena Water and Power
Public Benefit Charge (continued)
• PWP’s PBC rate is currently 0.685¢ per kWh
> Average residential customer: $3.43/month (500 kWh)
> Annual revenue: $6M-$8M
> CA IOU equivalent: Public Purpose Program Charge
5 15
Pasadena Water and Power
PBC Program Types
• Market Segments
> Commercial:
Large, Medium, and Small
> Residential:
Single Family, Multifamily
> Sub-segments: Low-In come, EV, etc.
> Students
• Program Types/Delivery Methods
> Rebates
> Direct Install
> Behavioral
> Educational
6 16
Pasadena Water and Power
Residential Programs
Program Details
Home Energy
Rebates
Qualifying energy-efficient
products, energy star
appliances, all-electric
equipment, eBikes, and
EV/EVSEs.
Solar & Battery
Rebates
$1/Watt for solar and up to
$550/kWh for battery.
Electric Panel
Upgrade
Customers upgrading to a
200amp electric panel:
encourages electrification
7 17
Pasadena Water and Power
Residential Programs (continued)
Program Program Details
Home
Improvement
Direct Installs
Up to $7,500 of water & energy saving
equipment, installed at no cost
Home Energy
Reports
Behavioral program. Neighborhood
energy comparison reports marketing
sent via mail/email.
Energy
Education
Educating students, teachers, parents
on energy efficiency/Sustainability. In-
class lessons, events, assemblies,
scholarships, science nights
8 18
Pasadena Water and Power
Commercial Programs
Program Program Details
Business Rebates
LED lighting, motor controls, restaurant
equipment, HVAC measures. Max rebate:
$24k/meter, 25% project cost cap
Customized
Incentives
5¢/kWh above code energy savings lighting,
non-lighting & new construction. 15¢/lb. CO2
reduced for non-lighting & new
construction. $50k/meter max rebate,
capped at 25% project cost.
Solar & Battery
Rebates
Commercial customers installing solar and
energy storage systems can receive up to
$0.40/Watt for solar and up to $225/kWh for
battery.
9 19
Pasadena Water and Power
Commercial Programs (continued)
Program Program Details
Water & Energy
Direct Install
Program (WeDIP)
Up to $7,500 water & energy-
efficient equipment, installed at
no cost. Must be ≤50kW electric
demand. Currently on hold
pending a new RFP.
EV Charger Rebates
$4,000 rebate/port qualifying
smart L2 EVSE. Rebates
doubled for DC fast chargers,
stations accessible to students,
stations at income-qualified
housing, and projects located
in a disadvantaged
community. Max $100k/site or
address.
10 20
Pasadena Water and Power
Bill Assistance Programs
Program Program Details
Electric Utility
Assistance
Program
(EUAP)
Low-income customers ages 18 to 61
Monthly bill credit:
• $13.46 currently (35% increase from FY25)
• $17.50 after rate adjustments implemented
(30% increase)
CARES
Low-income seniors (age 62+) or low-income
customers w/permanent disability
• Monthly bill credit (EUAP noted above)
• PBC charge waived
• Average monthly benefit i
s
a
pprox. $18/month, $22/month after rate
adjustments implemented.
CARES Plus
Low-income seniors (age 62+) or low-income
customers w/permanent disability at lowest
income level (as defined by HUD/CPUC)
• Monthly bill credit (EUAP noted above)
• PBC charge waived
• Utility Users Tax waived
• Average monthly benefit is approx.
$22/month, $26 after rate adjustments
i
mplemented. 11
21 Pasadena Water and Power
Bill Assistance Programs (continued)
Program Program Details
Assisting Pasadena
People w/ Limited
Emergencies
(APPLE)
Low-Income Customers who receive a PWP
Final Notice (shut off)
• One-time credit, up to $200/yr
Medical Assistance
Program
Customers w/ qualifying electric-powered
medical equipment
• monthly bill credit (EUAP noted above)
12 22
Pasadena Water and Power
PBC Program Snapshots
13 23
Pasadena Water and Power
PBC Program Comparisons
14 Programs PWP Burbank Glendale LADWP SCE
Direct Installation ✓ ✓ ✓ ✓ ✓
Residential + Commercial Appliance
Rebates ✓ ✓ ✓ ✓ X
EV + Charger Rebates ✓ ✓ ✓ ✓ ✓
Energy Education Programs ✓ ✓ ✓ ✓ ✓
Home Energy Reports ✓ ✓ ✓ X X
Low Income Bill Assistance ✓ ✓ ✓ ✓ ✓
Life Support Equipment Bill Assistance ✓ ✓ ✓ ✓ ✓
One-time Limited Emergency Bill Credit ✓ ✓ ✓ X X
Solar Panel Rebates ✓ X X X X
Battery Storage Rebates ✓ ✓ X X X
Demand Response / Managed EV
Charging X X
✓ ✓ ✓
24 Pasadena Water and Power
PBC Program Roadmap
Upcoming Demand Response
• Smart Thermostats: D irect-to-customer DR
program for automated climate control during
grid peak events.
