Department of Transportation
AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH STANTEC CONSULTING SERVICES, INC. FOR BIDDING
AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE
HYDROGEN FUELING STATION PROJECT IN AN AMOUNT NOT
TO EXCEED $316,800
Municipal Services Committee
April 28, 2026
Department of Transportation
2 Recommendations
It is recommended that the City Council:
1. Find that the action proposed herein is not a "project" subject to CEQA
2. Authorize the City Manager to enter into a contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Stantec Consulting Services, Inc. for Bidding and Construction Administration Services for the Hydrogen Fueling Station project for a total amount not to exceed $316,800
• includes a base contract of $288,000, and
• a contingency of $28,800; and
3. Grant the proposed contract with Stantec Consulting Services, Inc. an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section4.08.049(B), contracts where the best interests of the City are served
Department of Transportation
3 Background
• Hydrogen Fueling Station Project will construct a hydrogen fueling facility to support Pasadena Transit’s transition to zero emission vehicles • August 2024 – Contract executed with Stantec for Phase I PA&ED services including
• Public Outreach
• Preliminary Engineering
• Conceptual Design Development
• Preparation of Technical Documentation
• March 2025 – City Council authorized the use of an alternate delivery method of Design-Build-Operate-Maintain for the Hydrogen Fueling Station Project
• City staff require specialized technical expertise to effectively oversee the project and ensure that the contractor’s work meets the City’s operational, safety, and performance requirements.
• It is in the best interest of the City to retain Stantec to continue supporting the project as the City’s technical consultant during the design-build contractor procurement, design, and construction phases.
Department of Transportation
4 Fiscal Impact
• Contract Costs
> Base Contract $ 288,000 > Contingency (10% of Base Contract) $ 28,800
> Contract “Not to Exceed” Amount $ 316,800 • Utilizes existing budget appropriations in Hydrogen
Fueling Station CIP project
• No impact to General Fund