• Managed EV Charging: L oad-shifting incentives
for residential/commercial EV supply equipment.
Reduce simultaneous grid impacts.
• Virtual Power Plant H
ub: Establishing central
network to aggregate dispatchable power from
distributed residential/commercial batteries
New Initiatives
• Municipal Solar – 2 MW phase is funded through PBC and will begin installations at libraries, City Yards, and Sunset Reservoir complex
• Solar & Storage Rebates: S caling recently launched rebate pilot program for residential and commercial customers
• Low-I ncome Solar Financing: Releasing RFP this month for Solar Loan Program.
Financial partner to buy-down rate for low-income participants 25 Pasadena Water and Power
Questions?
16 26
ITEM #3
27 DEPARTMENT OF PUBLIC WORKS
MEMORANDUM
TO: Municipal Services Committee (MSC)
FR
OM: Greg De Vinck, P.E., Director of Public Works
DATE
: April 14, 2026
SUBJ
ECT: Citywide Street Network Condition and Resurfacing Strategy – Information only
BACKGROUND
The Ci
ty of Pasadena maintains a street network consisting of approximately 343 centerline miles of streets, including 14 miles of alleys. This represents one of the City’s most valuable infrastructure assets. The condition of this network directly impacts public safety, mobility, emergency response, and overall quality of life for residents and businesses.
The Ci
ty utilizes the Pavement Condition Index (PCI) as the primary metric to evaluate pavement conditions on a scale from 0 to 100. Based on the most recent available data, the citywide average PCI is currently 57, which reflects a network in “fair” condition but trending toward deterioration if not addressed through strategic investment.
A br
eakdown of the network (excluding alleys as they were not assessed in the previous pavement condition assessment in 2019) indicates:
• 208 mi
les (approximately 61%) have a PCI of 59 or below, requiring rehabilitation, resurfacing, or reconstruction
• 135 miles (approximately 39%) have a PCI above 60, where preservation strategies may be applied
St
reets with PCI below 60 typically require structural rehabilitation rather than preventive maintenance, significantly increasing the cost per mile of repair. Current estimates indicate that rehabilitation of streets in this range average $800,000 per mile, compared to significantly lower costs for preservation treatments appropriate for higher PCI levels.
PA
VEMENT CONDITION DISTRIBUTION AND TRENDS
An ev
aluation of the City’s PCI distribution shows that a substantial portion of the network is concentrated within lower PCI ranges, particularly between 30 and 60. Streets within this range are at a critical point in their lifecycle, where deterioration accelerates and the window for cost- effective rehabilitation narrows.
This
deterioration pattern highlights a key challenge:
• Streets in the “sweet spot” range (PCI ~50–70) can be preserved cost-effectively 28 Municipal Services Committee
April 14, 2026
Citywide Street Network Condition and Resurfacing Strategy – Information only
• Streets that fall below this range often require full reconstruction, which is significantly more expensive and reduces the number of streets that can be addressed annually Fur
ther analysis using pavement performance curves, a methodology used to estimate the rate at which pavement condition declines over time, provides additional insight. In the City’s pavement condition assessment, asphalt streets were assigned Performance Curves 1 through 8 and concrete streets were assigned Curves 9 through 15, with lower-numbered curves indicating faster deterioration due to existing structural condition and functional class. This analysis indicates that:
• O
ver 50% of Pasadena’s street network follows Performance Curve #5, representing s
treets that deteriorate at a moderate but steady rate
• Within this curve, pavement condition declines approximately 10 PCI points every five y
ears if no treatment is applied
The c
urrent distribution indicates that many streets have already passed or are approaching this threshold, placing increased pressure on available funding.
DAT
A ANALYSIS AND HISTORICAL TRENDS
A
n evaluation of historical program performance indicates a clear and consistent relationship between annual funding levels, the number of miles resurfaced, and the resulting change in overall network condition (PCI).
The C
ity’s resurfacing program operates within a constrained budget environment, where annual funding directly determines the extent of work that can be delivered. As a result:
• H
igher funding levels enable more miles of streets to be resurfaced or rehabilitated, allowing the City to address a greater portion of the network within critical PCI ranges • Lower funding levels limit production, reducing the City’s ability to keep pace with the det
erioration of natural pavement and results in significantly higher future costs to addr
ess.
A
nalysis of recent program years shows a direct correlation between funding and outcomes:
• I
n years where funding levels were significantly below staff recommended needs, the number of miles resurfaced was reduced, and the overall network experienced a decline i
n average PCI
• Conversely, in years where additional funding was provided, including General Fund s
upport, the City was able to increase resurfacing production, resulting in a stabilization or
improvement in overall PCI
Thi
s trend reflects the underlying dynamics of pavement management:
• P
avement deterioration is continuous and predictable
• If the rate of rehabilitation does not keep pace with deterioration, the network condition will d
ecline
• Conversely, when investment meets or exceeds the rate of deterioration, the network condition stabilizes or improves
29 Municipal Services Committee
April 14, 2026
Citywide Street Network Condition and Resurfacing Strategy – Information only
Importantly, because a large portion of Pasadena’s network is currently within lower PCI ranges, insufficient funding has a compounding effect:
• S
treets fall more rapidly into poor condition
• Treatment costs increase significantly (from rehabilitation to reconstruction) • The number of miles that can be addressed in future years decreases The dat
a therefore demonstrates that sustained investment at or near recommended funding levels is necessary to reverse current deterioration trends and transition the network toward a maintenance-focused condition.
S
TREET MAINTENANCE AND PAVING AUDIT FINDINGS
An i
nternal performance audit, finalized on March 2026, of the City’s street resurfacing program identified several areas for improvement, including funding, program planning, data management, and operational consistency. A summary of the primary findings is provided below:
• Fundi
ng levels remained below the 2019 consultant recommendation, increasing the risk of accelerated street deterioration
• Comprehensive pavement plan and reliable Pavement Condition Index that measure street conditions, require updating
• City needs formal policies to guide project selection, prioritization, and maintenanc e
s
trategies
• Develop Corrective Action Plan (CAP) to address audit findings PA
VING OPERATIONAL IMPROVEMENTS
P
ublic Works (PW) is actively evaluating and implementing alternative pavement improvement strategies to better leverage available funding, expand the extent of improvements delivered, and enhance coordination across City departments.
A
recent example of this approach is the Fair Oaks Avenue and Madison Avenue Pavement Restoration Project, which demonstrates how alternative delivery methods can significantly improve project outcomes.
P
asadena Water and Power (PWP) initially solicited bids for concrete trench restoration only along Fair Oaks Avenue. The lowest responsive bid received was approximately $2.1 million (or $2.42 million including contingency) to restore only the utility trench. Upon review, Public Works determined that, within a comparable budget, an alternative approach could be implemented that would not only address trench restoration but also provide full-width resurfacing of the corridor.
Thr
ough interdepartmental coordination, the project scope was expanded to include both trench restoration and resurfacing of the entire segment from Montana Street to Washington Boulevard, significantly increasing the overall benefit of the project. This was achieved by implementing an alternative rehabilitation method consisting of a fiber-reinforced rubberized asphalt overlay over the existing concrete pavement, allowing the City to avoid the substantially higher costs associated with traditional full reconstruction of a concrete street and through an effective and cooperative relationship between PW and PWP. 30 Municipal Services Committee
April 14, 2026
Citywide Street Network Condition and Resurfacing Strategy – Information only
As a result, the project was delivered at a construction cost of approximately $1.65 million, which is significantly lower than the original trench-only bid, while providing a substantially greater level of improvement and a much higher PCI.
U
PDATED PAVEMENT MANAGEMENT STRATEGIES
The C
ity is establishing asphalt overlay as the default resurfacing strategy for streets requiring rehabilitation.
O
verlay provides several advantages:
• I
ncreases overall pavement thickness, improving structural capacity • Enhances the ability of the pavement to withstand modern traffic loads • Extends pavement service life
• Improves ride quality and reduces maintenance needs
N
otably, many Pasadena streets were originally constructed with relatively thin pavement sections (approximately 2 inches), which are not sufficient for modern traffic demands. As a result, deterioration is occurring at a faster rate than originally anticipated. Given the prevalence of thin pavement sections throughout Pasadena, overlay is a critical tool in strengthening the overall network.
F
ull width mill and overlay will be applied selectively in locations where additional pavement thickness would create operational issues, including driveway access (ingress/egress constraints), drainage impacts, and changes to roadway cross slope or crown. This approach allows the City to balance structural improvements with site-specific geometric constraints.
Las
tly, microsurfacing has historically been considered as a less cost alternative to overlay.
However, microsurfacing is a surface treatment rather than a structural rehabilitation method, and therefore:
• D
oes not increase pavement thickness or structural capacity • Provides a shorter service life
• Requires more frequent reapplication
• Results in a much lower post-improvement PCI
G
iven the current condition of the City’s network, where a majority of streets require structural rehabilitation, microsurfacing does not provide sufficient long-term benefit. Futhermore, microsurfacing is more appropriately applied to higher PCI streets within a maintenance-focused network. Under current conditions, its use would result in short-term cost savings but higher long-term lifecycle costs. As such, microsurfacing is not recommended as a primary treatment strategy at this time.
P
ROGRAM GOING FORWARD
P
ublic Works is advancing a comprehensive strategy focused on stabilizing and improving the overall street network condition. Key elements include:
• A
Corrective Action Plan has been developed to address audit findings and staff shall regularly report to City’s internal auditor to ensure progress and completion 31 Municipal Services Committee
April 14, 2026
Citywide Street Network Condition and Resurfacing Strategy – Information only
• Public Works is working with LA County to perform a new citywide pavement condition assessment, forecasted to begin 2026 and take 12 months • Staff will update the pavement management database between re-assessment years for accuracy
• Alternative resurfacing strategies will be applied to optimize cost efficiency while i
ncreasing extent of improvements delivered
• Transition the network over time toward a maintenance-focused condition, where pr
eservation treatments can be applied more effectively
32 Department of Public Works
Pasadena Street Resurfacing
Program Update
Municipal Services Committee
April 14, 2026
Item #3
33 Department of Public Works
Presentation Overview
2 • Overview of the City’s Street System
• Citywide Pavement Condition Status and
Deterioration Trends
• Recent Street Program Investments
• Findings from the Recent Street Maintenance
Performance Audit
• Paving Operational Improvements
• Updated Pavement Management Strategy
• Program Going Forward
34 Department of Public Works
Overview of City’s Street
Network
Key Metrics Snapshot
• Citywide Inventory: 343 Miles of
S
treets and 14 Miles of Alleys
• Citywide Average Pavement
Co
ndition Index (PCI) is 57
> 208 Miles PCI ≤ 59
Requires action – s ignificant
maintenance, resurfacing, or
reconstruction
Average $1.4 million/mile r econstruct
Average $800,000/mile FWM/overlay
> 135 Miles PCI > 60
Eligible for pavement preservation
t
echniques
Average $500,000/mile slurry
Average $600,000/mile microsurface
3 0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
14.0%
16.0%
18.0%
20.0%
1-10 10-20 20-30 30-40 40-50 50-60 60-70 70-80 80-90 90-10 Percent
PCI
PCI Distribution
35 Department of Public Works
Treatment vs. PCI Rating
4 Pasadena Overall Average
36 Department of Public Works
PCI Range of City Network
5 1-10 10-20 20-30 30-40 40-50 50-60 60-70 70-80 80-90 90-100 ORIGINAL SURVEY 0 0.40 2.38 23.34 72.05 94.21 82.37 41.62 22.14 4.46 FY19 0 0.40 4.07 31.16 80.64 89.64 71.42 38.21 20.98 6.47 FY20 0 0.40 4.07 31.00 79.01 87.56 71.11 38.13 20.98 10.72 FY21 0 0.82 11.57 47.49 85.90 79.46 51.94 30.46 18.48 16.85 FY22 0 0.80 14.23 51.32 85.48 76.92 47.91 29.90 20.37 16.05 FY23 0 1.89 19.33 61.07 77.37 69.53 38.34 33.51 27.66 14.28 FY24 0 2.90 27.27 66.82 72.46 59.10 33.16 41.45 30.55 9.27 FY25 0 3.40 33.41 65.70 69.43 50.60 31.87 39.69 33.69 15.19 FY26 (Forecasted) 0 3.11 30.29 61.82 63.93 48.71 30.87 41.59 33.69 28.96 0 10
20 30
40 50
60 70
80 90
100
MILES OF STREET
PCI RANGE
PCI RANGE OF STREETS FROM FY19 TO FY 26
ORIGINAL SURVEY
FY19
FY20
FY21
FY22
FY23
FY24
FY25
FY26 (Forecasted)
37 Department of Public Works
Data Analysis - Performance
Curve
6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
TOTAL MILES 0.00 1.35 12.16 47.03 193.96 28.65 35.74 0.00 0.36 2.14 3.54 5.72 11.88 0.45 0.00 % 0% 0% 4% 14% 57% 8% 10% 0% 0% 1% 1% 2% 3% 0% 0%
0.00 50.00
100.00
150.00
200.00
250.00
TOTAL MILES
PERFORMANCE CURVE
PERFORMANCE CURVE RANGE
FOR THE PURPOSES OF UNDERSTANDING THE CITY’S NETWORK, WE WILL ANALYZE IT IN TERMS OF JUST PERFORMANCE CURVE #5 SINCE OVER 50% OF THE CITY FALLS UNDER THIS CURVE.
Asphalt Streets
Concrete Streets
57% of the City is on Perf
Curve #5
38 Department of Public Works
Data Analysis - Performance
Curve
7 STREETS WITHIN
THIS RANGE
DROP PCI “PTS”
QUICKLY IF NOT
ADDRESSED.
CONSIDERED
THE “SWEET
SPOT” BECAUSE
STREETS BELOW
THIS RANGE
REQUIRE FULL-
RESCONSTRUCT
WHICH IS MORE
COSTLY
0 10
20 30
40 50
60 70
80 90
100
0 10 20 30 40 50 60 70
Pavement Condition Index
Time (Years)
City of Pasadena, CA
ACP Curve - 1
ACP Curve - 2
ACP Curve - 3
ACP Curve - 4
ACP Curve - 5
ACP Curve - 6
PCC Curve - 11
PCI RANGE
YEARS TO DROP FROM
HIGH TO LOW END OF
RANGE
100-90 5
90-80 8.5
80-70 8
70-60 6
60-50 5
50-40 5
40-30 5
30-20 5.5
20-10 7.5
10-0 20
BASED ON PERFORMANCE CURVE 5,
EVERY 5 YEARS, THE PCI FOR THESE
STREETS DROP 10 “PTS”
39 Department of Public Works
FY 19 FY20 FY 21 FY 22 FY 23 FY 24 FY 25
FY 26*
(FORECAST
ED)
PCI BEFORE RESURFACING 59.57 58.32 56.04 56.46 55.12 55.51 54.36 54.66 PCI AFTER RESURFACING 60.01 59.10 57.28 56.83 56.37 56.19 56.26 57.36 FUNDING $3,082,000.00 $6,516,408.00 $5,600,286.00 $3,750,000.00 $5,195,391.00 $11,077,940.00$10,200,000.00$13,272,120.50 $3,082,000.00
$6,516,408.00
$5,600,286.00
$3,750,000.00
$5,195,391.00
$11,077,940.00
$10,200,000.00
$13,272,120.50
$-
$2,000,000.00
$4,000,000.00
$6,000,000.00
$8,000,000.00
$10,000,000.00
$12,000,000.00
$14,000,000.00
51.00 52.00
53.00 54.00
55.00 56.00
57.00 58.00
59.00 60.00
61.00 BUDGET
PCI
Per Fiscal Year
BUDGET & PCI PER FISCAL YEAR
Data Analysis - Pre & Post
Rehab PCI
Fair Oaks and
Madison Resurfacing
40 Department of Public Works
Data Analysis - Funding & PCI
FY 19 FY20 FY 21 FY 22 FY 23 FY 24 FY 25 FY 26
(FORECASTED)
PCI 60.01 59.10 57.28 56.83 56.37 56.19 56.26 57.36
FUNDING $3,082,000.00 $6,516,408.00 $5,600,286.00 $3,750,000.00 $5,195,391.00 $11,077,940.00 $10,200,000.00 $13,272,120.50 PCI 60.01
PCI 59.10
PCI 57.28
PCI 56.83
PCI 56.37 PCI 56.19 PCI 56.26
PCI 57.36
$3,082,000.00
$6,516,408.00
$5,600,286.00
$3,750,000.00
$5,195,391.00
$11,077,940.00
$10,200,000.00
$13,272,120.50
$-
$2,000,000.00
$4,000,000.00
$6,000,000.00
$8,000,000.00
$10,000,000.00
$12,000,000.00
$14,000,000.00
54.00 55.00
56.00 57.00
58.00 59.00
60.00 61.00
MILES OF STREET
BY FISCAL YEAR
POST REHAB PCI & FUNDING PER FISCAL YEAR
41 Department of Public Works
Summary of Existing Program
10 • In 2020, staff presented a consultant’s pavement management program that reflected a need for $13.6 million to increase the PCI from an average of 59 to 66 in 5 years. A need that has increased to $17.1 million due to inflation.
• The resurfacing program received an average of $5.2 million between FY19-23. The City paving program could not keep u p
wi
th the rate of degradation which resulted in a PCI decrease from 59 to 56.
• From FY24-FY26, Council awarded additional appropriations of General Fund initially resulting in a leveling off of the decline f
ollowed by a modest increase to a PCI of 57 in FY26.
42 Department of Public Works
Street Maintenance and
Paving Audit
11 An internal audit was performed by a 3rd party and finalized March 2026.
SUMMARY OF FINDINGS:
• Funding levels remained below the 2019 consultant
recommendation, increasing the risk of accelerated street deterioration
• Comprehensive pavement plan and reliable Pavement Conditio n
I
ndex that measure street conditions, require updating
• City needs formal policies to guide project selection, prioritization, and maintenance strategies
• Develop Corrective Action Plan (CAP) to address audit findings 43 Department of Public Works
Paving Operational
Improvements
12 Public Works is actively evaluating alternative pavement improvement strategies with greater consideration towards value engineering and improved collaboration amongst City departments • Fair Oaks Ave and Madison Ave Pavement Restoration Project • PWP received a bid of $2,103,700 ($2,419,255 with a 15% contingency) to perform only concrete trench restoration for Fair Oaks Avenue • PW partnered with PWP on an alternative approach to restore the trench AND resurface the entire street segment from Montana St to Washington Blv d
• A
t completion, Fair Oaks Avenue, a concrete street that would have remained in poor condition with an average PCI of 54, was fully resurfaced w
ith fiber-reinforced rubberized asphalt overlay over concrete for $1,647,407 44 Department of Public Works
13 Updated Pavement
Management Strategies
• Default resurfacing strategy is Asphalt Overlay
Sel
ected as the baseline treatment to improve pavement performance and extend service life. • Overlay increases pavement thickness and structural capacity Provides added strength to support modern traffic loads and extends pavement life. Historically, Pasadena streets were constructed with thin sections (~2”), which are no longer adequate for today’s vehicle volumes and loading.
• Full Width Mill (FWM) used selectively to address grade constraints Applied where additional pavement thickness would negatively impact driveway access, drainage, or roadway cross-slopes.
• Microsurfacing offers lower initial cost but limited long-term value in the current network condition While less expensive than overlay, microsurfacing is a surface treatment, not structural rehabilitation, resulting in a significantly shorter service life, lower post-rehab PCI score, and the need for more frequent reapplications.
This approach is more appropriate once the street network reaches a higher overall condition (maintenance mode with higher PCI), and at present does not represent an efficient or cost- effective use of public funds.
PCI 60.01
PCI 59.10
PCI 57.28 PCI 56.83 PCI 56.37 PCI 56.19 PCI 56.26
PCI 57.36
54.00 56.00
58.00 60.00
62.00 0.00
2.00 4.00
6.00 8.00
10.00 12.00
FY 19 FY20 FY 21 FY 22 FY 23 FY 24 FY 25 FY 26
FUNDING
MILES OF STREET
RESURFACING TREATMENT PER FISCAL YEAR
MICROSURFACE
FWM (2")
OVERLAY (2")
AC FULL RECONSTRUCT
PCI
45 Department of Public Works
Program Going Forward
14 • A Corrective Action Plan had been developed to address audit findings and staff shall regularly report to City’s internal auditor to ensure progress and completion
• Public Works is working with LA County to perform a new citywide pavement condition assessment, forecasted to begin May
2026
a
nd completed in May 2027
• Staff will update the pavement management database between re-assessment years for accuracy
• Alternative resurfacing strategies will be applied to optimize cost efficiency while increasing extent of improvements delivered • Transition the network over time toward a maintenance-focused condition, where less expensive preservation treatments can be applied more effectively
46